Rule that runs code to save attachments turns off - vba

This Run a Script code to save attachments stops saving attachments because the rule turns off.
Public Sub SaveAttachmentsToDisk(MItem As Outlook.MailItem)
Dim oAttachment As Outlook.Attachment
Dim sSaveFolder As String
sSaveFolder = "C:\Users\andra.aeras\Documents\Test\"
For Each oAttachment In MItem.Attachments
If Right(oAttachment.FileName, 4) = "xlsx" Then
oAttachment.SaveAsFile sSaveFolder & oAttachment.DisplayName
End If
Next
End Sub
Is there a way to "enable" the rules or improve this code to run properly or run without using rules?

Try it like this.
Sub SaveEmailAttachmentsToFolder(OutlookFolderInInbox As String, _
ExtString As String, DestFolder As String)
Dim ns As Namespace
Dim Inbox As MAPIFolder
Dim SubFolder As MAPIFolder
Dim Item As Object
Dim Atmt As Attachment
Dim FileName As String
Dim MyDocPath As String
Dim I As Integer
Dim wsh As Object
Dim fs As Object
On Error GoTo ThisMacro_err
Set ns = GetNamespace("MAPI")
Set Inbox = ns.GetDefaultFolder(olFolderInbox)
Set SubFolder = Inbox.Folders(OutlookFolderInInbox)
I = 0
' Check subfolder for messages and exit of none found
If SubFolder.Items.Count = 0 Then
MsgBox "There are no messages in this folder : " & OutlookFolderInInbox, _
vbInformation, "Nothing Found"
Set SubFolder = Nothing
Set Inbox = Nothing
Set ns = Nothing
Exit Sub
End If
'Create DestFolder if DestFolder = ""
If DestFolder = "" Then
Set wsh = CreateObject("WScript.Shell")
Set fs = CreateObject("Scripting.FileSystemObject")
MyDocPath = wsh.SpecialFolders.Item("mydocuments")
DestFolder = MyDocPath & "\" & Format(Now, "dd-mmm-yyyy hh-mm-ss")
If Not fs.FolderExists(DestFolder) Then
fs.CreateFolder DestFolder
End If
End If
If Right(DestFolder, 1) <> "\" Then
DestFolder = DestFolder & "\"
End If
' Check each message for attachments and extensions
For Each Item In SubFolder.Items
For Each Atmt In Item.Attachments
If LCase(Right(Atmt.FileName, Len(ExtString))) = LCase(ExtString) Then
FileName = DestFolder & Item.SenderName & " " & Atmt.FileName
Atmt.SaveAsFile FileName
I = I + 1
End If
Next Atmt
Next Item
' Show this message when Finished
If I > 0 Then
MsgBox "You can find the files here : " _
& DestFolder, vbInformation, "Finished!"
Else
MsgBox "No attached files in your mail.", vbInformation, "Finished!"
End If
' Clear memory
ThisMacro_exit:
Set SubFolder = Nothing
Set Inbox = Nothing
Set ns = Nothing
Set fs = Nothing
Set wsh = Nothing
Exit Sub
' Error information
ThisMacro_err:
MsgBox "An unexpected error has occurred." _
& vbCrLf & "Please note and report the following information." _
& vbCrLf & "Macro Name: SaveEmailAttachmentsToFolder" _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description: " & Err.Description _
, vbCritical, "Error!"
Resume ThisMacro_exit
End Sub
Sub Test()
'Arg 1 = Folder name of folder inside your Inbox
'Arg 2 = File extension, "" is every file
'Arg 3 = Save folder, "C:\Users\Ron\test" or ""
' If you use "" it will create a date/time stamped folder for you in your "Documents" folder
' Note: If you use this "C:\Users\Ron\test" the folder must exist.
SaveEmailAttachmentsToFolder "MyFolder", "xls", ""
End Sub
Steps to follow:
1) Go to the VBA editor, Alt -F11
2) Tools>References in the Menu bar
3) Place a Checkmark before Microsoft Outlook ? Object Library
? is the Outlook version number
4) Insert>Module
5) Paste the code (two macros) in this module
6) Alt q to close the editor
7) Save the file

Related

Saving Outlook Emails as ".msg" not as "File"

I've got this block of code to go through all the emails in my "Today" folder in Outlook, then save all the emails (.msg) to a folder named as the sender name.
Sometimes the files are saving with the file type "file".
How do I fix this to make sure the emails are saved as .msg files?
Sub SaveAttachments()
'https://www.fontstuff.com/outlook/oltut01.htm
'Declare Variables
Dim ns As NameSpace
Dim Inbox As Outlook.MAPIFolder
Dim Item As Object
Dim Atmt As Attachment
Dim Savefolder As String
Dim i As Integer
Set ns = GetNamespace("MAPI")
Set Inbox = ns.GetDefaultFolder(olFolderInbox).Folders("Today")
i = 0
'Stop script if there are no emails
If Inbox.Items.Count = 0 Then
MsgBox "There are no messages in the Inbox.", vbInformation, "Nothing Found"
Exit Sub
End If
'Display the number of emails
MsgBox Inbox.Items.Count, vbInformation, _
"Number of Emails?"
'Go through each email
For Each Item In Inbox.Items
'Create a path for the save folder
Savefolder = "C:\Users\work\Desktop\22_11_18\Test\" & Item.SenderName
'If the email has attachments, then create a folder
If Item.Attachments.Count > 0 Then
MkDir Savefolder
'If the folder already exists, skip to the next statement
On Error Resume Next
'Save the email as a .msg file
Item.SaveAs Savefolder & "\" & Item.Subject & ".msg"
End If
Next Item
End Sub
You can use subject if the characters in the subject are all valid.
Option Explicit
Private Sub SaveMail_ContainingAttachments_ValidSubject()
'Declare Variables
Dim ns As Namespace
Dim targetFolder As Folder
Dim itm As Object
Dim atmt As Attachment
Dim strSaveFolder As String
Dim validSubject As String
Set ns = GetNamespace("MAPI")
Set targetFolder = ns.GetDefaultFolder(olFolderInbox)
Set targetFolder = targetFolder.Folders("Today")
'Stop script if there are no emails
If targetFolder.Items.count = 0 Then
MsgBox "There are no messages in " & targetFolder & ".", vbInformation, "Nothing Found"
Exit Sub
End If
'Display the number of emails
MsgBox targetFolder.Items.count, vbInformation, "Number of Emails?"
'Go through each email
For Each itm In targetFolder.Items
'If the email has attachments, then create a folder
If itm.Attachments.count > 0 Then
'Create a path for the save folder
strSaveFolder = "C:\Users\work\Desktop\22_11_18\Test\" & itm.senderName
' Bypass error if the folder already exists
On Error Resume Next
MkDir strSaveFolder
' Discontinue error bypass as soon as the purpose is served
' Let unknown errors generate then fix them
On Error GoTo 0
' Replace or remove invalid characters
' Possible options "_" or " " or "" ....
validSubject = ReplaceIllegalChar(itm.subject, "_")
If validSubject <> itm.subject Then
Debug.Print itm.subject
Debug.Print validSubject
End If
'Save the email as a .msg file
itm.SaveAs strSaveFolder & "\" & validSubject & ".msg"
End If
Next itm
End Sub
Private Function ReplaceIllegalChar(strInput, strReplace)
Dim RegX As Object
Set RegX = CreateObject("vbscript.regexp")
RegX.Pattern = "[\" & Chr(34) & "\!\#\#\$\%\^\&\*\(\)\=\+\|\[\]\{\}\`\'\;\:\<\>\?\/\,]"
RegX.IgnoreCase = True
RegX.Global = True
' Replace with another string
ReplaceIllegalChar = RegX.Replace(strInput, strReplace)
ExitFunction:
Set RegX = Nothing
End Function

Loop through outlook unread emails not working

I am having trouble getting this loop to work. Any advice?
Sub SaveEmailAttachmentsToFolder(OutlookFolderInInbox As String, _
ExtString As String, DestFolder As String)
Dim ns As NameSpace
Dim Inbox As MAPIFolder
Dim SubFolder As MAPIFolder
Dim Item As Object
Dim Atmt As Attachment
Dim FileName As String
Dim MyDocPath As String
Dim i As Integer
Dim wsh As Object
Dim fs As Object
Dim InboxMsg As Object
On Error GoTo ThisMacro_err
Set ns = GetNamespace("MAPI")
Set Inbox = ns.GetDefaultFolder(olFolderInbox)
Set SubFolder = Inbox.Folders(OutlookFolderInInbox)
'To fix my issue I may have to change the loop to repeat the same number of
times as attachments
' Check subfolder for messages and exit of none found
' strFilter = "[Unread] = True"
' Set inboxItems =
ns.GetDefaultFolder(olFolderInbox).Folders(OutlookFolderInInbox).Items.Restrict(strFilter)
If SubFolder.UnReadItemCount = 0 Then
MsgBox "There are no New messages in this folder : " &
OutlookFolderInInbox, _
vbInformation, "Nothing Found"
Set SubFolder = Nothing
Set Inbox = Nothing
Set ns = Nothing
Exit Sub
End If
'Create DestFolder if DestFolder = ""
If DestFolder = "" Then
Set wsh = CreateObject("WScript.Shell")
Set fs = CreateObject("Scripting.FileSystemObject")
MyDocPath = wsh.SpecialFolders.Item("mydocuments")
DestFolder = MyDocPath & "\" & Format(Now, "dd-mmm-yyyy hh-mm-ss")
If Not fs.FolderExists(DestFolder) Then
fs.CreateFolder DestFolder
End If
End If
If Right(DestFolder, 1) <> "\" Then
DestFolder = DestFolder & "\"
End If
' Check each message for attachments and extensions
strFilter = "[Unread] = True"
Set inboxItems =
ns.GetDefaultFolder(olFolderInbox).Folders(OutlookFolderInInbox).Items.Restrict(strFilter)
' For Each Item In inboxItems
For i = inboxItems.Count To 1 Step -1 'Iterates from the end backwards
Set InboxMsg = Inbox.Items(i)
'For Each Item In inboxItems
' For Each Atmt In inboxItems(I).Attachments
For Each Atmt In InboxMsg.Attachments
If LCase(Right(Atmt.FileName, Len(ExtString))) = LCase(ExtString)
Then
FileName = DestFolder & Format(Item.ReceivedTime, "yyyy-mmm-dd") & Atmt.FileName
Atmt.SaveAsFile FileName
End If
Item.UnRead = "False"
' inboxItems(I).UnRead = "False"
Next Atmt
' Item.UnRead = "false"
Next
' Show this message when Finished
If i = 0 Then
MsgBox "You can find the files here : " _
& DestFolder, vbInformation, "Finished!"
Else
MsgBox "No attached files in your mail.", vbInformation, "Finished!"
End If
' Clear memory
ThisMacro_exit:
Set SubFolder = Nothing
Set Inbox = Nothing
Set ns = Nothing
Set fs = Nothing
Set wsh = Nothing
Exit Sub
' Error information
ThisMacro_err:
MsgBox "An unexpected error has occurred." _
& vbCrLf & "Please note and report the following information." _
& vbCrLf & "Macro Name: SaveEmailAttachmentsToFolder" _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description: " & Err.Description _
, vbCritical, "Error!"
Resume ThisMacro_exit
End Sub
Here is Quick example, set filter for both UnRead & Items with Attachments
Option Explicit
Public Sub Example()
Dim olNs As Outlook.NameSpace
Dim Inbox As Outlook.MAPIFolder
Dim Items As Outlook.Items
Dim i As Long
Dim Filter As String
Set olNs = Application.GetNamespace("MAPI")
Set Inbox = olNs.GetDefaultFolder(olFolderInbox)
Filter = "#SQL=" & Chr(34) & "urn:schemas:httpmail:hasattachment" & _
Chr(34) & "=1 AND " & _
Chr(34) & "urn:schemas:httpmail:read" & _
Chr(34) & "=0"
Set Items = Inbox.Items.Restrict(Filter)
For i = Items.Count To 1 Step -1
Debug.Print Items(i) 'Immediate Window
Next
End Sub

Adding an Appointment sent as an Attachment to a Calendar

Automated emails with .ics attachments are being received in an Outlook Shared mailbox.
I am trying to open that attachment, and save that Meeting/Appointment to the Calendar.
I tried a number of ways. For my latest iteration I am hoping to add this macro directly on the Shared Calendar's mailbox. Let me know if it makes more sense for the emails to be sent to my personal Outlook mailbox, where I then call the macro from a "run a script" Outlook Rule, and route it to the Shared Calendar.
Sub SaveAttatchments()
' This Outlook macro checks at the Outlook Inbox for messages
' with attached files (of *.ics type) and put a entry in the calendar.
On Error GoTo SaveAttachments_err
Dim InboxFolder As Outlook.Folder
Dim myCalendarFolder As Outlook.Folder
Dim myMtgReq As Outlook.MeetingItem
Dim mynamespace As Outlook.NameSpace
Dim Atmt As Attachment
Dim FileName As String
Dim i As Integer
Set mynamespace = Application.GetNamespace("MAPI")
Set InboxFolder = mynamespace.GetDefaultFolder(olFolderInbox)
Set myCalendarFolder = mynamespace.GetDefaultFolder(olFolderCalendar)
FilePath = "C:\temp\"
' Check each message for attachments
For Each Item In InboxFolder.Items
For Each Atmt In Item.Attachments
If Right(Atmt.FileName, 3) = "ics" Then
'Save the attachment in folder
FileName = FilePath & Atmt.FileName
Atmt.SaveAsFile FileName
'Import the ics from the folder and put an entry in Calendar
Set myMtgReq = mynamespace.OpenSharedFolder(FileName)
myMtgReq.GetAssociatedAppointment (True)
i = i + 1
End If
Next Atmt
Next Item
SaveAttachments_exit:
Set Atmt = Nothing
Set Item = Nothing
Set myMtgReq = Nothing
Exit Sub
SaveAttachments_err:
MsgBox "An unexpected error has occurred." _
& vbCrLf & "Please note and report the following information." _
& vbCrLf & "Macro Name: SaveAttachments" _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description: " & Err.Description _
, vbCritical, "Error!"
Resume SaveAttachments_exit
End Sub
I get the following:
"Outlook cannot perform this action on this type of attachment."
Below is the corrected vba. The Attachment saves as a AppointmentItem, not a MeetingItem, which was causing the issues.
Sub SaveAttatchments()
On Error GoTo SaveAttachments_err
Dim myNameSpace As Outlook.NameSpace
Dim InboxFolder As Outlook.Folder
Dim myCalendarFolder As Outlook.Folder
Dim myMtgReq As Outlook.MeetingItem
Dim myAppt As Outlook.AppointmentItem
Dim Atmt As Attachment
Dim FileName As String
Dim i As Integer
Set myNameSpace = Application.GetNamespace("MAPI")
Set InboxFolder = myNameSpace.GetDefaultFolder(olFolderInbox)
Set myCalendarFolder = myNameSpace.GetDefaultFolder(olFolderCalendar)
FilePath = "C:\temp\"
' Check each message for attachments
For Each Item In InboxFolder.Items
If Item.Subject = "Conf Calendar" Then
For Each Atmt In Item.Attachments
'Save the attachment in folder
FileName = FilePath & Atmt.FileName
Atmt.SaveAsFile FileName
'Import the ics from the folder and put an entry in Calendar
Set myAppt = myNameSpace.OpenSharedItem(FileName)
myAppt.Save
i = i + 1
Next Atmt
End If
Next Item
' Clear memory
SaveAttachments_exit:
Set Atmt = Nothing
Set Item= Nothing
Set myMtgReq = Nothing
Exit Sub
SaveAttachments_err:
MsgBox "An unexpected error has occurred." _
& vbCrLf & "Please note and report the following information." _
& vbCrLf & "Macro Name: SaveAttachments" _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description: " & Err.Description _
, vbCritical, "Error!"
Resume SaveAttachments_exit
End Sub

VBA: Only save the last (The most recent) email attachment in a local folder

I need to save the attachment of last email that has a specific subject (the most recent one) to a local folder, to do this I have created a folder in my Outlook and a rule to send every email with that specific subject to this folder. I have found a code that does what I needed except that it saves every single attachment in the email folder rather than saving only the most recent one. This is the code: how could i modify it so that it does what i need?
Sub Test()
'Arg 1 = Folder name of folder inside your Inbox
'Arg 2 = File extension, "" is every file
'Arg 3 = Save folder, "C:\Users\Ron\test" or ""
' If you use "" it will create a date/time stamped folder for you in your "Documents" folder
' Note: If you use this "C:\Users\Ron\test" the folder must exist.
SaveEmailAttachmentsToFolder "Dependencia Financiera", "xls", "W:\dependencia financiera\test dependencia\"
End Sub
Sub SaveEmailAttachmentsToFolder(OutlookFolderInInbox As String, _
ExtString As String, DestFolder As String)
Dim ns As NameSpace
Dim Inbox As MAPIFolder
Dim SubFolder As MAPIFolder
Dim Item As Object
Dim Atmt As Attachment
Dim FileName As String
Dim MyDocPath As String
Dim i As Integer
Dim wsh As Object
Dim fs As Object
On Error GoTo ThisMacro_err
Set ns = GetNamespace("MAPI")
Set Inbox = ns.GetDefaultFolder(olFolderInbox)
Set SubFolder = Inbox.Folders(OutlookFolderInInbox)
i = 0
' Check subfolder for messages and exit of none found
If SubFolder.Items.Count = 0 Then
MsgBox "There are no messages in this folder : " & OutlookFolderInInbox, _
vbInformation, "Nothing Found"
Set SubFolder = Nothing
Set Inbox = Nothing
Set ns = Nothing
Exit Sub
End If
'Create DestFolder if DestFolder = ""
' If DestFolder = "" Then
' Set wsh = CreateObject("WScript.Shell")
' Set fs = CreateObject("Scripting.FileSystemObject")
' MyDocPath = wsh.SpecialFolders.Item("mydocuments")
' DestFolder = MyDocPath & "\" & Format(Now, "dd-mmm-yyyy hh-mm-ss")
' If Not fs.FolderExists(DestFolder) Then
'fs.CreateFolder DestFolder
' End If
'End If
'If Right(DestFolder, 1) <> "\" Then
'DestFolder = DestFolder & "\"
'End If
' Check each message for attachments and extensions
'JUST BEED TGE FIRST EMAIL
'Debug.Print Item(1).SentOn
For Each Item In SubFolder.Items
For Each Atmt In Item.Attachments
If LCase(Right(Atmt.FileName, Len(ExtString))) = LCase(ExtString) Then
FileName = DestFolder & Atmt.FileName
Atmt.SaveAsFile FileName
'I = I + 1
End If
Next Atmt
Next Item
' Show this message when Finished
' If I > 0 Then
' MsgBox "You can find the files here : " _
& DestFolder, vbInformation, "Finished!"
' Else
' MsgBox "No attached files in your mail.", vbInformation, "Finished!"
' End If
' Clear memory
ThisMacro_exit:
Set SubFolder = Nothing
Set Inbox = Nothing
Set ns = Nothing
Set fs = Nothing
Set wsh = Nothing
Exit Sub
' Error information
ThisMacro_err:
MsgBox "An unexpected error has occurred." _
& vbCrLf & "Please note and report the following information." _
& vbCrLf & "Macro Name: SaveEmailAttachmentsToFolder" _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description: " & Err.Description _
, vbCritical, "Error!"
Resume ThisMacro_exit
End Sub
You could try this
Sub SaveEmailAttachmentsToFolder(OutlookFolderInInbox As String, _
ExtString As String, DestFolder As String)
Dim ns As Namespace
Dim Inbox As Folder
Dim SubFolder As Folder
Dim subFolderItems As Items
Dim Atmt As attachment
Dim FileName As String
Set ns = GetNamespace("MAPI")
Set Inbox = ns.GetDefaultFolder(olFolderInbox)
Set SubFolder = Inbox.Folders(OutlookFolderInInbox)
Set subFolderItems = SubFolder.Items
If subFolderItems.count > 0 Then
subFolderItems.Sort "[ReceivedTime]", True
For Each Atmt In subFolderItems(1).Attachments
If LCase(Right(Atmt.FileName, Len(ExtString))) = LCase(ExtString) Then
FileName = DestFolder & Atmt.FileName
Atmt.SaveAsFile FileName
End If
Next Atmt
End If
' Clear memory
ThisMacro_exit:
Set SubFolder = Nothing
Set Inbox = Nothing
Set ns = Nothing
Set subFolderItems = Nothing
End Sub
Consider ItemAdd. The most recent item is already known. How do I trigger a macro to run after a new mail is received in Outlook?

Outlook VBA "The attempted operation failed"

I have followed the instructions at http://www.rondebruin.nl/win/s1/outlook/saveatt.htm to save attachments from emails in a specific folder to another folder. When I run this code I get the error:
An unexpected error has occurred.
Please note and report the following information.
Macro Name: SaveEmailAttachmentsToFolder
Error Number: -2147221233
Error Description: The attempted operation failed. An object could
not be found.
New to macros, so don't know where the error may be. Any advice?
The code is below:
Sub Test()
SaveEmailAttachmentsToFolder "MyFolder", "xls", ""
End Sub
Sub SaveEmailAttachmentsToFolder(OutlookFolderInInbox As String, _
ExtString As String, DestFolder As String)
Dim ns As Namespace
Dim Inbox As MAPIFolder
Dim SubFolder As MAPIFolder
Dim Item As Object
Dim Atmt As Attachment
Dim FileName As String
Dim MyDocPath As String
Dim I As Integer
Dim wsh As Object
Dim fs As Object
On Error GoTo ThisMacro_err
Set ns = GetNamespace("MAPI")
Set Inbox = ns.GetDefaultFolder(olFolderInbox)
Set SubFolder = Inbox.Folders(OutlookFolderInInbox)
I = 0
' Check subfolder for messages and exit of none found
If SubFolder.Items.Count = 0 Then
MsgBox "There are no messages in this folder : " & OutlookFolderInInbox, _
vbInformation, "Nothing Found"
Set SubFolder = Nothing
Set Inbox = Nothing
Set ns = Nothing
Exit Sub
End If
'Create DestFolder if DestFolder = ""
If DestFolder = "" Then
Set wsh = CreateObject("WScript.Shell")
Set fs = CreateObject("Scripting.FileSystemObject")
MyDocPath = wsh.SpecialFolders.Item("mydocuments")
DestFolder = MyDocPath & "\" & Format(Now, "dd-mmm-yyyy hh-mm-ss")
If Not fs.FolderExists(DestFolder) Then
fs.CreateFolder DestFolder
End If
End If
If Right(DestFolder, 1) <> "\" Then
DestFolder = DestFolder & "\"
End If
' Check each message for attachments and extensions
For Each Item In SubFolder.Items
For Each Atmt In Item.Attachments
If LCase(Right(Atmt.FileName, Len(ExtString))) = LCase(ExtString) Then
FileName = DestFolder & Item.SenderName & " " & Atmt.FileName
Atmt.SaveAsFile FileName
I = I + 1
End If
Next Atmt
Next Item
' Show this message when Finished
If I > 0 Then
MsgBox "You can find the files here : " _
& DestFolder, vbInformation, "Finished!"
Else
MsgBox "No attached files in your mail.", vbInformation, "Finished!"
End If
' Clear memory
ThisMacro_exit:
Set SubFolder = Nothing
Set Inbox = Nothing
Set ns = Nothing
Set fs = Nothing
Set wsh = Nothing
Exit Sub
' Error information
ThisMacro_err:
MsgBox "An unexpected error has occurred." _
& vbCrLf & "Please note and report the following information." _
& vbCrLf & "Macro Name: SaveEmailAttachmentsToFolder" _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description: " & Err.Description _
, vbCritical, "Error!"
Resume ThisMacro_exit
End Sub
Community wiki. Answer is in a comment. Anyone finding this topic in a search will see there is an answer and is more likely to look in for a hopefully useful answer.
"The problem was that the folder I specified wasn't actually created within the Inbox, it was at the same level as the Inbox and so it couldn't find the folder. Simple things..." chinvpl