Save each worksheet from workbook as individual pdfs - vba

What I have is a workbook with all the sales from all the sales associates in "Sheet", and in the other sheets the sheets are named by the sales person number ("41", "51", "88", etc.) with their sales. What I want the macro to do is take each worksheet and save as a pdf with "worksheet name" & "Filename"
My question is related to this post, but for some reason my version is not saving the pdf's properly.
excel vba - save each worksheet in workbook as an individual pdf
So what I want is simple: take each worksheet and save into it's own unique pdf. The problem I'm having is that the macro is saving each individual sheet with the right filename, but when I open the pdf, its the same sales associate for each pdf.
here is the code:
Option Explicit
Sub WorksheetLoop()
Dim wsA As Worksheet
Dim wbA As Workbook
Dim strTime As String
Dim strName As String
Dim strPath As String
Dim strFile As String
Dim strPathFile As String
Dim myFile As Variant
Dim WS_Count As Integer
Dim I As Integer
' Set WS_Count equal to the number of worksheets in the active workbook.
Set wbA = ActiveWorkbook
WS_Count = wbA.Worksheets.Count
strPath = wbA.Path
strTime = Format(Now(), "yyyymmdd\_hhmm")
'get active workbook folder, if saved
strPath = wbA.Path
If strPath = "" Then
strPath = Application.DefaultFilePath
End If
strPath = strPath & "\"
' Begin the loop.
For I = 1 To WS_Count
'replace spaces and periods in sheet name
strName = Replace(wbA.Worksheets(I).Name, " ", "")
strName = Replace(strName, ".", "_")
'create default name for savng file
strFile = strName & "_" & strTime & ".pdf"
myFile = strPath & strFile
Debug.Print myFile
'export to PDF if a folder was selected
If myFile <> "False" Then
ActiveSheet.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=myFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
'confirmation message with file info
MsgBox "PDF file has been created: " _
& vbCrLf _
& myFile
End If
Next I
End Sub
let me know if you need any additional details

you need to activate Activate each worksheet before you print them into pdf. Try this
' Begin the loop.
For Each wsA In wbA.Sheets
wsA.Activate
'replace spaces and periods in sheet name
strName = Replace(wsA.Name, " ", "")
strName = Replace(strName, ".", "_")
'create default name for savng file
strFile = strName & "_" & strTime & ".pdf"
myFile = strPath & strFile
Debug.Print myFile
'export to PDF if a folder was selected
If myFile <> "False" Then
ActiveSheet.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=myFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
'confirmation message with file info
MsgBox "PDF file has been created: " _
& vbCrLf _
& myFile
End If
Next

You should first activate each sheet before you export it as PDF. Try:
Option Explicit
Sub WorksheetLoop()
Dim wsA As Worksheet
Dim wbA As Workbook
Dim strTime As String
Dim strName As String
Dim strPath As String
Dim strFile As String
Dim strPathFile As String
Dim myFile As Variant
Dim WS_Count As Integer
Dim I As Integer
' Set WS_Count equal to the number of worksheets in the active workbook.
Set wbA = ActiveWorkbook
WS_Count = wbA.Worksheets.Count
strPath = wbA.Path
strTime = Format(Now(), "yyyymmdd\_hhmm")
'get active workbook folder, if saved
strPath = wbA.Path
If strPath = "" Then
strPath = Application.DefaultFilePath
End If
strPath = strPath & "\"
' Begin the loop.
For Each wsA In wbA.Worksheets
wsA.Activate
'replace spaces and periods in sheet name
strName = Replace(wsA.Name, " ", "")
strName = Replace(strName, ".", "_")
'create default name for savng file
strFile = strName & "_" & strTime & ".pdf"
myFile = strPath & strFile
Debug.Print myFile
'export to PDF if a folder was selected
If myFile <> "False" Then
ActiveSheet.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=myFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
'confirmation message with file info
MsgBox "PDF file has been created: " _
& vbCrLf _
& myFile
End If
Next wsA
End Sub

Related

VBA Excel Ignores PrintArea Pdf

I have 250 excel documents where I try to print a sheet for pdf. If I do it manually, it will be 4 pages, but if I use my code, it will be 7 pages long.
It's like it ignores the print area, and makes several blank pages.
Can any of you figure out the mistake?
Dim wb As Workbook
Dim xExtension As String: xExtension = "*.xls*"
Dim xFolder As String: xFolder = [MailFolder]
Dim xFile As String: xFile = Dir(xFolder & xExtension) 'DIR gets the first file of the folder
Dim Rng As Range: Set Rng = Range("A1")
Dim s As String
Do While xFile <> "" 'Loop through all files in a folder until DIR cannot find anymore
Set wb = Workbooks.Open(xFolder & xFile): wb.Activate
Call WorksheetsToPDF(wb, "F:\VBA\PDF\Udlejning\" & CleanFileName("Police - " & "2021 -" & [KompletPoliceNr] & " - " & [Forsikringstager]) & ".pdf", "Certifikat")
'Call WorksheetsToPDF(wb, "F:\VBA\KF Begæringer\" & CleanFileName("KF Begæring-2021-" & [KompletPoliceNr] & "-" & [Forsikringstager]) & ".pdf", "Police")
wb.Close savechanges:=False
xFile = Dir()
Loop
End Sub
Private Sub WorksheetsToPDF(wb As Workbook, DistinationPath As String, ParamArray Arr() As Variant)
wb.Sheets(Arr()).Select
Debug.Print EFDK.GetNextavailablefilename(DistinationPath)
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, FileName:=EFDK.GetNextavailablefilename(DistinationPath), Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas:=False
End Sub
Private Function GetNextAvailableFilename(ByVal xPath As String) As String
With CreateObject("Scripting.FileSystemObject")
Dim strFolder As String, strBaseName As String, strExt As String, i As Long
strFolder = .GetParentFolderName(xPath)
strBaseName = .GetBaseName(xPath)
strExt = .GetExtensionName(xPath)
Do While .FileExists(xPath)
i = i + 1
xPath = .BuildPath(strFolder, strBaseName & " - " & i & "." & strExt)
Loop
End With
GetNextAvailableFilename = xPath
End Function
You did not answer my clarification questions...
Just for the sake of testing, please try the next adapted function:
Private Sub WorksheetsToPDF(wb As Workbook, DistinationPath As String, ParamArray arr() As Variant)
Dim El
wb.Sheets(arr()).Select
For Each El In arr()
wb.Sheets(El).PageSetup.FitToPagesWide = 1
wb.Sheets(El).PageSetup.PaperSize = xlPaperA4 ' xlPaperLetter
wb.Sheets(El).PageSetup.Orientation = xlLandscape
Next
'Debug.Print EFDK.GetNextavailablefilename(DistinationPath)
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, FileName:=EFDK.GetNextavailablefilename(DistinationPath), Quality:=xlQualityStandard, IncludeDocProperties:=True
End Sub

Generate separate PDF from Sheets in VBA

I am trying to create a macro that will generate separate PDF files for Selected Worksheets in a Workbook. I found this code on line, which works great, it puts all selected sheets in ONE PDF. I need to have each selected sheet as a separate PDF.
I am a beginner to VBA.
Sub PDFActiveSheet()
Dim wsA As Worksheet
Dim wbA As Workbook
Dim strTime As String
Dim strName As String
Dim strPath As String
Dim strFile As String
Dim strPathFile As String
Dim myFile As Variant
On Error GoTo errHandler
Set wbA = ActiveWorkbook
Set wsA = ActiveSheet
strTime = Format(Now(), "yyyymmdd\_hhmm")
'get active workbook folder, if saved
strPath = wbA.Path
If strPath = "" Then
strPath = Application.DefaultFilePath
End If
strPath = strPath & "\"
'replace spaces and periods in sheet name
strName = Replace(wsA.Name, " ", "")
strName = Replace(strName, ".", "_")
'create default name for savng file
strFile = strName & "_" & strTime & ".pdf"
strPathFile = strPath & strFile
'use can enter name and
' select folder for file
myFile = Application.GetSaveAsFilename _
(InitialFileName:=strPathFile, _
FileFilter:="PDF Files (*.pdf), *.pdf", _
Title:="Select Folder and FileName to save")
'export to PDF if a folder was selected
If myFile <> "False" Then
wsA.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=myFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
'confirmation message with file info
MsgBox "PDF file has been created: " _
& vbCrLf _
& myFile
End If
exitHandler:
Exit Sub
errHandler:
MsgBox "Could not create PDF file"
Resume exitHandler
End Sub
Separate sheets to separate PDF files
Sub ExportToPDFs()
' PDF Export Macro
' Change C:\Exports\ to your folder path where you need the diles saved
' Save Each Worksheet to a separate PDF file.
Dim ws As Worksheet
For Each ws In Worksheets
ws.Select
nm = ws.Name
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, _
Filename:="C:\Users\Excel\Desktop\test\" & nm & ".pdf", _
Quality:=xlQualityStandard, IncludeDocProperties:=True, _
IgnorePrintAreas:=False, OpenAfterPublish:=False
Next ws
End Sub

Creating pdfs with Excel macro

I am trying to create a separate pdf of each sheet in an Excel Workbook. This is the code I am using.
Sub CreatePdfs()
' CreatePdfs Macro
' Keyboard Shortcut: Ctrl+o
Dim ws As Worksheet
Dim wsA As Worksheet
Dim wbA As Workbook
Dim strPath As String
Dim strFile As String
Dim strPathFile As String
Dim myFile As Variant
For Each ws In Worksheets
Set wbA = ActiveWorkbook
Set wsA = ActiveSheet
strPath = wbA.Path
If strPath = "" Then
strPath = Application.DefaultFilePath
End If
strPath = strPath & "\"
strName = Replace(wsA.Name, " ", "")
strName = Replace(strName, ".", "_")
strFile = strName & ".pdf"
strPathFile = strPath & strFile
ws.Select
nm = wsA.Name
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=strPathFile, Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas:=False, OpenAfterPublish:=False
Next ws
End Sub
This "almost" works. It creates a separate pdf file for each sheet (as it is supposed to) and saves it in the same folder as the Excel file (like it's supposed to) but names it incorrectly. For instance if there are 4 sheets in the workbook named 1, 2, 3, and 4, then it creates sheet 2 as a pdf and names it "1." It names 3 as "2", 4 as "3" and 1 as "4".
I must have something out of order in the code.
If you avoid using .Select then you will not face that problem. You do not need the lines Set wbA = ActiveWorkbook and Set wsA = ActiveSheet. Also ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF... becomes ws.ExportAsFixedFormat Type:=xlTypePDF...
Try this code
Sub CreatePdfs()
' CreatePdfs Macro
' Keyboard Shortcut: Ctrl+o
Dim ws As Worksheet
Dim strPath As String, strFile As String, strPathFile As String
strPath = ThisWorkbook.Path
If strPath = "" Then strPath = Application.DefaultFilePath
If Right(strPath, 1) <> "\" Then strPath = strPath & "\"
For Each ws In ThisWorkbook.Worksheets
strName = Replace(Replace(ws.Name, " ", ""), ".", "_")
strFile = strName & ".pdf"
strPathFile = strPath & strFile
ws.ExportAsFixedFormat Type:=xlTypePDF, _
Filename:=strPathFile, Quality:=xlQualityStandard, _
IncludeDocProperties:=True, IgnorePrintAreas:=False, _
OpenAfterPublish:=False
Next ws
End Sub

Save each worksheet in workbook as an individual pdf

I want to loop over all worksheets in a workbook and save them as individual pdfs in the same path as the workbook. The files are named after the worksheet name.
This code below works up until the "wsA.ExportAsFixedFort" line. The error message i get is:
Run-time error '91': Object variable or With block variable not set
But i cant figure out what the issue is...
Any suggestions?
Option Explicit
Sub WorksheetLoop()
Dim wsA As Worksheet
Dim wbA As Workbook
Dim strTime As String
Dim strName As String
Dim strPath As String
Dim strFile As String
Dim strPathFile As String
Dim myFile As Variant
Dim WS_Count As Integer
Dim I As Integer
' Set WS_Count equal to the number of worksheets in the active workbook.
Set wbA = ActiveWorkbook
WS_Count = wbA.Worksheets.Count
strPath = wbA.Path
strTime = Format(Now(), "yyyymmdd\_hhmm")
'get active workbook folder, if saved
strPath = wbA.Path
If strPath = "" Then
strPath = Application.DefaultFilePath
End If
strPath = strPath & "\"
' Begin the loop.
For I = 1 To WS_Count
'replace spaces and periods in sheet name
strName = Replace(wbA.Worksheets(I).Name, " ", "")
strName = Replace(strName, ".", "_")
'create default name for savng file
strFile = strName & "_" & strTime & ".pdf"
myFile = strPath & strFile
Debug.Print myFile
'export to PDF if a folder was selected
If myFile <> "False" Then
wsA.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=myFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
'confirmation message with file info
MsgBox "PDF file has been created: " _
& vbCrLf _
& myFile
End If
Next I
End Sub
Try to change like this:
If myFile <> "False" Then
ActiveSheet.ExportAsFixedFormat _
Type:=xlTypePDF, _
FileName:=myFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
Then try to find a way how to loop through the sheets, its a trivial VBA task.
In general, in your code wsA was not set. Thus, you got an error.

How to merge 3 VBA commands in to one? Set print range without absolute reference

I'm trying to solve a situation where I have a range of text that can vary considerably depending on the results returned by an array formula. Sometimes there may be 5 rows of data, other times there may be 2000.
I think I've found the chunks of individual VBA codes required for each stage of the task I want to complete, but I am a complete novice with VBA and I have no idea how to piece these together.
The following selects all the actual data on the page, and excludes any rows that contain a hidden formula:
Sub PickedActualUsedRange()
Range("A1").Resize(Cells.Find(What:="*", SearchOrder:=xlRows, _
SearchDirection:=xlPrevious, LookIn:=xlValues).Row, _
Cells.Find(What:="*", SearchOrder:=xlByColumns, _
SearchDirection:=xlPrevious, LookIn:=xlValues).Column).Select
End Sub
So far so good. This is the exact range I want to print.
I also want the row height to be adjusted automatically, as each cell may contain a string of text of varying lengths that may be wrapped. So again the following command needs to go in:
Selection.Rows.AutoFit
Not too much trouble so far.
However, for the next bit I would like the VBA to use the selection made above, and to set this as the new print range. However, the code I have found seems to require me to set an absolute range (as per below), whereas I need this to adjust in accordance to the first selection
Selection.PageSetup.PrintArea = "$A$1:$B$12"
Once this is in place, the next step I would like to incorporate is this code I found via from the contextures website for printing the current worksheet:
Sub PDFActiveSheet()
'www.contextures.com
'for Excel 2010 and later
Dim wsA As Worksheet
Dim wbA As Workbook
Dim strTime As String
Dim strName As String
Dim strPath As String
Dim strFile As String
Dim strPathFile As String
Dim myFile As Variant
On Error GoTo errHandler
Set wbA = ActiveWorkbook
Set wsA = ActiveSheet
strTime = Format(Now(), "yyyymmdd\_hhmm")
'get active workbook folder, if saved
strPath = wbA.Path
If strPath = "" Then
strPath = Application.DefaultFilePath
End If
strPath = strPath & "\"
'replace spaces and periods in sheet name
strName = Replace(wsA.Name, " ", "")
strName = Replace(strName, ".", "_")
'create default name for savng file
strFile = strName & "_" & strTime & ".pdf"
strPathFile = strPath & strFile
'use can enter name and
' select folder for file
myFile = Application.GetSaveAsFilename _
(InitialFileName:=strPathFile, _
FileFilter:="PDF Files (*.pdf), *.pdf", _
Title:="Select Folder and FileName to save")
'export to PDF if a folder was selected
If myFile <> "False" Then
wsA.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=myFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
'confirmation message with file info
MsgBox "PDF file has been created: " _
& vbCrLf _
& myFile
End If
exitHandler:
Exit Sub
errHandler:
MsgBox "Could not create PDF file"
Resume exitHandler
End Sub
Is anybody able to help me incorporate all of the above in to a single string of code please?
FURTHER EDIT
Still not sure what I'm doing with different chunks of code. What would be the exact text I would need to enter in Module1? I don't understand how to structure it:
'Function to give the actual data range from a given worksheet
Function PickedActualUsedRange(ws As Worksheet) As Range
Set PickedActualUsedRange = ws.Range("A1").Resize(Cells.Find(What:="*", SearchOrder:=xlRows, _
SearchDirection:=xlPrevious, LookIn:=xlValues).Row, _
Cells.Find(What:="*", SearchOrder:=xlByColumns, _
SearchDirection:=xlPrevious, LookIn:=xlValues).Column)
End Function
Sub PDFSheet(wsA As Worksheet) '<-- the sheet in question will be given as parameter
' Drop or change the following lines...
' Dim wsA As Worksheet '<-- drop
' Dim wbA As Workbook '<-- drop
...
strPath = wsA.Parent.Path ' <-- change
...
End Sub
Sub mySyb()
Sub PDFActiveSheet()
'www.contextures.com
'for Excel 2010 and later
Dim wsA As Worksheet
Dim wbA As Workbook
Dim strTime As String
Dim strName As String
Dim strPath As String
Dim strFile As String
Dim strPathFile As String
Dim myFile As Variant
On Error GoTo errHandler
Set wbA = ActiveWorkbook
Set wsA = ActiveSheet
strTime = Format(Now(), "yyyymmdd\_hhmm")
'get active workbook folder, if saved
strPath = wbA.Path
If strPath = "" Then
strPath = Application.DefaultFilePath
End If
strPath = strPath & "\"
'replace spaces and periods in sheet name
strName = Replace(wsA.Name, " ", "")
strName = Replace(strName, ".", "_")
'create default name for savng file
strFile = strName & "_" & strTime & ".pdf"
strPathFile = strPath & strFile
'use can enter name and
' select folder for file
myFile = Application.GetSaveAsFilename _
(InitialFileName:=strPathFile, _
FileFilter:="PDF Files (*.pdf), *.pdf", _
Title:="Select Folder and FileName to save")
'export to PDF if a folder was selected
If myFile <> "False" Then
wsA.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=myFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
'confirmation message with file info
MsgBox "PDF file has been created: " _
& vbCrLf _
& myFile
End If
exitHandler:
Exit Sub
errHandler:
MsgBox "Could not create PDF file"
Resume exitHandler
End Sub
End Sub
Sub mySyb()
Dim ws As Worksheet: Set ws = Worksheets("report")
Dim r As Range: Set r = PickedActualUsedRange(ws)
r.Rows.AutoFit
ws.PageSetup.PrintArea = r.Address
PDFSheet (ws)
End Sub
To fit it the easiest way with your current code, here's how you would setup the print area:
ActiveSheet.PageSetup.PrintArea = Selection.address
And you can call your routines in order
PickedActualUsedRange
Selection.Rows.AutoFit
ActiveSheet.PageSetup.PrintArea = Selection.address
PDFActiveSheet
On a final note, your code uses unqualified ranges and counts a lot on Select, Selection, ActivateSheet etc... which is usually considered bad practice (code will be difficult to maintain). You'd better change it to get rid of these and use explicit sheet names and qualified ranges.
EDIT
' Function to give the actual data range from a given worksheet
Function PickedActualUsedRange(ws as Worksheet) as Range
Set PickedActualUsedRange = ws.Range("A1").Resize(ws.Cells.Find(What:="*", SearchOrder:=xlRows, _
SearchDirection:=xlPrevious, LookIn:=xlValues).Row, _
ws.Cells.Find(What:="*", SearchOrder:=xlByColumns, _
SearchDirection:=xlPrevious, LookIn:=xlValues).Column)
End Function
Sub PDFSheet(wsA As Worksheet)
'www.contextures.com
'for Excel 2010 and later
Dim strTime As String, strName As String, strPath As String, strFile As String, strPathFile As String
Dim myFile As Variant
On Error GoTo errHandler
strTime = Format(Now(), "yyyymmdd\_hhmm")
'get active workbook folder, if saved
strPath = wsA.Parent.Path & "\"
'replace spaces and periods in sheet name
strName = Replace(wsA.Name, " ", "")
strName = Replace(strName, ".", "_")
'create default name for savng file
strFile = strName & "_" & strTime & ".pdf"
strPathFile = strPath & strFile
myFile = Application.GetSaveAsFilename _
(InitialFileName:=strPathFile, _
FileFilter:="PDF Files (*.pdf), *.pdf", _
Title:="Select Folder and FileName to save")
'export to PDF if a folder was selected
If myFile <> "False" Then
wsA.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=myFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
'confirmation message with file info
MsgBox "PDF file has been created: " _
& vbCrLf _
& myFile
End If
exitHandler:
Exit Sub
errHandler:
MsgBox "Could not create PDF file"
Resume exitHandler
End Sub
Sub myMacro
Dim ws as worksheet: Set ws = Worksheets("report")
Dim r as range: Set r = PickedActualUsedRange(ws)
r.Rows.AutoFit
ws.PageSetup.PrintArea = r.address
PDFSheet ws
End Sub
Put all this in a code module (i.e. Module1) and call the myMacro through ALT
+ F8