VBA Access - Find and Replace text in Word Document - vba

I have successfully written some VBA code in Excel which opens an existing Word document, finds and replaces a string based on information in the Excel worksheet.
As the source data exists comes from an Access Database, I thought I would try and move the VBA code into Access and run it from there.
The updated code works mostly but strangely, the part of the code which finds and replaces the text string doesn't work when I run it in access.
Sub CreateFormsPDF()
' Creates Garda Vetting Forms NVB1 in Word and saves as PDF
Dim WordApp As Object
Dim WordDoc As Object
Dim db As Database
Dim rs As Recordset
Dim Records As Integer
Dim IDAnchor As String
Dim ID As String
Dim FilePath As String, SaveAsName As String
FilePath = "N:\"
' Start Word and create an object (late binding)
' Document already exists so reference this
Set WordApp = CreateObject("Word.Application")
Set WordDoc = WordApp.Documents.Open(FilePath & "Form1.docx")
WordApp.Application.Visible = True
' Point to the relevant table in the Current Database
Set db = CurrentDb
Set rs = db.OpenRecordset("qryMailingList", dbOpenDynaset, dbSeeChanges)
Records = rs.RecordCount
' Cycle through all records in MailingList Query
Do Until rs.EOF
' Define IDAnchor
IDAnchor = "$$ID$$"
' Assign current data to variables
ID = rs!StudentID
' Determine the filename
SaveAsName = FilePath & ID & ".pdf"
' Send commands to Word
With WordApp
With WordDoc.Content.Find
.Text = IDAnchor
.Replacement.Text = ID
.Wrap = wdFindContinue
.Execute Replace:=wdReplaceAll
End With
.ActiveDocument.SaveAs2 FileName:=SaveAsName, FileFormat:=17
End With
IDAnchor = ID
rs.MoveNext
Loop
WordApp.Quit savechanges:=wdDoNotSaveChanges
Set WordApp = Nothing
Set WordDoc = Nothing
Set rs = Nothing
Set db = Nothing
MsgBox Records & " Forms Created"
End Sub
The code executes fine, with one exception which is the Find and Replace element in Word i.e.
' Send commands to Word
With WordApp
With WordDoc.Content.Find
.Text = IDAnchor
.Replacement.Text = ID
.Wrap = wdFindContinue
.Execute Replace:=wdReplaceAll
End With
.ActiveDocument.SaveAs2 FileName:=SaveAsName, FileFormat:=17
End With
What is even stranger is that I have a version of this code running via Excel and this runs without any problems at all and I've lifted this section of code from that subroutine exactly as is. So this works in Excel, but not in Access but I've no idea why.
Would really appreciate any help that might be available
Many thanks...

Actually I've just figured it out myself...I hadn't referenced the Word object library under tools.
Always something simple!

Related

Excel to Word VBA Export - Word Documents Not Being Created

I'm running an Excel to Word Export and I cannot create / save new documents based on the template. Each loop will reopen the word template, replaces the <<>> values in the template, and then moves on the next.
(Background - I have a table in Excel consisting 32 rows and 70 columns. I've created a corresponding word template consisting of values to replace from the excel sheet (for instance, <>). On the run, It exports values based on corresponding tags (for instance, <>) in the Excel sheet to the Word Doc). It seems to be working until it gets to WordDoc.SaveAs Filename
The error I get is
Do you want to save your document as the template name? yes / no
it stops there and does not create templates but only changes the template file.
Can anyone suggest a fix to this?
Sub CreateWordDoc()
Dim BenefitRow, BenefitCol, LastRow As Long
Dim TagName, TagValue, Filename As String
Dim WordApp As Word.Application
Dim WordDoc As Word.Document
Dim WordContent As Word.Range
On Error Resume Next
With Sheets("VBA Output")
Set WordApp = CreateObject("Word.Application")
WordApp.Visible = True 'Make visible
LastRow = .Range("A9999").End(xlUp).Row 'Determine last row
For BenefitRow = 4 To 6
Set WordDoc = WordApp.Documents.Open(Filename:=" template name.dotm", ReadOnly:=False) 'Open Template saved as .dotm
For BenefitCol = 1 To 79
TagName = .Cells(3, BenefitCol).Value 'Tag Name
TagValue = .Cells(BenefitRow, BenefitCol).Value 'Tag Value
With WordDoc.Content.Find
.Text = TagName
.Replacement.Text = TagValue
.Wrap = wdFindContinue
.Execute Replace:=wdReplaceAll ',Forward:True, Wrap:wdFindContinue
End With
Next BenefitCol
Filename = ThisWorkbookPath & "\" & .Range("E" & BenefitRow).Value & ".docx"
WordDoc.SaveAs Filename
WordDoc.Close
Next BenefitRow
End With
WordApp.Quit
End Sub
The problem (error message) you're seeing comes from opening a template file then wanting to save it as a "plain vanilla" document. This isn't how Word was designed to be used, which is why Word is basically saying, "Are you sure that's what you want to do?"
A template should not be opened unless the purpose is to change the template, itself. In that case, it would be saved again as a template - no message would be displayed.
When creating new documents from a template use the Documents.Add method:
Set WordDoc = WordApp.Documents.Add(Template:=" template name.dotm")
This automatically creates a copy of the template - there's no danger of overwriting the template. And the message mentioned in the question will not appear when the SaveAs method is executed.

Replacing text in Word doc with text from Excel

I am looking to create a via script in excel that will replace a text holder in a word doc with some text from excel.
I can get the via script to open the word doc, and then save the doc under a new name. however it will not execute the replace text part :(
Private Sub CommandButton1_Click()
Dim wdApp As Object
Dim wdDoc As Object
Set wdApp = CreateObject("Word.Application")
wdApp.Visible = False
Set wdDoc = wdApp.Documents.Open("temp.docx")
With wdDoc.Content.Find
.ClearFormatting
.Text = "<<name>>"
With .Replacement
.ClearFormatting
.Font.Bold = True
.Text = "John Smith"
End With
.Execute Replace:=wdReplaceAll
End With
wdDoc.SaveAs2 Filename:=("temp2.docx")
Set wdApp = Nothing
Set wdDoc = Nothing
End Sub
I have tried doing a search in here but can't see where I am going wrong :(
currently it opens the word doc and saves it under a new name but does not replace the find and replace the text. Can anyone see where I have gone wrong and show me how to get it right?
When I set up a test for your problem description in Word, by typing <<name>> I see that Word replaces the two angled brackets with special symbols. And it offers the possibility to undo the AutoCorrect causing this.
Querying ASC(Selection.Text) on them gives Chr(171) and Chr(187), which are also double-angled bracket symbols, but using them in Find does not work. Querying AscW() reveals the two symbols are Unicode 8810 and 8811, so they need to be searched differently.
Assuming that's the issue in your case, the following works:
With wdDoc.content.Find
.ClearFormatting
.Text = ChrW(8810) & "name" & ChrW(8811) '"<<name>>"
With .Replacement
.ClearFormatting
.Font.Bold = True
.Text = "John Smith"
End With
.Execute Replace:=wdReplaceAll
End With
Further to your code - it has other, potentially grave problems (memory leak):
If you do this: wdApp.Visible = False then you need to be absolutely certain to remove Word from memory:
wdDoc.Close
wdApp.Quit
Set wdDoc = Nothing
Set wdApp = Nothing
Unlike Excel, Word won't quit automatically when its object goes out of scope (macro ends). It will stay open, which you can see in the Task Manager.
In addition, you need to release the objects in the reverse order in which they were instantiated - wdDoc before wdApp.
Setup some DocVariables in your Word doc and run the code below, from within Excel.
Sub PushToWord()
Dim objWord As New Word.Application
Dim doc As Word.Document
Dim bkmk As Word.Bookmark
sWdFileName = Application.GetOpenFilename(, , , , False)
Set doc = objWord.Documents.Open(sWdFileName)
'On Error Resume Next
objWord.ActiveDocument.variables("BrokerFirstName").Value = Range("BrokerFirstName").Value
objWord.ActiveDocument.variables("BrokerLastName").Value = Range("BrokerLastName").Value
objWord.ActiveDocument.variables("Ryan").Value = Range("Ryan").Value
objWord.ActiveDocument.Fields.Update
'On Error Resume Next
objWord.Visible = True
End Sub
You can use essentially the same process by setting up Bookmarks in Word, and pushing data from fields in Excel to fields (Bookmarks) in Word.
Sub PushToWord()
Dim objWord As New Word.Application
Dim doc As Word.Document
Dim bkmk As Word.Bookmark
sWdFileName = Application.GetOpenFilename(, , , , False)
Set doc = objWord.Documents.Open(sWdFileName)
On Error Resume Next
ActiveDocument.Variables("BrokerFirstName").Value = Range("B1").Value
ActiveDocument.Variables("BrokerLastName").Value = Range("B2").Value
ActiveDocument.Fields.Update
On Error Resume Next
objWord.Visible = True
End Sub
The famouse hope - to have one button for all live cases with caption: "Make it OK!"
Do divide the task on parts:
- Get "... text from excel ..."
- "replace text in word doc ..." with text getted from Excel on previouse step
Do it by two separate procedures for each of tasks,
called from the third procedure united them.
.

VBA word add caption

I am trying to add captions to a word document, using VBA. I am using the following code. The data starts off as tables in an Excel spreadsheet, with one per sheet. We are trying to generate a list of tables in the word document.
The following code loads starts editing a word template:
Set objWord = CreateObject("Word.Application")
objWord.Visible = True
Set objDoc = objWord.Documents.Add("Template path")
' Moving to end of word document
objWord.Selection.EndKey END_OF_STORY, MOVE_SELECTION
' Insert title
objWord.Selection.Font.Size = "16"
objWord.Selection.Font.Bold = True
objWord.Selection.TypeText ("Document name")
objWord.Selection.ParagraphFormat.SpaceAfter = 12
objWord.Selection.InsertParagraphAfter
The following code loops through the sheets in the worksheet and adds the tables and headers.
' Declaring variables
Dim Wbk As Workbook
Dim Ws As Worksheet
Dim END_OF_STORY As Integer: END_OF_STORY = 6
Dim MOVE_SELECTION As Integer: MOVE_SELECTION = 0
Dim LastRow As Integer
Dim LastColumn As Integer
Dim TableCount As Integer
Dim sectionTitle As String: sectionTitle = " "
' Loading workbook
Set Wbk = Workbooks.Open(inputFileName)
' Moving to end of word document
objWord.Selection.EndKey END_OF_STORY, MOVE_SELECTION
' Looping through all spreadsheets in workbook
For Each Ws In Wbk.Worksheets
' Empty Clipboard
Application.CutCopyMode = False
objWord.Selection.insertcaption Label:="Table", title:=": " & Ws.Range("B2").Text
In the cell B2, I have the following text: "Table 1: Summary". I am hoping for the word document to have a header which reflects this text. The problem is the table number is repeated twice, and I get output: "Table 1: Table 1: Summary". I tried the following alterations, both of which resulted in errors:
objWord.Selection.insertcaption Label:="", title:="" & Ws.Range("B2").Text
objWord.Selection.insertcaption Label:= Ws.Range("B2").Text
What am I doing wrong, and more generally how does the insertcaption method work?
I have tried reading this, but am confused by the syntax.
https://msdn.microsoft.com/en-us/vba/word-vba/articles/selection-insertcaption-method-word
One of the built-in features of using the Caption style in MS Word is the automatic numbering it applies and dynamically adjust in your document. You are explicitly trying to manage the table numbering yourself - which is fine - but you'll then have to un-do some of Word's automatic helpful numbering in your code.
Working from Excel, I've tested the code below to set up a test document with Captions and then a quick routine to remove the automatic part of the label. This example code works as a stand-alone test to illustrate how I worked it, leaving it to you to adapt to your own code.
The initial test sub simply establishes the Word.Application and Document objects, then creates three tables with following paragraphs. Each of the tables has it's own caption (which shows the doubled up label, due to the automatic labeling from Word). The code throws up a MsgBox to pause so you can take a look at the document before it's modified.
Then the code goes back and searches the entire document for any Caption styles and examines the text within the style to find the double label. I made the assumption that a double label is present if there are two colons ":" detected in the caption text. The first label (up to and past the first colon) is removed and the text replaced. With that, the resulting document looks like this:
The code:
Option Explicit
Sub test()
Dim objWord As Object
Dim objDoc As Object
Set objWord = CreateObject("Word.Application")
objWord.Visible = True
Set objDoc = objWord.documents.Add
Dim newTable As Object
Set newTable = objDoc.Tables.Add(Range:=objDoc.Range, NumRows:=3, NumColumns:=1)
newTable.Borders.Enable = True
newTable.Range.InsertCaption Label:="Table", Title:=": Table 1: summary xx"
objDoc.Range.InsertParagraphAfter
objDoc.Range.InsertAfter "Lorem ipsum"
objDoc.Characters.Last.Select
objWord.Selection.Collapse
Set newTable = objDoc.Tables.Add(Range:=objWord.Selection.Range, NumRows:=3, NumColumns:=2)
newTable.Range.InsertCaption Label:="Table", Title:=": Table 2: summary yy"
newTable.Borders.Enable = True
objDoc.Range.InsertParagraphAfter
objDoc.Range.InsertAfter "Lorem ipsum"
objDoc.Characters.Last.Select
objWord.Selection.Collapse
Set newTable = objDoc.Tables.Add(Range:=objWord.Selection.Range, NumRows:=3, NumColumns:=3)
newTable.Range.InsertCaption Label:="Table", Title:=": Table 3: summary zz"
newTable.Borders.Enable = True
objDoc.Range.InsertParagraphAfter
objDoc.Range.InsertAfter "Lorem ipsum"
MsgBox "document created. hit OK to continue"
RemoveAutoCaptionLabel objWord
Debug.Print "-----------------"
End Sub
Sub RemoveAutoCaptionLabel(ByRef objWord As Object)
objWord.Selection.HomeKey 6 'wdStory=6
With objWord.Selection.Find
.ClearFormatting
.Replacement.ClearFormatting
.Style = "Caption"
.Text = ""
.Forward = True
.Wrap = 1 'wdFindContinue=1
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
Do While .Execute()
RemoveDoubleLable objWord.Selection.Range
objWord.Selection.Collapse 0 'wdCollapseEnd=0
Loop
End With
End Sub
Sub RemoveDoubleLable(ByRef capRange As Object)
Dim temp As String
Dim pos1 As Long
Dim pos2 As Long
temp = capRange.Text
pos1 = InStr(1, temp, ":", vbTextCompare)
pos2 = InStr(pos1 + 1, temp, ":", vbTextCompare)
If (pos1 > 0) And (pos2 > 0) Then
temp = Trim$(Right$(temp, Len(temp) - pos1 - 1))
capRange.Text = temp
End If
End Sub

Open a word doc from excel and copy needed information to excel file

I have several word files. They are build like this
text
text
text
Name: Mick
Date: 1-1-1
text
text
Item: Item11 material: Gold
text
text
I am building a macro that can open a word file, put the name in Cell A1 and put the item in Cell A2. I have found a code on internet and adjusted it a little. The following code makes a selection from the beginning of the word doc until a word is found and copies that selection in a given cell.
I hope someone can show me how i can adjust this so the selection begins right before the needed value an stops after it
code below is for item:
Dim wdApp As Object, wdDoc As Object, wdRng As Object
Set wdApp = CreateObject("Word.Application")
With wdApp
.Visible = True
Set wdDoc = .Documents.Open("path", False, True, False)
With wdDoc
Set wdRng = .Range(0, 0)
With .Range
With .Find
.Text = "material"
.Forward = True
.MatchWholeWord = True
.MatchCase = True
.Execute
End With
If .Find.found = True Then
wdRng.End = .Duplicate.Start
Sheets("sheet1").Range("A2").value = wdRng
End If
End With
.Close False
End With
.Quit
End With
Set wdRng = Nothing: Set wdDoc = Nothing: Set wdApp = Nothing
Anyone any suggestions?
Try the procedure below. It will open the specified Word document, parse the required values via Regular Expressions, place those values into cells A1 and A2, and then close the Word document.
When calling the procedure, specify the full path and filename of the Word document.
For example: SetNameAndItem "C:\Temp\Doc1.docx"
Public Sub SetNameAndItem(strPath As String)
Dim wdApp As Object: Set wdApp = CreateObject("Word.Application")
Dim wdDoc As Object: Set wdDoc = wdApp.Documents.Open(strPath, False, True, False)
Dim objRegEx As Object: Set objRegEx = CreateObject("VBScript.RegExp")
Dim objMatches As Object
On Error GoTo ProcError
With objRegEx
.Global = False
.MultiLine = True
.IgnoreCase = False
.Pattern = "^Name:\s(.*?)$"
End With
Set objMatches = objRegEx.Execute(wdDoc.Content)
If objMatches.Count = 0 Then
Debug.Print "Name: No match."
Else
Range("A1").Value = objMatches(0).SubMatches(0)
End If
objRegEx.Pattern = "^Item:\s(.*?)\smaterial"
Set objMatches = objRegEx.Execute(wdDoc.Content)
If objMatches.Count = 0 Then
Debug.Print "Item: No match."
Else
Range("A2").Value = objMatches(0).SubMatches(0)
End If
ProcExit:
On Error Resume Next
wdDoc.Close False
wdApp.Quit
Set objMatches = Nothing
Set objRegEx = Nothing
Set wdDoc = Nothing
Set wdApp = Nothing
Exit Sub
ProcError:
MsgBox "Error# " & Err.Number & vbCrLf & Err.Description, , "SetNameAndItem"
Resume ProcExit
End Sub
Result:
Note: Please ensure that the line breaks in your Word document consist of the normal Carriage Return / Line Feed character combination (the results of pressing pressing the Enter key). When I copied/pasted the text from your Question, the document looked as expected, but what appeared to be line feeds were actually Vertical Tab characters, so the Regular Expressions did not work. I'm not saying there was any error on your part, it's probably an artifact of pasting text the web page. Just something to be aware of.
UPDATE:
If the Regular Expressions in the above code don't work, then perhaps it was not a copy/paste issue after all, and you really do have Vertical Tab characters in your document. If that's the case, try modifying the SetNameAndItem procedure in the Excel VBA code as follows.
Replace these two lines (which use ^ and $ to represent start and end of line, respectively):
.Pattern = "^Name:\s(.*?)$"
objRegEx.Pattern = "^Item:\s(.*?)\smaterial"
With these two lines (which use \v to represent vertical tab):
.Pattern = "\vName:\s(.*?)\v"
objRegEx.Pattern = "\vItem:\s(.*?)\smaterial"
Here is a possible solution of your problem:
Use this function to read the word file:
Option Explicit
Public Function f_my_story() as string
Dim wdApp As Object
Dim wdDoc As Object
Set wdApp = CreateObject("Word.Application")
With wdApp
.Visible = True
Set wdDoc = .Documents.Open("C:\Users\v\Desktop\text.docx", False, True, False)
f_my_story = wdDoc.Range(0, wdDoc.Range.End)
wdDoc.Close False
.Quit
End With
End Function
Once you have read the file, you get a string. Now you need a macro, which separates the string by space and it returns the values, that are after the values you are looking for.
You can write those values anywhere you want.

How to replace a word in MS Word to a table by VBA

I have opened the MS word using create object then ,I have to search for a word and replace it with a table.I was able to build a table using VBA.
But, I need to replace that word (Matched) with a Table and later fill the table as per cell.
This is my code:-
Dim MyApp As New Word.Application
Dim MyDoc As Word.Document
Set MyDoc = MyApp.Documents.Add
MyApp.Visible = True
MyDoc.Activate
With ActiveDocument.Content.Find
.Text = "blue"
.Forward = True
.Execute
If .Found = True Then .Parent.Bold = True
End With
MyApp.ActiveDocument.Tables.Add Range:=MyApp.Selection.Range, numrows:=5, numcolumns:=5
MyApp.ActiveDocument.Save
MyApp.Quit
It will help if you do more object-oriented programming, instead of relying on "ActiveDocument", etc.
Start by defining a Range object that represents the Document.Content. The Find.Execute method, if returns True, will redefine this Range object to the found word. So you can use this as the Range argument in the Tables.Add method.
Update from comments I realize that you are instantiating Word, and then adding a new (blank) document. As expected, the Find.Execute will not find anything in this document. Instead, I revised to specifically open a document from a known file path.
'Create a new instance of MS Word
Dim MyApp As New Word.Application
Dim MyDoc As Word.Document
Dim wdRange As Word.Range
'Open an existing Word file:
Set MyDoc = MyApp.Documents.Open("c:\myfile.docx") '# REVISE AS NEEDED
'Make MS Word visible:
MyApp.Visible = True
'Assign the wdRange variable to the document's Content
Set wdRange = MyDoc.Content
'Use the Find method within wdRange:
With wdRange.Find
.Text = "blue"
.Forward = True
.Execute
If .Found = True Then
.Parent.Bold = True
' Since Find.Execute resizes the wdRange to the "found" word, we can
' use this wdRange as the Range argument for Tables.Add:
MyDoc.Tables.Add Range:=wdRange, numrows:=5, numcolumns:=5
End If
End With