I uncheck "Allow row to break across pages" for a table's properties So, the table is shown on a new page to ensure that all the content is on one page, this works fine. But Word generates a blank space before the page break, I need to replace it with some text for a legal reason. I can't use a watermark or shapes because un Oracle BI Publisher only prints it on PDF and I need to export it to a docx.
The data is dynamic, so sometimes the text before the table and the text inside the table may change.
Current Version https://imgur.com/a/FTx0q
I need some like this https://imgur.com/a/ySitL
MS Office support told me that it can't be done with Word...
Maybe with VBA code?
Update
Thanks Cindy for your help.
I have a table into another table many paragraphs, checkbox etc and they are fitting on a new page. It's working.
I understand there isn't a page break.
It's Paragraph mark.
But what I need to do is insert a kind of mark, a text like XXXX,-----------, Instead of leaving "free space",
It's a requirement not change the font size or another text format.
For a legal requirement, some paragraph must fit on a new page and "blank spaces" replaced by a kind of mark.
I can't hard code it because in several cases not all the paragraphs or section in a page will be shown and I don't know by default when a new page is needed.
I am available to use macros or anything.
What you could do is insert a page-size table into a textbox in the page header and format the body text with a white background. The table will thus be hidden behind any text on the page, but not otherwise (provided you don't pad unused space with empty paragraphs, etc.).
Related
I am currently building a word-template for a report. In this report are used red separators as part of the design. The separators are basically just images of red, curved lines.
Instead of copy and pasting these separators when needing them, is there a way to store the image somewhere in the document, allowing it to be inserted with just the click of a button in the ribbon? My first bet would be to create a macro somehow that would insert the image, however that would require the image to be stored in a very specific path on the computer.
As this document is gonna be used by lots of people without this image stored on their harddrive, i need another way.
Thanks so much in advance!
You could insert the images into bookmarks created via SET fields in, say, the document header, then reproduce them elsewhere in the document via cross-references. The images in the SET fields wouldn't themselves be visible.
For example:
{SET Image1 "Actual image1"}
to create the bookmark and
{REF Image1}
to display the image.
No code required.
By default, the size of the pictures when inserted via a cross-reference will be the same size as they are in the SET field, plus they'll be formatted as in-line with text.
If they're meant to be full-width images, simply make sure to insert the cross-reference into a new paragraph with 0 indenting.
To constrain the images' displayed size to something smaller than the width they're inserted into the SET field at, insert them into a table whose row height and/or column width has the required fixed dimension.
To apply text-wrapping, insert the cross-references into a table and format the table's wrapping as 'around'.
Note: The field brace pairs (i.e. '{ }') for the above example are all created in the document itself, via Ctrl-F9 (Cmd-F9 on a Mac or, if you’re using a laptop, you might need to use Ctrl-Fn-F9); you can't simply type them or copy & paste them from this message.
I don't know anything about code. I work with e-learnings in Storyline 3. I sometimes localize these e-learnings and use the translation tool in Articulate which basically exports an MS Word file. Sometimes the target languages are longer and I need to decrease the font size by percentage for the whole document. Usually, there are at least 3 different font sizes that I need to decrease accordingly. I am wan to develop a macro that I will use for multiple documents.
I couldn't find a way to do this by percentage, but looks like the Shrink or Grow Methods will do the work! I found this code in the reference page but looks like it works only for a selected object. The issue is that the exported MS Word file is in a table with each text box in the storyline separated to a cell. When I select the whole table it does not work.
If Selection.Type = wdSelectionNormal Then
Selection.Font.Grow
Else
MsgBox "You need to select some text."
End If
Could you please help me and let me know if this would be possible for the whole document, or the selected table? It would be very much appreciated. Thanks in advance.
It is unclear from your question whether the table in the Word document contains the actual text boxes or just the text they contain.
If it is just the text then Shrink may work. I tested this on a document with a single table containing only text:
ActiveDocument.Range.Font.Shrink
This question is related to my other question: Range.InsertXML using Transform
In MS Word it is easy to insert a content control using VBA, for example:
ThisDocument.ContentControls.Add wdContentControlRichText, Selection.Range
I've recently started exploring more in the XML side of things, e.g.:
Debug.Print ThisDocument.Range.XML seems to (or actually does) produce the XML for a Word document. However, if I create a NEW, BLANK document and add a Content Control I am unable to extract and reinsert the Content Control (oCC).
My steps:
added 2 blank paragraphs to a new document
added oCC to the 2nd paragraph
selected the oCC paragraph
immediate window: thisdocument.Paragraphs(1).Range.InsertXML selection.Range.XML
At first glance it LOOKS like the Content Control was duplicated, BUT on closer inspection, it was deleted and only the formatted text remains (see image, top paragraph is actually just formatted text).
Thinking I could out smart MS Word I set the properties of the Content Control to '...can not be deleted', but that didn't help.
I've also tried to insert into a separate document in case the issue had something to do with duplication of something that ought to have been unique.
In a nutshell:
To answer this question I need a way to insert a Content Control to a document using a combination of VBA and XML (or confirmation that what I am attempting is not possible).
Just realized I should use Selection.Range.WordOpenXML instead of Selection.Range.XML
I have a Microsoft Office 2013 Word template, in which I have some text-field elements, created by using Quick Parts -> Field -> MACROBUTTON noname [Type your text here].
If I fill only some of these fields (i.e. "[Name]", "[Address]") and I print or save as PDF, all the fields that I have not filled will display as [Insert your text here] in the printed paper or PDF. To be clear, the placeholder text must be manually removed (or replaced with the text you want).
I've readed somewhere, that you can create a macro, which will not display the placeholder text in the PFD- or printed version of the document, if there is no text written manually to that specific field (you leave it as it was). As this would be handy in cases, where you don't fill all the neccessery fields, my question is:
Q: Can this be achieved only by using Macro Button, and if not, what is needed to create text fields as described below that are not included in the printed or PDF saved version of the document?
This cannot be achieved without using actual macro code. Right now your solution contains no macro code, the fields simply function as "targets" and when the user types on the field it is deleted. Where the user does not type, the prompt remains. You'd need code to delete these fields from the document.
Given your requirement, the code would have to fire in the DocumentBeforeSave and the DocumentBeforePrint events. These events require a class and supporting code in a standard module. The basic information on how to set these up is in the Word object model language reference: https://msdn.microsoft.com/en-us/library/office/ff821218.aspx
An alternative to MacroButton fields would be to use ContentControls. But here, again, code and the same events would be required to remove/hide placeholder text.
I'd like to be able to create a page element which I can feed text and it will form itself into the preferred layout. For instance:
{MACRO DocumentIntro("Introduction to Business Studies", "FP015", "Teachers' Guide")}
with that as a field, the output should be a line, the first two strings a certain size and font, centred, another line and then the third string fonted, sized and centred.
I know that's sort of TeX-like and perhaps beyond the scope of VBA, but if anyone's got any idea how it might be possible, please tell!
EDIT:
Ok, if I put the required information into Keyword, as part of the document properties, with some kind of unique separator, then that gets that info in, and the info will be unique to each document. Next one puts a bookmark where the stuff is going to be displayed. Then one creates an AutoOpen macro that goes to that bookmark, pulls the relevants out of the keywords, and forms the text appropriately into the bookmark's .Selection.
Is that feasible?
You're certainly on the right track here for a coding solution. However, there is a simpler way with no code - this is the type of scenario that Content Controls in Word 2007 were built for and with Fields/Properties, you can bind to content controls (CC). These CC can hold styles (like centered, bold, etc.). No VBA required.
The very easiest thing to do is to pick 3 built-in document properties that you will always want these to be. For example, "Title" could be your first string, "Subject" your second string and "Keywords" your third. Then, just go to the Insert ribbon, Quick Parts, Document Properties and insert, place and format those how you like. Then go to Word's start button (the orb thingy) and then under Prepare choose Properties. Here you can type, for example "Introduction to Business Studies", into the Title box and then just deselect it somehow (like click in another box). The Content Control for Title will be filled in automatically with your text.
If you want to use this for multiple files, just create this file as a .dotx (after CC insertion/placement/formatting and before updating the Document Properties' text). Then every time all you'll have to do is set these three properties with each new file.
Well, yes, it did turn out to be feasible.
Sub autoopen()
Dim sKeywords As String
sKeywords = ActiveDocument.BuiltInDocumentProperties(4)
ActiveDocument.Bookmarks("foo").Select
Selection.Text = sKeywords
End Sub
Okay, I have some filling out to do, but at least the guts of it are there.