Open date specific filenames based on current date - vba

Hi Everyone I am very new to coding but have been having some success by teaching myself, I learn or am able to figure things out most easily by reverse engineering I apologise if this seems overly simple but I have not been able to find any relevant examples to convert.
I am trying to write a code in VBA that opens and prints a set of files based on an array derived from the current date or alternatively from an input box
The filenames are all date specific ddmmyyarea1
i.e. 180818area1
What I need it to do is
Get todays date i.e. 17/08/18 +1 to have date 18/08/18
open the files that contain that date in their name 180818area1 then 180818area2 and so on
the reason I haven't asked for the whole script is that I prefer to learn by putting the basic building blocks together, however I am struggling on this aspect above
thanks in advance
Below is my 'estimate' of what I think the code might look like, once again I am very new to this:
Sub BatchPrintWordDocuments()
Dim objWordApplication As New Word.Application
Dim strFile As String
Dim strFolder As String
InputBox("Enter the date to print ddmmyy")
strFolder = file path
strFile = Dir(strFolder & InputBox & Area* vbNormal)
While strFile <> ""
With objWordApplication
.Documents.Open (strFolder & strFile)
End With
strFile = Dir()
Wend
Set objWordApplication = Nothing
End Sub

You might give this a try, you were very close. Put in your own FilePath
Sub BatchPrintWordDocuments()
Dim objWordApplication As New Word.Application
Dim strFile As String
Dim strFolder As String
Dim strDate As String '<<< add this and use it
strDate = InputBox("Enter the date to print ddmmyy")
strFolder = "C:\donPablo\StackOverFlow\" '<<< file path, with trailing slash
strFile = Dir(strFolder & strDate & "Area*.XLS*", vbNormal)
While strFile <> ""
With objWordApplication
.Documents.Open (strFolder & strFile)
'<<< do your stuff here
.Documents.Close (False) '<<< close it, and don't save changes
End With
strFile = Dir()
Wend
Set objWordApplication = Nothing
End Sub

Related

Opening pdf files through MS-Word

I am trying to open a pdf file through MS Word, perform certain action such as evaluating calculations, printing the files, etc. and then proceed with closing the file. The error message I received is "Microsoft Excel is waiting for another application to complete an OLE action."
I have previously tried hyperlinkfollow and Shell MyPath & " " & MyFile, vbNormalFocus method, it doesn't work. I am still at the starting phase of opening the pdf files, please advice. Thanks!
Sub Extract_PDF_Data()
Dim mainData As String
Dim strFile As String
Dim Oldname As String
Dim Newname As String
Dim Folderpath As String
Dim s As String
Dim t As Excel.Range
Dim wd As New Word.Application
Dim mydoc As Word.Document
Folderpath = InputBox("Folder path: ")
Folderpath = Folderpath & "\"
strFile = Dir(Folderpath & "", vbNormal)
Do While Len(strFile) > 0
Oldname = Folderpath & strFile
Set wd = CreateObject("Word.Application")
Set mydoc = Word.Documents.Open(Filename:=Oldname, Format:="PDF Files",
ConfirmConversions:=False)
mainData = mydoc.Content.Text
mydoc.Close False
wd.Quit
strFile = Dir
Loop
End Sub
Don't us the New keyword in the line that declares the object variable. This will "block" the object variable - it causes the error when the code laters tries to instantiate it. This method can work in VB.NET but not in VBA.
Do it more like this:
Dim wd As Word.Application
Set wd = New Word.Application. 'Or use CreateObject
I think a combination of those three sources will lead to the answer:
How to open a pdf with Excel?
How to extract data from pdf using VBA?
How to open and print a pdf using VBA?
I think it will be something like this:
Sub Extract_PDF_Data()
Dim mainData As String
Dim strFile As String
Dim Oldname As String
Dim Newname As String
Dim Folderpath As String
Dim s As String
Dim t As Excel.Range
Dim Appshell As Variant
Dim ap As String
Dim Browsedir As Variant
Dim f As Variant
Dim KeyWord As String
' This is a suggestion, I use it because it is more convenient than copy-pasting folder paths
Dim FSO As Object
Set FSO = CreateObject("Scripting.Filesystemobject")
' Get Folder over user input
Set Appshell = CreateObject("Shell.Application")
Set Browsedir = Appshell.BrowseForFolder(0, "Select a Folder", &H1000, "E:\Xample\Path")
' check if not cancalled
If Not Browsedir Is Nothing Then
Folderpath = Browsedir.items().Item().Path
Else
GoTo Quit
End If
KeyWord = "The_Materialist_Example"
' go through all files in the folder
For Each f In FSO.GetFolder(Folderpath).Files
' if file is a pdf , open, check for keyword, decide if should be printed
If LCase(Right(f.Name, 3)) = "pdf" Then
' Here the methods suggest different answers.
' You can either use FollowHyperLink or use the Adobe Library to OPEN PDF
' I would write a function that checks the active pdf for the keyword : IsKeyFound
Debug.Print Folderpath & "\" & f.Name
Call PrintPDF(Folderpath & "\" & f.Name)
If IsKeyFound(f, KeyWord) Then
f.Print
End If
End If
Next f
Quit:
End Sub
Private Sub PrintPDF(strPDFFileName As String)
Dim sAdobeReader As String 'This is the full path to the Adobe Reader or Acrobat application on your computer
Dim RetVal As Variant
sAdobeReader = "C:\Program Files (x86)\Adobe\Acrobat Reader DC\Reader\AcroRd32.exe"
'Debug.Print sAdobeReader & "/P" & Chr(34) & strPDFFileName & Chr(34)
RetVal = Shell(sAdobeReader & " /P " & Chr(34) & strPDFFileName & Chr(34), 0)
End Sub
Private Function IsKeyFound(PDF As Variant, KeyWord As String) As Boolean
'Decide if file needs to be printed, insert your criteria and search algorithm here
End Function
I have not been able to figure out how to extract the keywords, you could however use a user input as a first approach and later move on to a automated scan of the pdf.
I hope this gets you further on the way to the solution.

Combining powerpoints in target folder

I have never posted here before, so I thought I would give it a try. I have a macro that I have been using for over a year, and at beginning of the week it started to give me some problems. It will either just pull in the first slide of each powerpoint, or it will give me a Run-Time error "Slides (Unknown Member): Invalid request. Clipboard is empty or contains data which may not be pasted here."
The macro works fine if I just step through it using F8, the only time that I have issues is if I try to run it. It may be something super obvious, as I am pretty new to VBA. Thanks for the help!
Public Sub DoFiles()
Dim strFileName As String
Dim strFolderName As String
Dim objPresentation As Presentation
'set default directory here if needed
strFolderName = "Target Folder"
strFileName = Dir(strFolderName & "\*.ppt*")
Do While Len(strFileName) > 0
Set objPresentation = Presentations.Open(strFolderName & "\" &
strFileName)
On Error Resume Next
Dim i As Integer
For i = 1 To objPresentation.Slides.Count
objPresentation.Slides.Item(i).Copy
Presentations.Item(1).Slides.Paste
Presentations.Item(1).Slides.Item(Presentations.Item(1).Slides.Count).Design
= _
objPresentation.Slides.Item(i).Design
Next i
objPresentation.Close
strFileName = Dir
Loop
End Sub
Did Steve's suggestion work?
Public Sub DoFiles()
Dim strFileName As String
Dim strFolderName As String
strFolderName = "Target Folder"
strFileName = Dir(strFolderName & "\*.ppt*")
Do While Len(strFileName) > 0
ActivePresentation.Slides.InsertFromFile strFolderName & "\" & strFileName, ActivePresentation.Slides.Count
strFileName = Dir
Loop
End Sub

Automated sorting of files into folders using excel VBA

I am currently trying to put a macro together to sort files into folders based on a filename. I am locked into using VBA due to the system we are on.
For example sorting just the excel documents from below present in C:\ :
123DE.xls
124DE.xls
125DE.xls
124.doc
123.csv
into the following folder paths:
C:\Data\123\Data Extract
C:\Data\124\Data Extract
C:\Data\125\Data Extract
The folders are already created, and as in the example are named after the first x characters of the file. Batches of 5000+ files will need to be sorted into over 5000 folders so im trying to avoid coding for each filename
I am pretty new to VBA, so any guidance would be much appreciated. So far I have managed to move all the excel files into a single folder, but am unsure how to progress.
Sub MoveFile()
Dim strFolderA As String
Dim strFolderB As String
Dim strFile as String
strFolderA = "\\vs2-alpfc\omgusers7\58129\G Test\"
strFolderb = "\\vs2-alpfc\omgusers7\58129\G Test\1a\"
strFile = Dir(strFolderA & "*.xlsx*")
Do While Len(strFile) >0
Name StrFolderA & strFile As strFolderB & strFile
strFile = Dir
Loop
End Sub
Greg
EDIT
Sub MoveFile()
Dim strFolderA As String
Dim strFile As String
Dim AccNo As String
strFolderA = "\\vs2-alpfc7\omgUSERS7\58129\G Test\"
strFile = Dir(strFolderA & "*.xlsx*")
Do While Len(strFile) > 0
AccNo = Left(strFile, 2)
Name strFolderA & strFile As strFolderA & "\" & AccNo & "\Data Extract\" & strFile
strFile = Dir
Loop
End Sub
Thanks folks, are a few more bits and pieces i want to add, but functionality is there!
Sub DivideFiles()
Const SourceDir = "C:\" 'where your files are
Const topdir = "\\vs2-alpfc\omgusers7\58129\G Test\"
Dim s As String
Dim x As String
s = Dir(SourceDir & "\*.xls?")
Do
x = Left(s, 3) 'I assume we're splitting by first three chars
Name SourceDir & s As topdir & s & "\" & s
Loop Until s = ""
End Sub
If I understand you correctly, the problem is deriving the new fullpathname from the file name to use as the newpathname argument of the Name function.
If all of your files end with DE.XLS* you can do something like:
NewPathName = C:\Data\ & Split(strFile, "DE")(0) & "\Data Extract\" & strFile
You could use Filesystem object (tools > references > microsoft scripting runtime
This does a copy first then delete. You can comment out delete line and check copy is safely performed.
If on Mac replace "\" with Application.PathSeparator.
Based on assumption, as you stated, that folders already exist.
Option Explicit
Sub FileAway()
Dim fileNames As Collection
Set fileNames = New Collection
With fileNames
.Add "123DE.xls"
.Add "124DE.xls"
.Add "125DE.xls"
.Add "124.doc"
.Add "123.csv"
End With
Dim fso As FileSystemObject 'tools > references > scripting runtime
Set fso = New FileSystemObject
Dim i As Long
Dim sourcePath As String
sourcePath = "C:\Users\User\Desktop" 'where files currently are
For i = 1 To fileNames.Count
If Not fso.FileExists("C:\Data\" & Left$(fileNames(i), 3) & "\Data Extract\" & fileNames(i)) Then
fso.CopyFile (sourcePath & "\" & fileNames(i)), _
"C:\Data\" & Left$(fileNames(i), 3) & "\Data Extract\", True
fso.DeleteFile (sourcePath & "\" & fileNames(i))
End If
Next i
End Sub

Loop through folder changing file extensions VBA

On a monthly basis I have to aggregate daily files. The issue is I need the files to be in "TXT", but they are sent to me as "WRI".
I am able to do one file at a time if it is hardcoded with the following.
Name "C:\Users\John\Desktop\Folder1\SQLEXEC.WRI" As "C:\Users\John\Desktop\Folder1\SQLEXEC.TXT"
However, I want to be able to loop through the folder. But I am not sure how to change the code to allow it to loop.
Sub ConvertToTXT()
Application.DisplayAlerts = False
Application.ScreenUpdating = False
Dim strPath As String
Dim strFile As String
strPath = "C:\Users\John\Desktop\Folder1\" strFile = Dir(strPath & "*.wri")
Do While strFile <> ""
Name "C:\Users\John\Desktop\Folder1\SQLEXEC.WRI" As "C:\Users\John\Desktop\Folder1\SQLEXEC.TXT"
Loop
End Sub
I'd personally use the Scripting.FileSystemObject for this - it's much less prone to errors than manually building filepath strings. You'll need to add a reference to Microsoft Scripting Runtime:
Private Sub ConvertToTXT(filePath As String)
With New Scripting.FileSystemObject
Dim directory As Folder
Set directory = .GetFolder(filePath)
Dim target As File
For Each target In directory.Files
If LCase$(.GetExtensionName(target.Name)) = "wri" Then
Dim newName As String
newName = .BuildPath(filePath, .GetBaseName(target.Name)) & ".txt"
.MoveFile target.Path, newName
End If
Next
End With
End Sub
Call it by passing it the directory you want to perform the renaming in:
ConvertToTXT "C:\Users\John\Desktop\Folder1"
Note that is doesn't care if there's a trailing \ or not - this also works:
ConvertToTXT "C:\Users\John\Desktop\Folder1\"
Sub ConvertToTXT()
Const strPath As String = "C:\Users\John\Desktop\Folder1"
Dim strFile As String
Application.DisplayAlerts = False
Application.ScreenUpdating = False
strFile = Dir(strPath & "\" & "*.wri")
Do While strFile <> ""
Name strPath & "\" & strFile As strPath & "\" & Replace(strFile, ".wri", ".txt")
strFile = Dir
Loop
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub

VBA to link Excel spreadsheets to Access

I am creating a code in VBA in Access 2010 to link excel sheets and put them into tables in access. I keep getting an invalid outside of procedure at the strFile = Dir(StrPath &"*.xls") It keeps telling the the strPath is invalid outside procedure
Please help.
Option Compare Database
Option Explicit
'code will link to excel and pull site survey files into access tables
'Setting the path for the directory
Const strPath As String = "C:\Users\cparson\Documents\Survey_Eqpm\SiteSurveyData.xlsx"
'FileName
Dim strFile As String
'Array
Dim strFileList() As String
'File Number
Dim intFile As Integer
'Looping through the folder and building the file list
strFile = Dir(strPath & "*.xls")
While strFile <> ""
'adding files to the list
intFile = intFile + 1
ReDim Preserve strFileList(1 To intFile)
strFileList(intFile) = strFile
strFile = Dir()
Wend
'checking to see if files where found
If intFile = 0 Then
MsgBox "No Files Found"
Exit Sub
End If
'going through the files and linking them to access
For intFile = 1 To UBound(strFileList)
DoCmd.TransferSpreadsheet acLink, , _
strFileList(intFile), strPath & strFileList(intFile), True, "A5:J17"
Next
MsgBox UBound(strFileList) & "Files were linked"
End Sub
You have an End Sub but no procedure name?
Option Compare Database
Option Explicit
Const strPath As String = "C:\Users\cparson\Documents\Survey_Eqpm\SiteSurveyData.xlsx"
Dim strFile As String
Dim strFileList() As String
Dim intFile As Integer
Sub Sample() '<~~ You are missing this...
strFile = Dir(strPath & "*.xls")
'~~> Rest of your code
End Sub
I know this is an old question, but I came across it in a google search and realized that you already have the .xlsx extension in the strPath variable, but you add it to the string variable, strFile, also.
Const strPath As String = "C:\Users\cparson\Documents\Survey_Eqpm\SiteSurveyData.xlsx"
strFile = Dir(strPath & "*.xls")
I might be wrong, but just wanted to point it out.
You can try too ADO, it's a easy way in my opnion
YourConnObj.execute "SELECT * INTO YourTableName from [Excel 14.0;DATABASE=c:\temp\data copy.xlsx].[Sheet1]"