split a pdf based on the text using vba acrobat api - vba

I am trying to split pdf, based on the pages where it finds ".pdf". some of pages in the PDF contains first line with with file name "abc1.pdf" or "abc2.pdf" and so on.
The Function Extract_PDF() need to open one instance of selected PDF, go to the last page, get its text to check if it contains ".pdf". if yes then make another instance of same PDF and remove its previous pages.
For the first instance only remove the page that contains ".pdf" till the last page. save both instances. do it in loop until split all the letters.
In nutshell, This code creates a new instance of the PDF using the pdf_Doc.Create method (here it get an error type mismatch), and copies the pages from the original pdf to the new pdf instance up to the page where ".pdf" is found. Then it saves this new pdf instance with a new name.
It also removes the pages from the original pdf starting from the page where ".pdf" is found till the last page. Finally, it saves the modified original pdf.
I don't know how to handle the .Create method, let me know where it get wrong? how I can optimize this code.
Function Extract_PDF()
Dim aApp As Acrobat.CAcroApp
Dim av_Doc As Acrobat.CAcroAVDoc
Dim pdf_Doc As Acrobat.CAcroPDDoc '
Dim newPDFdoc As Acrobat.CAcroPDDoc ' new variable for the new pdf instance
Dim Sel_Text As Acrobat.CAcroPDTextSelect
Dim i As Long, j As Long
Dim pageNum, Content
Dim pageContent As Acrobat.CAcroHiliteList
Dim found As Boolean
Dim foundPage As Integer
Dim PDF_Path As String
Dim PDF_Paths As String
Dim newPDF_Paths As String ' new variable for the new pdf path
Dim pdfName As String
Dim folerPath As String
Dim FileExplorer As FileDialog
Set FileExplorer = Application.FileDialog(msoFileDialogFilePicker)
With FileExplorer
.AllowMultiSelect = False
.InitialFileName = ActiveDocument.Path
.Filters.Clear
.Filters.Add "PDF File", "*.pdf"
If .Show = -1 Then
PDF_Path = .SelectedItems.Item(1)
Else
PagesLB = "Catch me Next Time ;)"
PDF_Path = ""
Exit Function
End If
End With
Set aApp = CreateObject("AcroExch.App")
Set av_Doc = CreateObject("AcroExch.AVDoc")
' Error handling
'On Error GoTo CleanUp
If av_Doc.Open(PDF_Path, vbNull) <> True Then Exit Function
Set pdf_Doc = av_Doc.GetPDDoc
totalPages = pdf_Doc.GetNumPages
For i = totalPages - 1 To 0 Step -1
Set pageNum = pdf_Doc.AcquirePage(i)
Set pageContent = CreateObject("AcroExch.HiliteList")
If pageContent.Add(0, 9000) <> True Then Exit Function
Set Sel_Text = pageNum.CreatePageHilite(pageContent)
Content = ""
found = False
For j = 0 To Sel_Text.GetNumText - 1
Content = Content & Sel_Text.GetText(j)
If InStr(1, Content, ".pdf") > 0 Then
found = True
foundPage = i
pdfName = Content
Exit For
End If
Next j
If found Then
PDF_Paths = Left(PDF_Path, InStrRev(PDF_Path, "\")) & ValidWBName(pdfName)
newPDF_Paths = Left(PDF_Path, InStrRev(PDF_Path, "\")) & ValidWBName(pdfName)
Set pdf_Doc = av_Doc.GetPDDoc
' create new instance of pdf
Set newPDFdoc = pdf_Doc.Create 'ERROR LINE "Type Mismatch"
' copy pages from the original pdf to the new pdf
If newPDFdoc.InsertPages(0, pdf_Doc, 0, foundPage - 1, True) = False Then
Debug.Print "Failed"
End If
' save new pdf
If newPDFdoc.Save(PDSaveFull, newPDF_Paths) = False Then
Debug.Print "Failed to save new pdf "
Else
Debug.Print "New pdf saved"
End If
' remove pages from the original pdf
If pdf_Doc.DeletePages(foundPage, totalPages - foundPage) = False Then
Debug.Print "Failed to remove pages from original pdf"
Else
Debug.Print "Pages removed from original pdf"
End If
'save the original pdf
If pdf_Doc.Save(PDSaveFull, PDF_Paths) = False Then
Debug.Print "Failed to save original pdf "
Else
Debug.Print "Original pdf saved"
End If
End If
Next i
CleanUp:
' code to handle errors and clean up resources
' for example, close the pdf document and release the objects
av_Doc.Close False
aApp.Exit
Set av_Doc = Nothing
Set pdf_Doc = Nothing
Set aApp = Nothing
End Function
Function ValidWBName(agr As String) As String
Dim RegEx As Object
Set RegEx = CreateObject("VBScript.RegExp")
With RegEx
.Pattern = "[\\/:\*\?""<>\|" & Chr(13) & Chr(10) & Chr(11) & "]"
.Global = True
ValidWBName = .Replace(agr, "")
End With
End Function

Related

split pdf based on the text using vba acrobat api

I am trying to split pdf, based on the pages where it finds ".pdf" however when I try to save the pdf with a dynamic string variable, it do not save the pdf but when I write hardcode file path it output the pdf. do not know what is going on here.
the following code is not finished yet I am stuck in creating new pdf with deleted pages:
Function Extract_PDF()
Dim aApp As Acrobat.CAcroApp
Dim av_Doc As Acrobat.CAcroAVDoc
Dim pdf_Doc As Acrobat.CAcroPDDoc '
Dim newPDFdoc As Acrobat.CAcroPDDoc
Dim Sel_Text As Acrobat.CAcroPDTextSelect
Dim i As Long, j As Long
Dim pageNum, Content
Dim pageContent As Acrobat.CAcroHiliteList
Dim found As Boolean
Dim foundPage As Integer
Dim PDF_Path As String
Dim pdfName As String
Dim folerPath As String
Dim FileExplorer As FileDialog
Set FileExplorer = Application.FileDialog(msoFileDialogFilePicker)
With FileExplorer
.AllowMultiSelect = False
.InitialFileName = ActiveDocument.Path
.Filters.Clear
.Filters.Add "PDF File", "*.pdf"
If .Show = -1 Then
PDF_Path = .SelectedItems.Item(1)
Else
PagesLB = "Catch me Next Time ;)"
PDF_Path = ""
Exit Function
End If
End With
Set aApp = CreateObject("AcroExch.App")
Set av_Doc = CreateObject("AcroExch.AVDoc")
If av_Doc.Open(PDF_Path, vbNull) <> True Then Exit Function
While av_Doc Is Nothing
Set av_Doc = aApp.GetActiveDoc
Wend
av_Doc.BringToFront
aApp.Show
Set pdf_Doc = av_Doc.GetPDDoc
For i = pdf_Doc.GetNumPages - 1 To 0 Step -1
Set pageNum = pdf_Doc.AcquirePage(i)
Set pageContent = CreateObject("AcroExch.HiliteList")
If pageContent.Add(0, 9000) <> True Then Exit Function
Set Sel_Text = pageNum.CreatePageHilite(pageContent)
Content = ""
found = False
For j = 0 To Sel_Text.GetNumText - 1
Content = Content & Sel_Text.GetText(j)
If InStr(1, Content, ".pdf") > 0 Then
found = True
foundPage = i
pdfName = Content
Exit For
End If
Next j
If found Then
PDF_Path = Left(PDF_Path, InStrRev(PDF_Path, "\")) & ValidWBName(pdfName)
Set newPDFdoc = CreateObject("AcroExch.PDDoc")
Set newPDFdoc = av_Doc.GetPDDoc
If newPDFdoc.DeletePages(0, i - 1) = False Then
Debug.Print "Failed"
Else
Debug.Print "done"
End If
If newPDFdoc.Save(PDSaveFull, PDF_Path) = False Then
Debug.Print "Failed to save pdf "
Else
Debug.Print "Saved"
End If
newPDFdoc.Close
End If
Next i
av_Doc.Close False
aApp.Exit
Set av_Doc = Nothing
Set pdf_Doc = Nothing
Set aApp = Nothing
End Function
ValidWBName:
Function ValidWBName(agr As String) As String
Dim RegEx As Object
Set RegEx = CreateObject("VBScript.RegExp")
With RegEx
.Pattern = "[\\/:\*\?""<>\|]"
.Global = True
ValidWBName = .Replace(agr, "")
End With
End Function
in above function when it finds the word pdf it try to create a new instance of pdf and remove previous pages.
If found Then
PDF_Path = Left(PDF_Path, InStrRev(PDF_Path, "\")) & ValidWBName(pdfName)
Set newPDFdoc = CreateObject("AcroExch.PDDoc")
Set newPDFdoc = av_Doc.GetPDDoc
If newPDFdoc.DeletePages(0, i - 1) = False Then
Debug.Print "Failed"
Else
Debug.Print "done"
End If
If newPDFdoc.Save(PDSaveFull, PDF_Path) = False Then
Debug.Print "Failed to save pdf "
Else
Debug.Print "Saved"
End If
newPDFdoc.Close
End If
this line "Failed to save pdf"
If newPDFdoc.Save(PDSaveFull, PDF_Path) = False Then
but when I write hardcode path it create the pdf
If newPDFdoc.Save(PDSaveFull, "C:\Users\MBA\Desktop\PDF Project 2\Murdoch_Michael__Hilary_PIA_19.pdf") = False Then
the culprit HAD to be in ValidWBName() function, which didn't handle all possible not allowed chars for a valid file name
since it came out vbCr char was one of them, you could change it as follows:
Function ValidWBName(agr As String) As String
Dim RegEx As Object
Set RegEx = CreateObject("VBScript.RegExp")
With RegEx
.Pattern = "[\\/:\*\?""<>\|" & Chr(13) & "]" ' <-- added vbCr
.Global = True
ValidWBName = .Replace(agr, "")
End With
End Function

Qualified Reference to Word Enumerations

I built a macro in Outlook that refers to the Word object library.
The macro is very large and consists of several subs and functions. The end goal of this macro is to convert the selected Outlook mailitem into a PDF via (via Word) and combine it with all PDF attachments.
I keep getting a runtime error 462 "the remote server machine does not exist or is unavailable."
I have narrowed down the line where this error is occurring. Code as follows:
wdApp.Selection.ParagraphFormat.TabStops.Add Position:=InchesToPoints(1.5), _
Alignment:=wdAlignTabLeft, Leader:=wdTabLeaderSpaces
As you can see, I am creating a qualified reference to the Word Application ("wdApp.Selection..."), but I suspect that somehow, I need to qualify the enumerators as well. How would I do this? Or if I am mistaken and the issue is with another part of the code, please let me know.
Here is the rest of my code (it is very lengthy).
Option Explicit
Sub wordToPDF()
' ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
' ANOTHER NOTE: you MUST disable sandbox protections in Adobe Acrobat or this
' macro will not work. You must uncheck "Enable Protected Mode at startup"
' within the "Sandbox Protections" section in the Adobe enhanced secutiy pref-
' erences.
' https://www.adobe.com/devnet-docs/acrobatetk/tools/AppSec/sandboxprotections.html#:~:text=Go%20to%20Edit%20%3E%20Preferences%20%3E%20Security,the%20feature%20controls%20as%20needed.
' ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
' Site below explains how to run Outlook VBA from Excel (applies here)
' https://hackernoon.com/how-to-create-word-documents-within-excel-vba-d13333jl
' Site below explains how to control multiple Office apps from one macro
' https://learn.microsoft.com/en-us/office/vba/excel/concepts/working-with- _
other -applications / controlling - one - microsoft - office - Application - From - another
On Error GoTo errHandler1
' Set "True" if you want to run macro in debug mode
Dim boolDebug As Boolean: boolDebug = False
If boolDebug Then
Debug.Print "#######################################################" & _
vbCrLf & "BEGINNING MACRO" & _
"#######################################################"
End If
'================================================================================
' Initialize variables
'================================================================================
' Declare OUTLOOK objects
Dim olSel As Outlook.Selection, olMI As Outlook.MailItem, _
olAtt As Outlook.Attachment, olAtts As Outlook.Attachments
' Declare WORD objects
Dim wdApp As Word.Application
Dim wdDocs As Word.Documents
Dim wdAllDocs As Word.Documents
Dim wdDoc As Word.Document
Dim wdItDoc As Word.Document
Dim rgSel As Variant
' Declare other objects/variabels
Dim myDate As String, olTempFolder As String, myPrinter As String, sUser As String, _
sFrom As String, sTo As String, sCC As String, sBCC As String, _
sSubj As String, dirExists As String, dirAttr As String, tempPath As String, _
myDialogueTitle As String, sFileNamePDF As String, attFullPath As String, _
sSenderEmail As String, arrHeader(1, 6) As String, sDay As String, sMonth As String, _
sFinalPDF As String, sPdfRoot As String
Dim dtSent As Date
Dim Shex As Object
Dim i As Integer
Dim vItem As Variant
' Set Outlook objects
Set olMI = GetCurrentItem ' Custom function
' Make day variable 2 characters in length
If Len(Day(Now)) < 2 Then
sDay = "0" & Day(Now)
Else
sDay = Day(Now)
End If
' Make month variable 2 characters in length
If Len(Month(Now)) < 2 Then
sMonth = "0" & Month(Now)
Else
sMonth = Month(Now)
End If
' Initialize date variable
myDate = Year(Now) & sMonth & sDay & Hour(Now) & Minute(Now) & _
Second(Now)
' Assign PDF printer to variable
myPrinter = "Adobe PDF"
' Assign the window title of the save as pdf dialogue
myDialogueTitle = "Save PDF File As"
'================================================================================
' Create email download path
'================================================================================
' Get the local temp folder path
tempPath = ""
tempPath = VBA.Environ("temp")
' Add Outlook Attachments subfolder to temp path
olTempFolder = tempPath & "\Outlook Attachments"
Debug.Print olTempFolder ' Print the folder path to immediate window
' If the path exists, check to make sure path is a directory, else create
dirExists = Dir(olTempFolder, vbDirectory)
If dirExists <> "" Then
dirAttr = GetAttr(olTempFolder)
' Check if path is directory (attribute "16")
If dirAttr <> 16 Then
MsgBox "There is an error with the specified path. Check code " & _
"try again."
Exit Sub
End If
Else
' If folder does not exist, create
MkDir (olTempFolder)
End If
'================================================================================
' Delete items older than 14 days
'================================================================================
Dim dNow, dLimit, dCreated As Date
Dim fso, fsoF, oSubFolder, oFile As Object
Dim sDebugFPath As String
' Assign current time and two weeks ago time
dNow = Now()
dLimit = DateAdd("d", -7, dNow)
' Get the outlook folder where items are being saved
Set fso = CreateObject("Scripting.FileSystemObject")
Set fsoF = fso.GetFolder(olTempFolder)
' Check each subfolder in temp outlook folder and delete if too old
For Each oSubFolder In fsoF.SubFolders
' Get date created of iteration subfolder
dCreated = oSubFolder.DateCreated
' If subfolder exceeds the file age limit, delete
If dCreated < dLimit Then
sDebugFPath = oSubFolder
Debug.Print oSubFolder
oSubFolder.Delete (True)
Debug.Print "Deleted the following folder: " & sDebugFPath
End If
Next
' Delete any non-folder files in the temporary outlook folder
For Each oFile In fsoF.Files
fso.deletefile oFile
Next
Set fso = Nothing
Set fsoF = Nothing
'================================================================================
' Create unique folder for this run
'================================================================================
olTempFolder = olTempFolder & "\emailToPDF-" & myDate
MkDir (olTempFolder)
'Set filename.pdf
sFileNamePDF = olTempFolder & "\!EmailMessage.pdf" '<-"!" for sorting
'================================================================================
' Save attachments from selected email
'================================================================================
For Each olAtt In olMI.Attachments
If Not isEmbedded(olAtt) Then
attFullPath = olTempFolder & "\" & olAtt.DisplayName
olAtt.SaveAsFile (attFullPath)
End If
Next
'================================================================================
' Initialize header variables
'================================================================================
' Get active user
Dim myNamespace As Outlook.NameSpace
Set myNamespace = Application.GetNamespace("MAPI")
sUser = myNamespace.CurrentUser
' Get sender email
sSenderEmail = getEmail(olMI)
' Assign header variables to array
arrHeader(0, 0) = "From:"
arrHeader(1, 0) = olMI.SenderName & " <" & sSenderEmail & ">" ' From
arrHeader(0, 1) = "Sent:"
arrHeader(1, 1) = olMI.ReceivedTime ' Rec'd Date/Time
arrHeader(0, 2) = "To:"
arrHeader(1, 2) = olMI.To ' To
arrHeader(0, 3) = "Cc:"
arrHeader(1, 3) = olMI.CC ' CC
arrHeader(0, 4) = "Bcc:"
arrHeader(1, 4) = olMI.BCC ' BCC
arrHeader(0, 5) = "Subject:"
arrHeader(1, 5) = olMI.Subject ' Subject
arrHeader(0, 6) = "Attachments:"
i = 0
For Each olAtt In olMI.Attachments ' Create string list of attachments
' If attachment is not embedded, add it to attachment string variable
If Not isEmbedded(olAtt) Then
' Add semicolon before any non-embedded attachments after the first
If i > 0 Then
arrHeader(1, 6) = arrHeader(1, 6) & "; "
End If
' Build attachment string within the header variable array
arrHeader(1, 6) = arrHeader(1, 6) & olAtt
i = i + 1
End If
Next
i = 0
If boolDebug Then
For Each vItem In arrHeader
Debug.Print vItem
Next
End If
'================================================================================
' Create word object and insert header
'================================================================================
' Set Word objects
'Set wdApp = GetObject(, "Word.Application")
Set wdApp = New Word.Application
wdApp.Documents.Add
wdApp.ActiveDocument.ActiveWindow.Visible = False
' Type the Username
wdApp.Selection.Font.Bold = wdToggle
wdApp.Selection.Font.Size = 13
wdApp.Selection.TypeText Text:=sUser
wdApp.Selection.Font.Size = 11
wdApp.Selection.Font.Bold = wdToggle
wdApp.Selection.TypeParagraph
wdApp.Selection.MoveLeft unit:=wdCharacter, Count:=1
' Assign the selection to Range object
Set rgSel = wdApp.Selection.Range
' Insert the border beneath username
' on Error GoTo appError
' rgSel.Borders(wdBorderBottom).LineStyle = Options.DefaultBorderLineStyle
' rgSel.Borders(wdBorderBottom).LineWidth = wdLineWidth300pt
' rgSel.Borders(wdBorderBottom).Color = Options.DefaultBorderColor
' GoTo borderComplete
' ' Try with wdApp.Selection
'appError:
wdApp.Selection.Borders(wdBorderBottom).LineStyle = wdApp.Options.DefaultBorderLineStyle
wdApp.Selection.Borders(wdBorderBottom).LineWidth = wdLineWidth300pt
wdApp.Selection.Borders(wdBorderBottom).Color = wdApp.Options.DefaultBorderColor
' On Error GoTo 0
'borderComplete:
'
'On Error GoTo errHandler1
'
'' Err.Raise 1000
'
' Move down and add paragraph
wdApp.Selection.MoveDown unit:=wdLine, Count:=1
wdApp.Selection.TypeParagraph
' ========================================
' Loop through array, adding elements if they exist
' ========================================
i = 0
For i = 0 To 6 '<==== probably need to find a way to make dynamic
If arrHeader(1, i) <> "" Then
wdApp.Selection.Font.Bold = wdToggle
wdApp.Selection.TypeText Text:=arrHeader(0, i)
wdApp.Selection.Font.Bold = wdToggle
wdApp.Selection.TypeText Text:=vbTab & arrHeader(1, i)
wdApp.Selection.TypeParagraph
End If
Next
For i = 1 To 3
wdApp.Selection.TypeParagraph
Next
' Format the header
wdApp.Selection.WholeStory
MsgBox True
wdApp.Selection.ParagraphFormat.TabStops.Add Position:=InchesToPoints(1.5), _
Alignment:=wdAlignTabLeft, Leader:=wdTabLeaderSpaces
MsgBox True
wdApp.Selection.ParagraphFormat.LineSpacing = LinesToPoints(100)
' Format the .ParagraphFormat
wdApp.Selection.ParagraphFormat.LeftIndent = InchesToPoints(1.5)
wdApp.Selection.ParagraphFormat.RightIndent = InchesToPoints(0)
wdApp.Selection.ParagraphFormat.SpaceBefore = 0
wdApp.Selection.ParagraphFormat.SpaceBeforeAuto = False
wdApp.Selection.ParagraphFormat.SpaceAfter = 0
wdApp.Selection.ParagraphFormat.SpaceAfterAuto = False
wdApp.Selection.ParagraphFormat.LineSpacingRule = wdLineSpaceSingle
wdApp.Selection.ParagraphFormat.Alignment = wdAlignParagraphLeft
wdApp.Selection.ParagraphFormat.WidowControl = True
wdApp.Selection.ParagraphFormat.KeepWithNext = False
wdApp.Selection.ParagraphFormat.KeepTogether = False
wdApp.Selection.ParagraphFormat.PageBreakBefore = False
wdApp.Selection.ParagraphFormat.NoLineNumber = False
wdApp.Selection.ParagraphFormat.Hyphenation = True
wdApp.Selection.ParagraphFormat.FirstLineIndent = InchesToPoints(-1.5)
wdApp.Selection.ParagraphFormat.OutlineLevel = wdOutlineLevelBodyText
wdApp.Selection.ParagraphFormat.CharacterUnitLeftIndent = 0
wdApp.Selection.ParagraphFormat.CharacterUnitRightIndent = 0
wdApp.Selection.ParagraphFormat.CharacterUnitFirstLineIndent = 0
wdApp.Selection.ParagraphFormat.LineUnitBefore = 0
wdApp.Selection.ParagraphFormat.LineUnitAfter = 0
wdApp.Selection.ParagraphFormat.MirrorIndents = False
wdApp.Selection.ParagraphFormat.TextboxTightWrap = wdTightNone
wdApp.Selection.ParagraphFormat.CollapsedByDefault = False
' Format the .PageSetup
wdApp.Selection.PageSetup.LineNumbering.Active = False
wdApp.Selection.PageSetup.Orientation = wdOrientPortrait
wdApp.Selection.PageSetup.TopMargin = InchesToPoints(0.5)
wdApp.Selection.PageSetup.BottomMargin = InchesToPoints(0.5)
wdApp.Selection.PageSetup.LeftMargin = InchesToPoints(0.5)
wdApp.Selection.PageSetup.RightMargin = InchesToPoints(0.5)
wdApp.Selection.PageSetup.Gutter = InchesToPoints(0)
wdApp.Selection.PageSetup.HeaderDistance = InchesToPoints(0.5)
wdApp.Selection.PageSetup.FooterDistance = InchesToPoints(0.5)
wdApp.Selection.PageSetup.PageWidth = InchesToPoints(8.5)
wdApp.Selection.PageSetup.PageHeight = InchesToPoints(11)
wdApp.Selection.PageSetup.FirstPageTray = wdPrinterDefaultBin
wdApp.Selection.PageSetup.OtherPagesTray = wdPrinterDefaultBin
wdApp.Selection.PageSetup.SectionStart = wdSectionNewPage
wdApp.Selection.PageSetup.OddAndEvenPagesHeaderFooter = False
wdApp.Selection.PageSetup.DifferentFirstPageHeaderFooter = False
wdApp.Selection.PageSetup.VerticalAlignment = wdAlignVerticalTop
wdApp.Selection.PageSetup.SuppressEndnotes = False
wdApp.Selection.PageSetup.MirrorMargins = False
wdApp.Selection.PageSetup.TwoPagesOnOne = False
wdApp.Selection.PageSetup.BookFoldPrinting = False
wdApp.Selection.PageSetup.BookFoldRevPrinting = False
wdApp.Selection.PageSetup.BookFoldPrintingSheets = 1
wdApp.Selection.PageSetup.GutterPos = wdGutterPosLeft
' Copy formatted email body of text
Dim wdItemWordEditor As Object
Set wdItemWordEditor = olMI.GetInspector.WordEditor
wdItemWordEditor.Range.Copy
' Paste email body into word doc after header
wdApp.Selection.MoveStart unit:=wdCharacter, Count:=1000000
wdApp.Selection.Paste
' Re-select the whole word doc
wdApp.ActiveDocument.Select
' Remove paragraph spacing
wdApp.Selection.ParagraphFormat.SpaceBefore = 0
wdApp.Selection.ParagraphFormat.SpaceBeforeAuto = False
wdApp.Selection.ParagraphFormat.SpaceAfter = 0
wdApp.Selection.ParagraphFormat.SpaceAfterAuto = False
wdApp.Selection.ParagraphFormat.LineSpacingRule = wdLineSpaceSingle
'================================================================================
' Print/save email as PDF
'================================================================================
' Print doc to PDF
wdApp.ActiveDocument.SaveAs2 FileName:=sFileNamePDF, FileFormat:=wdFormatPDF
' Close doc and close word
wdApp.ActiveDocument.Close savechanges:=wdDoNotSaveChanges
wdApp.Quit savechanges:=wdDoNotSaveChanges
Set wdApp = Nothing
'================================================================================
' Print/save email as PDF
'================================================================================
sPdfRoot = olTempFolder
' Run custom function to merge PDFs and return the final PDF path
sFinalPDF = mergePDF(sPdfRoot)
'================================================================================
' Open the newly created PDF
'================================================================================
' Create shell object
Set Shex = CreateObject("Shell.Application")
' Redundancy IF statement. If function successful, use that path. Otherwise _
use the default path in main sub.
If Not sFinalPDF = "" Then
Shex.Open (sFinalPDF)
Else
Shex.Open (sFileNamePDF)
' This route is less reliable because the merge PDF function selects _
only one of the PDFs in the temp folder as the primary. After _
merge, it deletes the rest of the PDFs in the folder. If it _
selected a primary file other than the sFileNamePDF path, then _
this route will not open the file in Adobe because sFileName PDF _
will not exist.
End If
Exit Sub
'================================================================================
' Error handling
'================================================================================
' General error handling statement
errHandler1:
MsgBox "There was an unexpected error with the macro." & vbCrLf & _
"Error Number: " & Err.Number & vbCrLf & _
"Error Message: " & Err.Description
End Sub
Private Function isEmbedded(Att As Outlook.Attachment) As Boolean
' This function determines whether the passed mailitem.attachment is embedded
' https://stackoverflow.com/questions/59075501/ _
find-out-if-an-attachment-is-embedded-or-attached
Dim PropAccessor As Outlook.PropertyAccessor
On Error GoTo outlook_att_IsEmbedded_error
isEmbedded = False
Set PropAccessor = Att.PropertyAccessor
If PropAccessor.GetProperty("http://schemas.microsoft.com/mapi/proptag/0x3712001E") <> "" Or _
PropAccessor.GetProperty("http://schemas.microsoft.com/mapi/proptag/0x3713001E") <> "" Then
If PropAccessor.GetProperty("http://schemas.microsoft.com/mapi/proptag/0x37140003") = 4 Then
isEmbedded = True
End If
End If
outlook_att_IsEmbedded_exit:
Set PropAccessor = Nothing
Exit Function
outlook_att_IsEmbedded_error:
isEmbedded = False
Resume outlook_att_IsEmbedded_exit
End Function
Private Function GetCurrentItem() As Object
' Purpose: this function returns the active MailItem, whether from the Explorer or Inspector.
'================================================================================
' Initialize variables
'================================================================================
Dim olApp As Outlook.Application
Dim sMailTest As String
Set olApp = Application
'================================================================================
' Initialize variables
'================================================================================
On Error Resume Next
' Determine whether active item is Explorer or Inspector object
Select Case TypeName(olApp.ActiveWindow)
' If explorer item selected, return explorer MailItem
Case "Explorer"
sMailTest = TypeName(olApp.ActiveExplorer.Selection.Item(1))
If Not sMailTest = "MailItem" Then
MsgBox "The selected item is not an Email. Please select another item."
End
End If
Set GetCurrentItem = olApp.ActiveExplorer.Selection.Item(1)
' If inspector item selected, return inspector MailItem
Case "Inspector"
sMailTest = TypeName(olApp.ActiveInspector.CurrentItem)
If Not sMailTest = "MailItem" Then
MsgBox "The selected item is not an Email. Please select another item."
End
End If
Set GetCurrentItem = olApp.ActiveInspector.CurrentItem
End Select
Set olApp = Nothing
End Function
Private Function getEmail(mail As Outlook.MailItem) As String
' Purpose: Return the readable email address of an Outlook user
' Modified version of the following solution: _
https://stackoverflow.com/a/26171979/17312223
'================================================================================
' Declare variables
'================================================================================
Dim PR_SMTP_ADDRESS As String
'================================================================================
' If mail item not selected, exit function
'================================================================================
If mail Is Nothing Then
getEmail = vbNullString
Exit Function
End If
'================================================================================
' Retrieve sender email from mail item
'================================================================================
If mail.SenderEmailType = "EX" Then
Dim sender As Outlook.AddressEntry
Set sender = mail.sender
If Not sender Is Nothing Then
'Now we have an AddressEntry representing the Sender
If sender.AddressEntryUserType = Outlook.OlAddressEntryUserType. _
olExchangeUserAddressEntry Or sender.AddressEntryUserType = _
Outlook.OlAddressEntryUserType.olExchangeRemoteUserAddressEntry Then
'Use the ExchangeUser object PrimarySMTPAddress
Dim exchUser As Outlook.ExchangeUser
Set exchUser = sender.GetExchangeUser()
If Not exchUser Is Nothing Then
getEmail = exchUser.PrimarySmtpAddress
Else
getEmail = vbNullString
End If
Else
getEmail = sender.PropertyAccessor.GetProperty(PR_SMTP_ADDRESS)
End If
Else
getEmail = vbNullString
End If
Else
getEmail = mail.SenderEmailAddress
End If
End Function
Private Function mergePDF(sPdfRoot As String)
' Purpose: to merge multiple PDFs together into one.
' Macro influenced by the following solution: _
https://stackoverflow.com/a/51690835/17312223
' If having issues with saving the merged pdf, see the following URL: _
https://stackoverflow.com/questions/71580519/pddoc-save-adobe-acrobat-method-not-working-in-excel-vba
On Error GoTo errHandler1
' ================================================================================
' Declare variables / create objects
' ================================================================================
Dim app As Object
Dim sFile As String
Dim iFwd As Integer
Dim iBwd As Integer
Dim iLArr As Integer
Dim i As Integer
Dim arrayFilePaths() As Variant
ReDim arrayFilePaths(0) ' Enable LBound and UBound calling
Dim primaryDoc As Object
Dim OK As Variant
Dim arrayIndex As Integer
Dim numPages As Integer
Dim numberOfPagesToInsert As Integer
Dim sourceDoc As Object
Dim PDSaveFull As Variant
' Create Adobe app object
'Set app = CreateObject("Acroexch.app")
' Create Adobe PDF object
Set primaryDoc = CreateObject("AcroExch.PDDoc")
' ================================================================================
' Initialize variables
' ================================================================================
' Assign position of ending slash to variable
iFwd = InStrRev(sPdfRoot, "/") ' Forward slash
iBwd = InStrRev(sPdfRoot, "\") ' Backward slash
' Check for ending slash existence
If Not iFwd > 0 Or Not iBwd > 0 Then
' If no ending slash, add
sPdfRoot = sPdfRoot & "\"
End If
' ================================================================================
' Loop through root, assigning PDF files to array
' ================================================================================
' Assign directory and wildcard to search for within
sFile = Dir(sPdfRoot & "*.pdf*")
' Get lowest boundary of array dimension
iLArr = LBound(arrayFilePaths)
' Assign lower array boundary to beginning iteration counter
i = iLArr
' Loop through the entire array
Do While sFile <> ""
' Add additional space to array variable
ReDim Preserve arrayFilePaths(iLArr To i)
' Assign the iteration file to the new array space
arrayFilePaths(i) = sPdfRoot & sFile
' Iterate counter by 1
i = i + 1
' Iterate to next file in directory
sFile = Dir()
Loop
i = 0
' Set the primary PDF document
OK = primaryDoc.Open(arrayFilePaths(0))
Debug.Print "PRIMARY DOC OPENED & PDDOC SET: " & OK
' Return the path of primary document
mergePDF = arrayFilePaths(0)
' ================================================================================
' Loop through non-primary PDFs
' ================================================================================
For arrayIndex = 1 To UBound(arrayFilePaths)
' Get number of pages of primary PDF _
(minus one bc "insertPages" index starts at 0)
numPages = primaryDoc.GetNumPages() - 1
'Debug.Print "Number of pages in primary doc = " & numPages
' Set iteration PDF to be merged into primary
Set sourceDoc = CreateObject("AcroExch.PDDoc")
' Open iteration PDF
OK = sourceDoc.Open(arrayFilePaths(arrayIndex))
'Debug.Print "source doc = " & arrayFilePaths(arrayIndex)
' Get number of pages of iteration PDF
Debug.Print "SOURCE DOC OPENED & PDDOC SET: " & OK
numberOfPagesToInsert = sourceDoc.GetNumPages
'Debug.Print "# Pages to insert = " & numberOfPagesToInsert
' Insert iteration PDF into primary document
OK = primaryDoc.InsertPages _
(numPages, sourceDoc, 0, numberOfPagesToInsert, False)
Debug.Print _
"============================================" & vbCrLf & _
"# total pages: " & numPages + 1 & vbCrLf & _
"source doc name: " & sourceDoc.GetFileName() & vbCrLf & _
"# pages to insert: " & numberOfPagesToInsert
Debug.Print "PAGES INSERTED SUCCESSFULLY: " & OK
' Save primary PDF that now contains iteration PDF
OK = primaryDoc.Save(PDSaveFull, mergePDF) 'arrayFilePaths(0)
Debug.Print "PRIMARYDOC SAVED PROPERLY: " & OK
' Close the iteration document
OK = sourceDoc.Close
' Delete the iteration document (since it is merged into primary)
Kill (arrayFilePaths(arrayIndex))
' Clear iteration object
Set sourceDoc = Nothing
Next arrayIndex
' ================================================================================
' Clear objects/variables
' ================================================================================
Set primaryDoc = Nothing
'app.Exit
'Set app = Nothing
' ================================================================================
' Error handling
' ================================================================================
Exit Function
errHandler1:
Debug.Print "###########################################################" & _
vbCrLf & "There was an error within the PDF portion of the macro." _
& vbCrLf & "Error #: " & Err.Number & "Error Msg: " & Err.Description & _
vbCrLf & "###########################################################"
' ================================================================================
' End sub
' ================================================================================
End Function

Outlook - VBA set signature to new Email ... so the signature can be changed via menu

I wrote a script where I add a signature from an htm file in the appData ... signature folder to a newly opened email.
My question is - how do i modify this VBA script to add that signature in a way so Outlook knows its a signature and the signature might be changed by a user via gui.
I assume it may have something to do with setting a "_MailAutoSig" bookmark, is that right?
Script looks like this and works so far:
Dim WithEvents m_objMail As Outlook.MailItem
Dim LODGIT_SUBJECT_IDENTIFIERS() As String
Private Sub Application_ItemLoad(ByVal Item As Object)
'MsgBox "Application_ItemLoad"
Select Case Item.Class
Case olMail
Set m_objMail = Item
End Select
End Sub
Private Sub m_objMail_Open(Cancel As Boolean)
'string array containing lodgit email subject identifiers (beginning string!!! of email subject)
LODGIT_SUBJECT_IDENTIFIERS = Split("Angebot von Bödele Alpenhotel,Angebot von,bestätigt Ihre Reservierung,Rechnung Nr.,Stornogutschrift für die Rechnung,Ausstehende Zahlung", ",")
Dim Application As Object
Dim oOutApp As Object, oOutMail As Object
Dim strbody As String, FixedHtmlBody As String
Dim Ret
Set Application = CreateObject("Outlook.Application")
'Change only Mysig.htm to the name of your signature
' C:\Users\nicole\AppData\Roaming\Microsoft\Signatures
Ret = Environ("appdata") & _
"\Microsoft\Signatures\AH Andrea kurz.htm"
If Ret = False Then Exit Sub
'~~> Use the function to fix image paths in the htm file
FixedHtmlBody = FixHtmlBody(Ret)
'CHECK FOR LODGIT IDENTIFIER
If myInStr(m_objMail.Subject, LODGIT_SUBJECT_IDENTIFIERS()) Then
Debug.Print "E-Mail as from Lodgit identified"
Dim str As String
Dim a As Object
str = Replace(m_objMail.Body, vbCrLf, "<br>")
str = Replace(str, vbNewLine, "<br>")
m_objMail.HTMLBody = "<html><body><span style='font-size:11.0pt;font-family:""Times New Roman"" '>" & str & "</span>" & FixedHtmlBody & "</body></html>"
End If
End Sub
'~~> Function to fix image paths in Signature .htm Files
Function FixHtmlBody(r As Variant) As String
Dim FullPath As String, filename As String
Dim FilenameWithoutExtn As String
Dim foldername As String
Dim MyData As String
'~~> Read the html file as text file in a string variable
Open r For Binary As #1
MyData = Space$(LOF(1))
Get #1, , MyData
Close #1
'~~> Get File Name from path
filename = GetFilenameFromPath(r)
'~~> Get File Name without extension
FilenameWithoutExtn = Left(filename, (InStrRev(filename, ".", -1, vbTextCompare) - 1))
'~~> Get the foldername where the images are stored
foldername = FilenameWithoutExtn & "-Dateien"
'~~> Full Path of Folder
FullPath = Left(r, InStrRev(r, "\")) & foldername
'~~> To cater for spaces in signature file name
'FullPath = Replace(FullPath, " ", "%20")
'~~> Replace incomplete path with full Path
FixHtmlBody = Replace(MyData, "AH%20Andrea%20kurz-Dateien", FullPath)
'FixHtmlBody = Replace(MyData, foldername, FullPath)
End Function
'~~> Gets File Name from path
Public Function GetFilenameFromPath(ByVal strPath As String) As String
If Right$(strPath, 1) <> "\" And Len(strPath) > 0 Then _
GetFilenameFromPath = GetFilenameFromPath(Left$(strPath, Len(strPath) - 1)) + Right$(strPath, 1)
End Function
'check if str contains on of the elements of a str array
Public Function myInStr(myString As String, a() As String) As Boolean
For Each elem In a
If InStr(1, myString, elem, vbTextCompare) <> 0 Then
myInStr = True
Exit Function
End If
Next
myInStr = False
End Function
Outlook looks for the "_MailAutoSig" bookmark. This needs to be done with Word Object Model, not by setting the HTMLBody property. Something along the lines:
wdStory = 6
wdMove = 0
Set objBkm = Nothing
Set objDoc = Inspector.WordEditor
Set objSel = objDoc.Application.Selection
'remember the cursor position
set cursorRange = objDoc.Range
cursorRange.Start = objSel.Start
cursorRange.End = objSel.End
If objDoc.Bookmarks.Exists("_MailAutoSig") Then
'replace old signature
Debug.Print "old signature found"
set objBkm = objDoc.Bookmarks("_MailAutoSig")
objBkm.Select
objDoc.Windows(1).Selection.Delete
ElseIf objDoc.Bookmarks.Exists("_MailOriginal") Then
' is there the original email? (_MailOriginal)
set objBkm = objDoc.Bookmarks("_MailOriginal")
objSel.Start = objBkm.Start-2 'give room for the line break before. It includes the line
objSel.End = objBkm.Start-2
Else
'insert at the end of the email
objSel.EndOf wdStory, wdMove
End If
'start bookmark
set bkmStart = objDoc.Bookmarks.Add("_tempStart", objSel.Range)
'end bookmark
set bkmEnd = objDoc.Bookmarks.Add("_tempEnd", objSel.Range)
bkmEnd.End = bkmEnd.End + 1
bkmEnd.Start = bkmEnd.Start + 1
objSel.Text = " "
set objBkm = objDoc.Bookmarks.Add("_MailAutoSig", bkmStart.Range)
objBkm.Range.insertFile "c:\Users\<user>\AppData\Roaming\Microsoft\Signatures\test.htm", , false, false, false
objBkm.Range.InsertParagraphBefore
objBkm.End = bkmEnd.Start - 1 'since we added 1 above for bkmEnd
objSel.Start = cursorRange.Start
objSel.End = cursorRange.End
bkmStart.Delete
bkmEnd.Delete

Word VBA save files in new folder

I have VBA in Word that opens multiple files from a folder that I select, replaces the logo in the header with a new file that I direct it to, and then saves the files in a different folder.
I have the files saving in a different folder not because I want to, but because they are opening as read-only and I can't figure out how to make that not happen. I have tried everything I can find on here. I'm fine with them saving to a new folder. That's not the issue for me right now.
Right now, this code works, but I have to click "Save" for each document. I would like that to be automated. The code right here is the saveas
End With
With Dialogs(wdDialogFileSaveAs)
.Name = "\\i-worx-san-07.i-worx.ca\wardell$\Redirection\billy.bones\Desktop\Test 3\" & ActiveDocument.Name
.Show
End With
End With
objDocument.SaveAs
objDocument.Close (True)
The following is the complete VBA code. I'm an absolute novice, so go easy. I want to know how to go about making the saveas include the original filename, a new specified folder (can be specified in the code, doesn't have to be specified by the user) and do it without the user having to press "save" a brazillion times. I appreciate your help.
Sub Example1()
'Declaring the required variables
Dim intResult As Integer
Dim strPath As String
Dim arrFiles() As String
Dim i As Integer
'the dialog is displayed to the user
intResult = Application.FileDialog(msoFileDialogFolderPicker).Show
'checks if user has cancled the dialog
If intResult <> 0 Then
'dispaly message box
strPath = Application.FileDialog( _
msoFileDialogFolderPicker).SelectedItems(1)
'Get all the files paths and store it in an array
arrFiles() = GetAllFilePaths(strPath)
'Modifying all the files in the array path
For i = LBound(arrFiles) To UBound(arrFiles)
Call ModifyFile(arrFiles(i))
Next i
End If
End Sub
Private Sub ModifyFile(ByVal strPath As String)
Dim objDocument As Document
Set objDocument = Documents.Open(strPath)
With ActiveDocument.Sections(1)
With ActiveDocument.Sections(1)
.Headers(WdHeaderFooterIndex.wdHeaderFooterPrimary).Range.Delete
End With
Dim imagePath As String
'Please enter the relative path of the image here
imagePath = "C://FILEPATH\FILENAME.jpg"
Set oLogo = .Headers(wdHeaderFooterPrimary).Range.InlineShapes.AddPicture(FileName:=imagePath, LinkToFile:=False, SaveWithDocument:=True)
With oLogo.Range
.ParagraphFormat.Alignment = wdAlignParagraphRight
'Right alignment for logo image
.ParagraphFormat.RightIndent = InchesToPoints(-0.6)
End With
End With
With oLogo
.Height = 320
.Width = 277
With Selection.PageSetup
'Header from Top value
.HeaderDistance = InchesToPoints(0.5)
End With
With Dialogs(wdDialogFileSaveAs)
.Name = "\\i-worx-san-07.i-worx.ca\wardell$\Redirection\billy.bones\Desktop\Test 3\" & ActiveDocument.Name
.Show
End With
End With
objDocument.SaveAs
objDocument.Close (True)
End Sub
Private Function GetAllFilePaths(ByVal strPath As String) _
As String()
Dim objFSO As Object
Dim objFolder As Object
Dim objFile As Object
Dim i As Integer
Dim arrOutput() As String
ReDim arrOutput(1 To 1)
'Create an instance of the FileSystemObject
Set objFSO = CreateObject("Scripting.FileSystemObject")
'Get the folder object
Set objFolder = objFSO.GetFolder(strPath)
i = 1
'loops through each file in the directory and
'prints their names and path
For Each objFile In objFolder.Files
ReDim Preserve arrOutput(1 To i)
'print file path
arrOutput(i) = objFile.Path
i = i + 1
Next objFile
GetAllFilePaths = arrOutput
End Function
Remove this line which calls the FileSaveAs dialogue.
With Dialogs(wdDialogFileSaveAs)
.Name = "\\i-worx-san-07.i-worx.ca\wardell$\Redirection\billy.bones\Desktop\Test 3\" & ActiveDocument.Name
.Show
End With
Then modify this line:
objDocument.SaveAs
and include the filepath like this:
objDocument.SaveAs "\\i-worx-san-07.i-worx.ca\wardell$\Redirection\" _
& "billy.bones\Desktop\Test 3\" & ActiveDocument.Name
In newer version of Word, it was change to SaveAs2 but SaveAs still works.
That method takes the file path where you want the file saved as first argument.

Search for a file on Sharepoint and return filename

I had been using the below code to check if a file exists on a SharePoint site:
Function URLExists(url As String) As Boolean
Dim oXHTTP As Object
Set oXHTTP = CreateObject("MSXML2.XMLHTTP")
If Not UCase(url) Like "HTTP:*" Then
url = "http://" & url
End If
On Error GoTo haveError
oXHTTP.Open "HEAD", url, False
oXHTTP.send
URLExists = IIf(oXHTTP.Status = 200, True, False)
Exit Function
haveError:
URLExists = False End Function
The problem now is that the file that I used to download now has the following format:
old url = teams.sharepoint.xyz.com\Daily Report - DDMMYYYY.XLS
new url = teams.sharepoint.xyz.com\Daily Report - v2 YYYY-MM-DD-HH-MM-SS.XLS.XLS
I want to be able to grab the latest file from the server, and I am not sure how to go about doing that using wildcards. It used to work fine with the old url as I could easily format the date, but now that the new url has the Time added to it, I can't figure out a way to search the SharePoint site using, maybe, a wildcard search.
I think I have it worked out now:
Function GetFullFileName(strfilepath As String, strFileNamePartial As String) As String
Dim objFS As Variant
Dim objFolder As Variant
Dim objFile As Variant
Dim intLengthOfPartialName As Integer
Dim strfilenamefull As String
Set objFS = CreateObject("Scripting.FileSystemObject")
Set objFolder = objFS.GetFolder(strfilepath)
'work out how long the partial file name is intLengthOfPartialName = Len(strFileNamePartial)
'Instead of specifying the starting characters of the file you can directly loop through all files in the folder
For Each objFile In objFolder.Files
'Test to see if the file matches the partial file name
If Left(objFile.Name, intLengthOfPartialName) = strFileNamePartial Then
'get the full file name
strfilenamefull = objFile.Name
Exit For
Else
End If
Next objFile
Set objFolder = Nothing
Set objFS = Nothing
'Return the full file name as the function's value
GetFullFileName = strfilenamefull
End Function
Function URLExists(url As String) As Boolean
Dim oXHTTP As Object
Set oXHTTP = CreateObject("MSXML2.XMLHTTP")
If Not UCase(url) Like "HTTP:*" Then
url = "http://" & url
End If
On Error GoTo haveError
oXHTTP.Open "HEAD", url, False
oXHTTP.send
URLExists = IIf(oXHTTP.Status = 200, True, False)
Exit Function
haveError:
URLExists = False
End Function
Then use the following code in the main function:
PrtFileName = "\\sharepointsite.com\path to folder"
PrtFileName2 = "sharepointsite.com/path to folder"
' ---------------------------------------
' Check source file exists using a loop
' to keep going back until a valid file
' is found within last 7 days.
' ---------------------------------------
Dim fileExists, a As Boolean
fileExists = False
Dim dateOffset As Integer
dateOffset = 0
Do While ((fileExists = False) And (dateOffset < 14))
FileDate = "Daily Report - Remedy v2 " + Format(Now() - dateOffset, "YYYY-MM-DD")
Filename1 = GetFullFileName(PrtFileName, FileDate)
MsgBox PrtFileName + "\" + Filename1
a = URLExists(PrtFileName2 + "/" + Filename1)
If a = True Then
'FileDate = Now()
Filename = PrtFileName + "\" + Filename1
MsgBox Filename
fileExists = True
Else
a = False
fileExists = False
dateOffset = dateOffset + 1
End If
Loop
Works like a charm. To open the excel workbook I use the following command:
Dim wb2 As Workbook
Set wb2 = Workbooks.Open(Filename)
If someone can make it more efficient then even better but it does the job for me for the moment.