email excel active sheet as a pdf with other attachments - vba

I using a macro VBA script in excel that allows me to email the active range to a recipient as a pdf.
here's the code
Sub AttachActiveSheetPDF()
Dim IsCreated As Boolean
Dim i As Long
Dim PdfFile As String, Title As String
Dim OutlApp As Object
' Not sure for what the Title is
Title = Range("A1")
' Define PDF filename
PdfFile = ActiveWorkbook.FullName
i = InStrRev(PdfFile, ".")
If i > 1 Then PdfFile = Left(PdfFile, i - 1)
PdfFile = PdfFile & "_" & ActiveSheet.Name & ".pdf"
' Export activesheet as PDF
With ActiveSheet
.ExportAsFixedFormat Type:=xlTypePDF, Filename:=PdfFile, Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas:=False, OpenAfterPublish:=False
End With
' Use already open Outlook if possible
On Error Resume Next
Set OutlApp = GetObject(, "Outlook.Application")
If Err Then
Set OutlApp = CreateObject("Outlook.Application")
IsCreated = True
End If
OutlApp.Visible = True
On Error GoTo 0
' Prepare e-mail with PDF attachment
With OutlApp.CreateItem(0)
' Prepare e-mail
.Subject = Title
.To = "email#email.com" ' <-- Put email of the recipient here
.CC = "" ' <-- Put email of 'copy to' recipient here
.Body = "ùìåí øá," & vbLf & vbLf _
& "øö''á ãå''ç òìåéåú îùìçú (îùåòø) ìàéùåø éåúí." & vbLf & vbLf _
& "ááøëä," & vbLf _
& Application.UserName & vbLf & vbLf
.Attachments.Add PdfFile
' Try to send
On Error Resume Next
.Send
Application.Visible = True
If Err Then
MsgBox "E-mail was not sent", vbExclamation
Else
MsgBox "E-mail successfully sent", vbInformation
End If
On Error GoTo 0
End With
' Delete PDF file
Kill PdfFile
' Quit Outlook if it was created by this code
If IsCreated Then OutlApp.Quit
' Release the memory of object variable
Set OutlApp = Nothing
End Sub
now I need this code to do the same and convert the active range to PDf but I also need to allow me to select and add other file as attachments to the email as well, my VBA and excel macro skills are not that great and I have no idea how to do that. could you please help me and rewrite the the code to do want I need.
Thanks,
Dan.

You should change this section:
On Error Resume Next
.Send
Application.Visible = True
If Err Then
MsgBox "E-mail was not sent", vbExclamation
Else
MsgBox "E-mail successfully sent", vbInformation
End If
To:
.Save
.Close olPromptForSave
Application.Visible = True
This will save the email in your drafts folder so you can add more attachments

Related

Convert excel tabs to PDF and send in separate emails

I am trying to convert excel tabs to PDF and send each tab as a single attachment on different emails in outlook with different email recipients.
For example, Tab A would correspond to a "Vendor Emails" Tab with a To, Cc, and Bcc for each tab. Same would go for Tab B but a different set of recipients.
My Code:
Option Explicit
Sub create_and_email_pdf()
Dim EmailSubject As String, EmailSignature As String
Dim CurrentMonth As String, DestFolder As String, PDFFile As String
Dim Email_To As String, Email_CC As String, Email_BCC As String
Dim OpenPDFAfterCreating As Boolean, AlwaysOverwritePDF As Boolean, DisplayEmail As Boolean
Dim OverwritePDF As VbMsgBoxResult
Dim OutlookApp As Object, OutlookMail As Object
CurrentMonth = ""
EmailSubject = "Invoice Attached for "
OpenPDFAfterCreating = True
AlwaysOverwritePDF = False
DisplayEmail = True
Email_To = ThisWorkbook.Sheets("Vendor Emails").Range("B2").Value
Email_CC = ""
Email_BCC = ""
'Prompt for file destination
With Application.FileDialog(msoFileDialogFolderPicker)
If .Show = True Then
DestFolder = .SelectedItems(1)
Else
MsgBox "You must specify a folder to save the PDF into." & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Must Specify Destination Folder"
Exit Sub
End If
End With
'Current month/year
CurrentMonth = Mid(ThisWorkbook.Sheets("Vendor Emails").Range("E1").Value, InStr(1, ThisWorkbook.Sheets("Vendor Emails").Range("E1").Value, " ") + 1)
'Create new PDF file name including path and file extension
PDFFile = DestFolder & Application.PathSeparator & ActiveSheet.Name _
& "-" & CurrentMonth & ".pdf"
'If the PDF already exists
If Len(Dir(PDFFile)) > 0 Then
If AlwaysOverwritePDF = False Then
OverwritePDF = MsgBox(PDFFile & " already exists." & vbCrLf & vbCrLf & "Do you want to overwrite it?", vbYesNo + vbQuestion, "File Exists")
On Error Resume Next
'If you want to overwrite the file then delete the current one
If OverwritePDF = vbYes Then
Kill PDFFile
Else
MsgBox "OK then, if you don't overwrite the existing PDF, I can't continue." _
& vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Exiting Macro"
Exit Sub
End If
Else
On Error Resume Next
Kill PDFFile
End If
If Err.Number <> 0 Then
MsgBox "Unable to delete existing file. Please make sure the file is not open or write protected." _
& vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Unable to Delete File"
Exit Sub
End If
End If
'Create the PDF
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=PDFFile, Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas _
:=False, OpenAfterPublish:=OpenPDFAfterCreating
'Create an Outlook object and new mail message
Set OutlookApp = CreateObject("Outlook.Application")
Set OutlookMail = OutlookApp.CreateItem(0)
'Display email and specify To, Subject, etc
With OutlookMail
.Display
.To = Email_To
.CC = Email_CC
.BCC = Email_BCC
.Subject = EmailSubject & CurrentMonth
.Attachments.Add PDFFile
If DisplayEmail = False Then
.Send
End If
End With
End Sub
I keep having an issue with this line, I keep getting a run-time 1004 and that the file may be open/error while saving:
'Create the PDF
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=PDFFile, Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas _
:=False, OpenAfterPublish:=OpenPDFAfterCreating
If I don't use the reference ThisWookbook.Sheets(), I dont get an issue, but it only sends out the tab that I'm currently active on, not sure how to specify which tabs to convert.
For more context these tabs I'm converting would be part of a bigger worksheet with additional backup tabs that would not get sent as they are for internal purposes.
Thanks.

Why doesn't my VB mail merge from Access actually send the email(s)?

I wish to mail merge and email from an Access query and pre setup word doc. It appears to work fine, as a the merged data document appears along with a new merged document that I have (for now) save. BUT what I really want it to do is send the actual email, rather than having to manually go to 'Finish & Merge" from MsWord. Simply it just doesn't actually send the email(s).
Function runMerge()
Dim StrFullDocPath As String
Dim oApp As Object
'Path to the word document
StrFullDocPath = "merge.docx" 'have removed the full path
'to save file name
outFileName = "Renewals_" & Format(Now(), "dd-mm-yyyy")
If Dir(StrFullDocPath) = "" Then
MsgBox "Document not found"
Else
'Create an instance of MS Word
Set oApp = CreateObject("Word.Application")
oApp.Visible = True
'Open the Document
oApp.Documents.Open FileName:=StrFullDocPath
End If
With oApp
With .ActiveDocument.MailMerge
.MainDocumentType = wdEMail
.OpenDataSource _
Name:="myDB.accdb", _
LinkToSource:=True, _
AddToRecentFiles:=False, _
Connection:="QUERY qryCheckRenews", _
SQLStatement:="SELECT * FROM [qryCheckRenews]"
.Destination = wdSendToEmail
.MailAddressFieldName = "EmailAddress"
.MailFormat = wdMailFormatHTML
.MailAsAttachment = False
.MailSubject = "testing testing 1, 2, 3"
.SuppressBlankLines = True
.Execute Pause:=False
MsgBox "Mail Merge Complete ", vbOKOnly, "myDB"
End With
oApp.ActiveDocument.SaveAs2 FileName:="Renewal" & outFileName & ".docx"
'oApp.Documents.Close savechanges:=False
Set oApp = Nothing
End With
'Exit Sub
'ErrTrap:
' MsgBox Err.Description, vbCritical
End Function
Any help gratefully received

Create loop to go down cell then repeat macro code

I currently have a code that Saves the excel sheet in a PDF based on infomation specific to the text in cell B2, and then attach the PDF into an email and email out to the specific user.
I am unsure how to add a macro to the current code to have the cell in B2 go down the data validation list inbetted and then repeat the macro to send the next person the email specific to them.
This is the current code that I have to save pdf and then email:
Sub AttachActiveSheetPDF()
Dim IsCreated As Boolean
Dim i As Long
Dim PdfFile As String, Title As String
Dim OutlApp As Object
Title = Range("A1")
PdfFile = ActiveWorkbook.FullName
i = InStrRev(PdfFile, ".")
If i > 1 Then PdfFile = Left(PdfFile, i - 1)
PdfFile = Range("G5") & "_" & ActiveSheet.Name & ".pdf"
With ActiveSheet
.ExportAsFixedFormat Type:=xlTypePDF, Filename:=PdfFile, Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas:=False, OpenAfterPublish:=False
End With
On Error Resume Next
Set OutlApp = GetObject(, "Outlook.Application")
If Err Then
Set OutlApp = CreateObject("Outlook.Application")
IsCreated = True
End If
OutlApp.Visible = True
On Error GoTo 0
With OutlApp.CreateItem(0)
.Subject = Title
.To = Range("B4")
.CC = Range("G3")
.Body = "Hello " & Range("G5") & "," & vbLf & vbLf _
& "Your Summary is attached. If you have any further questions about your selections, please call 1-800-XXX-XXXX." & vbLf & vbLf _
& "Best Regards," & vbLf _
& Application.UserName & vbLf _
& "Implementation Specialist" & vbLf & vbLf
.Attachments.Add PdfFile
On Error Resume Next
.Send
Application.Visible = True
If Err Then
MsgBox "E-mail was not sent", vbExclamation
Else
MsgBox "E-mail successfully sent", vbInformation
End If
On Error GoTo 0
End With
' Delete PDF file
Kill PdfFile
' Quit Outlook if it was created by this code
If IsCreated Then OutlApp.Quit
' Release the memory of object variable
Set OutlApp = Nothing
End Sub
I quickly wrote an example to show how to loop through the Data Validation List.
Sub Sample()
Dim ws As Worksheet
Dim acell As Range, DataValCell As Range, tmpRng As Range
Dim s As String
Dim MyAr As Variant
Dim i As Long
Set ws = Sheet1 '<~~> Change this to the relevant sheet
With ws
Set DataValCell = .Range("B2")
'~~> Handles =NamedRange or =$O$17:$O$18
If Left(DataValCell.Validation.Formula1, 1) = "=" Then
s = Mid(DataValCell.Validation.Formula1, 2)
Set tmpRng = .Range(s)
Else '~~> Handles aaa,bbb,ccc,ddd
s = DataValCell.Validation.Formula1
End If
If Not tmpRng Is Nothing Then '~~> Handles =NamedRange or =$O$17:$O$18
For Each acell In tmpRng.Cells
Debug.Print acell.Value
'~~> this is where you loop through the DV List
Next
Else '~~> Handles aaa,bbb,ccc,ddd
MyAr = Split(s, ",")
For i = LBound(MyAr) To UBound(MyAr)
Debug.Print MyAr(i)
'~~> this is where you loop through the DV List
Next i
End If
End With
End Sub

Sending two PDFs by email

I made the code (as shown below) which send one PDF by email correctly, but I need to send one more PDF.
Dim varFindThis As Variant
Dim rngLookIn As Range
varFindThis = Worksheets("Suivi").Range("B1")
Set rngLookIn = Worksheets("Suivi").Range("A:A")
If Not rngLookIn.Find(varFindThis, LookIn:=xlValues) Is Nothing Then
Dim f As String
f = Worksheets("Suivi").Range("B1").Value
'Since i didn't got that clear, here above you must create a code to declare "f" as whatever you want
Set c = Worksheets("Suivi").Range("A:A").Find(f)
Worksheets("Suivi").Range(c.Address).EntireRow.Delete
End If
'Do not forget to change the email ID
'before running this code
Dim OlApp As Object
Dim NewMail As Object
Dim TempFilePath As String
Dim TempFileName As String
Dim FileFullPath As String
' With Application
' .ScreenUpdating = False
' .EnableEvents = False
' End With
Application.DisplayFullScreen = False
ThisWorkbook.Worksheets("PDF").Activate
Range("B1:BG46").Select
ActiveSheet.PageSetup.PrintArea = "$B$1:$BG$46"
' Temporary file path where pdf
' file will be saved before
' sending it in email by attaching it.
TempFilePath = Environ$("temp") & "\"
' Now append a date and time stamp
' in your pdf file name. Naming convention
' can be changed based on your requirement.
TempFileName = ActiveSheet.Name & "-" & Format(Now, "dd-mmm-20yy") & ".pdf"
'Complete path of the file where it is saved
FileFullPath = TempFilePath & TempFileName
'Now Export the Activesshet as PDF with the given File Name and path
On Error GoTo err
With ActiveSheet
.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=FileFullPath, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
End With
'Now open a new mail
Set OlApp = CreateObject("Outlook.Application")
'Loop through the rows
For Each cell In ThisWorkbook.Sheets("Envoie").Columns("C").Cells.SpecialCells(xlCellTypeVisible)
If cell.Value Like "*#*" Then
EmailAddr1 = EmailAddr1 & ";" & cell.Value
End If
Next
For Each cell In ThisWorkbook.Sheets("Envoie").Columns("G").Cells.SpecialCells(xlCellTypeVisible)
If cell.Value Like "*#*" Then
EmailAddr2 = EmailAddr2 & ";" & cell.Value
End If
Next
Subj = "N°Article" & ThisWorkbook.Sheets("CalculInfo").Range("A10")
Set NewMail = OlApp.CreateItem(0)
On Error Resume Next
With NewMail
.To = EmailAddr1
.CC = EmailAddr2
.BCC = "gaetan.affolter#he-arc.ch"
.Subject = Subj
.Body = "Bonjour, il vous reste 24 heures pour vérifier les données du PDF et de confirmer dans Octopus. Merci"
.Attachments.Add FileFullPath '--- full path of the pdf where it is saved
.Send 'or use .Display to show you the email before sending it.
End With
On Error GoTo 0
'Since mail has been sent with the attachment
'Now delete the pdf file from the temp folder
Kill FileFullPath
'set nothing to the objects created
Set NewMail = Nothing
Set OlApp = Nothing
'Now set the application properties back to true
With Application
.ScreenUpdating = True
.EnableEvents = True
End With
MsgBox ("Email a été envoyé")
Exit Sub
err:
MsgBox err.Description
Unload Me
The PrintArea I situated in the Worksheets("CalcGammeControle") and more precisely in "$G$2:$G$35"
How can I add it?

VBA: save to PDF and send it with a specific title to pre-selected email addresses

I have the following code that saves to the current folder and opens the file:
Dim myFile As Variant
Dim strFile As String
On Error GoTo errHandler
Set ws = Worksheets("mysheet")
'enter name and select folder for file
' start in current workbook folder
strFile = Replace(Replace(ws.Name, " ", ""), ".", "_") _
& "_" _
& Format(Now(), "yyyymmdd\_hhmm") _
& ".pdf"
strFile = ThisWorkbook.Path & "\" & strFile
ws.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
strFile, _
Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas _
:=False, From:=1, To:=3, OpenAfterPublish:=True
exitHandler:
Exit Sub
errHandler:
MsgBox "Could not create PDF file"
Resume exitHandler
End Sub
However, I do not want to open the file and want to send an email with the file as an attachment to some email addresses with a specified title on Outlook.
How can I do this?
If you don't want to open the file, then when you save it you should turn this to false:
OpenAfterPublish:=False '<-- in your code is now True
To send it as an attachment, you only need to attach the string you created:
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
With OutMail
.to = "test#gmail.com"
.Subject = "Testfile"
.Body = "Hi"
.Attachments.Add strFile
.Send 'Or use .Display to see the mail and send it manually
End With
Find more about usage of Outlook with Excel VBA here.