Copy data from different excels in one and the same folder - vba

I want to write a code in VBA, which copies data from different excel sheets, which are all in one folder, to another excel.
I tried to write an loop, which goes through the different excels in the folder, opens them, copy some content and then pastes it to the end of another excel workbook. For the last step I will have to work with "Dim last as long", but I am not there yet.
There is no defect note, but the macro doesn't do anything.
I am a newbie in VBA and would be very thankful for any advices!
Sub copypaste()
Dim strFileName As String
Dim strFolder As String: strFolder = "L:....xlsx"
Dim strFileSpec As String: strFileSpec = strFolder & "*.xlsx"
strFileName = Dir(strFileSpec)
Do While Len(strFileName) > 0
Dim x As Workbook
Dim y As Workbook
Set x = Workbooks.Open("strFileSpec")
Set y = Workbooks.Open("L:....xlsx")
'Now, transfer values from x to y:
y.Sheets("aaa").Range("C2:BI8").Value = x.Sheets("bbb").Range("A5:BG10")
x.Close
strFileName = Dir
Loop
End Sub

If your Do loop was executing, your code as given would raise some error(s). Since it's not, I figure your loop isn't executing, which you should have verififed before asking here. If you don't know how, please read Chip Pearson's excellent and brief tutorial about how to debug VBA:
http://www.cpearson.com/excel/DebuggingVBA.aspx
If your Do loop isn't executing, then there's a problem with your folder/file names and/or implementation of the DIR function.
strFolder for example looks very suspect, because "L:....xlsx" doesn't look like a valid folder path.
Dim strFolder As String: strFolder = "L:....xlsx"
Here's another problem. This line is instructing Excel to open a workbook (within the active directory) named "strFileSpec", this is a string literal, not your variable of similar identifier: strFileSpec. Because this line isn't raising an error, the problem is most likely as indicated above (loop not executing), but this is also a problem you need to fix:
Set x = Workbooks.Open("strFileSpec")
Should be:
Set x = Workbooks.Open(strFileName)
And it should be strFileName (the result of the Dir function) since that's the source of your copy/paste.
Further, you should probably be opening y outside of the loop, and ensuring that it's a valid filename, which it currently isn't:
Set y = Workbooks.Open("L:....xlsx")
So, putting that all together, this:
Sub copypaste()
Dim x As Workbook
Dim y As Workbook
Dim strFileName As String
Dim strFolder As String
Dim strFileSpec As String
Set y = Workbooks.Open("c:\users\your_name\desktop\file.xlsx") '<< This should be the file path of the file you're copying TO.
strFolder = "c:\users\your_name\desktop\" '<< make sure this is a valid path to a FOLDER
strFileSpec = strFolder & "*.xlsx"
strFileName = Dir(strFileSpec)
Do While Len(strFileName) > 0
Set x = Workbooks.Open("strFileSpec")
'Now, transfer values from x to y:
y.Sheets("aaa").Range("C2:BI8").Value = x.Sheets("bbb").Range("A5:BG10")
x.Close
strFileName = Dir
Loop
End Sub
NOTE the above just overwrites the same range destination, you'll need to make sure you're writing to a different destination with each iteration of the loop, something like:
Dim i as Long
Do While Len(strFileName) > 0
Set x = Workbooks.Open("strFileSpec")
'Now, transfer values from x to y:
With x.Sheets("bbb").Range("A5:BG10")
y.Sheets("aaa").Range("C2").Resize(.Rows.Count, .Columns.Count).Offset(i).Value = .Value
i = i + .Rows.Count + 1
End With
x.Close
strFileName = Dir
Loop

Related

Running List of CMD lines from Excel

Can anyone help please with the following requirements?
Requirement A:
I'd like to create a loop to run a list of command strings in CMD as long as there's a non-zero value in column C. I think I need to define a variable i for my starting row as this will always be the same, and then run Shell(), pulling the command string from the corresponding cell in Row i, Column F. While Cells(i, "C") is not blank, keep going, increasing i by 1.
Requirement B:
I'd also like to link this macro to work in a directory deposited in a cell by an earlier macro that listed all the files in a selected directory.
This is what I have, without any looping..
Sub Run_Renaming()
Dim CommandString As Long
Dim i As Integer
i = 5
'Other steps:
'1 - need to pick up variable (directory of files listed, taken from first macro
'when doing manually, I opened command, went to correct directory, then pasted
'the commands. I'm trying to handle pasting the commands. I'm not sure if I need
'something to open CMD from VBA, then run through the below loop, or add opening
'CMD and going to the directory in each iteration of the below loop...
'2 - Need to say - Loop below text if Worksheets("Batch Rename of Files").Cells(i, "C").Value is no blank
CommandString = Worksheets("Batch Rename of Files").Cells(i, "F").Value
Call Shell("cmd.exe /S /K" & CommandString, vbNormalFocus)
'Other steps:
'3 - need to increase i by 1
'4 - need to check if C column is blank or not
'5 - need to end of C column is blank
End Sub
Background:
I'm creating a file renaming tool for a friend. They can use excel, but no programming languages or command prompt. Because of this, I don't want to have any steps, like creating a batch file suggested here, that would complicate things for my friend.
I've created an excel file with:
Tab 1 - a template sheet to create a new file name list. Works by concatenating several cells, adding a filetype, and outputting to a range of cells. Tab two links to this range when creating the renaming command strings for CMD
Tab 2 -
Button 1 - Sub rename() below. VBA to list files in a selected directory in Column C
Column F creates a command line that will rename File A as File B based on inputs to Tab 1 i.e. ren "File 1" "A1_B1_C1.xlsx"
Button 2 - Refers to a renaming macro (requirement 1 and 2 above) that picks up the selected directory from Button 1 and runs through all the renaming command strings while in that directory
Sub rename()
Dim xRow As Long
Dim xDirect$, xFname$, InitialFoldr$
InitialFoldr$ = "C:\"
Worksheets("Batch Rename of Files").Activate
Worksheets("Batch Rename of Files").Range("C4").Activate
With Application.FileDialog(msoFileDialogFolderPicker)
.InitialFileName = Application.DefaultFilePath & "\"
.Title = "Please select a folder to list Files from"
.InitialFileName = InitialFoldr$
.Show
If .SelectedItems.Count <> 0 Then
xDirect$ = .SelectedItems(1) & "\"
xFname$ = Dir(xDirect$, 7)
Do While xFname$ <> ""
ActiveCell.Offset(xRow) = xFname$
xRow = xRow + 1
xFname$ = Dir
Loop
End If
End With
End Sub
Caveats:
1) I am not entirely clear on how you data etc is laid out so i am offering a way of achieving your goal that involves the elements i am clear on.
2) To be honest, personally, i would do as much using arrays or a dictionary as possible rather than going backwards and forwards to worksheets.
However...
Following the outline of your requirements and a little rough and ready, we have:
1) Using your macro rename (renamed as ListFiles and with a few minor tweaks) to write the chosen folder name out to Range("A1") in Worksheets("Batch Rename of Files") and the file names to Column C.
2) Using a second macro RenameFiles to pick up the rename shell commands from Column F of Worksheets("Batch Rename of Files"); write these out to a batch file on the desktop; add an additional first line command that sets the working directory to the chosen folder given in Range("A1") (Requirement A). The shell command executes the .bat file, completes the renaming (Requirement B) and then there is a line to remove the .bat file.
I am guessing this is a more efficient way of achieving your goal than looping the column F range executing a command one at a time.
I have not sought to optimize code in any further ways (i have added a few existing typed functions.) There are a number of other improvements that could be made but this was intended to help you achieve your requirements.
Let me know how it goes!
Tab1 layout (Sheet containing new file names):
Batch Rename of Files layout (Sheet containing output of the first macro and the buttons ):
Layout of Worksheet Batch Rename of File
In a standard module called ListFiles:
Option Explicit
Public Sub ListFilesInDirectory()
Dim xRow As Long
Dim xDirect$, xFname$, InitialFoldr$ 'type hints not really needed
Dim wb As Workbook
Dim wsTab2 As Worksheet
Set wb = ThisWorkbook
Set wsTab2 = wb.Worksheets("Batch Rename of Files")
InitialFoldr$ = "C:\"
Dim lastRow As Long
lastRow = wsTab2.Cells(wsTab2.Rows.Count, "C").End(xlUp).Row
wsTab2.Range("C4:C" & lastRow).ClearContents 'Get rid of any existing file names
wsTab2.Range("C4").Activate
With Application.FileDialog(msoFileDialogFolderPicker)
.InitialFileName = Application.DefaultFilePath & "\"
.Title = "Please select a folder to list Files from"
.InitialFileName = InitialFoldr$
.Show
If .SelectedItems.Count <> 0 Then
xDirect$ = .SelectedItems(1) & "\"
xFname$ = Dir(xDirect$, 7)
wsTab2.Range("A1") = xDirect$
Do While xFname$ <> vbNullString
ActiveCell.Offset(xRow) = xFname$
xRow = xRow + 1
xFname$ = Dir
Loop
End If
End With
End Sub
In a standard module called FileRenaming:
Option Explicit
Sub RenameFiles()
Dim fso As New FileSystemObject
Dim stream As TextStream
Dim strFile As String
Dim strPath As String
Dim strData As Range
Dim wb As Workbook
Dim wsTab2 As Worksheet
Dim currRow As Range
Set wb = ThisWorkbook
Set wsTab2 = wb.Worksheets("Batch Rename of Files")
strPath = wsTab2.Range("A1").Value2
If strPath = vbNullString Then
MsgBox "Please ensure that Worksheet Batch Rename of Files has a directory path in cell A1"
Else
If Right$(Trim$(strPath), 1) <> "\" Then strPath = strPath & "\"
strFile = "Rename.bat"
Dim testString As String
Dim deskTopPath As String
deskTopPath = Environ$("USERPROFILE") & "\Desktop" 'get desktop path as this is where .bat file will temporarily be saved
testString = fso.BuildPath(deskTopPath, strFile) 'Check if .bat already exists and delete
If Len(Dir(testString)) <> 0 Then
SetAttr testString, vbNormal
Kill testString
End If
Set stream = fso.CreateTextFile(deskTopPath & "\" & strFile, True) 'create the .bat file
Dim lastRow As Long
lastRow = wsTab2.Cells(wsTab2.Rows.Count, "C").End(xlUp).Row
Set strData = wsTab2.Range("F4:F" & lastRow) 'Only execute for as many new file names as present in Col C (in place of your until blank requirement)
stream.Write "CD /D " & strPath & vbCrLf
For Each currRow In strData.Rows 'populate the .dat file
stream.Write currRow.Value & vbCrLf
Next currRow
stream.Close
Call Shell(testString, vbNormalFocus)
Application.Wait (Now + TimeValue("0:00:01")) 'As sometime re-naming doesn't seem to happen without a pause before removing .bat file
Kill testString
MsgBox ("Renaming Complete")
End If
End Sub
Buttons code in Worksheet Batch Rename of Files
Private Sub CommandButton1_Click()
ListFilesInDirectory
End Sub
Private Sub CommandButton2_Click()
RenameFiles
End Sub
Example .bat file contents:
VERSION 2
And here is a different version using a dictionary and passing parameters from one sub to another. This would therefore be a macro associated with only one button push operation i.e. there wouldn't be a second button. The single button would call ListFiles which in turn calls the second macro. May require you to go in to tools > references and add in Microsoft Scripting Runtime reference.
Assumes you have a matching number of new file names in Col D of tab 1 as the number of files found in the folder (as per your script to obtain files in folder). I have removed the obsolete type references.Shout out to the RubberDuck VBA add-in crew for the add-in picking these up.
In one standard module:
Option Explicit
Public Sub ListFiles()
Dim xDirect As String, xFname As String, InitialFoldr As String
Dim wb As Workbook
Dim ws As Worksheet
Dim dict As New Scripting.Dictionary
Dim counter As Long
Set wb = ThisWorkbook
Set ws = wb.Worksheets("Tab1") 'Worksheet where new file names are
counter = 4 'row where new file names start
InitialFoldr = "C:\"
With Application.FileDialog(msoFileDialogFolderPicker)
.InitialFileName = Application.DefaultFilePath & "\"
.Title = "Please select a folder to list Files from"
.InitialFileName = InitialFoldr
.Show
If .SelectedItems.Count <> 0 Then
xDirect = .SelectedItems(1) & "\"
xFname = Dir(xDirect, 7)
Do While xFname <> vbNullString
If Not dict.Exists(xFname) Then
dict.Add xFname, ws.Cells(counter, "D") 'Or which ever column holds new file names. This add to the dictionary the current name and new name
counter = counter + 1
xFname = Dir
End If
Loop
End If
End With
RenameFiles xDirect, dict 'pass directory path and dictionary to renaming sub
End Sub
In another standard module:
Public Sub RenameFiles(ByVal folderpath As String, ByRef dict As Dictionary)
Dim fso As New FileSystemObject
Dim stream As TextStream
Dim strFile As String
Dim testString As String
Dim deskTopPath As String
strFile = "Rename.bat"
deskTopPath = Environ$("USERPROFILE") & "\Desktop"
testString = fso.BuildPath(deskTopPath, strFile)
'See if .dat file of same name already on desktop and delete (you could overwrite!)
If Len(Dir(testString)) <> 0 Then
SetAttr testString, vbNormal
Kill testString
End If
Set stream = fso.CreateTextFile(testString, True)
stream.Write "CD /D " & folderpath & vbCrLf
Dim key As Variant
For Each key In dict.Keys
stream.Write "Rename " & folderpath & key & " " & dict(key) & vbCrLf 'write out the command instructions to the .dat file
Next key
stream.Close
Call Shell(testString, vbNormalFocus)
Application.Wait (Now + TimeValue("0:00:01")) 'As sometime re-naming doesn't seem to happen without a pause before removing .bat file
Kill testString
' MsgBox ("Renaming Complete")
End Sub
Scripting run time reference:
Adding runtime reference
Additional method for finding the desktop path. Taken from Allen Wyatt:
In a standard module add the following:
Public Function GetDesktop() As String
Dim oWSHShell As Object
Set oWSHShell = CreateObject("WScript.Shell")
GetDesktop = oWSHShell.SpecialFolders("Desktop")
Set oWSHShell = Nothing
End Function
Then in the rest of the code replace any instances of deskTopPath =..... e.g.:
deskTopPath = Environ$("USERPROFILE") & "\Desktop"
With
desktopPath = GetDesktop

Is there method similar to 'Find' available when we Loop through folder (of files) using Dir Function in excel vba?

As we know, we use Find() method to find whether a string or any Microsoft Excel data type exists in an excel.
(Usually we do it on set of data)
I want to know if any such method available when we loop through folder(of files) using Dir function.
Situation:
I have an excel - 'FileNames.xlsx' in which 'Sheet1' has names of files having extensions .pdf/.jpg/.jpeg/.xls/.xlsx/.png./.txt/.docx/ .rtf in column A.
I have a folder named 'Folder' which has most(or all) of the files from 'FileNames.xlsx'.
I have to check whether all the file-names mentioned in the 'FileNames.xlsx' exist in 'Folder'.
For this I have written the below VBScript(.vbs):
strMessage =Inputbox("Enter No. of Files in Folder","Input Required")
set xlinput = createobject("excel.application")
set wb123 =xlinput.workbooks.Open("E:\FileNames.xlsx")
set sh1 =wb123.worksheets("Sheet1")
For i = 2 to strMessage +1
namei = sh1.cells(i,1).value
yesi = "E:\Folder"+ namei +
If namei <> yesi Then
sh1.cells(i,1).Interior.Color = vbRed
Else
End If
Next
msgbox "Success"
xlinput.quit
As I wasn't able to get the required Output I tried it recording a small Excel VBA Macro. (Changed FileNames.xlsx to FileNames.xlsm)
Sub LoopThroughFiles()
Dim lastRow As Long
lastRow = Sheets("Sheet1").UsedRange.Rows.Count
Dim MyFolder As String
Dim filename As Range
Dim MyFile As String
MyFolder = "E:\Folder"
For Each filename In Worksheets("Sheet1").Range("A2A:" & lastRow)
MyFile = Dir(MyFolder & "\*.xlsx")
'Here I actually need to pass all file extensions to Dir
Do While MyFile <> ""
If filename = MyFile Then
'Do Nothing
Else
filename.Interior.Color = vbRed
MyFile = Dir
Next
End Sub
The above is a failed attempt.
I thought of trying it with method similar to Find()
Sub LoopThroughFiles()
Dim lastRow As Long
'Dim LastFile As Long
'Is there need of it (LastFile variable)? I kept this variable
'to save (prior known) count of files in folder.
lastRow = Sheets("Sheet1").UsedRange.Rows.Count
'LastFile = 'Pass count of Files in folder to this variable.
Dim fileName As Range
For Each fileName In Worksheets("Sheet1").Range("A2:A" & lastRow)
Dim rngFnder As Range
On Error Resume Next
'Error at below line.
Set rngFnder = Dir("E:\Folder\").Find(filename)
'This line gives me error 'Invalid Qualifier'
'I am trying to use method similar to Find()
If rngFnder Is Nothing Then
filename.Interior.Color = vbRed
End If
Next
End Sub
But, I couldn't achieve the result. Can anyone tell me is there any such function available to 'Find' whether all filenames in an excel exist in a folder after looping through folder using Dir?
As per my knowledge, Dir function works with only one file extension at a time.
Is it possible to use Dir function for multiple file extensions at a time?
Expected Output:
Assume I have 8 filenames in 'FileNames(.xlsx/.xlsm)'. Out of which Arabella.pdf and Clover.png are not found in 'Folder', Then I want to color cells for these filenames in red background in excel as in below image.
Sub LoopThroughFiles()
Dim lastRow As Long
lastRow = Sheets("Sheet1").UsedRange.Rows.Count
Dim MyFolder As String
Dim filename As Range
Dim MyFile As String
MyFolder = "E:\Folder"
For Each filename In Worksheets("Sheet1").Range("A2:A" & lastRow)
MyFile = MyFolder & "\" & filename
If Not FileExists(MyFile) Then
filename.Interior.Color = vbRed
End If
Next
End Sub
Public Function FileExists(strFullpathName As String) As Boolean
If Dir(strFullpathName) <> "" Then
FileExists = True
Else
FileExists = False
End If
End Function
You can output a list of the files that are contained in the folder. I found a really helpful tutorial on that here: http://software-solutions-online.com/2014/03/05/list-files-and-folders-in-a-directory/#Jump1
If you then loop through both the original and the output lists and look for a match. Easiest is to first colour them all red, and un-colour the matches. Else you would need an additional if-statement that states: When you reach the last element in the original list, and no match has been found, then colour red.
Edit: For continuity's sake I copied the code bits of the link I mentioned above:
Getting all file names form within 1 folder:
Sub Example1()
Dim objFSO As Object
Dim objFolder As Object
Dim objFile As Object
Dim i As Integer
'Create an instance of the FileSystemObject
Set objFSO = CreateObject("Scripting.FileSystemObject")
'Get the folder object
Set objFolder = objFSO.GetFolder("D:StuffFreelancesWebsiteBlogArraysPics")
i = 1
'loops through each file in the directory and prints their names and path
For Each objFile In objFolder.Files
'print file name
Cells(i + 1, 1) = objFile.Name
'print file path
Cells(i + 1, 2) = objFile.Path
i = i + 1
Next objFile
End Sub

How to count number of rows and to move files automatically with VBA macros?

My goal is to write a VBA macros that will allow:
to choose a folder with files to open
then to count number of rows in each file (each file contain only 1 sheet).
to move to another folder all the files that contain more than 1 row
I'm very new in VBA, so what i found is how to count number of rows from active worksheet, but i still can't manage automatically files opening and moving to another folder:
Sub RowCount()
Dim iAreaCount As Integer
Dim i As Integer
Worksheets("Sheet1").Activate
iAreaCount = Selection.Areas.Count
If iAreaCount <= 1 Then
MsgBox "The selection contains " & Selection.Rows.Count & " rows."
Else
For i = 1 To iAreaCount
MsgBox "Area " & i & " of the selection contains " & _
Selection.Areas(i).Rows.Count & " rows."
Next i
End If
End Sub
Could someone help with this, please?
This is actually easy. Really easy. :)
First, code to choose a folder to look into for Excel files. Used Google and searched for excel vba select folder dialog. First result yields this code:
Function GetFolder(strPath As String) As String
Dim fldr As FileDialog
Dim sItem As String
Set fldr = Application.FileDialog(msoFileDialogFolderPicker)
With fldr
.Title = "Select a Folder"
.AllowMultiSelect = False
.InitialFileName = strPath
If .Show <> -1 Then GoTo NextCode
sItem = .SelectedItems(1)
End With
NextCode:
GetFolder = sItem
Set fldr = Nothing
End Function
We'll get to using it for later. Next, we need a loop to count how many rows there are in each file/sheet. However, we can't count them without these files open. So, let's look for a code that opens workbooks in a loop. Googling excel vba open excel files in folder, we get the second result. First result is a deprecated method in Excel 2007 and up. I will be assuming you're running 2007 and up. Here's the code, applying the proper correction detailed by Siddharth Rout.
Sub OpenFiles()
Dim MyFolder As String
Dim MyFile As String
MyFolder = "Blah blah blah"
MyFile = Dir(MyFolder & "\*.xlsx")
Do While MyFile <> ""
Workbooks.Open Filename:=MyFolder & "\" & MyFile
MyFile = Dir
Loop
End Sub
Now, some semi-advanced best practices. Rather than opening each workbook/worksheet/file and counting the rows in each of the opened files (which is highly counter-intuitive), let's modify the above code to count the rows in each file as well, then move them to another folder if they have more than one (1) used row. We'll also change the above code to take into consideration as well the first function to get the folder we want to apply the second code to.
Sub OpenFiles()
Dim MyFolder As String
Dim MyFile As String
MyFolder = GetFolder("C:\users\yourname\Desktop" 'Modify as needed.
MyFile = Dir(MyFolder & "\*.xlsx") 'Modify as needed.
Do While MyFile <> ""
Workbooks.Open Filename:=MyFolder & "\" & MyFile
MyFile = Dir
Loop
End Sub
See what happened there? We called the GetFolder function and assigned it to MyFolder. We then concatenate MyFolder and a wildcarded string, then pass it to Dir so we can loop over the files. What's the remaining two things? Right, count the used rows AND moving the files. For the used rows, I'll hack a simple function to check the workbook's only sheet to see if the row is 2 or greater.
Function CountUsedRows(Wbk As Workbook) As Long
Dim WS As Worksheet
Set WS = Wbk.Sheets(1)
CountUsedRows = WS.Range("A" & Rows.Count).End(xlUp).Row 'Modify as necessary.
End Function
Now that's simple enough. Next, let's write a simple code to move the files. For personal purposes, I'll write a code to copy instead. It'll be up to you to modify it for moving, as that's a rather sensitive operation and if it messes up... well. Hmm. But something here tells me that there's a much better option. Copying can cause all manners of error from permission denial to erroneous copying. Since we've got the file open, why not just save them instead to the new folder?
Now, let's tie them all together neatly.
Sub OpenFiles()
Dim MyFolder As String
Dim MyFile As String
Dim TargetWB As Workbook
MyFolder = GetFolder("C:\Users\yourname\Desktop") 'Modify as needed.
MyFile = Dir(MyFolder & "\*.xlsx") 'Modify as needed.
Application.ScreenUpdating = False
Application.DisplayAlerts = False
Do While MyFile <> ""
Set TargetWB = Workbooks.Open(Filename:=MyFolder & "\" & MyFile)
With TargetWB
If CountUsedRows(TargetWB) > 1 Then
.SaveAs "C:\Users\yourname\Desktop\Blah\CopyOf" & MyFile 'Modify as needed.
End If
.Close
End With
MyFile = Dir
Loop
Shell "explorer.exe C:\Users\yourname\Desktop\Blah", vbMaximizedFocus 'Open the folder.
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub
Function GetFolder(strPath As String) As String
Dim fldr As FileDialog
Dim sItem As String
Set fldr = Application.FileDialog(msoFileDialogFolderPicker)
With fldr
.Title = "Select a Folder"
.AllowMultiSelect = False
.InitialFileName = strPath
If .Show <> -1 Then GoTo NextCode
sItem = .SelectedItems(1)
End With
NextCode:
GetFolder = sItem
Set fldr = Nothing
End Function
Function CountUsedRows(Wbk As Workbook) As Long
Dim WS As Worksheet
Set WS = Wbk.Sheets(1)
CountUsedRows = WS.Range("A" & Rows.Count).End(xlUp).Row 'Modify as necessary.
End Function
Tried and tested. Let us know if this works for you.
Nice answer from Manhattan: that's exactly how I use Excel's built-in functionality to select a folder and fetch a set of file names.
However, there's an interesting side-question in there:
Are those single-sheet Excel files workbooks, of just .csv text files?
If they have a .csv extension, you don't need to open them in Excel to count the rows!
Here's the code to do it:
Fast VBA for Counting Rows in a CSV file
Public Function FileRowCount(FilePath As String, Optional RowDelimiter As String = vbCr) As Long
' Returns the row count of a text file, including the header row
' Returns - 1 on error
' Unicode-compliant, works on UTF-8, UTF-16, ASCII, with or without a Byte order Marker.
' Reads a typical 30Mb file over the network in 200-300ms. Hint: always copy to a local folder.
' If you're scanning files for use with a SQL driver, use basSQL.TableRowCount: it's 20x slower,
' but it returns a proper test of the file's usability as a SQL 'table'
' Nigel Heffernan Excellerando.Blogspot.com 2015
' Unit test:
' s=Timer : for i = 0 to 99 : n=FileRowCount("C:\Temp\MyFile.csv") : Next i : Print Format(n,"&num;,&num;&num;0") & " rows in " & FORMAT((Timer-s)/i,"0.000") & " sec"
' Network performance on a good day: reads ~ 150 MB/second, plus an overhead of 70 ms for each file
' Local-drive performance: ~ 4.5 GB/second, plus an overhead of 4 ms for each file
On Error Resume Next
Dim hndFile As Long
Dim lngRowCount As Long
Dim lngOffset As Long
Dim lngFileLen As Long
Const CHUNK_SIZE As Long = 8192
Dim strChunk As String * CHUNK_SIZE
If Len(Dir(FilePath, vbNormal)) &LT; 1 Then
FileRowCount = -1
Exit Function
End If
' trap the error of a folder path without a filename:
If FileName(FilePath) = "" Then
FileRowCount = -1
Exit Function
End If
hndFile = FreeFile
Open FilePath For Binary Access Read Shared As &num;hndFile
lngFileLen = LOF(hndFile)
lngOffset = 1
Do Until EOF(hndFile)
Get &num;hndFile, , strChunk
FileRowCount = FileRowCount + UBound(Split(strChunk, RowDelimiter))
Loop
Close &num;hndFile
Erase arrBytes
End Function
Public Function FileName(Path As String) As String
' Strip the folder and path from a file's path string, leaving only the file name
' This does not check for the existence or accessibility of the file:
' all we're doing here is string-handling
' Nigel Heffernan Excellerando.Blogspot.com 2011
Dim strPath As String
Dim arrPath() As String
Const BACKSLASH As String * 1 = "\"
strPath = Trim(Path)
If strPath = "" Then Exit Function
If Right$(strPath, 1) = BACKSLASH Then Exit Function
arrPath = Split(strPath, BACKSLASH)
If UBound(arrPath) = 0 Then ' does not contain "\"
FileName = Path
Else
FileName = arrPath(UBound(arrPath))
End If
Erase arrPath
End Function
Note the use of the Split function to count the row separators: VBA's string-handling is generally slow, especially when you concatenate strings, but there are a couple of places where VBA can perform a string manipulation without internal allocation and deallocation; if you know where they are, you'll find that parts of your code run as fast as a 'C' developer's best work.
Warning: Horrible Hack
Strictly speaking, I should declare Dim arrBytes(CHUNK_SIZE) As Byte and use this Byte array instead of strChunk to receive the Get from a file opened for binary read.
There are two reasons for not doing it the 'right' way:The last Get, which will set end-of-file TRUE, will extract less data from the file than the full 'chunk'. What happens next is that these last few bytes of the file are written into the array without clearing out the data from the previous 'Get'. So you have to do additional plumbing, counting bytes off against LOF(#hwndFile) to detect the 'Last Get' and branching into a statement that clears the buffer, or allocates a smaller byte array and uses that instead;The code will only cope with UTF-8 2-byte encoded character sets, or with single-byte encoded ASCII 'Latin' text if you do a bit of byte-array substitution around your row delimiters.The VBA String type is a byte array with a wrapper that allows your code (or rather, the compiler) to handle all that complexity in the background.
However, it's much faster to go back into the primordial C, using old-school Get statements, than using later libraries like Scripting.FileSystemObject. Also, you have some ability to examine the incoming data at the byte level, to debug issues where you're getting '???????' characters instead of the text you were expecting.
Anyway: this is late to the game, as StackOverflow answers go, and it's an answer to the less-interesting part of your question. But it's going to be interesting to people who need a quick rowcount in their data files, and your question comes at the top of the list when they search for that.

VBScript - How do I get these workbooks to talk?

I posted earlier about getting my VBScript to wait until a process had finished before continuing (further info: VBScript - How to make program wait until process has finished?.
I was given an adequate answer after some discussion. However, it seems that I am now going in a new direction with the code as the solution presented another problem that I am hoping you may be able to help me with.
Basically I have some code which I have provided below. It takes in 4 arguments, one of which is a PATH to a folder containing many files which I want to use along with the other three in my VBA macro.
If WScript.Arguments.Count = 4 Then
' process input argument
Set args = WScript.Arguments
arg1 = args.Item(0)
arg2 = args.Item(1)
arg3 = args.Item(2)
arg4 = args.Item(3)
' Create a WshShell instance
Dim WShell
Set WShell = CreateObject("WScript.Shell")
' Create an Excel instance
Dim x1
Set x1 = CreateObject("Excel.Application")
' Disable Excel UI elements
x1.DisplayAlerts = False
x1.AskToUpdateLinks = False
'x1.AlertBeforeOverwriting = False
x1.FeatureInstall = msoFeatureInstallNone
' Open the Workbooks specified on the command-line
Dim x1WB
Dim x2WB
Dim x3WB
Dim x4WB
Dim strWB1
Dim strWB2
Dim strWB3
Dim strWB4
Dim FSO
Dim FLD
Dim FIL
Dim strFolder
strWB1 = arg1
Set x1WB = x1.Workbooks.Open(strWB1)
' Show the workbook/Excel program interface. Comment out for silent running.
x1WB.Application.Visible = True
strWB2 = arg2
Set x2WB = x1.Workbooks.Open(strWB2)
' Show the workbook/Excel program interface. Comment out for silent running.
x2WB.Application.Visible = True
strWB3 = arg3
Set x3WB = x1.Workbooks.Open(strWB3)
' Show the workbook/Excel program interface. Comment out for silent running.
x3WB.Application.Visible = True
'To hold the string of the PATH to the multiple files
strFolder = arg4
Set FSO = CreateObject("Scripting.FileSystemObject")
'Get a reference to the folder I want to search
set FLD = FSO.GetFolder(strFolder)
Dim strMyMacro
strMyMacro = "my_excel_sheet_with_vba_module.xlsm!Sheet1.my_vba_macro"
'loop through the folder and get the file names
For Each Fil In FLD.Files
WshShell.run """C:\Program Files\Microsoft Office\Office14\EXCEL.exe"" " & Fil, 1, true
x1.Run strMyMacro
'~~> Problem - How do I get the macro to run before opening the above file but run after it has opened (due to setting the bWaitOnReturn to true)
'~~> Problem - How do I get the file on current iteration to close after the macro has completed?
'~~> Problem - If this is not the issue, can you identify it?
Next
x1WB.close
x2WB.close
x3WB.close
'x4WB.close
' Clean up and shut down
Set x1WB = Nothing
Set x2WB = Nothing
Set x3WB = Nothing
Set x4WB = Nothing
Set FSO = Nothing
Set FLD = Nothing
x1.Quit
Set x1 = Nothing
Set WshShell = Nothing
WScript.Quit 0
Else
WScript.Quit 1
End If
The script works like this:
4 arguments are passed to the script. The 3rd argument is a .xlsm file which contains my VBA macro. The last argument is a PATH to a folder containing multiple files.
It then opens up the first three Excel files.
Then I run a loop to iterate through the files Fil in the folder that was specified as the 4th argument. AFAIK this has to be done via a WScript.shell using the .run method so that the rest of the script will hang until the Excel file it is processing finishes before closing it and opening up the next file in the folder.
After opening up file Fil, I then run the macro (albeit at this moment in time unsuccessfully).
I was tempted to simply open up all of the Excel files using the WScript.shell object however AFAIK I would not be able to run the macro this way.
Hopefully I have been able to define my aims of this piece of VBScript though if I haven't let me know and I shall clarify. Can you help?
Thanks,
QF.
Something along these lines might work for you (in Excel). A few things I'm not clear on though:
Where is your existing VBA macro - I'm guessing it's in one of the 3 files you're opening?
What types of files are in the folder you're looping through? I guessed Excel.
How is the vbscript being run? It looks like you're shelling out from your HTA, but why not include it directly in the HTA? That would save you from having to shell out and pass arguments...
Option Explicit
Dim wb1 As Workbook, wb2 As Workbook
Sub ProcessFolder(path1, path2, sFolder)
Dim wb As Workbook
Dim s
Set wb1 = Workbooks.Open(path1)
Set wb2 = Workbooks.Open(path2)
If Right(sFolder, 1) <> "\" Then sFolder = sFolder & "\"
s = Dir(sFolder & "*.xls*", vbNormal)
Do While Len(s) > 0
Set wb = Workbooks.Open(sFolder & s)
ProcessFile wb
wb.Close False
s = Dir()
Loop
wb1.Close False
wb2.Close False
End Sub
Sub YourExistingMacro(wb As Workbook)
'do stuff with wb and presumably the other 3 open files...
End Sub

How to copy data from another workbook (excel)?

I already have a macro that creates sheets and some other stuff. After a sheet has been created do I want to call another macro that copies data from a second excel (its open) to first and active excel file.
First I want to copy to headers, but I cant get that to work - keep getting errors.
Sub CopyData(sheetName as String)
Dim File as String, SheetData as String
File = "my file.xls"
SheetData = "name of sheet where data is"
# Copy headers to sheetName in main file
Workbooks(File).Worksheets(SheetData).Range("A1").Select # fails here: Method Select for class Range failed
Workbooks(File).Worksheets(SheetData).Range(Selection, Selection.End(xlToRight)).Select
Workbooks(File).Worksheets(SheetData).Selection.Copy ActiveWorkbook.Sheets(sheetName).Cells(1, 1)
End Sub
What is wrong ?
I really want to avoid having to make "my file.xls" active.
Edit: I had to give it up and copy the SheetData to target file as a new sheet, before it could work.
Find and select multiple rows
Two years later (Found this on Google, so for anyone else)... As has been mentioned above, you don't need to select anything. These three lines:
Workbooks(File).Worksheets(SheetData).Range("A1").Select
Workbooks(File).Worksheets(SheetData).Range(Selection, Selection.End(xlToRight)).Select
Workbooks(File).Worksheets(SheetData).Selection.Copy ActiveWorkbook.Sheets(sheetName).Cells(1, 1)
Can be replaced with
Workbooks(File).Worksheets(SheetData).Range(Workbooks(File).Worksheets(SheetData). _
Range("A1"), Workbooks(File).Worksheets(SheetData).Range("A1").End(xlToRight)).Copy _
Destination:=ActiveWorkbook.Sheets(sheetName).Cells(1, 1)
This should get around the select error.
Best practice is to open the source file (with a false visible status if you don't want to be bother) read your data and then we close it.
A working and clean code is avalaible on the link below :
http://vba-useful.blogspot.fr/2013/12/how-do-i-retrieve-data-from-another.html
Would you be happy to make "my file.xls" active if it didn't affect the screen? Turning off screen updating is the way to achieve this, it also has performance improvements (significant if you are doing looping while switching around worksheets / workbooks).
The command to do this is:
Application.ScreenUpdating = False
Don't forget to turn it back to True when your macros is finished.
I don't think you need to select anything at all. I opened two blank workbooks Book1 and Book2, put the value "A" in Range("A1") of Sheet1 in Book2, and submitted the following code in the immediate window -
Workbooks(2).Worksheets(1).Range("A1").Copy Workbooks(1).Worksheets(1).Range("A1")
The Range("A1") in Sheet1 of Book1 now contains "A".
Also, given the fact that in your code you are trying to copy from the ActiveWorkbook to "myfile.xls", the order seems to be reversed as the Copy method should be applied to a range in the ActiveWorkbook, and the destination (argument to the Copy function) should be the appropriate range in "myfile.xls".
I was in need of copying the data from one workbook to another using VBA. The requirement was as mentioned below 1. On pressing an Active X button open the dialogue to select the file from which the data needs to be copied. 2. On clicking OK the value should get copied from a cell / range to currently working workbook.
I did not want to use the open function because it opens the workbook which will be annoying
Below is the code that I wrote in the VBA. Any improvement or new alternative is welcome.
Code: Here I am copying the A1:C4 content from a workbook to the A1:C4 of current workbook
Private Sub CommandButton1_Click()
Dim BackUp As String
Dim cellCollection As New Collection
Dim strSourceSheetName As String
Dim strDestinationSheetName As String
strSourceSheetName = "Sheet1" 'Mention the Source Sheet Name of Source Workbook
strDestinationSheetName = "Sheet2" 'Mention the Destination Sheet Name of Destination Workbook
Set cellCollection = GetCellsFromRange("A1:C4") 'Mention the Range you want to copy data from Source Workbook
With Application.FileDialog(msoFileDialogOpen)
.AllowMultiSelect = False
.Show
'.Filters.Add "Macro Enabled Xl", "*.xlsm;", 1
For intWorkBookCount = 1 To .SelectedItems.Count
Dim strWorkBookName As String
strWorkBookName = .SelectedItems(intWorkBookCount)
For cellCount = 1 To cellCollection.Count
On Error GoTo ErrorHandler
BackUp = Sheets(strDestinationSheetName).Range(cellCollection.Item(cellCount))
Sheets(strDestinationSheetName).Range(cellCollection.Item(cellCount)) = GetData(strWorkBookName, strSourceSheetName, cellCollection.Item(cellCount))
Dim strTempValue As String
strTempValue = Sheets(strDestinationSheetName).Range(cellCollection.Item(cellCount)).Value
If (strTempValue = "0") Then
strTempValue = BackUp
End If
Sheets(strDestinationSheetName).Range(cellCollection.Item(cellCount)) = strTempValue
ErrorHandler:
If (Err.Number <> 0) Then
Sheets(strDestinationSheetName).Range(cellCollection.Item(cellCount)) = BackUp
Exit For
End If
Next cellCount
Next intWorkBookCount
End With
End Sub
Function GetCellsFromRange(RangeInScope As String) As Collection
Dim startCell As String
Dim endCell As String
Dim intStartColumn As Integer
Dim intEndColumn As Integer
Dim intStartRow As Integer
Dim intEndRow As Integer
Dim coll As New Collection
startCell = Left(RangeInScope, InStr(RangeInScope, ":") - 1)
endCell = Right(RangeInScope, Len(RangeInScope) - InStr(RangeInScope, ":"))
intStartColumn = Range(startCell).Column
intEndColumn = Range(endCell).Column
intStartRow = Range(startCell).Row
intEndRow = Range(endCell).Row
For lngColumnCount = intStartColumn To intEndColumn
For lngRowCount = intStartRow To intEndRow
coll.Add (Cells(lngRowCount, lngColumnCount).Address(RowAbsolute:=False, ColumnAbsolute:=False))
Next lngRowCount
Next lngColumnCount
Set GetCellsFromRange = coll
End Function
Function GetData(FileFullPath As String, SheetName As String, CellInScope As String) As String
Dim Path As String
Dim FileName As String
Dim strFinalValue As String
Dim doesSheetExist As Boolean
Path = FileFullPath
Path = StrReverse(Path)
FileName = StrReverse(Left(Path, InStr(Path, "\") - 1))
Path = StrReverse(Right(Path, Len(Path) - InStr(Path, "\") + 1))
strFinalValue = "='" & Path & "[" & FileName & "]" & SheetName & "'!" & CellInScope
GetData = strFinalValue
End Function