Set mails read if they were read in another folder - vba

I'm trying to make an outlook macro, which will 'update' the mails. I have an Inbox folder and an another one. (2 mail accunts)
There is a rule, which is copying the mail from another folder to my inbox.
My goal is to set the mail as read in another folder, if it was read in the Inbox folder.
Sub precitane()
Dim myNameSpace As Outlook.NameSpace
Dim myInbox As Outlook.Folder
Dim myDestFolder As Outlook.Folder
Dim mydeffolder As Outlook.Folder
Dim items As Object
Dim defitems As Object
Set myNameSpace = Application.GetNamespace("MAPI")
Set myDestFolder = myNameSpace.Folders("") 'mymail
Set mydeffolder = myNameSpace.GetDefaultFolder(olFolderInbox)
For Each items In myDestFolder.items
For Each defitems In mydeffolder.items
If TypeOf items Is Outlook.MailItem & TypeOf defitems Is Outlook.MailItem Then
Dim oMail As Outlook.MailItem: Set oMail = items
Dim defMail As Outlook.MailItem: Set defMail = defitems
If oMail.SenderEmailAddress = "" & defMail.SenderEmailAddress = "" & defMail.Body = oMail.Body & defMail.UnRead = False Then
oMail.UnRead = True
oMail.Save
End If
End If
Next
Next
On Error GoTo 0
End Sub
"" contains my mail...

It looks like you tried with code from other than VBA.
I broke the If statement into separate parts as it is easier to follow and to debug.
Option Explicit
Sub precitane()
Dim myDestFolder As Folder
Dim mydeffolder As Folder
Dim item As Object
Dim defItem As Object
Set myDestFolder = Session.Folders("mailAddress2").Folders("Inbox").Folders("Test")
Set mydeffolder = Session.GetDefaultFolder(olFolderInbox).Folders("Test3")
For Each item In myDestFolder.items
If TypeOf item Is MailItem Then
For Each defItem In mydeffolder.items
If TypeOf defItem Is MailItem Then
If item.senderEmailAddress = defItem.senderEmailAddress Then
If item.Body = defItem.Body Then
If item.UnRead = False Then
defItem.UnRead = False
'If necessary
'item.Save
Exit For
End If
End If
End If
End If
Set defItem = Nothing
Next
End If
Set item = Nothing
Next
Debug.Print "Done."
End Sub

Related

How to setup VBscript to run in a specific folder in Outlook [duplicate]

How can I in an Outlook VBA macro iterate all email items in a specific Outlook folder (in this case the folder belongs not to my personal inbux but is a sub-folder to the inbox of a shared mailbox.
Something like this but I've never done an Outlook macro...
For each email item in mailboxX.inbox.mySubfolder.items
// do this
next item
I tried this but the inbox subfolder is not found...
Private Sub Application_Startup()
Dim objNS As Outlook.NameSpace
Dim objFolder As Outlook.MAPIFolder
Set objNS = GetNamespace("MAPI")
Set objFolder = objNS.Folders("myGroupMailbox")
Set objFolder = objFolder.Folders("Inbox\mySubFolder1\mySubFolder2")
On Error GoTo ErrorHandler
Dim Msg As Outlook.MailItem
For Each Item In objFolder.Items
If TypeName(Item) = "MailItem" Then
Set Msg = Item
If new_msg.Subject Like "*myString*" Then
strBody = myItem.Body
Dim filePath As String
filePath = "C:\myFolder\test.txt"
Open filePath For Output As #2
Write #2, strBody
Close #2
End If
End If
ProgramExit:
Exit Sub
ErrorHandler:
MsgBox Err.Number & " - " & Err.Description
Resume ProgramExit
Next Item
End Sub
In my case the following worked:
Sub ListMailsInFolder()
Dim objNS As Outlook.NameSpace
Dim objFolder As Outlook.MAPIFolder
Set objNS = GetNamespace("MAPI")
Set objFolder = objNS.Folders.GetFirst ' folders of your current account
Set objFolder = objFolder.Folders("Foldername").Folders("Subfoldername")
For Each Item In objFolder.Items
If TypeName(Item) = "MailItem" Then
' ... do stuff here ...
Debug.Print Item.ConversationTopic
End If
Next
End Sub
Likewise, you can as well iterate through calender items:
Private Sub ListCalendarItems()
Set olApp = CreateObject("Outlook.Application")
Set olNS = olApp.GetNamespace("MAPI")
Set olRecItems = olNS.GetDefaultFolder(olFolderTasks)
strFilter = "[DueDate] > '1/15/2009'"
Set olFilterRecItems = olRecItems.Items.Restrict(strFilter)
For Each Item In olFilterRecItems
If TypeName(Item) = "TaskItem" Then
Debug.Print Item.ConversationTopic
End If
Next
End Sub
Note that this example is using filtering and also .GetDefaultFolder(olFolderTasks) to get the builtin folder for calendar items. If you want to access the inbox, for example, use olFolderInbox.
The format is:
Set objFolder = objFolder.Folders("Inbox").Folders("mySubFolder1").Folders("mySubFolder2")
As advised in a comment "move the next item line to before the ProgramExit label"
Sub TheSub()
Dim objNS As Outlook.NameSpace
Dim fldrImAfter As Outlook.Folder
Dim Message As Outlook.MailItem
'This gets a handle on your mailbox
Set objNS = GetNamespace("MAPI")
'Calls fldrGetFolder function to return desired folder object
Set fldrImAfter = fldrGetFolder("Folder Name Here", objNS.Folders)
For Each Message In fldrImAfter.Items
MsgBox Message.Subject
Next
End Sub
Recursive function to loop over all folders until the specified folder name is found....
Function fldrGetFolder( _
strFolderName As String _
, objParentFolderCollection As Outlook.Folders _
) As Outlook.Folder
Dim fldrSubFolder As Outlook.Folder
For Each fldrGetFolder In objParentFolderCollection
'MsgBox fldrGetFolder.Name
If fldrGetFolder.Name = strFolderName Then
Exit For
End If
If fldrGetFolder.Folders.Count > 0 Then
Set fldrSubFolder = fldrGetFolder(strFolderName,
fldrGetFolder.Folders)
If Not fldrSubFolder Is Nothing Then
Set fldrGetFolder = fldrSubFolder
Exit For
End If
End If
Next
End Function

How to use "Always Move Messages in This Conversation" feature from VBA in MS Outlook?

I'm trying to implement a search and move feature in MS Outlook. Search is OK, it works like charm. But, I can find only the Move function to move message into an Outlook folder.
I use the Always Move Messages in This Conversation feature manually. Now, I'd like to use it from macro. Is there any way to use this feature from VBA?
Here is the current implementation but it uses the simple Move feature:
Private Sub btn_Click()
Dim currentMail As Object
Dim F As Outlook.MAPIFolder
Dim Msg$
Set currentMail = Application.ActiveWindow
If TypeOf currentMail Is Outlook.Inspector Then
Set currentMail = obj.CurrentItem
Else
Set currentMail = obj.Selection(1)
End If
currentMail.Move Folder
End Sub
This is what you want
Dim currentMail As MailItem
Dim conv As Conversation
Dim myFolder As Folder 'you have to set it to your target folder
Set conv = currentMail.GetConversation
conv.SetAlwaysMoveToFolder myFolder, myFolder.Store
Not sure if this is what your asking but here is how to move outlook messages in some conversations to sub-folder.
Update SubFolder = Inbox.Folders("Temp") Temp folder
Code will search all messages in same conversation in your outlook and then move it to Temp folder
Option Explicit
Sub MoveConv()
Dim olNs As NameSpace
Dim Inbox As Outlook.MAPIFolder
Dim SubFolder As Outlook.MAPIFolder
Dim SelectedItem As Object
Dim Item As Outlook.MailItem ' Mail Item
Dim Folder As Outlook.MAPIFolder ' Current Item's Folder
Dim Conversation As Outlook.Conversation ' Get the conversation
Dim ItemsTable As Outlook.Table ' Conversation table object
Dim MailItem As Object
Set olNs = Application.GetNamespace("MAPI")
Set Inbox = olNs.GetDefaultFolder(olFolderInbox)
' On Error GoTo MsgErr
' // Must Selected Item.
Set SelectedItem = Application.ActiveExplorer.Selection.Item(1)
' // If Item = a MailItem.
If TypeOf SelectedItem Is Outlook.MailItem Then
Set Item = SelectedItem
Set Conversation = Item.GetConversation
If Not IsNull(Conversation) Then
Set ItemsTable = Conversation.GetTable
For Each MailItem In Conversation.GetRootItems ' Items in the conversation.
If TypeOf MailItem Is Outlook.MailItem Then
Set Item = MailItem
Set Folder = Item.Parent
Set SubFolder = Inbox.Folders("Temp") ' Move to Temp Folder
Debug.Print Item.ConversationID & " In Folder " & Folder.Name
GetConv Item, Conversation
Item.Move SubFolder
End If
Next
End If
End If
MsgErr_Exit:
Set olNs = Nothing
Set Inbox = Nothing
Set Item = Nothing
Set SelectedItem = Nothing
Set MailItem = Nothing
Exit Sub
'// Error information
MsgErr:
MsgBox "Err." _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description: " & Err.Description _
, vbCritical, "Error!"
Resume MsgErr_Exit
End Sub
Function GetConv(Item As Object, Conversation As Outlook.Conversation)
Dim Items As Outlook.SimpleItems
Dim MailItem As Object
Dim Folder As Outlook.Folder
Dim olNs As NameSpace
Dim Inbox As Outlook.MAPIFolder
Dim SubFolder As Outlook.MAPIFolder
Set olNs = Application.GetNamespace("MAPI")
Set Inbox = olNs.GetDefaultFolder(olFolderInbox)
Set Items = Conversation.GetChildren(Item)
If Items.Count > 0 Then
For Each MailItem In Items
If TypeOf MailItem Is Outlook.MailItem Then
Set Item = MailItem
Set Folder = Item.Parent
Set SubFolder = Inbox.Folders("Temp")
Debug.Print Item.ConversationID & " In Folder " & Folder.Name
Item.Move SubFolder
End If
GetConv Item, Conversation
Next
End If
End Function

Searching Outlook Folder

I want to search a specific Outlook folder using an activecell value.
I tried Excel VBA for searching in mails of Outlook and VBA Search in Outlook.
The closest I was able to get:
Dim myOlApp As New Outlook.Application
Dim myNameSpace As Outlook.NameSpace
Dim myInbox As Outlook.MAPIFolder
Dim myitems As Outlook.Items
Dim myitem As Object
Dim Found As Boolean
Dim OutlookSearch as string
Outlooksearch = Cstr(Activecell.cells(1,4).Value)
Set myNameSpace = myOlApp.GetNamespace("MAPI")
Set myInbox = myNameSpace.GetDefaultFolder(olFolderInbox)
Set myitems = myInbox.Items
Found = False
For Each myitem In myitems
If myitem.Class = olMail Then
If InStr(1, myitem.Subject, "sketch") > 0 Then
Debug.Print "Found"
Found = True
End If
End If
Next myitem
'If the subject isn't found:
If Not Found Then
MsgBox "Cannot find"
End If
myOlApp.Quit
Set myOlApp = Nothing
I want to use the string in Activecell.cells(1, 4) as the subject for a search in a specific Outlook folder in the inbox.
I get is the MsgBox even if I've sent an email containing values that match with activecell.
You can specify the folder to search in, within the inbox, by using the .Folders property.
Set myInbox = myNameSpace.GetDefaultFolder(olFolderInbox).Folders("myFolder")
I've had a play around and come up with the code below. No need to set references to Outlook.
Sub Test1()
Dim oOutlook As Object 'Outlook.Application
Dim nNameSpace As Object 'Outlook.Namespace
Dim mFolderSelected As Object 'Outlook.MAPIFolder
Dim cFolder As Object
Dim oItem As Object
Dim oMyItem As Object
Dim sOutlookSearch As String
Dim aFolders() As String
Dim i As Long
'sOutlookSearch needs to be something like:
'"Mailbox - Darren Bartrup-Cook\Inbox"
sOutlookSearch = ThisWorkbook.Worksheets("Sheet1").Cells(1, 4)
sOutlookSearch = Replace(sOutlookSearch, "/", "\")
aFolders() = Split(sOutlookSearch, "\")
Set oOutlook = GetObject(, "Outlook.Application")
Set nNameSpace = oOutlook.GetNamespace("MAPI")
Set mFolderSelected = nNameSpace.Folders.Item(aFolders(0))
If Not mFolderSelected Is Nothing Then
For i = 1 To UBound(aFolders)
Set cFolder = mFolderSelected.Folders
Set mFolderSelected = Nothing
Set mFolderSelected = cFolder.Item(aFolders(i))
If mFolderSelected Is Nothing Then
Exit For
End If
Next i
End If
'Set mFolderSelected = nNameSpace.PickFolder 'Alternative to above code block - just pick the folder.
For Each oItem In mFolderSelected.items
If oItem.class = 43 Then '43 = olmail
If InStr(1, oItem.Subject, "sketch") > 0 Then
Debug.Print "Found: " & oItem.sendername
Exit For
End If
End If
Next oItem
End Sub
The code block for finding the correct folder was taken from here:
http://www.outlookcode.com/d/code/getfolder.htm

Get email from non default inbox?

I am using the following vba code to get emails from my inbox folder and move them to a sub folder called suppliers. At the moment the emails are moved from my default email inbox, but I have an account called purcashing#hewden.co.uk and I want it to get the emails from this inbox and move it to the subfolder called Suppliers in this account.
can someone show me how I would alter GetDefaultFolder to make this happen. thanks
Sub MoveItems()
Dim myNameSpace As Outlook.NameSpace
Dim myInbox As Outlook.Folder
Dim myDestFolder As Outlook.Folder
Dim myItems As Outlook.Items
Dim myItem As Object
Set myNameSpace = Application.GetNamespace("MAPI")
Set myInbox = myNameSpace.GetDefaultFolder(olFolderInbox)
Set myItems = myInbox.Items
Set myDestFolder = myInbox.Folders("Supplier")
Set myItem = myItems.Find("[Subject] = 'Introduction'")
While TypeName(myItem) <> "Nothing"
myItem.Move myDestFolder
Set myItem = myItems.FindNext
Wend
End Sub
Instead of using Namespace.GetDefaultFolder, retrieve the appropriate store from the Namespace.Stores collection and use Store.GetDefaultFolder.
I just used Dmitry's suggestion and it works like a charm.
Hope it helps \o/
Sub GetEmailFromNonDefaultInbox()
Dim myOlApp As New Outlook.Application
Dim myNameSpace As Outlook.Namespace
Dim myInbox As Outlook.MAPIFolder
Dim myitems As Outlook.Items
Dim strFilter As String
' let the user choose which account to use
Set myAccounts = myOlApp.GetNamespace("MAPI").Stores
For i = 1 To myAccounts.count
res = MsgBox(myAccounts.Item(i).DisplayName & "?", vbYesNo)
If res = vbYes Then
Set myInbox = myAccounts.Item(i).GetDefaultFolder(olFolderInbox)
Exit For
End If
Next
If myInbox Is Nothing Then Exit Sub ' avoid error if no account is chosen
' query emails by subject
strFilter = "#SQL=""urn:schemas:httpmail:subject"" like '%YOUR SUBJECT%'"
Set myitems = myInbox.Items.Restrict(strFilter)
' show some feedback if no email is found
If myitems.count = 0 Then
MsgBox "Nothing found. Try another account."
Exit Sub
End If
' get the most recent email
myitems.Sort "ReceivedTime", True
Set myitem = myitems.GetFirst
If myitem.Class = olMail Then
' and now you can do whatever you want
MsgBox (myitem.Subject)
End If
End Sub

Iterate all email items in a specific Outlook folder

How can I in an Outlook VBA macro iterate all email items in a specific Outlook folder (in this case the folder belongs not to my personal inbux but is a sub-folder to the inbox of a shared mailbox.
Something like this but I've never done an Outlook macro...
For each email item in mailboxX.inbox.mySubfolder.items
// do this
next item
I tried this but the inbox subfolder is not found...
Private Sub Application_Startup()
Dim objNS As Outlook.NameSpace
Dim objFolder As Outlook.MAPIFolder
Set objNS = GetNamespace("MAPI")
Set objFolder = objNS.Folders("myGroupMailbox")
Set objFolder = objFolder.Folders("Inbox\mySubFolder1\mySubFolder2")
On Error GoTo ErrorHandler
Dim Msg As Outlook.MailItem
For Each Item In objFolder.Items
If TypeName(Item) = "MailItem" Then
Set Msg = Item
If new_msg.Subject Like "*myString*" Then
strBody = myItem.Body
Dim filePath As String
filePath = "C:\myFolder\test.txt"
Open filePath For Output As #2
Write #2, strBody
Close #2
End If
End If
ProgramExit:
Exit Sub
ErrorHandler:
MsgBox Err.Number & " - " & Err.Description
Resume ProgramExit
Next Item
End Sub
In my case the following worked:
Sub ListMailsInFolder()
Dim objNS As Outlook.NameSpace
Dim objFolder As Outlook.MAPIFolder
Set objNS = GetNamespace("MAPI")
Set objFolder = objNS.Folders.GetFirst ' folders of your current account
Set objFolder = objFolder.Folders("Foldername").Folders("Subfoldername")
For Each Item In objFolder.Items
If TypeName(Item) = "MailItem" Then
' ... do stuff here ...
Debug.Print Item.ConversationTopic
End If
Next
End Sub
Likewise, you can as well iterate through calender items:
Private Sub ListCalendarItems()
Set olApp = CreateObject("Outlook.Application")
Set olNS = olApp.GetNamespace("MAPI")
Set olRecItems = olNS.GetDefaultFolder(olFolderTasks)
strFilter = "[DueDate] > '1/15/2009'"
Set olFilterRecItems = olRecItems.Items.Restrict(strFilter)
For Each Item In olFilterRecItems
If TypeName(Item) = "TaskItem" Then
Debug.Print Item.ConversationTopic
End If
Next
End Sub
Note that this example is using filtering and also .GetDefaultFolder(olFolderTasks) to get the builtin folder for calendar items. If you want to access the inbox, for example, use olFolderInbox.
The format is:
Set objFolder = objFolder.Folders("Inbox").Folders("mySubFolder1").Folders("mySubFolder2")
As advised in a comment "move the next item line to before the ProgramExit label"
Sub TheSub()
Dim objNS As Outlook.NameSpace
Dim fldrImAfter As Outlook.Folder
Dim Message As Outlook.MailItem
'This gets a handle on your mailbox
Set objNS = GetNamespace("MAPI")
'Calls fldrGetFolder function to return desired folder object
Set fldrImAfter = fldrGetFolder("Folder Name Here", objNS.Folders)
For Each Message In fldrImAfter.Items
MsgBox Message.Subject
Next
End Sub
Recursive function to loop over all folders until the specified folder name is found....
Function fldrGetFolder( _
strFolderName As String _
, objParentFolderCollection As Outlook.Folders _
) As Outlook.Folder
Dim fldrSubFolder As Outlook.Folder
For Each fldrGetFolder In objParentFolderCollection
'MsgBox fldrGetFolder.Name
If fldrGetFolder.Name = strFolderName Then
Exit For
End If
If fldrGetFolder.Folders.Count > 0 Then
Set fldrSubFolder = fldrGetFolder(strFolderName,
fldrGetFolder.Folders)
If Not fldrSubFolder Is Nothing Then
Set fldrGetFolder = fldrSubFolder
Exit For
End If
End If
Next
End Function