INSERT INTO query in VBA - sql

Question

Im using Access 2013 and Excel 2013. In terms of References, I am using Microsoft Office 15.0 Access database engine Object Library.
So I am trying to run an INSERT INTO query from VBA. The worksheet has a list of part numbers, which I used this code to convert into an array.
Function partArray()
Dim partList() As Variant
Dim partArr(10000) As Variant
Dim x As Long
partList = ActiveWorkbook.Worksheets("Parts").ListObjects("Parts").ListColumns("Part Number").DataBodyRange.Value
For x = LBound(partList) To UBound(partList)
partArr(x) = partList(x, 1)
Next x
partArray = partArr
End Function
Now I am trying to use an INSERT INTO query to input these part numbers into a table in access. Any idea how I can do this?

Answer 1

You should use ADO to connect between Excel and Access. It will be a reference under Tools/References in the VBE. Using ADO you can run SQL statements. You can define your table in Excel as the origin table and then read data from that, put them into a recordset and then write the recordset into an Access table. There are plenty of examples on the internet. You can start with this: https://www.exceltip.com/import-and-export-in-vba/export-data-from-excel-to-access-ado-using-vba-in-microsoft-excel.html

Answer 2

Whoa! I think your approach is totally wrong. Try something like this.
Sub ADOFromExcelToAccess()
' exports data from the active worksheet to a table in an Access database
' this procedure must be edited before use
Dim cn As ADODB.Connection, rs As ADODB.Recordset, r As Long
' connect to the Access database
Set cn = New ADODB.Connection
cn.Open "Provider=Microsoft.Jet.OLEDB.4.0; " & _
"Data Source=C:\FolderName\DataBaseName.mdb;"
' open a recordset
Set rs = New ADODB.Recordset
rs.Open "TableName", cn, adOpenKeyset, adLockOptimistic, adCmdTable
' all records in a table
r = 3 ' the start row in the worksheet
Do While Len(Range("A" & r).Formula) > 0
' repeat until first empty cell in column A
With rs
.AddNew ' create a new record
' add values to each field in the record
.Fields("FieldName1") = Range("A" & r).Value
.Fields("FieldName2") = Range("B" & r).Value
.Fields("FieldNameN") = Range("C" & r).Value
' add more fields if necessary...
.Update ' stores the new record
End With
r = r + 1 ' next row
Loop
rs.Close
Set rs = Nothing
cn.Close
Set cn = Nothing
End Sub
Or, this.
Sub DAOFromExcelToAccess()
' exports data from the active worksheet to a table in an Access database
' this procedure must be edited before use
Dim db As Database, rs As Recordset, r As Long
Set db = OpenDatabase("C:\FolderName\DataBaseName.mdb")
' open the database
Set rs = db.OpenRecordset("TableName", dbOpenTable)
' get all records in a table
r = 3 ' the start row in the worksheet
Do While Len(Range("A" & r).Formula) > 0
' repeat until first empty cell in column A
With rs
.AddNew ' create a new record
' add values to each field in the record
.Fields("FieldName1") = Range("A" & r).Value
.Fields("FieldName2") = Range("B" & r).Value
.Fields("FieldNameN") = Range("C" & r).Value
' add more fields if necessary...
.Update ' stores the new record
End With
r = r + 1 ' next row
Loop
rs.Close
Set rs = Nothing
db.Close
Set db = Nothing
End Sub
Of course you could use the TransferSpreadsheet method if you want.
Option Explicit
Sub AccImport()
Dim acc As New Access.Application
acc.OpenCurrentDatabase "C:\Users\Public\Database1.accdb"
acc.DoCmd.TransferSpreadsheet _
TransferType:=acImport, _
SpreadSheetType:=acSpreadsheetTypeExcel12Xml, _
TableName:="tblExcelImport", _
Filename:=Application.ActiveWorkbook.FullName, _
HasFieldNames:=True, _
Range:="Folio_Data_original$A1:B10"
acc.CloseCurrentDatabase
acc.Quit
Set acc = Nothing
End Sub