VBA - Loop Each Item in Pivot Filter and Paste into new sheet - vba

Question

I have a challenge... I have a range in Sheet Lookup with each possible value in Pivot table filter "Owner: Full Name".
The range with the names are Sheets "Lookup" Range B2:B98. (Problem 1: This range can change as it creates this list in a different code, how to set this to a dynamic range?)
Once it filters on that i.e. value in B2 it should copy this filtered pivot into a new sheet and name the sheet after the value in b2.
Then it should "deselect" the b2 item and go to filter on value in b3 and continue.
Problem 2: Setting the filter correctly to loop and filter on each single value in the new dynamic lookup range.
Here is what I have at the moment...
Option Explicit
Dim wb As Workbook, ws, ws1, ws2 As Worksheet, PT As PivotTable, PTI As
PivotItem, PTF As PivotField, rng As Range
Sub Filter_Pivot()
Set wb = ThisWorkbook
Set ws = wb.Sheets("Copy")
Set ws1 = wb.Sheets("Lookup")
Set PT = ws.PivotTables("PivotCopy")
Set PTF = PT.PivotFields("Owner: Full Name")
For Each rng In ws1.Range("B2:B98")
With PTF
.ClearAllFilters
For Each PTI In PTF.PivotItems
PTI.Visible = (PTI.Name = rng)
Next PTI
Set ws2 = Sheets.Add
ws1.Name = PTI
.TableRange2.Copy
ws2.Range("A1").PasteSpecial
End With
Next rng
End Sub

Answer 1

You might be able to avoid all this and use the PivotTable.ShowPages Method. It is optimized for this sort of operation.
Note:
"Owner: Full Name" must be in the page field area at the top.
You probably want to check the sheet names don't already exist. You could do an initial loop of sheet names that will be generated from pivot and try deleting them (wrapping inside an On Error Resume Next, attempt delete, On Error GoTo 0) to ensure they don't exist first. I have shown how to do this in the second example.
Info: PivotTable.ShowPages Method
Creates a new PivotTable report for each item in the page field. Each
new report is created on a new worksheet.
Syntax expression . ShowPages( PageField )
expression A variable that represents a PivotTable object.
[Optional parameter of pageField.]
Code:
ThisWorkbook.Worksheets("Copy").PivotTables("PivotCopy").ShowPages "Owner: Full Name"
This will produce a sheet for each possible value in the page field "Owner: Full Name". If you don't want all of them, simply hold a list of sheet names for sheets to keep, in an array, and loop over all sheets in workbook and if not in array then delete as shown below:
① Example of looping sheets and deleting if not in array:
Option Explicit
Public Sub GeneratePivots()
Dim keepSheets(), ws As Worksheet
keepSheets = Array("FilterValue1", "FilterValue2","Lookup","Copy") '<== List of sheet names to keep
Application.ScreenUpdating = False
Application.DisplayAlerts = False
On Error GoTo errHand
ThisWorkbook.Worksheets("Copy").PivotTables("PivotCopy").ShowPages "Owner: Full Name"
For Each ws In ThisWorkbook.Worksheets
If IsError(Application.Match(ws.Name, keepSheets, 0)) And ThisWorkbook.Worksheets.Count > 1 Then
ws.Delete
End If
Next ws
errHand:
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub
② Using a lookup sheet:
If you do want to still read in the sheets to keep from the Copy sheet then you can use the following (but be sure to include in the list in column B the sheet names Copy,Lookup, the filter values of interest, and any other sheet names you don't want deleted):
Code:
Option Explicit
Public Sub GeneratePivots()
Dim ws As Worksheet, lookups As Range
Application.ScreenUpdating = False
Application.DisplayAlerts = False
With ThisWorkbook.Worksheets("Lookup")
Set lookups = .Range(.Range("B2"), .Range("B2").End(xlDown))
If Application.WorksheetFunction.CountA(lookups) = 0 Then Exit Sub
keepSheets = lookups.Value
End With
Dim rng As Range
For Each rng In lookups
On Error Resume Next
Select Case rng.Value
Case "Lookup", "Copy" '<=Extend for sheets to keep listed in lookups that aren't generated by the pivot filtering
Case Else
ThisWorkbook.Worksheets(rng.Value).Delete
End Select
On Error GoTo 0
Next rng
On Error GoTo errHand
ThisWorkbook.Worksheets("Copy").PivotTables("PivotCopy").ShowPages "Owner: Full Name"
For Each ws In ThisWorkbook.Worksheets
If IsError(Application.Match(ws.Name, Application.WorksheetFunction.Index(keepSheets, 0, 1), 0)) And ThisWorkbook.Worksheets.Count > 1 Then
ws.Delete
End If
Next ws
errHand:
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub
Example run:

Answer 2

You may try something like this...
Sub Filter_Pivot()
Dim wb As Workbook
Dim ws As Worksheet, ws1 As Worksheet, ws2 As Worksheet
Dim PT As PivotTable
Dim PTF As PivotField
Dim rng As Range
Dim lr As Long
Set wb = ThisWorkbook
Set ws = wb.Sheets("Copy")
Set ws1 = wb.Sheets("Lookup")
Set PT = ws.PivotTables("PivotCopy")
Set PTF = PT.PivotFields("Owner: Full Name")
lr = ws1.Cells(Rows.Count, 2).End(xlUp).Row
For Each rng In ws1.Range("B2:B" & lr)
PTF.ClearAllFilters
On Error Resume Next
PTF.CurrentPage = rng.Value
If Err = 0 Then
Set ws2 = Sheets(rng.Value)
ws2.Cells.Clear
If ws2 Is Nothing Then
Set ws2 = Sheets.Add
ws2.Name = rng.Value
End If
PT.TableRange2.Copy ws2.Range("A1")
End If
PTF.ClearAllFilters
Set ws2 = Nothing
On Error GoTo 0
Next rng
End Sub