ok so I have this report I have to write in SSRS with a very specific format. It looks like the screenshot below at the bottom. Ignore the arrows and colors. It's pulling from an Oracle database. Each number value cell in this table/matrix has a different sql query to pull it in because they come from different tables, etc.
the top half of the numbers in the table are each from a query. the bottom half of the table is all calculations from the numbers in the top half. I already have the queries for the top half and was trying to figure out how I could just use those to make this table in SSRS with just those and then creating calculations in the bottom half for the report. I can't use a table or a matrix because each query is a different dataset and you can only have one dataset per tablix.
I was thinking maybe doing textboxes and drawing the grid manually, which would be a huge pain. I get errors about not having an aggregate and being out of scope or something and haven't figured out the reason for this yet as it is not my ideal solution.
My current solultion that will eventually get me there is unioning every single query and then creating columns with static values for the rows and columns in the grid and turning it into a matrix. Problem with this is it continues to increase in complexity as I create each further down the table calculation, and the code becomes larger and larger, and takes a long time to create, and I have to do like 6 reports similar in nature to the format of this one. Will probably be a thousand lines of sql and force me to have to make a stored proc because of the ssrs character limitation.;
So my question in a more simple way is, how can I take multiple sql queries that return a static value and make them a single value in a tablix that doesn't repeat, then create more blank rows in that tablix that are calculations of other cells values, i.e. Textbox1 - textbox2, textbox3/textbox4 ?
I got it figured out using expressions with multiple datasets. The answer seemed too easy once I found it. Basically just created a table tablix using my first dataset. Created more detail rows with insert row inside group below. Then I went to the expression builder for each one and found the other dataset and double clicked it to get the expression to pull from the other dataset. For example the bac_labor dataset value would look like this. =Sum(Fields!BAC_LABOR.Value, "BAC_Labor")
Then for calculations can use either same thing like =Sum(Fields!BAC_LABOR.Value, "BAC_Labor") + Sum(Fields!BAC_LABOR_OVERHEAD.Value, "BAC_Labor") or could do something like this =ReportItems!Textbox2.Value - ReportItems!Textbox1.Value to reference a cell value. This saves a ton of time, development effort, and reduction of code for calculations, compared to adding together 500 character select statements to make calculations. Also no need to use stored procs and union or join every select statement together with this method.
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So, I'm constantly being given data in new and different formats. I'm on a crusade to get my work to standardize data for easy use, and if I managed to convince the powers that be to standardize data, this problem becomes entirely moot. Until then, I have the following problem:
I get data in a variety of ways. Sometimes my gross sales are called total sales. Sometimes gross sales before discounts, total sales before discounts, Gross_Sales, etc. Discounts, deductions, exempt amounts, etc. form another column. So on and so forth. I'd like to be able to do the following:
1) Figure out what columns I want,
2) Turn those columns into a pivot table.
For part 1, I have two options, and I'm wondering if there's anymore: The 1st is to use Microsoft's fuzzy-matching add-in to help me match. I'd have a separate tab dedicated to fuzzy matching each column I need. The second is to just generate a long list of all the variants, and to test each one until I find a hit, assign it, and move onto testing the next one.
The second part is turning all of this into a pivot table - the resouces I have so far are https://www.thespreadsheetguru.com/blog/2014/9/27/vba-guide-excel-pivot-tables and How to Create a Pivot Table in VBA
Is there a better method? Is there another way?
Edit: Slightly better method - Grab the data columns, place them into a table, and pivot everything off of that table - it removes the need to re-create pivot tables, just need to move the data over.
Having the same problem, I use a mix of your two methods.
My data consists of a bunch of logs for rejected x-ray images, and the reject reason is a free text field. My solution was to create a table where the first column contains my desired output categories, and then each subsequent column contains a different variation of it.
For example, a row might have (column one/ouput first entry):
Positioning, POS, Positioning Error, Patient Positioning
Note that these are all fairly different from each other. Where the fuzzy matching comes in - it is used to capture all the smaller differences and mispellings around those other columns. When the fuzzy matching section decides a given reason matches a column's entry, it is then replaced with the appropriate desired output reason from column 1 of the table. In my example, a reason of 'Possitioning Err' [sic] would match to column 3 (Positioning Error) and then get converted to Positioning.
Then wash rinse repeat over the rest of your data as needed. This approach was super useful and fairly flexible in helping standardize my data. It was also computationally more expensive, but you'd only need to run the matching portion once I guess.
As for the actual mechanics of going about doing this - I use 2010, so no inbuilt functionality. I run the fuzzy matching code on a temporary worksheet until best percentage matches are found, and then overwrite the actual source data afterwards.
I have an SSRS report that combines 5 reports into one. Each report is populated from a different stored procedure. The first page is a summary that is to provide a record count from each report. I've created fields in the stored procedure that provides the counts for each individual report: phycount and nonphyscount. I'm trying to create a table similar to this:
Active comes from one data set, Initial comes from another, Recert comes from another, etc.
I've been playing around with the Lookup and LookupSet but I'm just getting errors, plus I'm not sure if that's even the right direction.
Does anyone know how to do this?
Lookup and Lookupset are more for getting specific values out of a dataset. Very useful but not necessary for what you're trying to accomplish.
You can use aggregate functions SUM and COUNT to accomplish what you want to do. The cool thing about these functions is you can actually embed IIF statements inside of them.
I'm not sure exactly how your datasets look and are named but it would be something like this...
SUM(IIF(Fields!Type.Value = "PhyCount", 1, 0), "Active")
The sum function goes through every row of your dataset and sums the values you pass to it. The iif statement checks to see if the type field in the dataset is "PhyCount". If so, it returns 1, if not, 0. Since this will happen for every row, your SUM function will return a count of each row with status active.
edit: "Active" after the iif statement specifies the name of the dataset.
EDIT AGAIN: This solution apparently does not work in SSRS 2008.
I need to add a field to a SSRS report. I tried modifying the dataset (query) but the results prouduced insane results, with zipcodes showing up in the name fields and names showing up in a datetime field. I suspect it is because of the groups but I don't understand how they work. The Dataset is created by 4 selects. The first 3 insert into temp tables and the fourth pulls from it. I suspect that I will have to re-write the query but it would be nice if I could use it as is with modifications. Either way I need to understand the groups.
I read
Data Region Cells, Data Region and Understanding Groups. Aside from the fact that they use terms specific to SSRS without defining them they are so undetailed I doubt many people who do not already understand SSRS can get anything out of them.
I did not write this report but I must modify it. I understand SQL well. Not so much with SSRS.
Can anyone explain how to find out what the Row Groups mean? Mine look like this:
Here is the tablix
I have a very simple task. I have two datsets. The first is a single value that has returned me a number of calls that has been made. The second is a list of targets. I want to be able to divide the first number of calls by its call target in order to calculate the total %.
The lookups of these are dependant on the criteria that is selected in the report itself. I know it's possible to do inside SQL its just a huge pain in the ass. I want to be able to calculate two fields and I thought something so simple would be a breeze for SSRS but apparently not. So the error i get is:
*The expression used for the calculated field'=fields!DMCP.Value / FIRST(Fields!DMCTarget.Value,"AllTargets")' includes an aggregate,rownumber,runningvalue, previous or lookup function. aggregate,rownumber,runningvalue, previous and lookup functions cannot be used in calculated field expressions.*
I can take the first function out but it doesn't help me. It says it can only calculate in the same dataset, problem is these values can never co-exist in the same dataset. Anything I can do????
Thanks in advance
I had a problem in creating the Dynamic report in SSRS. My problem is:
In a table I have stored SQL scripts with the column SQLScripts. If you execute these SQL scripts you get different number of columns for each script.
My problem is, I have one report with buttons of these scripts, for example test1, test2...like that. If you press test1 button this should take the test one SQL script and should display the report with appropiate columns in that sqlscripts.
I can't create individual reports for each test report, they are plenty. Are there any options for me to solve this problem...
The only way I've been able to get this to work sofar is:
Each report has 2 datasets.
ReportData
DataHeaders
The "DataHeaders" need to have the proper name of the datafields in "ReportData". Be careful since SSRS replaces blanks and special characters with "_"
Now, create a table (or matrix) and drag the DataHeaders as the Columns of your report. (This should be a grouped column). If you run it at this point, you'll see all your columns without any data. Now comes the magic:
Create another report that takes a "DataField" parameter. Create another table or matrix within this report and set it's dataset property to be "ReportData". In the DATA cell for the table, set it to the expression =Fields(Parameters!DataField.Value).Value
Now go back to your first report. Right click and insert a subreport. Right click on the subreport and select "Subreport Properties". Under general, select the second report you created to be used as the subreport. Under parameters, select the DataField parameter and set its value to something like =Fields!DataField.Value
In my case I did some formatting in this expression to fix the above mentioned issue with spaces and special characters, since my stored procedure was initially used in ASP.NET and this was just a proof of concept.
Also in my experience the performance isn't great. In fact it was kinda slow, though I haven't had a chance to switch it to use a shared dataset, which I suspect would help a bit. Please let me know if you find a better solution.
I have not found a way to do this completely dynamically. Here is a similar question with some possible solutions:
How do i represent an unknown number of columns in SSRS?
You basically need to create a 'master dataset' from the other Datasets that are based on your multitude of SQL scripts first.The master dataset should contain the data to be presented in it's most simplistic form, i.e. in a simple list format.
Finally, go to the toolbar in SSRS and drag a 'Matrix' into the report. A Matrix table acts similar to a pivot table in Excel or a CrossTab query in Access that will display whatever's in the Dataset.