I am in the process of creating a costing summary workbook. My main summary sheet lists a job category and then 4 rows of cost breakdown before the next category is listed. On another sheet, I have a template that the user will make a copy of for each month, which breaks down weekly work hours and then allocates hours from each employee/plant to against a job category. Please see attached pictures.
Summary Sheet -
Template Sheet
My goal is to have the number of columns on the template increase/decrease as categories are added to or removed from the summary sheet. I already have a cell that contains a count of coloured rows (category titles), and i figure i should be able to use this to determine the amount of rows that need to be added to or removed from a table. I can't think of any ways for this to be done without macros or VBA code of some kind, which I am open to but I would like to minimise the use of.
Can anyone provide me with some code or a push in the right direction for this kind of function? Category names will be stored in column A, or my count is stored in B84. Columns for each category start from column S in the template sheet.
Kyle, you can visit the following sites with a lot of vba beginners information.
http://www.excel-easy.com/vba.html
http://www.homeandlearn.org/
https://www.tutorialspoint.com/vba/
Try implementing your idea using pseudo-code.
http://www.vikingcodeschool.com/software-engineering-basics/what-is-pseudo-coding
https://www.youtube.com/watch?v=4G0EYfrrDT8
https://www.khanacademy.org/computing/computer-programming/programming/good-practices/p/planning-with-pseudo-code
Once you be able to write your code and you are having some code error or problem you cannot find a solution in the web, come again and ask specific questions, there are a lot of experienced programmers that will be happy to help you to solve your coding problems.
Related
So I'm in a rush to put together an excel file for something quick and dirty at work. I've spent several days learning VBA / macros and have learned many individual pieces needed for this, but putting them all together is just not working how I'm looking for.
So I'm taking something similar to the following table of data and trying to reorganize it:
(I can't post the image bc of rep)
![Sample Data Table] https://imgur.com/a/FrwEp
Data in columns d-f are all a list of stuff. What I want to do is start with the first date in column D, find the range of where it fits in column a and copy the data there. For an expense report for example - e1:f1 data would get copied over to b1:c1 since it corresponds with that as the date range. In a nutshell, dates in column A are income dates. They are set to pay all items listed on the right scheduled to be paid before the next pay date. See the finished example here:
![Final Sample Data Table] https://imgur.com/a/niaqB
How might you throw this together to make it work. I'm looking for simplicity as I'm gonna have to heavily modify it to what its actually being applied to.
Sorry for the weird post, this is my first time creating a post myself :)
A handy way to get started with VBA is to record a macro of the actions you need to duplicate, and then analyze the macro's generated VBA code, line by line, revising the code to fit your needs.
(Also: Using Comparison Operators in VBA)
So, I have a dozen or so columns of data in excel with the headers Company, and Funded Balance. The funded balances change year to year and I want to make a timeline how the funded balance changes for each year for each company.
The issue is that every year some companies don't have a funded balance and some new companies are added in. Is there a way to combine two or more spreadsheets so that the companies will all be listed alphabetically with the data listed by the year? I've attached pictures below to illustrate what I mean:
Column 1:
Column 2:
Finished Product:
I'm fairly inexperienced in VBA, so a step by step solution would be very much appreciated. Thank you!
Firstly, it's important to know that nobody here will write your code for you. I'm afraid that's not what this website is for, and is against the guidelines anyway. There are plenty of great online resources for teaching yourself the basics of VBA - http://www.excel-easy.com/vba.html for example.
Based on your description of the problem, I don't quite understand why you need to write VBA code in order to solve it.
I would:
1) copy and paste all data into a single spreadsheet
2) sort alphabetically by company name
3) use excel's inbuilt "Subtotal" function
4) a dialogue box will appear. The options you want to select are: at each change in company name, use function sum, add subtotal to [funded balance 2005],[funded balance 2006], etc.
This should sum up the funded balance for each year, for each company, in a single spreadsheet.
Here is what I did for a non-VBA solution:
1. Place all of your tables on top of each other
2. Remove the first two rows and any intervening blank rows
from all tables except the first one. It should look like one long table.
3. In the first blank row of the second column put:
=IF(SUMIF($A$3:$A$8,$A3,B$3:B$8)=0,"",SUMIF($A$3:$A$8,$A3,B$3:B$8)) and adjust it
for your correct last row.
4. Drag the formula down (for the neccesary number of rows) and over one column.
5. With all the formulas selected, right click and hold any edge of the selection,
move off and back on again and paste as values only. (You must do this step for it to work properly)
6. Copy and paste the company names.
7. Select the three columns of your new rows and remove duplicates.
Uncheck My Data has headers.
8. Sort the columns.
I have been asked to create a database of volunteers in Excel. The main worksheet (called Data) holds all the information – names, addresses, numbers, reference checks, placements, supervisors, etc. What I am trying to achieve is for the relevant information to be moved from one worksheet to another when the status of the person changes.
There would be 5 categories which the volunteers would fall under (column A labelled ‘Status’)
PROCESSING
ACTIVE
ON HOLD
BARRED
STOPPED/RETIRED
What I want to get is a live database so the information would appear on a relevant worksheet whenever the status on the main spreadsheet changes , but I only want some information to show depending on the category…
Each Worksheet would contain columns A-F from the ‘Data’ worksheet and in addition:
Processing would contain columns X-AE
Active: AF-AW
On Hold: AZ-BC
Barred: AX-AY
Stopped/Retired:- BD-BH
I have searched and searched again but I know nothing about Macros (and my IT department is unable to help) So my question is – is this doable and if so is anyone able to help me?
I hope I am making sense and if not I can email across the dummy database with some made up names to show what it is I am trying to create
You can do this using array formulae. This link shows a simple example which provides the basic formula (explained in detail in the linked article)
=INDEX(range,SMALL(IF(col=value,ROW(range)),ROW(1:1)),COLUMN(A2))
Where range is the range of all your data from your main worksheet and value is the value you want to screen for (this changes for each of your sheets) and col is the column on your main sheet that you want to check the values of. Note it is an array forumla so you have to press control+shift+enter after typing in the formula as explained at the bottom of the link.
You will notice that I have changed the formula to say COLUMN(A2) instead of 2. This is so that you can drag the formula across the columns as well as down the rows. You might need to make this COLUMN(A2)-x where x is an offset because your data don't start in column A.
Note that the same applies for the ROW(1:1) part, if your range doesn't start in row 1 then you will need to offset this by some value as well (i.e. something like ROW(1:1)-y)
I am working on a spreadsheet which is being used to transfer a product from one location to another. Each day I will have a new list of products that needs sending to another location and I already have a "pre-populated" sheet that has suitable locations listed for where these products can be sent to.
I've already worked out the formula's to use which defines the location these products can be sent to (through index and match formula) but once this has been completed, I'd like to update the "pre-populated" sheet with the quantity I'm sending these locations so that limits can be deducted accordingly.
Essentially, I want to copy the figure from column G in ("Task") into column I in ("interstore transfer") where the two "REF" columns in either sheet match. The "New Limit" column will then automatically populate with the new limit based on the figure input into Column I. Once its finished working its way down the list in the sheet ("Task") then end.
I've had a rough attempt at this, but I'm coming stuck with defining the appropriate variables and how it should update.
Any ideas to better my approach would be appreciated.
A VBA solution with variables may not be your best approach for this. Variables declared within VBA code usually have a limited lifetime based on their scope, so when the code ends the values in the variable will be lost.
Another alternative may be to set aside another cell as a counter. Perhaps a good place for this would be next to the "New Limit" column?
Cell values are retained even when VBA code isn't running. Of course cell values also are saved when the workbook saves, so when you get a new list of products at the beginning of the day you can compare to or edit the previous day's work.
To get started with this, I'd recommend getting familiar with how to reference cells and ranges. And, there is some useful information here on Stack Overflow on how to reference well in Excel VBA.
The goal of my project is to create an out of office program that will allow easy tracking and auditing of our Sharepoint site as it doesnt have a built in system to do. I have no background in VBA, but I have done quite a bit of python. That being said I've ran into my first issue. I'm not sure how the syntax works, and what commands I should be using to get the results I want. I.e. sheets vs worksheet vs worksheets.
I have a workbook, 1 sheet is Raw Data, in which I import data from a sharpoint site. It displays the following columns
Resource Name -- Absence Type -- ID -- Start Time -- End Time -- Created -- Modified by
The next sheet I have is tracking, it's called Tracking. On this page the user imputs Resource Names they want to track into Column A, and then the remainign columns are going to display the number of absences that name has so it will look something like
Resource Name -- Vacation -- Sick -- WFH
Clooney, George -- 2 -- 0 -- 7
A counter will run based on each instance that appears in raw data and adds the number to the counter based on the absence type from raw data.
I need a way to loop through Raw Data and look for the names that appear in the Tracking data. If Possible I'd like to store them in a third worksheet jsut for testing purposes. I know the logic I need to use, but what I dont know is the syntax to refrence the pages together. Any insight on the best way to accomplish this?
Question : I need to Search raw data for every instance Resource Name appears in it from the Tracking page and store into another worksheet.
If you don't want to use PivotTables (can be hard to search later) this is the way to do it with COUNTIFS. This formula goes in the "Sick" column of Tracking in row 2 (assuming row 1 is headers).
=COUNTIFS('Raw Data'!A:A,Tracking!A2,'Raw Data'!B:B,"Sick")
It assumes that in Raw Data Name is in column A and AbsenceType is in Column B, but it doesn't matter how many records there are.
The way I understand your question (and it wasn't easy), you are dealing with a bunch of timesheet info. You seem to be trying to count the number of instances of different kinds of time off that people are taking - whether that be vacation, sick or working from home(WFH).
I've never heard someone's name referred to as a "Resource Name" lol.
You really don't need to use VBA for this problem - at least not anything that you can't just record a macro for - it seems to be a rather simple problem that can you solve using a pivot table.
If you want to you can set up a vlookup reference to this pivot table to create the little form that you seem to be trying to create. But really I think your better off just teaching whoever is going to be using this about pivot tables. Let me know if I misunderstood your question and I'll be happy to delete this post.