I've compiled multiple spreadsheets containing sporadic employee information, and I'm now trying to consolidate all of the information to remove duplicates and blanks. The formula below is my starting point, but if the first cell that meets that criteria is blank, it returns a blank. I want it to find the next cell that meets that criteria but has a value.
=INDEX(Working!C:C,MATCH($A3,Working!$B:$B,0))
Below is what the Working tab looks like, which contains the master list of data including blanks and duplicates. Working!C:C is the list of last names; $A3 is the Employee ID I'm hoping to retrieve data for, and Working!$B:$B is the list of Employee IDs. I'll be doing this for many columns, so to illustrate this, in the table example below I've shown that Column D is the phone number. Any help you can provide is appreciated!
Column B-------C-------D
---------287-----Doe----blank
---------287-----blank---333-333-3333
---------287-----Doe----blank
Use the following array formula:
=INDEX(Working!C$1:C$100,MATCH(1,($A3 = Working!$B$1:$B$100)*(Working!C$1:C$100<>""),0))
Being an array formula it needs to be confirmed with Ctrl-Shift-Enter instead of Enter when exiting edit mode. If done correctly then Excel will put {} around the formula.
Please note that with an array formula the references need to be the smallest range possible that covers the dataset.
Related
Follow on from Excel Count unique value multiple columns
I am trying to filter and setup a table containing all the unique combinations of message types.
So with three message types as an example below, I want to create a table with all the possible flows from this.
So every time MessageA exists, it is either followed by a MessageA, MessageB, MessageC or is the last of the sequence.
And everytime we see MessageC it is only followed by MessageA.
On the left, is the data and on the right is the desired result.
I want this to be able to scale to multiple columns/rows
You could do it by comparing two offset ranges, A1:D5 and B1:E5
=SUMPRODUCT(($A$1:$D$5=$G2)*($B$1:$E$5=K$1))
As you can see, I have cheated slightly by setting K1 blank so it compares correctly with column E, but this could be made part of a longer formula if it was necessary to have END as the column header for K.
I have data on 'JobSheet1' in Column D, I have Invoice Numbers in ascending order (some are repeated for different products on same order), in Column E, I have amounts i.e £50.00.
On a second sheet 'InvoicesSheet1' in Column B, I have the invoice numbers and Column C is where I would like the total for each invoice number to appear.
Can anyone help with very simple VBA or a formula that will search for the Invoice Number its sitting by in 'JobSheet1' Column D and add all the matching invoice number totals from Column E.
Scott Craner is right, with the schema you described, you will get the result you want entering into cells Ci:Cj (where "i" and "j" are
the start and end of your table, respectively):
=SUMIFS('JobSheet1'!E:E,'JobSheet1'D:D,B{i...j})
If this doesn't work, likely issues you need to watch out for would be:
Sheets are not named exactly as you typed here. Maybe they have a leading or trailing space.
Your copy of Excel/Windows may be set with a different regional setting, which requires that formula parameters be separated by semicolons (;) instead of comas.
Your invoice numbers may not be typed precisely the same in the two different formulas.
Your amounts in column E may not be stored as numeric values. You can test for this by selecting a few values from column E - if excel doesn't show their sum and average in the bottom right corner, they are stored as text and you can't perform math operations on them.
I'd need to see your data to see what could be the issue, but that's not what this forum is for - Try constructing a new table with dummy data set up exactly as you described it here and try using this formula, to verify if it works. Then, adjust accordingly as needed.
Assuming you're first invoice number in InvoiceSheet1 is in cell b3, you can use:
=SUMIF(JobSheet1!D:D,InvoiceSheet1!B3,JobSheet1!E:E).
If it's in another row, replace InvoiceSheet!B3, with the relevant cell where your data starts. Copy down the formula for the other invoices
SUMIFS is not necessary with just one lookup condition.
I solved this by amending the SUMIFS suggestion from ScottCraner and this is what I ended up with
=SUMIFS(Jobs!K:K,Jobs!A:A,D3)+SUMIFS(Jobs!L:L,Jobs!A:A,D3)
Does the job!
I have a worksheet that has a summary sheet which keeps all the data and several other data sheets that are used to confirmed the information. I like to match the identifying number on the summary sheet with the number on the data sheet and list the column letters, in one cell, where the condition is not met.
Also the data sheet will be updated which will affect the result of the conditional statement but I want to be able to preserve the historical result of the first results.
*The identifying numbers are not unique but there should never be a situation this would cause different data to be returned.
Is this possible?
Using Excel 2010. I need to see if a string in one set of cells exists in another set of cells, and if so, return information from the adjacent cell that matched that string. I had originally done this with SEARCH, ISNUMBER and nested IF statements, but my source data set has several dozen entries in it, and the strings that must be searched has several hundred entries. The data resembles that in the picture (a simplified example):
For a limited data set, I used nested IF statements, like:
IF(ISNUMBER(SEARCH($D$2,$A2,1)),"Cat Info",IF(ISNUMBER(SEARCH($D$3,$A2,1)),"Dog Info",IF(ISNUMBER(SEARCH($D$4,$A2,1)),"Elephant Info","Not Found")))
But now both sets of data are too large to do that on.
What I need to do is to search the strings in column A for the keyword in column D. If the keyword is found, I need to return the corresponding information from column E.
For example, in column B2, since the word dog is in A2, I would want the contents of E3 (Dog Section) to be displayed in B2.
My list of keywords are unique (Column D, List) and I know that zero or one keyword will appear in the string in Column A (TheString).
I think that INDEX & MATCH functions may be part of my solution, but I am unsure how to find which List keyword is in the string and then return the Information column value.
No need for VBA. This can be done with a simple formula:
Enter this formula in cell B2:
=LOOKUP(2,1/SEARCH(D$2:D$7,A2),E$2:E$7)
Copy downward as far as needed.
Note: adjust the range references to the size of your data.
Not done it all, but this formula
=MAX(IF(ISNUMBER(SEARCH(D1,$A$1:$A$4,1)),ROW($A$1:$A$4),0))
Array Formula
Will give you the row of the A1:a4 where D1 etc, is contained. Then you can index on that. However it will only show the max row, so if its in 1 & 2, then it will only show row 2.
Cheers.
Situation:
I have two sheets: The first sheet contains a list of employee names; the second sheet contains a piece of a pay report for employees. I need to pull the employee pay data from sheet 2 to sheet 1 by searching for the employee on sheet 2. What complicates this is the report on sheet 2 contains changing employees, pay, and has no unique ID.
I am looking to fill in column A. I cannot permanently modify this sheet as it affects downstream reporting.
I split column B which was previously first name, middle initial (if any), last name. Note, about 10% of the names may have a different last name. For example, sheet 1contains the name Tara Feather, but the second report uses her maiden name of Tara Bird.
Attempts so far:
I am new to Excel, and am just learning VLOOKUP. My first attempt was to pull the data based on the last name column on sheets 1 and 2, and enter data. Unfortunately, while that worked for 90% of the entries, the last 10% had the wrong values and the audit to correct took more time than manual entry.
Possible Ideas:
My next thought was to combine an If statement and VLOOKUP so that if last name matched, and first name matched, then execute the VLOOKUP and pull values, or enter "ERROR".
With this new thought, I don't know if I'm now in macro territory or if there are a combination of functions that can help. Ideally, the more it can do with 100% accuracy the better. However, if it can highlight the names it completed on sheet 2, I can always enter the non-highlighted manually, still saving time.
What are your thoughts and direction?
You want 100% accuracy, but if someone has different names on the two sheets, then that's never going to work.
So to get 90% of it right:
On the second sheet put this formula in G2 and copy it down for as many rows as you have names.
=B2&D2
Put this formula in H2 and copy it down
=F2
On the first sheet put this formula in A2 and copy it down
=VLOOKUP(D2&C2,'second sheet'G:H,2,false)
Any rows where it can't find a matching firstname and surname will have #N/A in them.
Assuming you can modify the second sheet permanently you can put the right surnames in so that the formulae work. You could also put in the middle names into the formulae in case you have two people with the same names.