We are trying to allow the end-user of this Google spreadsheet to be able to add values to a Named Range without accessing said range. (Sorting it will be a q for a later date)
In other words, let's say that we have a list of Suppliers that we purchase parts from, and that list resides on 'SheetLists' in cells A1 to A119.
To make that list easier for later use, we made it into a Named Range and named it "list1Supplier".
We then use that "Named Range" throughout the Workbook in drop-down lists. Each of the drop-down lists reference the "Named Range" and NOT cells A1 to A119.
We also realized that, should we begin using a new Supplier, the list could grow. So we changed the Named Range reference to cells A1:A, thus including the entire A column.
Now, as expected, one of the end users begins using a new Supplier. The LAST thing we would EVER want is for them to have to figure out how to add said Supplier to the end of that list MANUALLY... right!?!?
I've googled this for hours and have found NOTHING except ONE using VBA. And unless someone has a REALLY easy to follow How-To on VBA basics, I'd like to try this route first...
As always, ANY and ALL help is GREATLY appreciated!
DG
Why you just don't create a live form?
https://www.youtube.com/watch?v=wNMdjVxAEYY
Best
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Please refer to the image attachment below. I want to ask for help regarding the semi-automation of the values D2:D6. Currently, they have the following formula:
=IF(C2="n/a",$D$12,IF(C2="","",IF(OR(TODAY()=C2,TODAY()>C2),$D$11,$D$10)))
Column C on the other hand has the following formula:
=IF(B2="n/a","N/A",IF(B2="","",$B$8-$B2))
Basically, what these formulas do is that after I input a value 'x' at column B, column C automatically indicates the date 'x' days before the start date on B8. Column D then indicates whether the deadline is due, not due, not applicable, or ready (D2:D6 is data validated with a list including D9:D13).
However, if a certain action is already completed, the "Ready" option is manually selected from the drop down list, which then erases the formula. What I wish to ask for help with is how do I return the erased formula in case the "Ready" option is just accidentally selected, or if my (not excel-capable) peers will need to reuse the form by just deleting items in column A and B.
What I tried doing was making the formula itself an option in the drop down list, but this doesn't adjust to the cell addresses for each item, and only shows one static value.
One option I thought of was to limit the data validation list with just the "Ready" option, so that the user can just delete the cell. A VBA code will then detect the blank cell and will return the formula it initially had. Unfortunately, I don't really know VBA or any programming. I can however understand and have managed to use and modify VBA codes posted in the internet according to my previous needs. I tried searching for a code, but to no avail.
If you could give me good references (not a whole book please) relative to this, I would really appreciate it. If you're feeling benevolent and help me with the coding, thanks! However, if there's a non-VBA solution, then I would really like to know more about this. Thanks all!
Sample list
I have been asked to create a database of volunteers in Excel. The main worksheet (called Data) holds all the information – names, addresses, numbers, reference checks, placements, supervisors, etc. What I am trying to achieve is for the relevant information to be moved from one worksheet to another when the status of the person changes.
There would be 5 categories which the volunteers would fall under (column A labelled ‘Status’)
PROCESSING
ACTIVE
ON HOLD
BARRED
STOPPED/RETIRED
What I want to get is a live database so the information would appear on a relevant worksheet whenever the status on the main spreadsheet changes , but I only want some information to show depending on the category…
Each Worksheet would contain columns A-F from the ‘Data’ worksheet and in addition:
Processing would contain columns X-AE
Active: AF-AW
On Hold: AZ-BC
Barred: AX-AY
Stopped/Retired:- BD-BH
I have searched and searched again but I know nothing about Macros (and my IT department is unable to help) So my question is – is this doable and if so is anyone able to help me?
I hope I am making sense and if not I can email across the dummy database with some made up names to show what it is I am trying to create
You can do this using array formulae. This link shows a simple example which provides the basic formula (explained in detail in the linked article)
=INDEX(range,SMALL(IF(col=value,ROW(range)),ROW(1:1)),COLUMN(A2))
Where range is the range of all your data from your main worksheet and value is the value you want to screen for (this changes for each of your sheets) and col is the column on your main sheet that you want to check the values of. Note it is an array forumla so you have to press control+shift+enter after typing in the formula as explained at the bottom of the link.
You will notice that I have changed the formula to say COLUMN(A2) instead of 2. This is so that you can drag the formula across the columns as well as down the rows. You might need to make this COLUMN(A2)-x where x is an offset because your data don't start in column A.
Note that the same applies for the ROW(1:1) part, if your range doesn't start in row 1 then you will need to offset this by some value as well (i.e. something like ROW(1:1)-y)
I have a excel sheet that display's price on certain items in a column by looking up amazon API using excel vba. The price of may change overtime. So I am trying to display the difference in prices each time i run my macro, in a cell adjacent to the cell that displays price.
But I am not sure how to achieve this. Can any body guide me on how to achieve this?
This is just a sample, it must be adapted to your schema and data layout. Say the prices are stored in column A from A1 to A100. Say you already have a macro called RefreshData() that updates column A. In B1 enter:
=C1-A1
and copy down. This macro store the current values in column C before refreshing the data:
Sub DoUpdate()
Range("A1:A100").Copy Range("C1")
Call RefreshData
End Sub
Column B will display the price difference.
Something like this?
Let's say your data are in a range A2:A10
Dim rng as Range
Set rng = Range("A2:A10")
rng.Offset(0,1).Value = rng.Value
Run this before you run your original macro to store the values in an adjacent column before the values change. You may need to make the range dynamic, depending on your needs.
Without seeing you code, I cannot give a detailed answer. However, I ran across a similar problem once, not using Amazon API though, but a sharepoint connection.
If the amazon api is somewhat similar to the sharepoint stuff, I guess it refreshes cells when you click "update", or run the update sub. In that case you will have to either create an array to store the old prices in vba (very slow process), and then write them to your table, or create a separate tab where you store the item-lastPrice combination.
I ended up storing not only current price but all prices and the date/time of the price, to be able to see change over time.
For the copying of data itself using VBA, either of the above methods should work. In my initial code I used vba loops :-p, but copying using excel functionality is much faster.
I am trying to create a couple of reports from data on another Excel worksheet based on the value in a drop down list. I am using the MATCH and INDEX functions and have created Named Ranges of the columns of data. I am able to get the first value I want in the report but none of the others, even though when I debug by evaluating the formula it points to the right cell but still displays #REF! instead of the actual value from the referenced cell.
I'll do my best to make this clear:
In "POST_Data" worksheet I have 4 columns titled Course Name, Course Length, Attendee and Date Attended. Currently I have 33 rows of data (plus the header row) but I need the reports to be dynamic since new data will be added from time to time.
I have created Dynamic Named Ranges of the data using the OFFSET function (e.g. for the Course Name data I have a NameRange called CourseNamesData = OFFSET(POST_Data!$A$2,0,0,COUNTA(POST_Data!$A:$A),1)
In the "DashBoard_and_Data Entry" worksheet I have a two report areas: one to report the Course Name and Date Attended for a specified Attendee (specified by a drop down list in cell C7) and the other report to provide the Attendee Name and Date Attended for a specified Course Name (specified by a drop down list in I7).
In row 8 I report the column that the data belongs to in the POST_Data worksheet
What IS working: When I choose an Attendee from the drop down list in C7, I correctly report the first of the Course Names for this attendee from the data in the POST_Data worksheet. I used the following formula to do so: =INDEX(CourseNamesData,MATCH(C7,AttendeeNamesData,0),B$8)
What is NOT working: The corresponding "Date Attended" data when I use a similar formula as the one that is working. I have: =INDEX(DateAttendedData,MATCH(C7,AttendeeNamesData,0),C$8) but this gives me the #REF! error.
Again, when I try to follow the data that this formula points to, it looks like it is pointing to the correct cell but not showing the result.
Another issue is how to get all the data corresponding to the choice in the drop down and not just the first row. So for example, if I choose Richards, K. from the attendee list and he has attended 4 training courses, I need all 4 to show up, not just the first one.
I appreciate any help or insights on this. If you know of a better way to display the workbook contents, please let me know.
Thanks!
Can you provide a screenshot so that I can better understand the issue?
With regard to your post_data worksheet, you might find it easier to turn the data into a table. You can then point your named range to the column within the table without needing to use the offset function, and your range will update automatically as you add to the table.
I have a entire playlist on my youtube channel devoted to using ranges and tables if you are interested. https://www.youtube.com/playlist?list=PL1nLTDk2QLL9415OPSjIICJs1EeV-HeK3
I am working on a spreadsheet which is being used to transfer a product from one location to another. Each day I will have a new list of products that needs sending to another location and I already have a "pre-populated" sheet that has suitable locations listed for where these products can be sent to.
I've already worked out the formula's to use which defines the location these products can be sent to (through index and match formula) but once this has been completed, I'd like to update the "pre-populated" sheet with the quantity I'm sending these locations so that limits can be deducted accordingly.
Essentially, I want to copy the figure from column G in ("Task") into column I in ("interstore transfer") where the two "REF" columns in either sheet match. The "New Limit" column will then automatically populate with the new limit based on the figure input into Column I. Once its finished working its way down the list in the sheet ("Task") then end.
I've had a rough attempt at this, but I'm coming stuck with defining the appropriate variables and how it should update.
Any ideas to better my approach would be appreciated.
A VBA solution with variables may not be your best approach for this. Variables declared within VBA code usually have a limited lifetime based on their scope, so when the code ends the values in the variable will be lost.
Another alternative may be to set aside another cell as a counter. Perhaps a good place for this would be next to the "New Limit" column?
Cell values are retained even when VBA code isn't running. Of course cell values also are saved when the workbook saves, so when you get a new list of products at the beginning of the day you can compare to or edit the previous day's work.
To get started with this, I'd recommend getting familiar with how to reference cells and ranges. And, there is some useful information here on Stack Overflow on how to reference well in Excel VBA.