I'm very new to Excel VBA.
Every month I import a spreadsheet of multiple customers' data that is already separated by customer in column C (account number). Within each account number, I need to then sort the rows into alphanumeric order based on column E (service).
In other words, I need a macro that will sort the values in column E only if the values in column C are equal to each other.
Macro must also skip any irrelevant rows, some of which contain merged cells.
FYI - the format of all the values = text, other than column I (charge amount).
Any help greatly appreciated - apologies ahead of time if I haven't made my question clear enough!
Below is a spreadsheet example:
Go to the Developer tab and click "Record Macro". Give the macro any name (Excel's suggestion is fine).
Perform the actions to sort the data, such as selct the data, swt the Sort settings etc.
Click "Stop recording" in teh developer tab.
Goto to VB and open the macro you just recorded. Use the code as a basis for your actual macro. You can record anything you want to know in additional recorded macros. The rest I leave to you. Come back when you have problems with your code.
Related
I'm making an Excel sheet to keep track of some activities. The thing is that I have 2 cells that are date type; I want the third cell to subtract the them to get the time that the x person spent on the activity.
I know that if I type =A2-A1 it's going to give me what I want, but, since its going to be a big Excel sheet with lots of records, I don't want to input the same formula for each row just changing the row number.
Is there a way to make Excel detect the row that the user is inputing data in and then make the requested formula to get the time?
you can turn your data range into a table by highlighting the range and going to the insert tab and clicking table. Then when you type the formula into the first cell and click in the cells when selecting instead of typing it out, you will notice that it is using the column names instead, also it will automatically fill the column with the new formula. That would be my suggestion.
Please see here for snippet from my spreadsheet, what I am trying to do is fairly simple, however I am unable to find a way to do this after searching through online forums extensively.
Column A contains my order numbers and column B the line items that correspond to each order number.
Column D contains the delivery date as it appears on my printed order sheet, you will see this only pulls through for the first line item on each order - the raw data displays this way and so there is way to change the raw data
Column E simply extrapolates just the date rather than the format Delivery Date: dd/mm/yyyy.
What I would like then, is for column E to have the delivery date copied down to all corresponding cells for each order number - so as per the attached sheet, 30 Jul 2015 would appear for all line items that correspond to order no #1192.
I feel v look up etc will only work to manipulate data once I have these dates copied down. I have tried index match but it doesn't seem to do what I want it to do.
Is there a way to copy down the dates for all line items relative to their order number? I understand that it will probably require copying full lines down column D first and keeping the formula in column E to extrapolate just the date.
Any help is much appreciated
You don't need a macro for this. There are many ways to go about this, I'll show you two, you can figure out the one you like from there.
Select coloumn E, go to Home, Editing, Find & Select, Go To Special. Hit Formulas (if the values are not formulas, go for Constants), and check only Errors. Now type =E2 (or whatever is above your active cell), and hit Ctrl+Enter. It is a wise idea to copy-paste values the whole coloumn E after this.
Another way would be entering this formula in coloumn F (cell F2, then pull it down):
=IFERROR(E2;F1)
Or you could combine this with your original formula, or use a macro to insert the formula in the empty/#error cells etc...
Assuming you are using =RIGHT(D2,LEN(D2)-FIND(":",D2)-1) in E2, then you are well on the way to a solution.
You also mentioned INDEX/MATCH which, if used in column F will pull the Delivery Date in Column E for each Order No:
=INDEX($E$2:$E$31,MATCH(A2,$A$2:$A$31,0))
This finds the position of the first match for your Order No and returns the Delivery Date from column E.
I am trying to create a couple of reports from data on another Excel worksheet based on the value in a drop down list. I am using the MATCH and INDEX functions and have created Named Ranges of the columns of data. I am able to get the first value I want in the report but none of the others, even though when I debug by evaluating the formula it points to the right cell but still displays #REF! instead of the actual value from the referenced cell.
I'll do my best to make this clear:
In "POST_Data" worksheet I have 4 columns titled Course Name, Course Length, Attendee and Date Attended. Currently I have 33 rows of data (plus the header row) but I need the reports to be dynamic since new data will be added from time to time.
I have created Dynamic Named Ranges of the data using the OFFSET function (e.g. for the Course Name data I have a NameRange called CourseNamesData = OFFSET(POST_Data!$A$2,0,0,COUNTA(POST_Data!$A:$A),1)
In the "DashBoard_and_Data Entry" worksheet I have a two report areas: one to report the Course Name and Date Attended for a specified Attendee (specified by a drop down list in cell C7) and the other report to provide the Attendee Name and Date Attended for a specified Course Name (specified by a drop down list in I7).
In row 8 I report the column that the data belongs to in the POST_Data worksheet
What IS working: When I choose an Attendee from the drop down list in C7, I correctly report the first of the Course Names for this attendee from the data in the POST_Data worksheet. I used the following formula to do so: =INDEX(CourseNamesData,MATCH(C7,AttendeeNamesData,0),B$8)
What is NOT working: The corresponding "Date Attended" data when I use a similar formula as the one that is working. I have: =INDEX(DateAttendedData,MATCH(C7,AttendeeNamesData,0),C$8) but this gives me the #REF! error.
Again, when I try to follow the data that this formula points to, it looks like it is pointing to the correct cell but not showing the result.
Another issue is how to get all the data corresponding to the choice in the drop down and not just the first row. So for example, if I choose Richards, K. from the attendee list and he has attended 4 training courses, I need all 4 to show up, not just the first one.
I appreciate any help or insights on this. If you know of a better way to display the workbook contents, please let me know.
Thanks!
Can you provide a screenshot so that I can better understand the issue?
With regard to your post_data worksheet, you might find it easier to turn the data into a table. You can then point your named range to the column within the table without needing to use the offset function, and your range will update automatically as you add to the table.
I have a entire playlist on my youtube channel devoted to using ranges and tables if you are interested. https://www.youtube.com/playlist?list=PL1nLTDk2QLL9415OPSjIICJs1EeV-HeK3
I'm trying to get a msgbox when a value is duplicate base on 2 columns. The first column Value can be repeated but the second column will determine if it's a duplicate or not.
i.e.
Column B = Code,
Column L = Month
The user can enter the Code several times, but if he enters it on the same month I want the msgbox pop up
Is your intention to warn\inform the user? If so, I would do this without a macro. I would use conditional formatting to make the cell change color whenever the duplicate information is entered.
Create a column on your worksheet with a formula that concatenates the information in column B&L the formula would be =B1&L1 (copy this formula down the table). You can hide the column so nobody sees it. For this example, let's say you used column "M".
Select the entire Code or Month column (or both) and click the CONDITIONAL FORMATTING button on the Home tab, choose NEW RULE, USE FORMULA TO DETERMINE WHICH CELLS TO FORMAT, then enter the following formula: =COUNTIF($M$4:$M$1000,M1)>1 (note I am assuming your range of data is less than 1000 records, otherwise increase that number). Set the format to something like a red fill and instantly duplicates will be flagged. The user will also be able to quickly locate the record where this combination was already entered as that will turn red too.
If you really do want a macro to do this, you could simply write a loop to compares the active cell value of B(activerow) & L(activerow) to each previous B#&L# combination. If a match is found, use the intersect method to pop-up a the message. Here is really a good article about the intersect method: http://www.ozgrid.com/VBA/vba-intersect.htm.
I have a Worksheet with 10 columns and data range from A1:J55. Col A has the invoice # and rest of the columns have other demographic data. Goal is to type the invoice number on a cell and display all the rows matching the invoice number from col A.
Besides auto filter function, the only thing comes to my mind is VBA. Please advice what is the best way to get the data. Thanks for your help in advance.
Alright, I'm pretty proud of this one. Again avoiding VBA, this one uses the volatile formula OFFSET to keep moving its VLOOKUP search down the table until it's found all matches. Just make sure you paste enough rows of the formula that if there are many matches, there's room for all of them to appear. If you put a border around your match area then it would be clear if you ever ran out of room and needed to copy down the formula some more.
Again, in the main section, it's just a single formula (using index):
=IFERROR(INDEX($A$1:$J$200,$M3,MATCH(N$2,$A$1:$J$1,0)),"")
This gets to be so simple because the hard work of the lookup is done by an initial column which looks up the next row that matches the invoice number. It has the formula:
=IFERROR(MATCH($L$2,OFFSET($A$1:$A$200,M2,0),0)+M2," ")
Here is the working example that goes with those formulas:
Let me know if you need any further description of how it works, but it mostly uses the same rules as above so that it's robust in copying and moving around.
I've uploaded the Excel file so you can play with it, but everything you need to reproduce this feature should be in this solution.
Google Docs - Click link and hit Ctrl+S to download and open in Excel.
A popular solution to this problem is a simple VLookup. Lookup the invoice the user types in on the table A1:J55, and then return an adjascent column's data.
Here's an example of it working:
The formula in the highlighted cell is:
=VLOOKUP($L3,$A:$J,MATCH(N$2,$1:$1,0),FALSE)
What's nice about this formula is you only need to type it once and then you can copy it across and it'll automatically pick out the correct column of the table (that's the match part). The rest is very simple:
The first part says lookup value $L3 (the invoice number typed in),
The second part says look it up in range $A:$J (which is where your table is located). I've shown how you can select the entire columns $A:$J so that you can add and remove data without worrying about adjustin the range in your lookups. (Excel takes care of optimizing the formula so that unused cells aren't checked)
The third part picks the column from which the resulting data will be drawn once a matching row is found.
The FALSE part is an indication that the invoice number must match exactly (no approximate matching allowed)
The $ signs ensure that fixed ranges like the location of your source table ($A:$J) and your lookup value ($L3) don't get automatically changed as you copy the formula across for multiple columns.
The formula is pretty easy to adapt if you want to move around your table and the area where you do your lookup. Here's an example:
Bonus
If you want to add a little spiff, you can add a dropdown to the Invoice # field so that the user gets auto-completion and the option to browse existing values like so: