I have inherited a massive spreadsheet with many sheets, and many formulas that have a lot of absolute references.
These sheets need to be combined into one, is there an easy way to identify absolute references quickly with VBA?
I was thinking of some conditional formatting for cells that contain "$" but that doesn't work.
Alternatively I figured a script could run through each cell and evaluate it's absolute contents, if it identifies a "$" it then formats the cell and moves on to the next.
Thanks for your time :)
You can easily do this with conditional formatting:
Mark all your data
Select "conditional formatting", "New rule"
Select "Use a formula to determine which cells to format"
Enter the formula =FIND("$",FORMULATEXT(A1))>0 (assuming that the first cell you selected is [A1]. FORMULATEXT will look for the text of the formula of a cell and FIND will search for a $ within that formula.
Do not forget to set the formatting, e.g. a fill color
A simple solution for even basic users:
Ctrl+F (search),
enter search parameter "$" (in this case),
Ensure the drop boxes have selected:
Within: Sheet
Search: By Rows
Look in: Formulas
Uncheck the "Match entire cell contents" checkbox,
click "Find all"
In the list that appears within the search window,
select all of the entries, it will select the entire search group.
Apply formatting to the selection to highlight these cells.
Related
What is the best way to change ">" to ">=" in 100+ formulas such as:
=IF(INDEX($B$2:$B$46,MATCH(A3,$D$2:$D$46,0))**>**$A$2),"1","0")
=IF(INDEX($B$2:$B$46,MATCH(A3,$D$2:$D$46,0))**>**$B$2),"1","0")
=IF(INDEX($B$2:$B$46,MATCH(A3,$D$2:$D$46,0))**>**$C$2),"1","0")
Would I need some VBA code?
I would suggest one more idea if you are not comfortable doing the find and replace in excel.
Press the key combination Ctrl+` (BackQuote symbol)
Now you will have all the formulas visible in the cells.
Copy the range or columns in which you need to modify the formula
Paste it in a .txt file and then do the find and replace
Once it is done copy all the formula and paste it back to the same range.
Press Ctrl+` again and now you have got all the formulas changed as per your need
As long suggested, take a backup of your worksheet before you do these modifications
As Scott_Craner stated, a simple Find/Replace should work.
Save a version of your data in case you misjudged where the search subject is in your data.
Highlight the cells with the formulas you wish to change.
Press Ctrl and the F keys (or click on "Find&Select" in the Home tab in the "Editing" group and select Replace from the drop-down)
In the Find and Replace dialog box, make sure you are on the Replace tab.
In the "Find what:" box, type ">" without quotes (note, if there are other > symbols in some formulas, you can distinguish these with some repetitive text before and after)
In the "Replace with:" box, type "<" without quotes (note, if you included other text to specify certain instances of ">", make sure you include all the text that should also be replaced)
Hit the "Replace All" button.
Your spreadsheet formulas should now be as you'd like them. If they're not, thank goodness you saved another version first. Find/Replace is very powerful, so make sure to limit the scope by selecting the cells you want searched and being sure that Excel will find only those data you wish to change.
If you are interested in VBA, you could use it here. But Excel already has a powerful, user-friendly tool at your disposal.
I've got two columns of data, and I would like to use conditional highlighting to find the EXACT matches in both columns. However, using a formula like this one turns up a lot of incorrect matches:
=MATCH(A1,B:B,0)>0
There are a lot of partial matches, so cells are highlighted that I don't want. What I want is the equivalent of the "Match Entire Cell Contents" checkbox in the Find & Replace dialog.
To make this clear, it seems Excel will do partial matches - here is the Find & Replace dialog without "Match Entire Cell Contents" checked, with a sample search for all matches:
Search for all matches, any match
Vs. the dialog with the checkbox ticked and the results:
Search for all matches, match entire cell
But this only applies to find & replace. How can I update the formula above to work the same way, so that only exact matches to what's in a cell are highlighted?
=NOT(ISERROR(MATCH(A1,B:B,0)))
Regular use of MATCH() - without wildcards - doesn't do partial matches, and MATCH returns an error if there's no hit, not zero
This isnt quite what is being asked, but this was helpful to me:
To find duplicate records, use Excel's easy-to-use Filter feature as follows:
Select any cell inside the recordset.
From the Data menu, choose Filter and then select Advanced Filter to open the Advanced Filter dialog box.
Select Copy To Another Location in the Action section.
Enter a copy range in the Copy To control.
Check Unique Records Only and click OK.
There's more about conditional formatting on this site:
https://www.techrepublic.com/blog/windows-and-office/how-to-find-duplicates-in-excel-245163/
I have a somewhat large spreadsheet with a type of summary page that follows a calender layout.
On this page I manually change the font and color of cells to make it easy for me to find certain things on it. For example, (I lecture mathematics) if I have revision on a certain lesson, I make that cell bold and green. (exact type of green I can sort out myself). I want a VBA code if possible so that if I type the word revision into a cell on that sheet only, not whole workbook, that it would automatically change it to green.
Realistically, I don't manually type in the word revision always. Some of it uses lookups of various types to find what happens on that day to display a word (for example revision) in that given cell.
I don't know if this is possible to do. I realize that if "revision" is shown due to a lookup then the contents of that cell is not equal to "revision" but a formula which simply displays "revision"
Any assistance would be appreciated. If I have a basic code I can manipulate to get it right.
Thanks
Maybe you're looking for something along the lines of:
Sub CheckRevision()
Dim CurCell As Object
For Each CurCell In ActiveWorkbook.ActiveSheet.Range("A1:AZ500")
If CurCell.Value = "Revision" Then CurCell.Interior.Color = RGB(0,204,0)
Next
End Sub
Or equivalently, you can probably use conditional formatting. Home Tab > Conditional Formatting > Highlight Cells Rules > Text that Contains. From there, type the value "Revision" into the value box and you can change the format of the cell to how you like it.
How can I change the #N/A to the blank cell if nothing in that cell?
Eg. =VLOOKUP(B19:B36;$TABLE.A1:C46;2;0)
I think I might need something like an ISERROR check but I don't 100% know what I'm doing.
If we're talking about Excel 2010 and later you can use IFERROR:
=IFERROR(VLOOKUP(B19:B36;$TABLE.A1:C46;2;0);"")
You can also put text into the final string result
The question was misleading about the spreadsheet software as 2 different spreadsheets were originally stated in tags. However, it can be seen that the question is about OpenOffice Calc:
- Absolute sheet referencing ($ sign before the sheet name) is not possible in Excel.
- We also see a dot between the sheet name and the range, which is again not possible in Excel.
As in OpenOffice Calc you don't have IFERROR function, the only way is to repeat your main function twice in the following form (you can use both, ISNA and ISERROR, but I suggest ISNA as it's more specific and fits your case):
=IF(ISNA(YourFormula);"";YourFormula)
In your case something like:
=IF(ISNA(VLOOKUP(B19;$TABLE.A1:C46;2;0));"";VLOOKUP(B19;$TABLE.A1:C46;2;0))
You may want to make absolute reference to the range where you look for matching values, as I see you want to copy the formula down.
=IF(ISNA(VLOOKUP(B19;$TABLE.$A$1:$C$46;2;0));"";VLOOKUP(B19;$TABLE.$A$1:$C$46;2;0))
Since the cells will contain a formula this is about appearances, so Conditional formatting might suit, say if the cell background is white, for style choose Font > Font Effects > Font color white.
For this, select the relevant range - I have assumed D19:D36 - and Format > Conditional Formatting... and for Condition 1 choose Cell value is and equal to and:
ISNA(D19)
I need help with a formatting issue in Excel, which is interfering with the VLOOKUP function in my Excel sheet.
I have two sheets with more than 20,000 column values as lookup, and the same number of values for reference. All the values in both cells are weirdly formatted, some with green triangles at the upper left corner of cells, some are text, etc.
Is there a way in Excel using a macro/VBA to remove or make all formatting similar in both sheets? The reason for VBA is because the person who is going to work with this file needs everything automated and is not familiar with Excel at all. I already have the VLOOKUP function in the cells, I just need to work with the formatting.
Well, I fight with partial lookups this way:
In the items array, I create new empty FIRST column and then place formula
="+"&B2
This will take the content of Cell B2 and add + in the front of it.
When I do vlookup, I add "+" to searcheable value
=VLOOKUP("+"&A6,A:O,2,FALSE)
Therefore, instead of comparing for example Strings and numbers, I compare Strings, by adding "+" in the front.
Another technique, is to kill all formatting:
Select whole column, click DATA-TEXT TO COLUMNS-DELIMITED and then DESELECT ALL DELIMITERS. Click Finish. This will clear your formatting.
===========================================================================
This is the VBA solution you asked for:
Call it from Excel
=GetLookup(G2,A:C)
Here is VBA:
Function GetLookup(LOOKFOR As String, RANGEARRAY As Range) As String
GetLookup = Application.WorksheetFunction.VLookup("+" & LOOKFOR, RANGEARRAY, 3, False)
End Function
Good luck!
I'm assuming the data type in all of the cells is the same, or you want it to all be the same. The following steps will make the cells a uniform type:
Save your workbook, in case this does not do as you require
Select all cells you wish to be of the same cell type
Press Ctrl+1, on the "Number" tab, select the type you wish these cells to take. Press OK.
Open the VBA editor using Alt+F11
Open the immediate window with Ctrl+G
Type the following: for each cell in selection : cell.formula = cell.value : next cell
Press enter (you may have to wait a few seconds).
If you take this action with the same data type (e.g. choose "Text" for both ranges in step 3) on both your ranges you should be "comparing apples with apples" and your VLOOKUP should function as required.
Hope this helps.
Edit: formatting, clarification