Outlook VBA draft emails without "save changes" dialog - vba

I use VBA to create new MailItem elements and move them to my inbox.
Since they are not sent they are handled as drafts from Outlook's perspective.
This means, when I open such an element I cannot close it without the annoying saving prompt.
Is there a way to work with unsent mail elements to keep track of things?
I could also send these elements to my own mail address but this would sometimes take a bit longer until it's received. So I'd prefer to just create them locally.

With .Close you designate olDiscard, olPromptForSave or olSave.
https://learn.microsoft.com/en-us/office/vba/api/outlook.mailitem.close(method)
Option Explicit
Sub closeWithoutPromptToSave()
Dim currItem As MailItem
Set currItem = ActiveInspector.currentItem
currItem.Close olSave
End Sub

Related

outlook mailitem in explorer mode is old

I have an intermittent updating problem with an outlook mailitem in the explorer mode on a public folder of an exchange server. The subject (or perhaps any other part as well) of a mailitem does not seem to update itself at times.
Specifically, the subject of the mailitem shown in the explorer mode is dissimilar to that shown in the inspector mode. In other words, the explorer mode is old, therefore needs updating or synchronization.
Hitting F9 (send/receive) to update the public folder does not seem to help.
I would like to know if this anomaly can be detected (and perhaps perform manual updates/synchronization) using an outlook macro.
Any ideas are welcome.
Some properties, factors unknown, update on saving only.
The subject of the mail in the explorer view should change when you manually close the item, if you agree to save changes. Should be the same if you manually saved regularly.
If you want more than a simple save:
Option Explicit
Sub MarkInUseSaveCurrentItem()
Dim currItem As Object
Set currItem = ActiveInspector.currentItem
If InStr(LCase(currItem.subject), LCase("Barok is working on this")) = 0 Then
currItem.subject = "Barok is working on this. To avoid conflicts do not open. " & currItem.subject
End If
currItem.Save
End Sub

Outlook VBA to Save Attachments from OUTGOING messages to a folder

I would like to create an archive of OUTGOING attachments in a folder (a Windows folder, outside Outlook). I have used scripts to save attachments from INCOMING messages by using some of the solutions provided on this site, but I don't see a way to set this up for outgoing mail. I also tried to set up a rule to apply a script to all outgoing messages, but I don't see an option to "run a script" on messages I send (like I can for incoming messages).
I can probably use a script that parses an outlook folder, but it would be much more effective to have it run in real-time as messages are sent.
Process the Application.ItemSend event - the item will be passed as a parameter to your event handler. You can then process the message attachment the same way your process the incoming messages.
If you really want to use the Outbox instead of the ItemSend event (which is probably a better solution), try this (found here and modified to use Outbox)
Public WithEvents myOlItems As Outlook.Items
Public Sub Initialize_handler()
Set myOlItems = Application.GetNamespace("MAPI").GetDefaultFolder(olFolderOutbox).Items
End Sub
Private Sub myOlItems_ItemAdd(ByVal Item As Object)
'your code to save attachments here
End Sub

How to execute VBA after Outlook Application_Startup event handler and after all folders sync?

I'm trying to run a macro that moves emails received before today to a cabinet folder whenever Outlooks starts. The problem is that the Application_Startup event handler happens before Outlook is completely loaded and folders have synced. Consequently, all the emails that came in last night aren't moved to the cabinet when I open Outlook in the morning.
To fix this I created a custom class to instantiate an Outlook.syncObject which syncs all folders and provides an event handler when the syncing is complete. I create an object from this class within the Application_Startup event handler. However, this sync doesn't seem to actually retrieve any emails and also seems to complete before Outlook has even loaded.
It seems like being able to execute code after Outlook has done all of it's startup processes would be a common feature request. Thanks for any help.
This sample code simply shows me how many unread emails are in my inbox. If I close Outlook, send myself an email, then open Outlook, I need Outlook to load and a full sync to occur before generating the messagebox with the number of unread emails in my inbox.
Oulook Application_Startup event handler:
Dim mySyncInstance As New mySync
Private Sub Application_Startup()
mySyncInstance.Initialize_handler
End Sub
Custom mySync Class Code:
Dim WithEvents mySync As Outlook.syncObject
Sub Initialize_handler()
Set mySync = Application.Session.SyncObjects.item(1)
mySync.Start
End Sub
Private Sub mySync_SyncEnd()
MsgBox Application.GetNamespace("MAPI").GetDefaultFolder(olFolderInbox).items.Restrict("[UnRead] = True").Count & _
" Emails are unread in the main inbox."
End Sub
I'm trying to run a macro that moves emails received before today to a cabinet folder whenever Outlooks starts.
You may consider handling the NewMailEx event of the Application class which is fired when a new item is received in the Inbox. So, you can get the mail item and decide whether you need to move it in a subfolder or not. This event fires once for every received item that is processed by Microsoft Outlook. The item can be one of several different item types, for example, MailItem, MeetingItem, or SharingItem. The EntryIDsCollection string contains the Entry ID that corresponds to that item.
Also you can create a rule and assign a VBA macro sub. The incoming instance of the mail item object will be passed as a parameter. For example:
public sub test(mail as MailItem)
' do whatever you need
end sub
As an alternative way you can handle the ItemAdd event of the Items class which is fired when one or more items are added to the specified collection. This event does not run when a large number of items are added to the folder at once (more than 16).
Why not use Items.ItemAdd event on the Inbox folder?

Control already created Outlook message from excel VBA

longtime reader, first time messenger (not my first time making a bad joke though),
I would like to know if it is possible to gain control of an Outlook email message that has already been created. At work we have to download new work orders from a secure website, thanks mostly to this site, I have been able to set up a macro that logs in, finds the new work orders, and clicks the button to open the work order. Once this button is clicked, a new IE window is opened with a pdf file, and the "Send page by email" command is used to create a new outlook message. I have the outlook 12 reference (using Office 2007), and am able to take control of an existing outlook session to create a new email using:
Dim SendOrder As Outlook.Application
Set SendOrder = GetObject(, "Outlook.Application")
But I cannot figure out how to make it control the email message that was opened by IE. I tried using GetObject(, "Outlook.Application.MailItem), and a few other failed ideas, but 3 ideas were all I had, so I'm hoping someone on here can help me out with this, otherwise I'll probably have to save the file in IE and create a new email message, which seems like adding an extra step.
You're on the right path, I think. Something like this works with Outlook mailItems opened from Outlook. I have not tested it on mailItems opened from IE, though.
Sub GetAMailItem()
'## Requires reference to MS Outlook object library ##
Dim oApp As Outlook.Application
Dim mItem As MailItem
Set oApp = GetObject(, "Outlook.Application")
If TypeName(oApp.ActiveWindow) = "Inspector" Then
Set mItem = oApp.ActiveWindow.CurrentItem
End If
Set oApp = Nothing
End Sub
Found the guts of that code here, just made a modification or two to give you a structured example that might suit your needs.

Outlook ItemAdd event on IMAP folder fires only when folder is selected

I'm running in a little problem with Outlook VBA programming, and would like to know if there's a solution, or if this is just another "known issue".
Context:
I have configured an Outlook e-mail account to access my web email provider through IMAP. In Outlook, I can properly see my web email folders. My provider's spam filter moves spam messages into the Spam folder.
I would like to automatically move messages that get put into the Spam folder into another folder, in my local pst file.
I have it working 99% (through the code provided below for reference).
Issue:
I can see that there are messages in the Spam folder (there is a bold unread message count beside the folder name), but the ItemAdd even will only fire when I click on the folder. At that point, I see the contents of the spam folder, and then see all of the new spam being moved to my local folder.
Is there another trigger source beside ItemAdd I could use for running my code without having to click on the folder? Is there an event that gets triggered when the unread count for a folder changes?
Technical details:
Windows 8 OS
Using Outlook 2002 (Yes, I know...)
I'm an experienced C/C++ developer, but minimal experience in VBA, and none with Outlook.
VBA code:
Public WithEvents myItems As Outlook.Items
Public Sub Application_Startup()
Dim myNameSpace As Outlook.NameSpace
Const mailboxName As String = "Mail.com"
Const subfolderName As String = "Spam"
' Reference the items in the MAPI spam folder
' Because myOlItems is declared "WithEvents" the ItemAdd event will fire below.
Set myNameSpace = Application.GetNamespace("MAPI")
On Error GoTo noSpamFolder
Set myItems = myNameSpace.Folders(mailboxName).Folders(subfolderName).Items
On Error GoTo 0
Exit Sub
noSpamFolder:
MsgBox "Unable to find folder <" & mailboxName & "/" & subfolderName & ">"
End Sub
Private Sub myItems_ItemAdd(ByVal Item As Object)
Dim suspectFolder As Outlook.MAPIFolder
' Check to make sure it is an Outlook mail message, otherwise
' subsequent code will probably fail depending on what type
' of item it is.
If TypeName(Item) = "MailItem" Then
' Move message to the 'suspect' folder
On Error GoTo noSuspectFolder
Set suspectFolder = Outlook.Session.GetDefaultFolder(olFolderInbox).Folders("suspect")
On Error GoTo 0
Item.Move suspectFolder
End If
Exit Sub
noSuspectFolder:
MsgBox "Unable to find folder <suspect> as a sub-folder of default inbox folder"
End Sub
I Was struggling with a similar issue to move mail-items after they were sent and used your code to perform this task (thx!). There were several issues which still had to be resolved.
First of all, the items were moved, but immediately after they were placed into the trash folder. This seems to be an IMAP issue (Gmail) and may be resolved by changing the Internet E-mail Settings of the mailbox account from "Move deleted items to the following folder on the server" to "Mark items for deletion but do not move them automatically".
The second challenge was, like yours, trigger the code to do its work. In the account configuration the save sent emails option is disabled (since this is automatically performed by the Gmail server). I needed to sync the Sent items (MAPI) folder with the Send items (IMAP) folder. I achieved this by configuring the "send/receive" groups for this email account (in the group All account) and selecting the Sent items folder.
Now this folder is synced without the necessity to open the folder for syncing. I hope that this will also resolve your issue.
Peter
That makes sense - the IMAP provider in Outlook syncs the folder only when it is selected or accesed through the Outlook Object Model.
I don't think there is much you can do short of polling the folder every once in a while (and releasing the MAPIFolder object in between the hits)