Looping through dynamic sheet names - vba

I am looping through a bunch of files in my folder and trying to copy a static column and paste to a master sheet. However every sheet I am looping through is a different name.
I believe this part of the code has to be changed:
xlsFiles.Sheets("Sheet3").Columns("20").Copy Destination:=wsMaster.Sheets("Sheet1").Range("A" & r).Offset(1, 0).
What can I use in place of sheets("Sheet3") ?
Here is the full code:
Option Explicit
Dim wsMaster As Workbook, csvFiles As Workbook
Dim Filename As String
Dim File As Integer
Dim r As Long
Public Sub Consolidate()
With Application
.ScreenUpdating = False
.EnableEvents = False
End With
With Application.FileDialog(msoFileDialogOpen)
.AllowMultiSelect = True
.Title = "Select files to process"
.Show
If .SelectedItems.Count = 0 Then Exit Sub
Set wsMaster = ActiveWorkbook
For File = 1 To .SelectedItems.Count
Filename = .SelectedItems.Item(File)
If Right(Filename, 5) = ".csv*" Then
Set csvFiles = Workbooks.Open(Filename, 0, True)
r = wsMaster.Sheets("Sheet1").UsedRange.Rows.Count
csvFiles.Sheets(1).Columns("col name").Copy Destination:=wsMaster.Sheets("Sheet1").Range("A" & r).Offset(1, 0)
csvFiles.Close SaveChanges:=False 'close without saving
End If
Next File 'go to the next file and repeat the process
End With
Set wsMaster = Nothing
Set csvFiles = Nothing
With Application
.ScreenUpdating = True
.EnableEvents = True
End With
End Sub

The answer you already got by #sktneer in the comments above.
You could shorten and "clean-up" your If section code a little, try the code below:
If Right(Filename, 5) = ".xls*" Then
Set xlsFiles = Workbooks.Open(Filename, 0, True)
r = wsMaster.Sheets("Sheet1").UsedRange.Rows.Count
xlsFiles.Sheets(3).Columns("20").Copy Destination:=wsMaster.Sheets("Sheet1").Range("A" & r).Offset(1, 0)
xlsFiles.Close SaveChanges:=False 'close without saving
End If

Related

Copy and paste a fixed column to a master sheet next to each other

I am trying to copy a fixed column from files in a folder, I am extracting column N only and pasting them onto an active sheet with columns right next to each other. However, I am getting error message, please help me
Sub LoopThroughDirectory()
Dim MyFile As String
Dim Filepath As String
Dim Wb As Workbook, _
Ws As Worksheet, _
PasteRow As Long
Filepath = "\\123.20.0.89\Risk_dept\"
Set Ws = ActiveSheet
Application.DisplayAlerts = False
Application.ScreenUpdating = False
MyFile = Dir(Filepath)
Do While Len(MyFile) > 0
If MyFile = "zmaster.xlsm" Then
Exit Sub
End If
PasteCloumn = Ws.Range("A" & Ws.Columns.Count).End(xlToRight).Column + 1
Set Wb = Workbooks.Open(Filepath & MyFile)
Worksheets("part 5").Range("N2:N200").Copy
ActiveSheet.Paste Destination:=Worksheets("Sheet1").Range("A:A").End(xlToRight).Column + 1
Applicaiotn.CutCopyMode = False
MyFile = Dir
Loop
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub
This works for me. Extracts column N from files in folder and pastes them into active sheet.
Sub LoopThroughDirectory()
Dim filePath As String, target As Worksheet, file As String, wb As Workbook, col As Long
filePath = "\\123.20.0.89\Risk_dept\"
Set target = ActiveSheet
Application.DisplayAlerts = False
Application.ScreenUpdating = False
file = Dir(filePath)
Do While Len(file) > 0
If file = "zmaster.xlsm" Then
Exit Sub
End If
Set wb = Workbooks.Open(filePath & file)
col = target.Range("A1").End(xlToRight).Column + 1
wb.Worksheets("part 5").Range("N2:N200").Copy Destination:=target.Cells(1, col)
file = Dir
Loop
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub

VBA, importing large data from multiple workbooks into mastersheet

My code currently opens a file picker and selects files and a particular column im interested in combining into my master worksheet.
I pick several .csv files and bring in a column of my choosing .
Issue I have are,
1) these files are large, 400kb.
2) I get run time error 1004, copy area and paste area are not the same size and shape. Am I just running out of space on my excel sheet? when i debug i get error on line copyRng.Copy destRng
My end goal is to see and count and see the unique values from Col C(perhaps some other columns) from all my workbooks.
Option Explicit
Dim wsMaster As Workbook, csvFiles As Workbook
Dim Filename As String
Dim File As Integer
Dim r As Long
Public Sub Consolidate()
With Application
.ScreenUpdating = False
.EnableEvents = False
End With
With Application.FileDialog(msoFileDialogOpen)
.AllowMultiSelect = True
.Title = "Select files to process"
.Show
If .SelectedItems.Count = 0 Then Exit Sub
Set wsMaster = ActiveWorkbook
Dim copyRng As Range, destRng As Range
Dim firstRow As Long
For File = 1 To .SelectedItems.Count
Filename = .SelectedItems.Item(File)
If Right(Filename, 4) = ".csv" Then
Set csvFiles = Workbooks.Open(Filename, 0, True)
r = wsMaster.Sheets("Sheet1").Range("C" & Rows.Count).End(xlUp).Row
'' This is the main new part
Set copyRng = csvFiles.Sheets(1).Range("C1:C" & r)
With wsMaster.Sheets("Sheet1")
firstRow = .Cells(.Rows.Count, 2).End(xlUp).Row
Set destRng = .Range("A" & firstRow + 1).Offset(0, 1)
End With
copyRng.Copy destRng
''''''''''
csvFiles.Close SaveChanges:=False 'close without saving
End If
Next File
End With
Set wsMaster = Nothing
Set csvFiles = Nothing
With Application
.ScreenUpdating = True
.EnableEvents = True
End With
End Sub
Updated code with below recommendation
Option Explicit
Dim wsMaster As Workbook, csvFiles As Workbook
Dim Filename As String
Dim File As Integer
Dim r As Long
Public Sub Consolidate()
With Application
.ScreenUpdating = False
.EnableEvents = False
End With
With Application.FileDialog(msoFileDialogOpen)
.AllowMultiSelect = True
.Title = "Select files to process"
.Show
If .SelectedItems.Count = 0 Then Exit Sub
Set wsMaster = ActiveWorkbook
Dim copyRng As Range, destRng As Range
Dim firstRow As Long
For File = 1 To .SelectedItems.Count
Filename = .SelectedItems.Item(File)
If Right(Filename, 4) = ".csv" Then
Set csvFiles = Workbooks.Open(Filename, 0, True)
r = csvFiles.Sheets(1).Range("C" & Rows.Count).End(xlUp).Row
'' This is the main new part
Set copyRng = csvFiles.Sheets(1).Range("C1:C" & r)
With wsMaster.Sheets("Sheet1")
firstRow = .Cells(.Rows.Count, 2).End(xlUp).Row + 1
Set destRng = .Range("B" & firstRow & "B" & (firstRow + r))
End With
destRng.Value = copyRng.Value
''''''''''
csvFiles.Close SaveChanges:=False 'close without saving
End If
Next File
End With
Set wsMaster = Nothing
Set csvFiles = Nothing
With Application
.ScreenUpdating = True
.EnableEvents = True
End With
End Sub
Since the number of rows is defined by r you can set the dimensions of the destination range. The change below should fix the copy-paste error and speed up your code by eliminating use of the clipboard (assuming you only want the values to be copied).
If Right(Filename, 4) = ".csv" Then
Set csvFiles = Workbooks.Open(Filename, 0, True)
r = csvFiles.Sheets(1).Range("C" & Rows.Count).End(xlUp).Row
'' This is the main new part
Set copyRng = csvFiles.Sheets(1).Range("C1:C" & r)
With wsMaster.Sheets("Sheet1")
firstRow = .Cells(.Rows.Count, 2).End(xlUp).Row + 1
Set destRng = .Range("B" & firstRow & ":B" & (firstrow + r))
End With
DestRng.value = CopyRng.value
''''''''''
csvFiles.Close SaveChanges:=False 'close without saving
End If

VBA, copying columns from multiple workbooks to master sheet,

Having trouble running this code. i am not able to copy multiple columns from multiple workbooks and compile them into my worksheet. The columns will be of same name or same order in each file i am looping though. When I run this code I am not getting any result or error.
Option Explicit
Dim wsMaster As Workbook, csvFiles As Workbook
Dim Filename As String
Dim File As Integer
Dim r As Long
Public Sub Consolidate()
With Application
.ScreenUpdating = False
.EnableEvents = False
End With
With Application.FileDialog(msoFileDialogOpen)
.AllowMultiSelect = True
.Title = "Select files to process"
.Show
If .SelectedItems.Count = 0 Then Exit Sub
Set wsMaster = ActiveWorkbook
For File = 1 To .SelectedItems.Count
Filename = .SelectedItems.Item(File)
If Right(Filename, 4) = ".csv" Then
Set csvFiles = Workbooks.Open(Filename, 0, True)
r = wsMaster.Sheets("Sheet1").UsedRange.Rows.Count
csvFiles.Sheets(1).Columns("col name").Copy Destination:=wsMaster.Sheets("Sheet1").Range("A" & r).Offset(1, 0)
csvFiles.Close SaveChanges:=False 'close without saving
End If
Next File 'go to the next file and repeat the process
End With
Set wsMaster = Nothing
Set csvFiles = Nothing
With Application
.ScreenUpdating = True
.EnableEvents = True
End With
End Sub

Pick folder routine going to Error handler - Excel VBA

Below is code that allows the user to choose a folder and opens files within the folder. It essentially does this:
On open, look for filepath saved in worksheet in workbook based on username. If doesn't exist, then prompt user to find folder, then save filepath in worksheet
From step 1, if filepath is found based on user, use that filepath
Error handler: From step 1, if filepath is found based on user, but that filepath is not in use anymore(i.e. user moved the folder to a different filepath), then have user find the folder again, then update existing record
What i'm experiencing is this:
When there's no entries in the sheet, then it will prompt user to
find the folder, but then proceed to the errorhandler and ask the
user to find the folder again
When there are entries in the sheet and the file path is working, the errorhandler is still opened and asks the user to find the
folder again
If I take out the errorhandler, everything is smooth. It's just that I want to cover the possibility of the user moving the folder , so I want the workbook to prompt the user to find where they moved the folder, and update the existing record in the workbook to the new path
What am I doing wrong here?
Private Sub Workbook_Open()
Dim wkb1 As Workbook
Dim sht1 As Worksheet
Dim wkb2 As Workbook
Dim sht2 As Worksheet
Dim vafiles As Variant
Dim filepath As String
Dim filepath2 As String
Dim filepath3 As String
Dim rw As Long
Dim ws As Worksheet
Dim lastrow As Long
Dim icounter As Long
Application.DisplayAlerts = False
Application.EnableEvents = False
Application.ScreenUpdating = False
Application.Calculation = xlManual
Set ws = Worksheets("Paths")
rw = ws.Cells(ws.Rows.Count, "A").End(xlUp).Row + 1
Set wkb1 = ThisWorkbook
Set sht1 = wkb1.Sheets("Extract")
'======================================================
'Determine if Path was already saved before. If not, prompt user to choose folder
'======================================================
sal = Application.VLookup(Environ("username"), ws.Range("a:b"), 2, 0)
If IsError(sal) Then
MsgBox ("Please choose where your main folder is located. This will be stored so you won't need to look for it again.")
filepath = PICK_A_FOLDER()
ws.Cells(rw, 2) = PICK_A_FOLDER()
ws.Cells(rw, 1) = Environ("username")
Set wkb2 = Workbooks.Open(filepath & "\ Export.xlsx")
Set sht2 = wkb2.Sheets("Sheet1")
sht2.Cells.Copy Destination:=sht1.Range("a1")
Application.CutCopyMode = False
wkb2.Close True
Application.DisplayAlerts = True
Application.EnableEvents = True
Application.ScreenUpdating = True
Worksheets("Instructions").Activate
Application.Calculation = xlAutomatic
Else
'======================================================
'If filepath exists, use that one
'======================================================
filepath2 = sal
Set wkb2 = Workbooks.Open(filepath2 & "Export.xlsx")
Set sht2 = wkb2.Sheets("Sheet1")
sht2.Cells.Copy Destination:=sht1.Range("a1")
Application.CutCopyMode = False
wkb2.Close True
End If
'======================================================
'If user has moved their folder, we can find it again and update their record
'======================================================
On Error GoTo Errorhandler
Errorhandler:
MsgBox ("Looks like you've moved your Folder. Please find it so your record will be updated")
filepath3 = PICK_A_FOLDER()
lastrow = ws.Cells(Rows.Count, 1).End(xlUp).Row
For icounter = 2 To lastrow
If Cells(icounter, 1) = Environ("username") Then
Cells(icounter, 2) = PICK_A_FOLDER()
End If
Next icounter
Set wkb2 = Workbooks.Open(filepath3 & "")
Set sht2 = wkb2.Sheets("Sheet1")
sht2.Cells.Copy Destination:=sht1.Range("a1")
Application.CutCopyMode = False
wkb2.Close True
Application.DisplayAlerts = True
Application.EnableEvents = True
Application.ScreenUpdating = True
Worksheets("Instructions").Activate
Application.Calculation = xlAutomatic
End Sub
Actually solved this by taking out the errorhandler and inserting another if statement that captures an invalid directory:
if dir(sal & "Export.xlsx") = "" then
write error handler code
When a SubRoutine performs more that one task you should consider extracting the individual tasks into separate SubRoutines.
In this way:
You can debug each task independently of the other tasks
The logic is simplified into smaller units
The code is easier to read
You can reduce clutter by placing these SubRoutines into separate modules
Possible code reuse
Another unapparent benefit is that by simplifying the function of a SubRoutine it is much easier to remember the routines pattern and reuse the pattern when a similar situation arises.
Note: I often use If Len(...) then which is analogous to If Len(...) > 0 then. I do this to reduce clutter.
Standard Module
Function getSharedFolder() As String
Dim f As Range
With Worksheets("Paths")
Set f = .Range("A1", .Range("A" & .Rows.Count).End(xlUp)).Find(What:=Environ("username"), After:=.Range("A1"), LookAt:=xlWhole)
If Not f Is Nothing Then
'Dir([PathName], vbDirectory) returns empty if the [PathName] isn't a folder
If Len(Dir(f.Offset(0, 1).Value, vbDirectory)) Then
If Right(f.Offset(0, 1), 1) = "\" Then
getSharedFolder = f.Offset(0, 1)
Else
getSharedFolder = f.Offset(0, 1) & "\"
End If
End If
End If
End With
End Function
Function setSharedFolder() As Boolean
Dim f As Range
Dim PathName As String
PathName = PickSharedFolder
If Len(PathName) Then
setSharedFolder = True
With Worksheets("Paths")
Set f = .Range("A1", .Range("A" & .Rows.Count).End(xlUp)).Find(What:=Environ("username"), After:=.Range("A1"), LookAt:=xlWhole)
If f Is Nothing Then Set f = .Range("A1", .Range("A" & .Rows.Count).End(xlUp)).Offset(1)
f.Value = Environ("username")
f.Offset(0, 1) = PathName
End With
End If
End Function
Function PickSharedFolder() As String
Application.FileDialog(msoFileDialogFolderPicker).ButtonName = "Select Folder"
With Application.FileDialog(msoFileDialogFolderPicker)
.AllowMultiSelect = False
.Title = "Select Main Folder Location"
If .Show = -1 And .SelectedItems.Count = 1 Then
PickSharedFolder = .SelectedItems(1)
Else: Exit Function
End If
End With
End Function
Sub ToggleEvents(EnableEvents As Boolean, Optional DisplayAlerts = True)
With Application
.DisplayAlerts = DisplayAlerts
.EnableEvents = EnableEvents
.ScreenUpdating = EnableEvents
.Calculation = IIf(EnableEvents, xlCalculationAutomatic, xlCalculationManual)
End With
End Sub
Sub UpdateWorkBook(FilePath As String)
Dim WSSource As Worksheet
With Workbooks.Open(FilePath)
Set WSSource = .Sheets("Sheet1")
If WSSource Is Nothing Then
MsgBox "Sheet1 not found in " & FILENAME, vbCritical, "Update Cancelled"
Else
WSSource.Copy Destination:=ThisWorkbook.Sheets("Extract").Range("A1")
End If
.Close True
End With
End Sub
Workbook Module
Private Sub Workbook_Open()
Const FILENAME As String = "Export.xlsx"
Const PROMPT As String = "Press [Yes] to continue or [No] to cancel"
Dim FilePath As String, Title As String, SharedFolder As String
ToggleEvents False, False
Do
SharedFolder = getSharedFolder()
If Len(SharedFolder) = 0 Then
Title = "Folder not found"
Else
FilePath = SharedFolder & FILENAME
If Len(Dir(FilePath)) = 0 Then Title = "File not found"
End If
If Len(SharedFolder) = 0 Then
If MsgBox(PROMPT:=PROMPT, Buttons:=vbYesNo, Title:=Title) = vbYes Then
setSharedFolder
Else
Exit Sub
End If
End If
Loop Until Len(Dir(FilePath))
UpdateWorkBook FilePath
ToggleEvents True, True
End Sub

Compile a list/ summary of a specific cell from multiple workbooks with VBA?

I have multiple workbooks in the same layout. In the cell "I8" I have calculated a specific value that I want to compile from all workbooks.
Here is an example of my code:
Sub Code()
Dim file As String
Dim wbResults As Workbook
Dim myPath As String
Application.ScreenUpdating = False
Application.DisplayAlerts = False
myPath = "C:\Test\"
file = Dir$(myPath & "*.xls*")
While (Len(file) > 0)
Set wbResults = Workbooks.Open(Filename:=myPath & file, UpdateLinks:=0)
With wbResults.Worksheets(Split(file, ".")(0))
With .Range("I8")
.Formula = "=10^(D28+(I7*I2))"
End With
End With
wbResults.Close SaveChanges:=True
file = Dir
Wend
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub
I would like to add to this code and compile a list in another excel workbook where column A puts the name of the file of a workbook and column B puts the value of "I8" in that respective workbook.
Here is my answer:
Sub Code()
Dim file As String
Dim wbResults As Workbook
Dim myPath As String
myPath = "C:\Test\"
'---------------- Create a new workbook then save it ----------------
Dim WBSummary As Workbook
Set WBSummary = Excel.Application.Workbooks.Add
WBSummary.SaveAs myPath & "WBSummary.xls"
'--------------------------------------------------------------------
Application.ScreenUpdating = False
Application.DisplayAlerts = False
file = Dir$(myPath & "*.xls*")
Dim i As Long 'To update row number in WBSummary
While (Len(file) > 0)
i = i + 1
If file <> "WBSummary.xls" Then
Set wbResults = Workbooks.Open(Filename:=myPath & file, UpdateLinks:=0)
With wbResults.Worksheets(Split(file, ".")(0))
With .Range("I8")
.Formula = "=10^(D28+(I7*I2))"
.Calculate 'To update value in "I8"
WBSummary.Worksheets(1).Cells(i, 1).Value = file
WBSummary.Worksheets(1).Cells(i, 2).Value = .Value
End With
End With
wbResults.Close SaveChanges:=True
End If
file = Dir
Wend
WBSummary.Close True 'Close and Save WBSummary
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub