I want to send emails using mail merge from excel for selected records. If there is no email id then there is a dash sign in email id field. I'm getting a runtime error 5630:
Run-time error ‘5630’: excel cannot merge documents that can be
distributed by mail or fax without a valid mail address. Choose the
setup button to select a mail address data field.
option explicit
Sub MailMergeEmail()
'Note: this code requires a reference to the Word object model
Dim StrMMSrc As String, wdApp As New Word.Application, wdDoc As Word.Document, i As Long
Dim FirstRecord As Long, LastRecord As Long, DocName As String
wdApp.Visible = False
StrMMSrc = ThisWorkbook.FullName
Set wdDoc = wdApp.Documents.Open(Filename:=ThisWorkbook.Path & "\INPUT\ABCD COMPANY.docx", _
AddToRecentFiles:=False, ReadOnly:=True, Visible:=False)
With wdDoc
With .MailMerge
.MainDocumentType = wdFormLetters
.OpenDataSource Name:=StrMMSrc, ReadOnly:=True, AddToRecentFiles:=False, _
LinkToSource:=False, Connection:="Provider=Microsoft.ACE.OLEDB.12.0;User ID=Admin;" & _
"Data Source=StrMMSrc;Mode=Read;Extended Properties=""HDR=YES;IMEX=1"";", _
SQLStatement:="SELECT * FROM `Data$`"
For i = FirstRecord To LastRecord
.Destination = wdSendToEmail
.SuppressBlankLines = True
With .DataSource
.FirstRecord = i
.LastRecord = i
.ActiveRecord = i
End With
.MailFormat = wdMailFormatHTML
.MailSubject = "Test"
.MailAddressFieldName = "E-MAIL ID"
.Execute Pause:=False
Next i
.MainDocumentType = wdNotAMergeDocument
End With
.Close SaveChanges:=False
End With
wdApp.Quit
Set wdDoc = Nothing: Set wdApp = Nothing
Application.ScreenUpdating = False
MsgBox "done"
End Sub
[/code]
Related
I'm trying to use a macro I found online to save each doc from a mail merge into an individual PDF. But the macro does nothing. (never used macros before or VB) I tried stepping through the code and I get .DataSource.RecordCount = -1.
I can see the previewed documents, so the datasource is there. I figure there is something wrong with how it's getting the count value.
Any help is appreciated.
This is the whole macro:
Sub Merge_To_Individual_Files()
' Sourced from: https://www.msofficeforums.com/mail-merge/21803-mailmerge-tips-tricks.html
Application.ScreenUpdating = False
Dim StrFolder As String, StrName As String, MainDoc As Document, i As Long, j As Long
Const StrNoChr As String = """*./\:?|"
Set MainDoc = ActiveDocument
With MainDoc
StrFolder = .Path & "\"
With .MailMerge
.Destination = wdSendToNewDocument
.SuppressBlankLines = True
On Error Resume Next
For i = 1 To .DataSource.RecordCount
With .DataSource
.FirstRecord = i
.LastRecord = i
.ActiveRecord = i
If Trim(.DataFields("Last_Name")) = "" Then Exit For
'StrFolder = .DataFields("Folder") & "\"
StrName = .DataFields("key")
End With
On Error GoTo NextRecord
.Execute Pause:=False
For j = 1 To Len(StrNoChr)
StrName = Replace(StrName, Mid(StrNoChr, j, 1), "_")
Next
StrName = Trim(StrName)
With ActiveDocument
'Add the name to the footer
'.Sections(1).Footers(wdHeaderFooterPrimary).Range.InsertBefore StrName
.SaveAs FileName:=StrFolder & StrName & ".docx", FileFormat:=wdFormatXMLDocument, AddToRecentFiles:=False
' and/or:
.SaveAs FileName:=StrFolder & StrName & ".pdf", FileFormat:=wdFormatPDF, AddToRecentFiles:=False
.Close SaveChanges:=False
End With
NextRecord:
Next i
End With
End With
Application.ScreenUpdating = True
End Sub
I am performing a mail merge from Excel, which works exactly as I need. My issue is that I am wanting to keep word hidden from the user, and that is not occurring. I end up with an empty instance of word on the screen that I do not want.
This is my syntax - why am I unable to completely hide and close word when the process is finished?
Dim wdapp As Word.Application, wdDoc As Word.Document, wdMaiMerge As Word.MailMerge
'Setting refs
Set wdapp = CreateObject("Word.Application")
Set wdDoc = wdapp.Documents.Open(wdpath)
Set wdMailMerge = wdDoc.MailMerge
'hiding display from user
wdapp.Visible = False
'Setting mail merge
With wdMailMerge
.OpenDataSourcexxxx, ReadOnly:=False, LinkToSource:=True, AddToRecentFiles:=False
.Execute
End With
'Finishing
Set wdapp = Nothing
wdapp.Quit
You're not telling Word what query to use or what to do with either the document you're using for the mailmerge once you've used it or the mailmerge output! And, if the document you're opening is a mailmerge main document, your code will hang at that point - you need to suppress that and supply all the SQL code yourself. For example:
Sub MailMerge()
'Note: A VBA Reference to the Word Object Model is required, via Tools|References
Dim wdApp As New Word.Application, wdDoc As Word.Document
Dim strWorkbookName As String: strWorkbookName = ThisWorkbook.FullName
With wdApp
.Visible = False
'Disable alerts to prevent an SQL prompt
.DisplayAlerts = wdAlertsNone
'Open the mailmerge main document
Set wdDoc = .Documents.Open(Filename:=ThisWorkbook.Path & "\MailMergeMainDocument.docx", _
ConfirmConversions:=False, ReadOnly:=True, AddToRecentFiles:=False, Visible:=False)
With wdDoc
With .MailMerge
'Define the mailmerge type
.MainDocumentType = wdFormLetters
'Define the output
.Destination = wdSendToNewDocument
.SuppressBlankLines = True
'Connect to the data source
.OpenDataSource Name:=strWorkbookName, ReadOnly:=True, _
LinkToSource:=False, AddToRecentFiles:=False, Format:=wdOpenFormatAuto, _
Connection:="Provider=Microsoft.ACE.OLEDB.12.0;" & _
"User ID=Admin;Data Source=strWorkbookName;" & _
"Mode=Read;Extended Properties=""HDR=YES;IMEX=1"";", _
SQLStatement:="SELECT * FROM `Sheet1$`", SubType:=wdMergeSubTypeAccess
With .DataSource
.FirstRecord = wdDefaultFirstRecord
.LastRecord = wdDefaultLastRecord
End With
'Excecute the merge
.Execute
With wdApp.ActiveDocument
'What do you want to do with the output document??? For example:
.SaveAs2 Filename:=ThisWorkbook.Path & "\MailMergeOutputDocument.docx", _
FileFormat:=wdFormatXMLDocument, AddToRecentFiles:=False
' and/or:
.SaveAs Filename:=ThisWorkbook.Path & "\MailMergeOutputDocument.pdf", _
FileFormat:=wdFormatPDF, AddToRecentFiles:=False
'Close the output document
.Close False
End With
'Disconnect from the data source
.MainDocumentType = wdNotAMergeDocument
End With
'Close the mailmerge main document
.Close False
End With
'Restore the Word alerts
.DisplayAlerts = wdAlertsAll
'Quit Word
.Quit
End With
End Sub
I wish to mail merge and email from an Access query and pre setup word doc. It appears to work fine, as a the merged data document appears along with a new merged document that I have (for now) save. BUT what I really want it to do is send the actual email, rather than having to manually go to 'Finish & Merge" from MsWord. Simply it just doesn't actually send the email(s).
Function runMerge()
Dim StrFullDocPath As String
Dim oApp As Object
'Path to the word document
StrFullDocPath = "merge.docx" 'have removed the full path
'to save file name
outFileName = "Renewals_" & Format(Now(), "dd-mm-yyyy")
If Dir(StrFullDocPath) = "" Then
MsgBox "Document not found"
Else
'Create an instance of MS Word
Set oApp = CreateObject("Word.Application")
oApp.Visible = True
'Open the Document
oApp.Documents.Open FileName:=StrFullDocPath
End If
With oApp
With .ActiveDocument.MailMerge
.MainDocumentType = wdEMail
.OpenDataSource _
Name:="myDB.accdb", _
LinkToSource:=True, _
AddToRecentFiles:=False, _
Connection:="QUERY qryCheckRenews", _
SQLStatement:="SELECT * FROM [qryCheckRenews]"
.Destination = wdSendToEmail
.MailAddressFieldName = "EmailAddress"
.MailFormat = wdMailFormatHTML
.MailAsAttachment = False
.MailSubject = "testing testing 1, 2, 3"
.SuppressBlankLines = True
.Execute Pause:=False
MsgBox "Mail Merge Complete ", vbOKOnly, "myDB"
End With
oApp.ActiveDocument.SaveAs2 FileName:="Renewal" & outFileName & ".docx"
'oApp.Documents.Close savechanges:=False
Set oApp = Nothing
End With
'Exit Sub
'ErrTrap:
' MsgBox Err.Description, vbCritical
End Function
Any help gratefully received
I have 2 separate word documents with Mail Merge lists. And I have an excel workbook with 2 sheets. Based on the worksheet name & if the sheet is not empty, I need to send the mailmerge to that respective word document(s).
When I try to execute this code, it runs upto the first document and at the second document, it stops with an error Run-time Error 91 : Object variable or With block variable not set
I'm not sure what's causing this error (if it's the Dim variable or With block). Would greatly appreciate if someone could kindly help me rectify this error.
Sub Generate_Certificate()
Dim wd As Object
Dim wdoc_reg As Object
Dim wdoc_occ As Object
Dim strWbName_reg As String
Dim strWbName_occ As String
Const wdFormLetters = 0, wdOpenFormatAuto = 0
Const wdFormLetters1 = 0, wdOpenFormatAuto1 = 0
Const wdSendToNewDocument = 0, wdDefaultFirstRecord = 1, wdDefaultLastRecord = -16
Const wdSendToNewDocument1 = 0, wdDefaultFirstRecord1 = 1, wdDefaultLastRecord1 = -16
On Error Resume Next
Set wd = GetObject(, "Word.Application")
If wd Is Nothing Then
Set wd = CreateObject("Word.Application")
End If
On Error Goto 0
For Each Sheet In ActiveWorkbook.Sheets
'Generate report using "Mailmerge" if any data available for Mailmerge1
If Sheet.Name Like "Sheet1" And IsEmpty(ThisWorkbook.Sheets("Sheet1").Range("A2").Value) = False Then
Set wdoc_reg = wd.Documents.Open("C:\Mailmerge1.docx")
strWbName_reg = ThisWorkbook.Path & "\" & ThisWorkbook.Name
wdoc_reg.MailMerge.MainDocumentType = wdFormLetters
wdoc_reg.MailMerge.OpenDataSource _
Name:=strWbName_reg, _
AddToRecentFiles:=False, _
Revert:=False, _
Format:=wdOpenFormatAuto, _
Connection:="Data Source=" & strWbName_reg & ";Mode=Read", _
SQLStatement:="SELECT * FROM `Sheet1$`"
With wdoc_reg.MailMerge
.Destination = wdSendToNewDocument
.SuppressBlankLines = True
With .DataSource
.FirstRecord = wdDefaultFirstRecord
.LastRecord = wdDefaultLastRecord
End With
.Execute Pause:=False
End With
wd.Visible = True
wdoc_reg.Close SaveChanges:=False
Set wdoc_reg = Nothing
Set wd = Nothing
End If
'Generate report using "Mailmerge" if any data available for Mailmerge2
If Sheet.Name Like "Sheet2" And IsEmpty(ThisWorkbook.Sheets("Sheet2").Range("A2").Value) = False Then
Set wdoc_occ = wd.Documents.Open("C:\Mailmerge2.docx")
strWbName_occ = ThisWorkbook.Path & "\" & ThisWorkbook.Name
wdoc_occ.MailMerge.MainDocumentType = wdFormLetters1
wdoc_occ.MailMerge.OpenDataSource _
Name:=strWbName_Occ, _
AddToRecentFiles:=False, _
Revert:=False, _
Format:=wdOpenFormatAuto1, _
Connection:="Data Source=" & strWbName_occ & ";Mode=Read", _
SQLStatement:="SELECT * FROM `Sheet2$`"
With wdoc_occ.MailMerge
.Destination = wdSendToNewDocument1
.SuppressBlankLines = True
With .DataSource
.FirstRecord = wdDefaultFirstRecord1
.LastRecord = wdDefaultLastRecord1
End With
.Execute Pause:=False
End With
wd.Visible = True
wdoc_occ.Close SaveChanges:=False
Set wdoc_Occ = Nothing
Set wd = Nothing
End If
Next
End Sub
As stated by Tim Williams in the question's comments.
You have Set wd = Nothing inside your loop, which will clear your reference to Word after the first sheet. Move that to just before the End Sub
I have VBA code that should pick up the active workbook (and use the data to open a Word Document and leave the mail merged document open ready for review/saving).
It worked once but now it isn't picking up the open spreadsheet. It opens a 'Select Table' window of which the only option is the XLSTART.xls spreadsheet with no data.
How do I pick up the active workbook?
Sub Mailmerge()
Dim wd As Object
Dim wdocSource As Object
Application.DisplayAlerts = False
' Word constants
Const wdFormLetters = 0, wdOpenFormatAuto = 0
Const wdSendToNewDocument = 0, wdDefaultFirstRecord = 1, wdDefaultLastRecord = -16
Dim strWorkbookName As String
On Error Resume Next
Set wd = GetObject(, "Word.Application")
If wd Is Nothing Then
Set wd = CreateObject("Word.Application")
End If
On Error GoTo 0
Set wdocSource = wd.Documents.Open("File Name for Mail Merge doc, this bit works when not redacted!")
strWorkbookName = ThisWorkbook.Path & "\" & ThisWorkbook.Name
wdocSource.Mailmerge.MainDocumentType = wdFormLetters
wdocSource.Mailmerge.OpenDataSource _
Name:=strWorkbookName, _
AddToRecentFiles:=True, _
Revert:=False, _
Format:=wdOpenFormatAuto, _
Connection:="Data Source=" & strWorkbookName & ";Mode=Read", _
SQLStatement:="SELECT * FROM `Sheet2$`"
With wdocSource.Mailmerge
.Destination = wdSendToNewDocument
.SuppressBlankLines = True
With .DataSource
.FirstRecord = wdDefaultFirstRecord
.LastRecord = wdDefaultLastRecord
End With
.Execute Pause:=False
End With
wd.Visible = True
wdocSource.Close SaveChanges:=False
Set wdocSource = Nothing
Set wd = Nothing
End Sub