I am wondering if there is a way using VBA/Outlook to look through a number of personal folders (all added to Outlook and called personal folders) and copy the contents of the inboxes (the folder will always be called Inbox) to a single PST/inbox/folder. The number of personal folders would vary depending upon the email search completed (GVault).
Personal Folder - Inbox,
Personal Folder - Inbox,
Personal Folder - inbox,
Final Personal Folder - Inbox
The aim is to give the user one PST with all the emails in.
This is part of an attempt to streamline our email archive search process which creates a folder + PST for each email address found in the search (good old Google....) It is obviously a nightmare combining them all into one PST which we can then give to a user. It is possible (using Outlook) to manually combine each PST with a master PST but this is far from automating the process + there could be a large amount of separate email addresses.
The original problem was taking all the PSTs and getting them into Outlook, this has been solved but the format is as described above (seperate PSTs all added).
Any help would be greatly appreciated as I cant get past this final hurdle, there are scripts that do manipulate PSTs in Outlook, they just dont do this.
Thanks
Dan
Below code will loop your outlook attached PST files copying files in a folder called 'Inbox' (any case) to the PST callled 'Master PST'
Included very trivial error checking <-- free to improve
'include reference to Microsoft Outlook XX.0 Object Library
Public Sub copyInbox()
Dim ns As Outlook.Namespace
On Error GoTo hell
Dim sourceFolder As Outlook.MAPIFolder
Dim copyToFolder As Outlook.MAPIFolder
Dim subfolder As Outlook.MAPIFolder
Dim objItem As Outlook.MailItem
Dim objItemCopy As Outlook.MailItem
Set ns = Application.GetNamespace("MAPI")
Set copyToFolder = ns.Folders("MASTER PST").Folders("Inbox")
'Personal folder called 'MASTER PST' with inbox subfolder must exist
For Each sourceFolder In ns.Folders
For Each subfolder In sourceFolder.Folders
If Trim(UCase(subfolder.Name)) = "INBOX" Then
For Each objItem In subfolder.Items
'modified below to use copy as per MSDN
'https://msdn.microsoft.com/en-us/vba/outlook-vba/articles/mailitem-copy-method-outlook
Set objItemCopy = objItem.Copy
objItemCopy.Move copyToFolder
Next
End If
'copy items in subfolders in inbox can be added here
Next
Next
Exit Sub:
hell:
MsgBox Err.Description, vbExclamation, Err.Source
End Sub
Related
Every weekday morning I would like to see the content of a specific subfolder in my personal profile right after starting Outlook.
I have an Outlook macro that when fired manually the folder is activated, content (all mails) is shown.
I copied the macro to ThisOutlookSession and restarted Outlook.
The macro starts and the folder is activated.
Nothing is shown (it is not empty for sure).
Nothing is shown in any folders having run the macro this way. Content of any folder is shown for a second when I switch from one folder to another. The content is there but won't show permanently.
Private Sub Application_Startup()
Activate_SubFolder
End Sub
Sub Activate_SubFolder()
Dim myfolder As Folder
Set myfolder = Session.Folders("myname#mycompany.com").Folders("Subfolder1").Folders("Subfolder2")
Set ActiveExplorer.CurrentFolder = myfolder
Set myfolder = Nothing
End Sub
I would like to create the following rule in Outlook:
whenever comes an email from (1) specific address and (2) with specific subject I want to run a script that moves the email's attachment into the inbox subfolder (let's call it MyFolder).
So just to make it clear: I do not want to save the attachment to hard drive folder.
I can do steps 1 and 2, but I have problems with the code for step 3. Most related questions are dealing with saving attachments to hard drive folders.
I would really appreciate your help!
Dmitri
I found this example at
https://www.extendoffice.com/documents/outlook/3747-outlook-auto-download-save-attachments-to-folder.html
Public Sub SaveAttachmentsToDisk(MItem As Outlook.MailItem)
Dim oAttachment As Outlook.Attachment
Dim sSaveFolder As String
sSaveFolder = "C:\Users\DT168\Documents\outlook-attachments\"
For Each oAttachment In MItem.Attachments
oAttachment.SaveAsFile sSaveFolder & oAttachment.DisplayName
Next
End Sub
Also you can add a Rule (step by step example is shown in the page).
An Outlook folder can't contain files. You need to created a document item if it is an Office document (like Word or Excel). Or you will have to create an Outlook item and add the attached file to it.
You may find the Getting Started with VBA in Outlook 2010 article helpful.
I have adjusted a routine found on the internet in Outlook VBA that moves all emails from a conversation in inbox to a specific folder.
I move my emails by getting them like:
olItem As MailItem 'Put email from conversation in olItem
DestFolder As Outlook.Folder 'Destination folder where i want to send my email
olItem.Move DestFolder
Problem is: in this conversation I have sometimes older emails that have already been moved to the destination folder earlier: they appear in my inbox because of the way conversation mode works.
If I try to move it with olItem.Move DestFolder, the code fails as the email is already in DestFolder.
How to detect if an email is already in the destination folder and move it to ONLY if it's not there already
Thank you in advance for your help
A simple method that may suffice.
On Error Resume Next
olItem.Move DestFolder
' Turn error bypass off once the purpose for it has been served
On Error GoTo 0
So firstly, I'm very new to VBA and due to the number of emails I get that follow a certain template, I'm trying to automate the data collation to save myself from all the cutting and pasting that is currently required. I've looked at some previous questions but due to my very little knowledge, the answers aren't specific enough for me to understand.
Each one of these emails is from a particular email address and has a standard format as shown below:
"
dd/mm/yyyy hr.min.sec
xxx xxxxxxx xxxxxxxxxxxxxxxxx xxxx xxxxx "
I would like to export or copy this information to an excel 2003 worksheet so that each separate piece of information is in a new column of a single row, where each email is a new row.
I would like the macro to be able to search through my received emails in a particular folder (as I've already set up some rules in outlook relating to this email address), copy the information from each email matching the template and paste it into a single excel worksheet. Then each time I get a new email, the information will be added to the bottom of the table thats been created.
Hopefully that all makes sense, please let me know if you need anymore information.
Thanks in advance.
I did something exactly like this recently, except that I had it entered into an access database instead of an excel sheet, but the idea is the same. For some reason, I was having trouble getting it to run with rules, but I anyways found that I could control it better from a manually run macro. So use a rule to put everything into a folder, and make an AlreadyProcessed subfolder under that. Here is some code to start from:
Sub process()
Dim i As Integer, folder As Object, item As Object
With Application.GetNamespace("MAPI").GetDefaultFolder(olFolderInbox).Folders("YourFolderName")
For Each item In .Items
processMail item
item.Move .Folders("AlreadyProcessed")
Next
End With
End Sub
Sub processMail(item As Outlook.MailItem)
Dim bitsOfInformation() As String
bitsOfInformation = Split(item.Body, " ")
'Use this information to make an Excel file
End Sub
Making Excel files from VBA are very easy - just read up on opening excel and making new documents from other Office program VBAs - you're looking for Excel.Application. You can even record a macro in Excel, filling the information manually, and basically copy the code into Outlook and replace the hard-coded information with variables. But if you're going to be running this on thousands of e-mails, be warned that recorded macros (that use selection objects) are inefficient.
Start with the following code:
Private WithEvents Items As Outlook.Items
Private Sub Application_Startup()
Set Items = GetItems(GetNS(GetOutlookApp), olFolderInbox)
End Sub
Private Sub Items_ItemAdd(ByVal item As Object)
On Error GoTo ErrorHandler
Dim msg As Outlook.MailItem
If TypeName(item) = "MailItem" Then
Set msg = item
End If
ProgramExit:
Exit Sub
ErrorHandler:
MsgBox Err.Number & " - " & Err.Description
Resume ProgramExit
End Sub
Function GetItems(olNS As Outlook.NameSpace, folder As OlDefaultFolders) As Outlook.Items
Set GetItems = olNS.GetDefaultFolder(folder).Items
End Function
Function GetNS(ByRef app As Outlook.Application) As Outlook.NameSpace
Set GetNS = app.GetNamespace("MAPI")
End Function
Function GetOutlookApp() As Outlook.Application
Set GetOutlookApp = Outlook.Application
End Function
This sets an event listener on your default Inbox. Whenever an email message is received, the code inside the If TypeName statement will be executed. Now it's simply a matter of what code you want to run.
You can check the sender using the .SenderName or .SenderEmailAddress properties to make sure it's the right sender.
If you provide more specific information, I can amend the code.
I use Outlook (MS Exchange) and have an individual as well as two group inboxes (I'm working logged in with the individual profile through which I also have access to the group inboxes).
When I send an email, I chose either my individual or one of the two group email addresses in the From field. When the email is sent, I want a copy saved in the inbox of myIndividualMailbox, groupAMailbox, or groupBMailbox depending on which From email address I used.
Example: If I send an email From groupA#myCompany.com, I want a copy of the email saved in the inbox of the groupAMailbox (and not in my individual inbox).
I have understood that this is not possible by setting up a rule in Outlook but that it could be done with a VBA macro. I don't now how to write the VBA macro and don't know if this is a just a short script or more complicated. In fact I have never written a macro in Outlook so I don't even know how to begin. Can anyone show how to do this?
I started looking for a solution with this question: Outlook send-rule that filter on the 'From' field
I made this for you as far as I can tell, it works. You should put this in the Microsoft Outlook Objects - ThisOutlookSession Module.
Note that the myolApp_ItemSend event will never trigger unless you run enableEvents first. And you will need to make sure it is enabled every time you close an re-open Outlook. This will take some customization, but it should give you the general idea.
Option Explicit
Public WithEvents myolApp As Outlook.Application
Sub enableEvents()
Set myolApp = Outlook.Application
End Sub
Private Sub myolApp_ItemSend(ByVal item As Object, Cancel As Boolean)
Dim items As MailItem
Dim copyFolder As Outlook.Folder
Dim sentWith As String
'Identify sender address
If item.Sender Is Nothing Then
sentWith = item.SendUsingAccount.SmtpAddress
Else
sentWith = item.Sender.Address
End If
'Determin copy folder based on sendAddress
Select Case sentWith
Case "groupA#myCompany.com"
'get groupAMailbox's inbox
Set copyFolder = Application.GetNamespace("MAPI").folders("groupAMailbox").folders("Inbox")
Case "myE-mailAddress"
'get My inbox
Set copyFolder = Application.GetNamespace("MAPI").folders("myE-mailAddress").folders("Inbox")
End Select
'copy the Item
Dim copy As Object
Set copy = item.copy
'move copy to folder
copy.Move copyFolder
End Sub
EDIT: It looks like they've actually built the event functionality into the Application object for Outlook directly now, but it from testing you still have to do what I outlined above.
Outlook stores all sent items in default sent items folders. however you can apply a patch to save sent items in its own folder.
http://support.microsoft.com/kb/2181579