using criteria in an update query involving a join - sql

I'm using MS Access
The SQL below updates the CurrNumTees field in the Parent tblContact records with the number of tblTorTee records that have an end date (which is not the ultimate effect I am aiming for, but I provide it as a starting point.
UPDATE tblContact
INNER JOIN tblTorTee ON tblContact.ContactId = tblTorTee.TorId
SET tblContact!CurNumTees = DCount("[tblTorTee.EndDate]",
"tbltortee","Torid = " & [ContactId]);
I need to update the CurrNumTees field with the number of records in tblTorTee that do not have an EndDate, in other words, that field is blank. I’ve tried using WHERE and HAVING and IS NULL in various combinations and locations, but without success. Could you help point me in the right direction?

The MS Access COUNT function does not count nulls, so I think you have to do this in two stages.
Firstly create a query like this:
SELECT TorId, IIF(ISNULL(EndDate),1,0) AS isN
FROM tblTorTee
WHERE EndDate IS NULL;
And save it as QryEndDateNull
Now you can run an Update Query like this:
UPDATE tblContact
SET tblContact.CurNumTees = DSUM("IsN","QryEndDateNull","TorId = " & [ContactID]);

Saving calculated data (data dependent on other data) is usually a bad design, especially aggregate data. Should just calculate when needed.
Did you try the IS NULL criteria within the DCount()?
UPDATE tblContact Set CurNumTees = DCount("*", "tblTorTee", "EndDate Is Null AND TorId = " & [ContactId]);

Related

Dynamic Selection Query with Criteria in Ms Access | SQL

I have a query in which I select multiple values. To create my form.
The results look like this :
the last Column [Candidat Nom] is a drop down list with an other query (lets call it Query 1) that select my drop down list values.
The selection is good and is what I'm looking for. Except I get the same value for all lines when they need to be different.
To simplify
let's take the following exemple
I have the following candidate that wants to join for the following job (Represented with their ID).
As we can see 2 candidates wants job N° 12. and 1 candidate for each other job.
What I get
All candidates are listed for every job.
What I want
What I actually did
is I put the following query (Query 1) on my column.
SELECT T_SALARIE.SALARIE_nom & " " & T_SALARIE.SALARIE_prenom AS Candidat Nom
FROM T_EMPLOI INNER JOIN (T_SALARIE INNER JOIN (T_SALARIE_EMPLOI LEFT JOIN T_STATUT_EMPLOI ON T_SALARIE_EMPLOI.SALARIE_EMPLOI_statut_id = T_STATUT_EMPLOI.STATUT_EMPLOI_id) ON T_SALARIE.SALARIE_NNI = T_SALARIE_EMPLOI.SALARIE_EMPLOI_salarie_nni) ON T_EMPLOI.EMPLOI_identifiant = T_SALARIE_EMPLOI.SALARIE_EMPLOI_emploi_identifiant
WHERE (((T_STATUT_EMPLOI.STATUT_EMPLOI_statut) Like "*valid*" Or (T_STATUT_EMPLOI.STATUT_EMPLOI_statut) Like "*décidé*") AND ((T_EMPLOI.EMPLOI_entreprise_id)=1));
This gave me the result I want but with the issue I mentioned previously (Same result for each line)
So
I thought I needed a new Criteria.
I added one, where It's going to select the candidate when the two "emploi ID" of my actual table (Shown before) and the one helping me select the candidates are equal.
With the following query:
SELECT T_SALARIE.SALARIE_nom & " " & T_SALARIE.SALARIE_prenom AS Candidat, T_SALARIE_EMPLOI.SALARIE_EMPLOI_emploi_identifiant
FROM T_EMPLOI INNER JOIN (T_SALARIE INNER JOIN (T_SALARIE_EMPLOI LEFT JOIN T_STATUT_EMPLOI ON T_SALARIE_EMPLOI.SALARIE_EMPLOI_statut_id = T_STATUT_EMPLOI.STATUT_EMPLOI_id) ON T_SALARIE.SALARIE_NNI = T_SALARIE_EMPLOI.SALARIE_EMPLOI_salarie_nni) ON T_EMPLOI.EMPLOI_identifiant = T_SALARIE_EMPLOI.SALARIE_EMPLOI_emploi_identifiant
WHERE (((T_STATUT_EMPLOI.STATUT_EMPLOI_statut) Like "*valid*" Or (T_STATUT_EMPLOI.STATUT_EMPLOI_statut) Like "*décidé*") AND ((T_SALARIE_EMPLOI.SALARIE_EMPLOI_emploi_identifiant)=[R_Select_COMOB]![ACTION_identifiant_emploi]));
But I keep on getting the following pop up that asks me to enter a Job ID
So how can I make the query for each line compare and select the right values?
I hope I was clear in explaining. If not please let me know so that I can add more details.
Thank you !
Thanks to your help and specially #June7 for his propositions, I found a solution regarding my problem :
I added a criteria to select values based on JobID that I wasn't selecting in the first hand.
And then based on the column (jobID) select the values needed
here is my final query :
SELECT
[SALARIE_nom] & " " & [SALARIE_prenom] & " (" & [SALARIE_NNI] & ")" AS Salarié, T_SALARIE_EMPLOI.SALARIE_EMPLOI_salarie_nni, T_SALARIE_EMPLOI.SALARIE_EMPLOI_id, T_SALARIE_EMPLOI.SALARIE_EMPLOI_emploi_identifiant
FROM
(T_STATUT_EMPLOI INNER JOIN T_SALARIE_EMPLOI ON T_STATUT_EMPLOI.STATUT_EMPLOI_id = T_SALARIE_EMPLOI.SALARIE_EMPLOI_statut_id) LEFT JOIN R_Select_Salarie ON T_SALARIE_EMPLOI.SALARIE_EMPLOI_salarie_nni = R_Select_Salarie.SALARIE_NNI
WHERE
(((T_SALARIE_EMPLOI.SALARIE_EMPLOI_emploi_identifiant)=[Formulaires]![F_COMOB]![ACTION_identifiant_emploi]) AND ((T_STATUT_EMPLOI.STATUT_EMPLOI_statut) Like "*validé*") AND ((T_SALARIE_EMPLOI.SALARIE_EMPLOI_Entreprise) Like "*RTE*"));
And Then to update my values for each line. I added a VBA code that requery on input.
Private Sub ACTION_Candidats_P_Enter()
ACTION_Candidats_P.Requery
End Sub
With that my problem is solved.

MS Access-Return Record Below Current Record

I am very new to Access, and what I am trying to do seems like it should be very simple, but I can't seem to get it.
I am a structural engineer by trade and am making a database to design buildings.
My Diaphragm Analysis Table includes the fields "Floor_Name", "Story_Number", "Wall_Left", and "Wall_Right". I want to write a new query that looks in another query called "Shear_Wall_incremental_Deflection" and pulls information from it based on input from Diaphragm Analysis. I want to take the value in "Wall_Right" (SW01), find the corresponding value in "Shear_Wall_incremental_Deflection", and report the "Elastic_Deflection" corresponding to the "Story_Below" instead of the "Story_Number" in the Diaphragm Analysis Table. In the case where "Story_Number" = 1, "Story_Below" will be 0 and I want the output to be 0.
Same procedure for "Wall_Left", but I'm just taking it one step at a time.
It seems that I need to use a "DLookup" in the expression builder with TWO criteria, one that Wall_Right = Shear_Wall and one that Story_Number = Story_Below, but when I try this I just get errors.
"Shear_Wall_incremental_Deflection" includes shearwalls for all three stories, i.e. it starts at SW01 and goes through SWW for Story Number 3 and then starts again at SW01 for Story Number 2, and so on until Story Number 1. I only show a part of the query results in the image, but rest assured, there are "Elastic_Deflection" values for story numbers below 3.
Here is my attempt in the Expression Builder:
Right_Defl_in: IIf(IsNull([Diaphragm_Analysis]![Wall_Right]),0,DLookUp("[Elastic_Deflection_in]","[Shear_Wall_incremental_Deflection]","[Shear_Wall_incremental_Deflection]![Story_Below]=" & [Diaphragm_Analysis]![Story_Number]))
I know my join from Diaphragm_Analysis "Wall_Left" and "Wall_Right" must include all records from Diaphragm_Analysis and only those from "Shear_Wall_incremental_Deflection"![Shear_Walls] where the joined fields are equal, but that's about all I know.
Please let me know if I need to include more information or send out the database file.
Thanks for your help.
Diaphragm Analysis (Input Table)
Shear_Wall_incremental_Deflection (Partial Image of Query)
I think what you are missing is that you can and should join to Diaphragm_Analysis twice, first time to get the Story_Below value and second to use it to get the corresponding Elastic_Deflection value.
To handle the special case where Story_Below is zero, I would write a separate query (only requires one join this time) and 'OR together' the two queries using the UNION set operation (note the following SQL is untested):
SELECT swid.Floor_Name,
swid.Story_Number,
swid.Wall_Left,
da2.Elastic_Deflection AS Story_Below_Elastic_Deflection
FROM ( Shear_Wall_incremental_Deflection swid
INNER JOIN Diaphragm_Analysis da1
ON da1.ShearWall = swid.Wall_Left )
INNER JOIN Diaphragm_Analysis da2
ON da2.ShearWall = swid.Wall_Left
AND da2.Story_Number = da1.Story_Below
UNION
SELECT swid.Floor_Name,
swid.Story_Number,
swid.Wall_Left,
0 AS Story_Below_Elastic_Deflection
FROM Shear_Wall_incremental_Deflection swid
INNER JOIN Diaphragm_Analysis da1
ON da1.ShearWall = swid.Wall_Left
WHERE da1.Story_Below = 0;
I've assumed that there is no data where Story_Number is zero.

MS Access SQL Update with Minimum

This SQL is beyond my expertise. I think it should be fairly easy for someone with experience. Here is what I have so far..
SQL is as follows:
UPDATE (Tbl_Stg_Project_Schedule_Dates
INNER JOIN Tbl_Child_ITN ON Tbl_Stg_Project_Schedule_Dates.ms_itn = Tbl_Child_ITN.ITN)
INNER JOIN Tbl_Schedule ON Tbl_Child_ITN.Id = Tbl_Schedule.ID SET Tbl_Schedule.a_construction_start = [Tbl_Stg_Project_Schedule_Dates].[ms_start_date]
WHERE (((Tbl_Stg_Project_Schedule_Dates.ms_tempt_id) In (16,17,18,19,20,21,22,23)));
I want to add one last condition to this being that I only want the minimum of [Tbl_Stg_Project_Schedule_Dates].[ms_start_date] to update the table. I've tried the obvious of wrapping the field in Min, and also tried creating a separate aggregate select statement first (to get the min value with other criteria) that I then tried to create the update query from in new query but no luck.
I believe this is valid Access/Jet SQL. The idea here is to use a subquery to look up the earliest date among all the rows in your subset. I'm not sure if ms_itn was the right column to correlate on but hopefully you get the idea:
UPDATE (Tbl_Stg_Project_Schedule_Dates
INNER JOIN Tbl_Child_ITN ON Tbl_Stg_Project_Schedule_Dates.ms_itn = Tbl_Child_ITN.ITN)
INNER JOIN Tbl_Schedule ON Tbl_Child_ITN.Id = Tbl_Schedule.ID
SET Tbl_Schedule.a_construction_start = [Tbl_Stg_Project_Schedule_Dates].[ms_start_date]
WHERE (((Tbl_Stg_Project_Schedule_Dates.ms_tempt_id) In (16,17,18,19,20,21,22,23)))
and [Tbl_Stg_Project_Schedule_Dates].[ms_start_date] = (
select min(sd.[ms_start_date])
from [Tbl_Stg_Project_Schedule_Dates] as sd
where sd.ms_itn = [Tbl_Stg_Project_Schedule_Dates].ms_itn
)

Access Update not working

I have an Access Database which links into Excel for a college database project. The goal is to fix incorrect/incomplete data before importation through the use of Update/SQL queries. There is one item in particular which is a field containing the order status. If an order is complete = Complete, if an order is missing a few parts = Backorder and nothing at all = Open. The issue I have is there is multiple parts on one PO ID# which makes it difficult to determine if an order is on backorder as 2/5 parts may be complete while 3/5 may be on backorder. Any ideas on how I can force access to automatically set a default order status or is this a long sql query?
Thanks
With SQL you can return a query to find the order status, using a CASE statement. I'm not sure of the table/column names in the parent table you have but you can probably tweak it from here (I'm just assuming identity columns):
SELECT P.Id, P.Name, "Status" =
CASE
WHEN R.QuantityReceived < I.QuantityOrdered THEN 'Backorder'
WHEN R.QuantityReceived = I.QuantityOrdered THEN 'Complete'
WHEN R.QuantityReceived > I.QuantityOrdered THEN 'Open'
END
FROM PurchaseOrders P INNER JOIN POItem I on P.PurchaseOrderId = I.PurchaseOrderId
INNER JOIN POReceipt R on I.ItemId = R.ItemId
So first you need to join your tables to get the related records (this is also assuming that there is only one of each), then use a CASE statement to return the value you are looking for based on a comparison between fields.

Using Case Statement to replace value in one field based on value in a seperate field

I'm creating a report in SSRS and I can't use the IIF statement within the report to get the following done. I'm getting aggregate errors when I try to sum within the SSRS report.
`IIF(Fields!Period=0,0,IIF(Period=13,0,Balance/12))`
Works fine up until the moment I try to Sum.. get a silly aggregate error "Aggregate functions other than First, Last, Previous, Count, and Count Distinct can only aggregate data of a single data type"... These are all integers.
Basically I have a value in Master.Balance that I need to divide by 12 only when Secondary.Period equals 0 or 13. If Secondary.Period equals 0 or 13 then the value should be 0. I know my problem has to do with including the relationship between the tables, but I just don't know how to write that in.
Here is what I'm trying to use:
`CASE
WHEN Secondary.Period=0 OR Secondary.Period=13
THEN 0
ELSE Master.Balance/12
End As BudByPer`
Here is how the two tables are related to each other:
`FROM Master LEFT OUTER JOIN Secondary
ON Master.Project = Secondary.Project
AND Master.object = Secondary.object
AND Master.org = Secondary.org
`
How do I get the above into this:
SELECT DISTINCT Master.Project, Master.Object, Master.Fund, Master.Segment, Master.Balance, Secondary.project, Secondary.object, Secondary.org, Secondary.Period, Secondary.object, Secondary.Project.
FROM Master LEFT OUTER JOIN Secondary
ON Master.Project = Secondary.Project
AND Master.object = Secondary.object
AND Master.org = Secondary.org
WHERE (Master.object>=600000)
ORDER BY [Master.Fund]
You just need a select, it looks fine to me...
SELECT
Master.account,
Master.segment,
Secondary.desc,
Secondary.bud,
Segment.Num,
Segment.office,
CASE
WHEN Secondary.Period=0 OR Secondary.Period=13 THEN 0
ELSE Master.Balance/12
End As BudByPer
FROM Master
LEFT JOIN Secondary
ON Master.Project = Secondary.Project
AND Master.object = Secondary.object
AND Master.org = Secondary.org