Locking "visible" conditionally formatted cells within a named range - vba

Overview
I'm trying to lock cells within a named range that have visible conditional formatting. The 3 linked images below will illustrate my constraints:
Name range: table (cells C1:E6) is set to be conditionally formatted with a blue fill color.
This is the conditional format fill color (color index #: 37) being used.
The row will change to the blue fill if criteria in column A is met, i.e. if the corresponding row in column A has the letter "f" as input.
In summary, I'm trying to lock the rows with the visible blue fill within the named range as well as the rest of the worksheet. And, I only want to edit cells within the named range that don't have the visible blue fill conditional format.
My Solution (so far)...
This macro creates the named range mentioned above and used in LockCells() macro (which is below this code snippet):
Sub NameRange()
'Create named range
Dim rng As Range
Dim range_name As String
Dim cells As String
Dim wkst As String
'Target worksheet
wkst = "Sheet1"
'Range of cells
range_name = "table"
cells = "C1:E6"
'Creates named range
Set rng = Worksheets(wkst).Range(cells)
ThisWorkbook.Names.Add Name:=range_name, RefersTo:=rng
End Sub
This macro loops through cells in named range (table) and attempts to lock the visible blue conditional formatted rows in named range:
Sub LockCells()
'Loop through cells in a given named range
'and lock cells based on blue fill color
Dim cell As Range
Dim color_index As Integer
'Target fill color
color_index = 37
'Target worksheet to protect
wkst = "Sheet1"
'Loop through cells in named range
For Each cell In Range("table")
Dim color As Long
color = cell.FormatConditions(1).Interior.ColorIndex
If (color = color_index) Then
cell.Locked = False
Else
cell.Locked = True
End If
Next
Sets protection for worksheet
Worksheets(wkst).Protect
End Sub
Problem
I'm stuck because instead of locking the visible blue filled cells, and keeping the other cells unlocked for editing, in the named range table it locks all of cells. Mind you, I do want the rest of the worksheet outside of the named range to be locked and protected. I know it's because the conditional format is applied to the named range and evaluating as true. Which is why it locks all cells in named range. My question about solving this issue is below.
Question
Is there state (or visibility) property for conditionally formatted cells?
I was thinking if there is such a property, I could use it in the if statement of my LockCells() macro. E.g. If (color = color_index) & [Conditional Format Visible] Then...
Your help would be much appreciated.
Thank you. :)

Here is a simplified example to work from. I have one format condition which happens to be Cell Value = 2 so I can refer to that rule via .FormatConditions(1) And as the rule is "=" I can use the comparison I have. You would want to adapt to the formula you are using.
Code:
Sub test()
Dim curr As Range
ActiveSheet.Cells.Locked = False
For Each curr In ActiveSheet.Range("C1:E6")
With curr.FormatConditions(1)
If curr.Value = Evaluate(.Formula1) Then curr.Locked = True
End With
Next curr
For Each curr In ActiveSheet.Range("C1:E6")
Debug.Print curr.Address & " locked = " & curr.Locked
Next curr
End Sub
Conditional format rule:
Sheet:
Reference:
http://www.excelfox.com/forum/showthread.php/338-Get-Displayed-Cell-Color-(whether-from-Conditional-Formatting-or-not)

Related

VBA - Highlight Cell With Checkbox

Some logic to my process:
In column K on my worksheet I have inserted check boxes from cell K3 - K53 (this could become longer in the future) using the developer tab.
I then associated the check box with the same cell it is placed in.
I formatted the cells in this column by going to 'Format Cells', clicking on 'Custom' then typing in ';;;'. This was to HIDE the 'True/False' text from view.
My next step is to change the cell colour based on the text.
Note:
I have searched through a few forums and combined some code samples from them all, so I will not be able to reference the sources exactly, but below is what I have so far:
Code:
Sub Change_Cell_Colour()
Dim xName As Integer
Dim xChk As CheckBox
Dim rng As Range
Dim lRow As Long
lRow = ActiveWorksheet.Cells(Rows.Count, "B").End(xlUp).Row
Set rng = ActiveWorksheet.Range("K2:K" & lRow)
For Each xChk In ActiveSheet.CheckBoxes
xName = Right(xChk.Name, Len(xChk.Name) - 10)
If (Range(xChk.LinkedCell) = "True") Then
rng.Interior.ColorIndex = 6
Else
rng.Interior.ColorIndex = xlNone
End If
Next
End Sub
I keep getting an error on the line where I try to get the last row.
Code:
lRow = ActiveWorksheet.Cells(Rows.Count, "B").End(xlUp).Row
Error:
Object Required
I am not even sure if the code I have will solve my issue, so any help solving the main issue highlighting a cell based on the check box being checked or not, will be greatly appreciated.
Here's a quick rewrite with LOTS of comments explaining:
Sub Change_Cell_Colour()
Dim xChk As CheckBox
'Be explicit about which worksheet. Leaving it to "Activeworksheet" is going to cause problems
' as we aren't always sure which sheet is active...
'Also in this case we don't need to know the last row. We will iterate checkbox objects, not
' populate rows.
'lRow = ActiveWorksheet.Cells(Rows.Count, "B").End(xlUp).Row
'Again... we don't need this. We just need to iterate all the checkboxes on the sheet
'Set rng = ActiveWorksheet.Range("K2:K" & lRow)
'This is good stuff right here, just change the ActiveSheet to something more explicit
' I've changed this to the tab named "Sheet1" for instance.
For Each xChk In Sheets("Sheet1").CheckBoxes
'Getting the name of the checkbox (but only the last 10 characters)
xName = Right(xChk.Name, Len(xChk.Name) - 10)
'We can check the linked cell's value, but we can also just check if the
' if the checkbox is checked... wouldn't that be easier?
'If (Range(xChk.LinkedCell) = "True") Then
If xChk.Value = 1 Then
'Now we can use the "LinkedCell", but it's a STRING not a RANGE, so we will have
' to treat it as the string name of a range to use it properly
Sheets("Sheet1").Range(xChk.LinkedCell).Interior.ColorIndex = 6
Else
Sheets("Sheet1").Range(xChk.LinkedCell).Interior.ColorIndex = xlNone
End If
Next
End Sub
Here's the barebones version just to get it working
Sub Change_Cell_Colour()
Dim xChk As CheckBox
'Loop through each checkbox in Sheet1. Set it to color 6 if true, otherwise no color
For Each xChk In Sheets("Sheet1").CheckBoxes
If xChk.Value = 1 Then
Sheets("Sheet1").Range(xChk.LinkedCell).Interior.ColorIndex = 6
Else
Sheets("Sheet1").Range(xChk.LinkedCell).Interior.ColorIndex = xlNone
End If
Next
End Sub
I'm totally assuming here, but I would imagine you want this macro to fire when a checkbox is clicked. There is a handy Application.Caller that holds the name of the object that caused a macro to be called. You can set the "Assign Macro.." of each checkbox to this new code and then you can figure out which checkbox called the subroutine/macro using application.caller and follow the same logic to toggle it's linked cell color:
Sub Change_Cell_Colour()
Dim xChk As CheckBox
'Who called this subroutine/macro?
Dim clickedCheckbox As String
clickedCheckbox = Application.Caller
'Lets check just this checkbox
Set xChk = Sheets("Sheet1").CheckBoxes(clickedCheckbox)
'toggle its color or colour if you are a neighbour
If xChk.Value = 1 Then
Sheets("Sheet1").Range(xChk.LinkedCell).Interior.ColorIndex = 6
Else
Sheets("Sheet1").Range(xChk.LinkedCell).Interior.ColorIndex = xlNone
End If
End Sub
highlighting a cell based on the check box being checked or not
Select the sheet and apply a CF formula rule of:
=A1=TRUE
ActiveWorksheet doesn't exist, and because you haven't specified Option Explicit at the top of your module, VBA happily considers it an on-the-spot Variant variable.
Except, a Variant created on-the-spot doesn't have a subtype, so it's Variant/Empty.
And ActiveWorksheet.Cells being syntactically a member call, VBA understands it as such - so ActiveWorksheet must therefore be an object - but it's a Variant/Empty, hence, object required: the call is illegal unless ActiveWorksheet is an actual Worksheet object reference.
Specify Option Explicit at the top of the module. Declare all variables.
Then change ActiveWorksheet for ActiveSheet.

VBA for performing action until cell meets criteria

I've had no luck on searching this, I hope you all can help.
I am trying to perform the following in Excel:
If a cell matches a value from table1, highlight that cell. Then highlight the cell below it and continue to highlight the cells below it until it reaches a cell that matches a value from table2.
I cant figure out how to work in the loop function for this
Thanks in advance
I've written a simple for loop, which iterates through the data range. My data table consists of integers 1 - 15, named 'Data'. The starting point is named 'Point_1' and the ending point is named 'Point_2'.
The code is below, annotated for clarity. In essence, it is simply toggling highlight ON when the cell matches Point_1, and highlighting until it is toggled back OFF, when the cell matches Point_2.
Sub HighlightRange()
Dim cel As Range
Dim dataRange As Range
Dim highlighting As Boolean
highlighting = False
With Application.ActiveWorkbook.Sheets("Sheet1")
Set dataRange = .Range("Data") 'This is your data range. I named mine 'Data'
For Each cel In dataRange
'Check for beginning or end values
If cel = .Range("Point_1").Value Then 'This is your starting value. I named mine 'Point_1'
highlighting = True
ElseIf cel = .Range("Point_2").Value Then 'This is your ending value. I named mine 'Point_2'
highlighting = False
End If
'While highlighting is activated, highlight the current cell
If highlighting = True Then
cel.Interior.ColorIndex = 5
End If
Next cel 'Check all cells in dataRange
End With
End Sub
Notably, the end point is not highlighted. However, you can move the ElseIf statement that turns highlighting back off to the end of the for loop, after the highlight command. This will turn highlighting off AFTER highlighting Point_2 instead of just before. Code for this case is below.
Sub HighlightRange()
Dim cel As Range
Dim dataRange As Range
Dim highlighting As Boolean
highlighting = False
With Application.ActiveWorkbook.Sheets("Sheet1")
'This code also highlights Point_2.
Set dataRange = .Range("Data") 'This is your data range. I named mine 'Data'
For Each cel In dataRange
'Check for beginning or end values
If cel = .Range("Point_1").Value Then 'This is your starting value. I named mine 'Point_1'
highlighting = True
End If
'While highlighting is activated, highlight the current cell
If highlighting = True Then
cel.Interior.ColorIndex = 5
End If
If cel = .Range("Point_2").Value Then 'This is your ending value. I named mine 'Point_2'
highlighting = False
End If
Next cel 'Check all cells in dataRange
End With
End Sub
I hope this helped! You can change the highlight color from blue (colorIndex = 5) to whatever color you like. If you click Record Macro and format a cell just how you want, you can copy the generated code into this macro in place of the following line:
cel.Interior.ColorIndex = 5
Cheers and Good Luck!

How to copy unique, changing value and paste in another sheet VBA

I'm pretty new to VBA and am trying to see if I can create a code for a certain process. I have a spreadsheet with a few unique identifiers and company names in the first row (Company A, Company B, etc). In the following columns, there are a few other columns such as location, key contact, etc, that correspond to each company. Lastly, there is a column for "comments". These comments get updated fairly regularly.
What I'm trying to do is create a macro that will allow me to find the comment for the unique company, copy (or cut) it and paste it in a "historical comments" sheet in the same workbook, so that I can maintain a record of the past comments. Is there a way to create a macro to do this? I've created something that, if i put in the exact Cell Name , it will copy that comment and paste it but I wanted to see if I could designate one cell where I could type in the Company Name, and the macro would look at what is in that cell and then copy the corresponding comment, paste it in the back sheet, and then clear the cell so that I can input a new comment. I have no idea if this is even remotely possible, but any help would be greatly appreciated!
Sub Range_copy()
Dim cellwant As Variant
Dim cellhistory As Variant
Dim LRow As Variant
Dim Account As Variant
Worksheets("AAG").Select
Worksheets("AAG").Range("I3").Select
cellwant = Selection.Value
FindString = Sheets("AAG").Range("B5:B65").Value
cellwant = Selection.Value
Worksheets("AAG").Range(cellwant).copy
Worksheets("Sheet2").Activate
Worksheets("Sheet2").Range("A1").Select
The question's a little vague about what a 'corresponding comment' would be for a company name. However, I think what you're looking for could be done using the Worksheet_Change event, which will trigger automatically whenever a change is made on a given worksheet.
Private Sub Worksheet_Change(ByVal Target As Range)
Const csCommentCol As Integer = 5 'The column that contains the comments
Const csTarget As String = "Sheet2" 'The worksheet with the record of comments
Const csTargetCol As String = "A" 'The column on the sheet with the list
Dim shtTarget As Worksheet
Dim lngLast As Long
Dim strOldComment As String
Dim strNewComment As String
Application.EnableEvents = False 'Prevent this procedure from triggering repeatedly
If Target.Column = csCommentCol Then 'Check if it's the comment column that's being changed
Set shtTarget = Sheets(csTarget) 'Define our target sheet. Only here for clarity later
lngLast = shtTarget.Range(csTargetCol & Rows.Count).End(xlUp).Row + 1 'Find the first empty row
strNewComment = Target.Value 'Copy the newly entered comment into a variable for safekeeping
Application.Undo 'Undo the change to return to the old value
strOldComment = Target.Value 'Copy the old value into a string for future use
Target.Value = strNewComment 'Restore the new comment
shtTarget.Range(csTargetCol & lngLast).Value = Target.Value 'Copy the value over
Target.Select
End If
Application.EnableEvents = True
End Sub
Put this code in the Sheet object (not a module) of the worksheet that will contain the comments. Replace the constants at the top as needed. It will automatically run every time a change is made; it checks to see if the change is being made in our specified column (that can be a specified cell if you wish); if the change is there, it finds the first empty cell in our record sheet and duplicates the value in the cell over there; then it clears the target cell for a new entry and reselects it.

Detect change from nested formulas

I have a very complex workbook with many tabs. The tabs may have either normal data or formulas in various cells. In the case of formulas, the formulas may be nested from one sheet to the next (i.e. a formula on sheet1 refers to a formula on sheet2 which in turn refers to a formula on sheet3, etc.).
I have a hidden tab that contains the following: source sheet, source range, target sheet, and target range.
A named range has been created over these 4 fields and all applicable rows.
When we wish to save data to the database, we loop through every row in the range mapping and copy the data from the source sheet/range to the target sheet/range. After this, the applicable data is serialized into XML and sent to a web service to be saved.
The problem that we wish to resolve is that we want to mark a cell on a hidden sheet when a change is made by the user to a source range. Since formulas can be nested, the Worksheet_Change event does not pick up the change.
Since a change on one sheet may affect another sheet that is not the active sheet, the Workbook_SheetChange event does not catch the change either.
Is there any way form me to catch when a sheet defined in the mapping is changed, even if it is the result of a formula change several levels deep?
Edit
Thank you for your responses. I was attempting to find the fastest and least process intensive way to determine if data changes within a monitored range. The data may consist of actual data or of nested formulas.
My research showed that I could not actually achieve this result by taking range intersections as I could not detect if the data within a monitored range was modified. This is due to the fact that the monitored range may not be on the active sheet and also may contain formulas.
I have shown the method used to actually detect a change below. If there is any feedback on a better way to achieve the same result, I would appreciated it.
Worksheet_Change event will not work if a cell value is changed by a formula, you need Worksheet_Calculate.
Check out my example workbook here.
And Here for the WebPage of example codes
There is no "easy" way to detect if a nested formula has changed when the formula being monitored is not on the active sheet. While my hope was to detect the modified range and use an intersection of ranges to set a flag, this was not possible because the Worksheet_Change event does not work on formulas and the Workbook_SheetChange event only works on the active sheet. Since my workbooks have over 20+ tabs and 20 - 30 ranges being monitored, this approach does not work. This approach was desired for speed purposes.
Instead, the workbook will need to "check" to see if the current values are the same as the last time the save to database event was called. If not, a dirty flag will be set.
The code for this approach is provided below.
An example of the mapping range is shown in the picture below though in practice there are 20-30 rows comprising this range.
There are three other sheets where Sheet3 contains actual data in A1:H1 and Sheet2 has formulas pointing to Sheet3. Sheet1 has formulas pointing to Sheet2.
As the mapping range indicates, we are looking at a range on Sheet1, even though changes may be made to Sheet3.
The code used is as provided below.
Option Explicit
Public Sub DetermineIfEditOccurred()
Dim oMappingRange As Range
Dim szSourceTab As String
Dim szSourceRange As String
Dim oSourceRange As Range
Dim szTargetTab As String
Dim szTargetRange As String
Dim oTargetRange As Range
Dim oWorksheetSource As Worksheet
Dim oWorksheetTarget As Worksheet
Dim oRangeIntersection As Range
Dim nRowCounter As Long
Dim nCellCounter As Long
Dim szSourceValue As String
Dim szTargetValue As String
Dim oCell As Range
Dim bIsDirty As Boolean
If Range(ThisWorkbook.Names("DirtyFlag")).Value = 0 Then
Set oMappingRange = Range(ThisWorkbook.Names("Mapping"))
For nRowCounter = 1 To oMappingRange.Rows.Count
szSourceTab = oMappingRange(nRowCounter, 1)
szSourceRange = oMappingRange(nRowCounter, 2)
szTargetTab = oMappingRange(nRowCounter, 3)
szTargetRange = oMappingRange(nRowCounter, 4)
Set oWorksheetSource = ThisWorkbook.Worksheets(szSourceTab)
Set oWorksheetTarget = ThisWorkbook.Worksheets(szTargetTab)
Set oSourceRange = oWorksheetSource.Range(szSourceRange)
Set oTargetRange = oWorksheetTarget.Range(szTargetRange)
nCellCounter = 1
For Each oCell In oSourceRange.Cells
szSourceValue = oCell.Value
If szSourceValue = "#NULL!" Or _
szSourceValue = "#DIV/0!" Or _
szSourceValue = "#VALUE!" Or _
szSourceValue = "#REF!" Or _
szSourceValue = "#NAME?" Or _
szSourceValue = "#NUM!" Or _
szSourceValue = "#N/A" Then
szSourceValue = ""
End If
szTargetValue = GetCellValueByPosition(oTargetRange, nCellCounter)
If szSourceValue <> szTargetValue Then
Range(ThisWorkbook.Names("DirtyFlag")).Value = 1
bIsDirty = True
Exit For
End If
nCellCounter = nCellCounter + 1
Next
If bIsDirty Then
Exit For
End If
Next
End If
End Sub
Public Function GetCellValueByPosition(oRange As Range, nPosition As Long) As String
Dim oCell As Range
Dim nCounter As Long
Dim szValue As String
nCounter = 1
For Each oCell In oRange
If nCounter = nPosition Then
szValue = oCell.Value
Exit For
End If
nCounter = nCounter + 1
Next
GetCellValueByPosition = szValue
End Function
The Workbook_SheetChange event is as follows:
Option Explicit
Private Sub Workbook_BeforeClose(Cancel As Boolean)
Call DetermineIfEditOccurred
End Sub
Private Sub Workbook_SheetChange(ByVal Sh As Object, ByVal Target As Range)
If Sh.Name <> "MAPPING" Then
Call DetermineIfEditOccurred
End If
End Sub

Does there exist a VBA command which does not change the formula of a cell, but its value?

Suppose in a worksheet the formula of R4 cell is =B1+B2, and its current value is 10.
A VBA command Range("R4").Value = 5 will change both its formula and its value to 5.
Does anyone know if there exists a VBA command which changes the value of R4 to 5, but does not change its formula, such that its formula is still =B1+B2?
PS: we can also achieve the same state in another way: 1) do a Range("R4").Value = 5 2) change the formula of R4 to =B1+B2 but without evaluating it. In this case, does there exist a VBA command which change the formula of a cell without evaluating it?
Edit: What I want to do is...
I would like to write a function, which takes a worksheet where some cells may be out of date (the formula does not match its value), and generates automatically a VBA Sub, this VBA Sub can reproduce this worksheet. The VBA Sub may look like:
Sub Initiate()
Cells(2,3).Value = 5
Cells(4,5).Value = 10
...
Cells(2,3).Formula = "=2+3"
Cells(4,5).Formula = "=C2+C2"
...
End Sub
Such that running Initiate() builds one worksheet with same values and formulas.
Without the VBA command I am asking, this Initiate() will be hard to generated.
You cannot change the value of a cell to something different than what the cell formula computes to.
Regarding your p.s.: You can probably change the formula of a cell without re-evaluation by changing the calculation mode to manual. But that would of course apply to the entire workbook, not just this one cell
EDIT: maybe a solution would be to temporarily save the formula of the cell in either a tag of that cell, or a hidden worksheet?
It is quite simple to change the result of a formula without changing the formula itself:
Change the value of of its argument(s). This is a Solver-type approach:
Sub ForceDesiredResult()
Dim r As Range
Set r = Range("B2")
With r
If r.HasFormula Then
.Formula = .Formula & "-5"
Else
.Value = .Value - 5
End If
End With
End Sub
Here is some very dirty code that will save all values of all formulas on the active sheet as custom properties of the sheet, and a 2nd sub that will mark red all cells where the value has changed from it's original value, while preserving all formulas. It will need some error-checking routines (property already exists, property doesn't exist,...) but should give you something to work with. Since I don't really understand your problem it's a bit hard to say ;)
Sub AddCustomProperty()
Dim mysheet As Worksheet
Dim mycell2 As Range
Dim myProperty As CustomProperty
Set mysheet = ActiveWorkbook.ActiveSheet
For Each objcell In mysheet.UsedRange.Cells
Debug.Print objcell.Address
If objcell.HasFormula Then Set myProperty = mysheet.CustomProperties.Add(objcell.Address, objcell.Value)
Next objcell
End Sub
Sub CompareTags()
Dim mysheet As Worksheet
Dim mycell2 As Range
Dim myProperty As CustomProperty
Set mysheet = ActiveWorkbook.ActiveSheet
For Each objcell In mysheet.UsedRange.Cells
Debug.Print objcell.Address
If objcell.HasFormula Then
On Error Resume Next
If mysheet.CustomProperties(objcell.Address).Value <> objcell.Value Then
objcell.Font.ColorIndex = 3
On Error GoTo 0
End If
End If
Next objcell
End Sub