Smart quotations aren't recognized by InStr() - vba

I have a code like so:
Sub MoveToBeginningSentence()
Application.ScreenUpdating = False
Dim selectedWords As Range
Dim selectedText As String
Const punctuation As String = " & Chr(145) & "
On Error GoTo ErrorReport
' Cancel macro when there's no text selected
Selection.Cut
Selection.MoveLeft Unit:=wdSentence, Count:=1, Extend:=wdMove
Selection.MoveRight Unit:=wdCharacter, Count:=1, Extend:=wdExtend
Set selectedWords = Selection.Range
selectedText = selectedWords
If InStr(selectedText, punctuation) = 0 Then
Selection.MoveLeft Unit:=wdSentence, Count:=1, Extend:=wdMove
Selection.Paste
Else
Selection.MoveLeft Unit:=wdSentence, Count:=1, Extend:=wdMove
Selection.Paste
Selection.Paste
Selection.Paste
Selection.Paste
End If
ErrorReport:
End Sub
Basically, it help me move whatever text I have selected to the beginning of the sentence in Word. If there's no quotation mark, then paste once. If there is a quote mark, paste 4 times.
The problem is regardless of whether there's any quotation there or not, it will only paste once. If I set the macro to detect any other character, it will work fine. But every single time I try to force it to detect smart quotations, it will fail.
Is there any way to fix it?

Working with the Selection object is always a bit chancy; on the whole, it's better to work with a Range object. You can have only one Selection; you can have as many Ranges as you need.
Because your code uses the Selection object it's not 100% clear what the code does. Based on my best guess, I put together the following example which you can tweak if it's not exactly right.
At the beginning, I check whether there's something in the selection, or it's a blinking insertion point. If no text is selected, the macro ends. This is better than invoking Error handling, then not handling anything: If other problems crop up in your code, you wouldn't know about them.
A Range object is instantiated for the selection - there's no need to "cut" it, as you'll see further along. Based on this, the entire sentence is also assigned to a Range object. The text of the sentence is picked up, then the sentence's Range is "collapsed" to its starting point. (Think of this like pressing the left arrow on the keyboard.)
Now the sentence's text is checked for the character Chr(145). If it's not there, the original selection's text (including formatting) is added at the beginning of the sentence. If it's there, then it's added four times.
Finally, the original selection is deleted.
Sub MoveToBeginningSentence()
Application.ScreenUpdating = False
Dim selectedText As String
Dim punctuation As String
punctuation = Chr(145) ' ‘ "smart" apostrophe
Dim selRange As word.Range
Dim curSentence As word.Range
Dim i As Long
' Cancel macro when there's no text selected
If Selection.Type = wdSelectionIP Then Exit Sub
Set selRange = Selection.Range
Set curSentence = selRange.Sentences(1)
selectedText = curSentence.Text
curSentence.Collapse wdCollapseStart
If InStr(selectedText, punctuation) = 0 Then
curSentence.FormattedText = selRange.FormattedText
Else
For i = 1 To 4
curSentence.FormattedText = selRange.FormattedText
curSentence.Collapse wdCollapseEnd
Next
End If
selRange.Delete
End Sub

Please check out this code.
Sub MoveToBeginningSentence()
' 19 Jan 2018
Dim Rng As Range
Dim SelText As String
Dim Repeats As Integer
Dim i As Integer
With Selection.Range
SelText = .Text ' copy the selected text
Set Rng = .Sentences(1) ' identify the current sentence
End With
If Len(SelText) Then ' Skip when no text is selected
With Rng
Application.ScreenUpdating = False
Selection.Range.Text = "" ' delete the selected text
Repeats = IIf(IsQuote(.Text), 4, 1)
If Repeats = 4 Then .MoveStart wdCharacter, 1
For i = 1 To Repeats
.Text = SelText & .Text
Next i
Application.ScreenUpdating = True
End With
Else
MsgBox "Please select some text.", _
vbExclamation, "Selection is empty"
End If
End Sub
Private Function IsQuote(Txt As String) As Boolean
' 19 Jan 2018
Dim Quotes
Dim Ch As Long
Dim i As Long
Quotes = Array(34, 147, 148, -24143, -24144)
Ch = Asc(Txt)
' Debug.Print Ch ' read ASCII code of first character
For i = 0 To UBound(Quotes)
If Ch = Quotes(i) Then Exit For
Next i
IsQuote = (i <= UBound(Quotes))
End Function
The approach taken is to identify the first character of the selected sentence using the ASC() function. For a normal quotation mark that would be 34. In my test I came up with -24143 and -24144 (opening and closing). I couldn't identify Chr(145) but found MS stating that curly quotation marks are Chr(147) and Chr(148) respectively. Therefore I added a function that checks all of them. If you enable the line Debug.Print Ch in the function the character code actually found will be printed to the immediate window. You might add more character codes to the array Quotes.
The code itself doesn't consider spaces between words. Perhaps Word will take care of that, and perhaps you don't need it.

You need to supply InStr with the starting position as a first parameter:
If InStr(1, selectedText, punctuation) = 0 Then
Also
Const punctuation As String = " & Chr(145) & "
is going to search for space-ampersand-space-Chr(145)-space-ampersand-space. If you want to search for the smart quote character then use
Const punctuation As String = Chr(145)
Hope that helps.

Related

Find any occurrence of multiple words and change their color and make bold

I am trying to make my macro bring up a search box that allows me to enter as many words as I want, separated by comma, and then find each word in the list in the document and make them bold and blue. I my code isn't working.
I'm at my wits and and this should have been a simple macro to write in 5 minutes. I am new at this, of course.
Sub BlueWords()
Dim blueword As String
Dim numberofwords As Long
Application.ScreenUpdating = False
' Enter words that need to become bold blue words.
blueword = InputBox("Enter items to be found here,seperated by comma: ", "Items to be found")
numberofwords = UBound(Split(blueword, ","))
' Find each item and replace it with new one respectively.
For numberofwords = 0 To numberofwords
With Selection
.HomeKey Unit:=wdStory
With Selection.Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = Split(blueword, ",")(numberofwords)
.blueword.Font.Color.RGB = Split(RGB(255, 0, 0), ",")(numberofwords)
.Format = False
.MatchWholeWord = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
End With
Next numberofwords
Application.ScreenUpdating = True
End Sub
I expect it to work, but I think it all goes off the rails where I'm trying to make the code actually perform the bold and blue part. Of course, it won't run.
The below code works like this
startSearch saves the input from the input box as a string, splits it into an array and loops over the individual words. In each loop, it calls findCells.
findCells uses the .Find function to search the selected range (before you start the macro) for cells that contain the word of the current loop. Then it loops over the found range (making sure not to get into an infinite loop) and calls modifyCell.
modifyCell disables the change event and makes the celltext blue and bold.
startSearch:
Sub startSearch()
Dim inputString As String
Dim inputArray() As String
Dim wordsArray() As Variant
Dim selRange As Range
Application.ScreenUpdating = False
' Enter words that need to become bold blue words.
inputString = InputBox("Enter items to be found here,seperated by comma: ", "Items to be found")
inputArray = Split(inputString, ",")
' Create Array out of input.
ReDim wordsArray(LBound(inputArray) To UBound(inputArray))
Dim index As Long
For index = LBound(inputArray) To UBound(inputArray)
wordsArray(index) = inputArray(index)
Next index
' Determine Selection
Set selRange = Selection
' Loop through array/each word and find them in a range (then modify them).
For Each word In wordsArray
Call findCells(selRange, word)
Next word
Application.ScreenUpdating = True
End Sub
findCells:
Private Sub findCells(searchRange, content)
Dim foundCell As Range
Dim firstFound As String
With searchRange
' Find range of cells that contains relevant word
Set foundCell = .Find(What:=content, _
After:=.Cells(.Cells.Count), _
LookIn:=xlValues, _
LookAt:=xlWhole, _
SearchOrder:=xlByRows, _
SearchDirection:=xlNext, _
MatchCase:=False)
' If any cells containing the word were found, then modify them one by one
If Not foundCell Is Nothing Then
' Save first found cell, LOOP over found cells, modify them, go to next cell, until back to the first one
firstFound = foundCell.Address
Do
Call modifyCell(foundCell)
Set foundCell = .FindNext(foundCell)
Loop Until foundCell.Address = firstFound
End If
End With
End Sub
modifyCell:
Private Sub modifyCell(TargetCell As Range)
' disable change event while modifying cells
Application.EnableEvents = False
TargetCell.Font.Color = RGB(0, 0, 255)
TargetCell.Font.Bold = True
Application.EnableEvents = True
End Sub
This line of code .blueword.Font.Color.RGB = Split(RGB(255, 0, 0), ",")(numberofwords) will not work.
RGB() will return a number representing a colour. So the Split
returns an array of 1 (index = 0). As a result, your line of code
will cause an 'index out of bounds' error.
.blueword is not a member of Find
.Font.Color.RGB = RGB(0,0,255) should turn the text blue easily
enough!
There are other issues in the code, and you will probably come across other errors.
Instead of using Split so many times, why not save it to an array variable and just loop through the array - so much cleaner!

Iterate through paragraphs and trim spaces in MS Word

I need to create a macros which removes whitespaces and indent before all paragraphs in the active MS Word document. I've tried following:
For Each p In ActiveDocument.Paragraphs
p.Range.Text = Trim(p.range.Text)
Next p
which sets macros into eternal loop. If I try to assign string literal to the paragraphs, vba always creates only 1 paragraph:
For Each p In ActiveDocument.Paragraphs
p.Range.Text = "test"
Next p
I think I have a general misconception about paragraph object. I would appreciate any enlightment on the subject.
The reason the code in the question is looping is because replacing one paragraph with the processed (trimmed) text is changing the paragraphs collection. So the code will continually process the same paragraph at some point.
This is normal behavior with objects that are getting deleted and recreated "behind the scenes". The way to work around it is to loop the collection from the end to the front:
For i = ActiveDocument.Paragraphs.Count To 1 Step -1
Set p = ActiveDocument.Paragraphs(i)
p.Range.Text = Trim(p.Range.Text)
Next
That said, if the paragraphs in the document contain any formatting this will be lost. String processing does not retain formatting.
An alternative would be to check the first character of each paragraph for the kinds of characters you consider to be "white space". If present, extend the range until no more of these characters are detected, and delete. That will leave the formatting intact. (Since this does not change the entire paragraph a "normal" loop works.)
Sub TestTrimParas()
Dim p As Word.Paragraph
Dim i As Long
Dim rng As Word.Range
For Each p In ActiveDocument.Paragraphs
Set rng = p.Range.Characters.First
'Test for a space or TAB character
If rng.Text = " " Or rng.Text = Chr(9) Then
i = rng.MoveEndWhile(" " + Chr(9))
Debug.Print i
rng.Delete
End If
Next p
End Sub
You could, of course, do this in a fraction of the time without a loop, using nothing fancier than Find/Replace. For example:
Find = ^p^w
Replace = ^p
and
Find = ^w^p
Replace = ^p
As a macro this becomes:
Sub Demo()
Application.ScreenUpdating = False
With ActiveDocument.Range
.InsertBefore vbCr
With .Find
.ClearFormatting
.Replacement.ClearFormatting
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchWildcards = False
.Text = "^p^w"
.Replacement.Text = "^p"
.Execute Replace:=wdReplaceAll
.Text = "^w^p"
.Execute Replace:=wdReplaceAll
End With
.Characters.First.Text = vbNullString
End With
Application.ScreenUpdating = True
End Sub
Note also that trimming text the way you're doing is liable to destroy all intra-paragraph formatting, cross-reference fields, and the like; it also won't change indents. Indents can be removed by selecting the entire document and changing the paragraph format; better still, modify the underlying Styles (assuming they've been used correctly).
Entering "eternal" loop is a bit unpleasant. Only Chuck Norris can exit one. Anyway, try to make a check before trimming and it will not enter:
Sub TestMe()
Dim p As Paragraph
For Each p In ThisDocument.Paragraphs
If p.Range <> Trim(p.Range) Then p.Range = Trim(p.Range)
Next p
End Sub
As has been said by #Cindy Meister, I need to prevent endless creation of another paragraphs by trimming them. I bear in mind that paragraph range contains at least 1 character, so processing range - 1 character would be safe. Following has worked for me
Sub ProcessParagraphs()
Set docContent = ActiveDocument.Content
' replace TAB symbols throughout the document to single space (trim does not remove TAB)
docContent.Find.Execute FindText:=vbTab, ReplaceWith:=" ", Replace:=wdReplaceAll
For Each p In ActiveDocument.Paragraphs
' delete empty paragraph (delete operation is safe, we cannot enter enternal loop here)
If Len(p.range.Text) = 1 Then
p.range.Delete
' remove whitespaces
Else
Set thisRg = p.range
' shrink range by 1 character
thisRg.MoveEnd wdCharacter, -1
thisRg.Text = Trim(thisRg.Text)
End If
p.LeftIndent = 0
p.FirstLineIndent = 0
p.Reset
p.range.Font.Reset
Next
With Selection
.ClearFormatting
End With
End Sub
I saw a number of solutions here are what worked for me. Note I turn off track changes and then revert back to original document tracking status.
I hope this helps some.
Option Explicit
Public Function TrimParagraphSpaces()
Dim TrackChangeStatus: TrackChangeStatus = ActiveDocument.TrackRevisions
ActiveDocument.TrackRevisions = False
Dim oPara As Paragraph
For Each oPara In ActiveDocument.StoryRanges(wdMainTextStory).Paragraphs
Dim oRange As Range: Set oRange = oPara.Range
Dim endRange, startRange As Range
Set startRange = oRange.Characters.First
Do While (startRange = Space(1))
startRange.Delete 'Remove last space in each paragraphs
Set startRange = oRange.Characters.First
Loop
Set endRange = oRange
' NOTE: for end range must select the before last characted. endRange.characters.Last returns the chr(13) return
endRange.SetRange Start:=oRange.End - 2, End:=oRange.End - 1
Do While (endRange = Space(1))
'endRange.Delete 'NOTE delete somehow does not work for the last paragraph
endRange.Text = "" 'Remove last space in each paragraphs
Set endRange = oPara.Range
endRange.SetRange Start:=oRange.End - 1, End:=oRange.End
Loop
Next
ActiveDocument.TrackRevisions = TrackChangeStatus
End Function

Finding a "Heading" Style in a Word Document

I have a Word macro that allows to put his/her cursor anywhere in a Word document and it finds and saves the Heading 1, Heading 2 and Heading 3 text that is above the text selected by the user in order capture the chapter, section and sub-section that is associated with any sentence in the document.
I am currently using the code below which moves up the document line-by-line until it finds a style that contains "Heading x". When I have completed this task I move down the number of lines that I moved up to get to Heading 1, which may be many pages.
As you can imagine this is awkward, takes a long time (sometimes 60+ seconds) and is visually disturbing.
The code below is that subroutine that identifies the heading.
Dim str_heading_txt, hdgn_STYLE As String
Dim SELECTION_PG_NO as Integer
hdng_STYLE = Selection.Style
Do Until Left(hdng_STYLE, 7) = "Heading"
LINESUP = LINESUP + 1
Selection.MoveUp Unit:=wdLine, COUNT:=1
Selection.HomeKey Unit:=wdLine
Selection.EndKey Unit:=wdLine, Extend:=wdExtend
hdng_STYLE = Selection.Style
'reached first page without finding heading
SELECTION_PG_NO = Selection.Information(wdActiveEndPageNumber)
If SELECTION_PG_NO = 1 Then 'exit if on first page
a_stop = True
Exit Sub
End If
Loop
str_heading_txt = Selection.Sentences(1)
I tried another approach below in order to eliminate the scrolling and performance issues using the Range.Find command below.
I am having trouble getting the selection range to move to the text with the "Heading 1" style. The code selects the sentence at the initial selection, not the text with the "Heading 1" style.
Ideally the Find command would take me to any style that contained "Heading" but, if required, I can code separately for "Heading 1", "Heading 2" and "Heading 3".
What changes to the code are required so that "Heading 1" is selected or, alternatively, that "Heading" is selected?
Dim str_heading_txt, hdgn_STYLE As String
Dim Rng As Range
Dim Fnd As Boolean
Set Rng = Selection.Range
With Rng.Find
.ClearFormatting
.Style = "Heading 1"
.Forward = False
.Execute
Fnd = .Found
End With
If Fnd = True Then
With Rng
hdng_STYLE = Selection.Style
str_heading_txt = Selection.Sentences(1)
End With
End If
Any assistance is sincerely appreciated.
You can use the range.GoTo() method.
Dim rngHead As Range, str_heading_txt As String, hdgn_STYLE As String
Set rngHead = Selection.GoTo(wdGoToHeading, wdGoToPrevious)
'Grab the entire text - headers are considered a paragraph
rngHead.Expand wdParagraph
' Read the text of your heading
str_heading_txt = rngHead.Text
' Read the style (name) of your heading
hdgn_STYLE = rngHead.Style
I noticed that you used Selection.Sentences(1) to grab the text, but headings are already essentially a paragraph by itself - so you can just use the range.Expand() method and expand using wdParagraph
Also, a bit of advice:
When declaring variables such as:
Dim str_heading_txt, hdgn_STYLE As String
Your intent was good, but str_heading_txt was actually declared as type Variant. Unfortunately with VBA, if you want your variables to have a specific data type, you much declare so individually:
Dim str_heading_txt As String, hdgn_STYLE As String
Or some data types even have "Shorthand" methods known as Type Characters:
Dim str_heading_txt$, hdgn_STYLE$
Notice how the $ was appended to the end of your variable? This just declared it as a String without requiring the As String.
Some Common Type-Characters:
$ String
& Long
% Integer
! Single
# Double
You can even append these to the actual value:
Dim a
a = 5
Debug.Print TypeName(a) 'Prints Integer (default)
a = 5!
Debug.Print TypeName(a) 'Prints Single
Try something based on:
Sub Demo()
Dim Rng As Range, StrHd As String, s As Long
s = 10
With Selection
Set Rng = .Range
Set Rng = Rng.GoTo(What:=wdGoToBookmark, Name:="\HeadingLevel")
StrHd = Rng.Paragraphs.First.Range.Text
Do While Right(Rng.Paragraphs.First.Style, 1) > 1
Rng.End = Rng.Start - 1
Set Rng = Rng.GoTo(What:=wdGoToBookmark, Name:="\HeadingLevel")
With Rng.Paragraphs.First
If Right(.Style, 1) < s Then
s = Right(.Style, 1)
StrHd = .Range.Text & StrHd
End If
End With
Loop
MsgBox StrHd
End With
End Sub

In microsoft word for replacing words with blanks

I want to make a macro that will do the following:
Highlight every nth selection.
Check that selection to ensure it is a word (and not numerical or punctuation).
Cut the word and paste it into another document.
Replace the word with a blank space.
Repeat until the end of the document.
The hard part is checking a selection to validate that it is indeed a word and not something else.
I found some code written by someone else that might work, but I don't understand how to implement it in my macro with the rest of the commands:
Function IsLetter(strValue As String) As Boolean
Dim intPos As Integer
For intPos = 1 To Len(strValue)
Select Case Asc(Mid(strValue, intPos, 1))
Case 65 To 90, 97 To 122
IsLetter = True
Case Else
IsLetter = False
Exit For
End Select
Next
End Function
Sub Blank()
Dim OriginalStory As Document
Set OriginalStory = ActiveDocument
Dim WordListDoc As Document
Set WordListDoc = Application.Documents.Add
Windows(OriginalStory).Activate
sPrompt = "How many spaces would you like between each removed word?"
sTitle = "Choose Blank Interval"
sDefault = "8"
sInterval = InputBox(sPrompt, sTitle, sDefault)
Selection.HomeKey Unit:=wdStory
Do Until Selection.Bookmarks.Exists("\EndOfDoc") = True
Selection.MoveRight Unit:=wdWord, Count:=sInterval, Extend:=wdMove
Selection.MoveRight Unit:=wdWord, Count:=1, Extend:=wdExtend
If IsLetter = True Then
Selection.Cut
Selection.TypeText Text:="__________ "
Windows(WordListDoc).Activate
Selection.PasteAndFormat (wdFormatOriginalFormatting)
Selection.TypeParagraph
Windows(OriginalStory).Activate
Else
Selection.MoveRight Unit:=wdWord, Count:=1, Extend:=wdMove
Selection.MoveRight Unit:=wdWord, Count:=1, Extend:=wdExtend
Loop
Loop
End Sub
The function should sit 'above' the rest of the code right? But I get an error 'argument not optional' when I run it.
Any ideas or tips much appreciated.
I think the code below will do most of what you want. Note that some of the comments relate to the reasons for which I discarded some of your code while others may prove helpful in understanding the present version.
Sub InsertBlanks()
' 02 May 2017
Dim Doc As Document
Dim WordList As Document
Dim Rng As Range
Dim Interval As String, Inter As Integer
Dim Wd As String
' you shouldn't care which Window is active,
' though it probably is the one you want, anyway.
' The important thing is which document you work on.
' Windows(OriginalStory).Activate
Set Doc = ActiveDocument
Application.ScreenUpdating = False
Set WordList = Application.Documents.Add
' If you want to use all these variables you should also declare them.
' However, except for the input itself, they are hardly necessary.
' sPrompt = "How many spaces would you like between each removed word?"
' sTitle = "Choose Blank Interval"
' sDefault = "8"
Do
Interval = InputBox("How many retained words would you like between removed words?", _
"Choose Blank Interval", CStr(8))
If Interval = "" Then Exit Sub
Loop While Val(Interval) < 4 Or Val(Interval) > 25
Inter = CInt(Interval)
' you can modify min and max. Exit by entering a blank or 'Cancel'.
' You don't need to select anything.
' Selection.HomeKey Unit:=wdStory
Set Rng = Doc.Range(1, 1) ' that's the start of the document
' Set Rng = Doc.Bookmarks("James").Range ' I used another start for my testing
Do Until Rng.Bookmarks.Exists("\EndOfDoc") = True
Rng.Move wdWord, Inter
Wd = Rng.Words(1)
If Asc(Wd) < 65 Then
Inter = 1
Else
Set Rng = Rng.Words(1)
With Rng
' replace Len(Wd) with a fixed number of repeats,
' if you don't want to give a hint about the removed word.
.Text = String(Len(Wd) - 1, "_") & " "
.Collapse wdCollapseEnd
End With
With WordList.Range
If .Words.Count > 1 Then .InsertAfter Chr(11)
.InsertAfter Wd
End With
Inter = CInt(Interval)
End If
Loop
Application.ScreenUpdating = True
End Sub
In order to avoid processing non-words my above code tests, roughly, if the first character is a letter (ASCII > 64). This will preclude numbers and it will allow a lot of symbols. For example "€100" would be accepted for replacement but not "100". You may wish to refine this test, perhaps creating a function like you originally did. Another way I thought of would be to exclude "words" of less than 3 characters length. That would eliminate CrLf (if Word considers that one word) but it would also eliminate a lot of prepositions which you perhaps like while doing nothing about "€100". It's either very simple, the way I did it, or it can be quite complicated.
Variatus - thank you so much for this. It works absolutely perfectly and will be really useful for me.
And your comments are helpful for me to understand some of the commands you use that I am not familiar with.
I'm very grateful for your patience and help.

Selecting first alphabet in a word document

Example -
"Let this be the test sentence" , Suppose this line is selected , I need a Word macro to select only the first alphabet , that is 'L' and then format it in which ever way I want...
I am unable to get the macro to select only the first alphabet from the selected line.
I have tried this -
`'Selection.HomeKey Unit:=wdLine
Selection.MoveDown Unit:=wdLine, Count:=1
Selection.Expand wdLine
MsgBox (Selection.Text)`
Can somebody please give me an answer to this
I assume you mean the first character in the selection?
MsgBox Selection.Characters(1)
Or, to use it to make that character bold:
Dim firstChar As Word.Range
Set firstChar = Selection.Characters(1)
firstChar.Bold = True
Option Explicit
Sub main()
Dim firstAlphabet As Range
Selection.SetRange Start:=0, End:=1 '<--| collapse Selection to its first character
Set firstAlphabet = Selection.Range
' now use 'firstAlphabet ' range for your formatting
End Sub