My Excel workbook is getting incredibly slow to save, even though I have manual calculation on, nothing crazy going on in the vlookups, etc. But it spends so much time recalculating and I am wasting hours on this.
Is there any clean, easy way to just copy/paste all the contents of all the sheets (cell values, equations, etc) into a new workbook just in case the old one happens to be corrupted?
Check each sheet by hitting control+End. Does any take you to a row and or column far outside of your actually used range? If so, delete entire rows and columns past your REALLY used last cell (repeat for each worksheet) and then save a copy of your file.
Also, the xlsb file format is smaller so quicker to save and open.
Finally, if your wb is slow to calculate there is room for improvement. Any SUMIF(s) or array formulas in there? You say nothing crazy on the vlookup. What do you mean by nothing crazy? How many are there and to how many cells do they refer?
Related
I've written some code that runs a number of simulations (a few dozen), and for each run of the sim it builds an openpyxl worksheet with the result data. I'm having trouble figuring out an effective mechanism to put each of these worksheets back together into a single workbook.
I found Copy whole worksheet with openpyxl -- which is disheartening as it led me down a road to probably not being able to "just copy a worksheet as an object into a new workbook".
Are there other mechanisms that might work here? Is it even legal (sensible?) to pass just a worksheet object around from one function to another, or is this totally barking up the wrong tree?
I suppose I could instead create a whole separate workbook in each simulation run, and then collect all those workbooks, and then for each one do a brute-force copy of the data in each worksheet over to a new worksheet in the main workbook... but that just SEEMS like the wrong way to approach it. Is there something more elegant that I haven't considered?
I am working with a huge excel file that is updated with a set of macros. In the excel file there are also a large number of graphs to ensure easy output checks.
However, when I re-calculate the workbook it is extremely slow.
My question is: Do these graphs contribute to slowing down the calculation of the model? If so, is there a quick VBA way to only update graphs at the end of the overall calculation?
Without seeing your workbook this is hard to answer.
Most likely, it is not the charts (is that what you call "graphs") that are slowing down the recalc, but inefficient formulas.
Check the chart data sources. If they point to worksheet cells, then all is good. If they point to named ranges / named formulas, then check what these formulas are.
Recalculation is affected by
volatile formulas like Today(), Now(), Indirect(), Offset() and a few others
inefficient formulas that needlessly repeat calculations that have already been performed, typically done in running totals
And example of this would be
=Sum(A$1:A2) copied down, like in this screenshot
In each row, the calculation starts in row 1 and goes down to the current row. This is a waste of effort.
A much more efficient formula is in column C, where just the value from the row above is added to the value of the current row.
=SUM(C1,A2)
These details can make a heck of a difference.
For more information you may want to refer to Charles Williams' site http://www.decisionmodels.com/calcsecrets.htm and the pages linked from there.
It's a complex subject and can probably not be addressed in a simple answer to a seemingly simple question.
I have an original excel file that I have ran a simulation that inputs financial data. I made a copy of this file, and wired the formulas up differently to try and increase calculation performances.
I now have 2 workbooks, the original and the final. I want to compare each sheet from each of the workbooks together to make sure that the financial numbers have remained the same, to make sure the new formulas are not effecting the numbers received.
I have tried to put copies of the two sheets into one workbook, name them April12 and April15. Then insert a third sheet. In cell A1 of the third sheet, I wanted to use the formula
=April12!A1=April15!A1
to get TRUE/FALSE values. But the formulas in these sheets reference many other sheets that are not in this new workbook, so all of my numbers turn up as #REF.
Iv googled many different ways of approaching this but I cant seem to get any of them to work. Does anyone know a simple way I can compare just the values from 2 sheets from 2 different workbooks to find out if the numbers have remained the same or have changed?
Note:I am using excel 2010.
I think you already know how to verify data using formula so is the problem to refer to a row in a different workbook ? if so, following might be helpful :
=[yourFile.xls]SheetName!$Col$Row
this way you can update your formula like(yourFile.xls refers to the complete path including the file name) :
=[file1.xls]April12!A1=[file2.xls]April15!A1
this one's a bit of a painful one so thank you for your help and patience with me.
We have an Excel spreadsheet that we use as a master file for our website products. As such there are quite a few sheets and quite a few products on each running along side some macros to provide some extra functionality (turning entered data into HTML for product page, etc).
My issue is that one of our most used spreadsheets has become a trouble in that it has some phantom formatting all the way down to the millionth-and-something row and all the way across, causing the last cell to be the very last cell possible.
The issue that has finally popped up as a result is that we can no longer move rows in, out or around the sheet (a required functionality) as it results in an 'out of resources error'.
I've tried:
Highlight all rows below used range to right-click> delete - Results in runtime error (from macro)
Highlighting large chunks of rows and using Clear All - Resulted in the 38MB file bloating to 380MB
Deleting a chunk of rows at a time - Maxed out at 1,000 before it caused Excel to crash
Moving to new spreadsheet - Broke all our macros (which I did not write and am not proficient enough to fix on a new sheet)
Disabling macros and trying the above options, only marginally more efficient but still out of resources
I'm at my wits end on this one and, while we can continue with most day-to-day functions, we will soon be completely unable to use this particular sheet as we need it at all.
I'm wondering if there might be a way to run a VBA script to remove these rows, potentially one by one? I've tried running a short script that went something like rows[960,1000000].Delete (forgive my terrible VBA markup), but this also resulted in not enough resources errors.
I'm wondering if there's anything like:
row = 960;
while(row<=1048576){row.Delete};
Continuing, the runtime error debug points me to the below if statement within the macro:
If Target.Count > 1 Then Exit Sub
Where Target is the variable passed to the sub.
Which strikes me as very odd because my (limited) understanding of VBA and IF's in general simply recognizes that 'if my selection is larger than 1 (row?), do not run this code..
Thanks again in advance.
Use this method only if you don't have any links into or out of the sheet that will get broken. Also might have Sql connections that might get broken. Might need to disable macros. There are many possible problems with this approach. Use at your own risk.
Note the exact "Name" and "(Name)" of the sheet; Look in the VBA code window at the properties for the sheet. "Name" is the name displayed on the worksheet tab. "(Name)" is the code name visible only in the properties window.
Make a list of range names on the sheet.
Copy the data to a new sheet.
Copy any macros to the new sheet.
Delete the old sheet.
Rename the "Name" and "(Name)" of the new sheet the same as the old one.
Recreate range names.
A better method if you don't have too many formats:
Disable macros and set calculation to manual. This avoids recalculating while doing your delete operation.
Select entire sheet and clear formats.
Delete all rows below your data.
Redo your formatting. Select entire column (not just used area) to apply format if applicable.
It is important to remove formatting on the entire sheet from A1 to the end. Otherwise you'll get the bloat you mentioned. Just that step may solve your problem. If not then proceed with removing all the rows below the data. This should not cause file size bloat.
I have an Excel workbook with a number of features:
One main user-facing sheet
One summary sheet based on the user-facing sheet's data
A number of graphs based on the user-facing sheet's data (as in, the type of graphs with a separate tab for them, rather than objects within a worksheet - I'm not sure if they have a special name or special properties)
A series of 'background' worksheets that calculate the values for the user-facing sheet
A macro to allow the user to sort the user-sheet by any column they wish, which is referenced in the user-facing sheet's Worksheet_SelectionChange event
However, for distribution I'd like to cull the sheets for simplicity (and file size - the entire data query is included on one of the sheets). I still need to calculate the values for the user-facing sheet, but it's only done once per dataset, so that can quite happily be copied as formatting then values.
The trouble, however, is transferring the dependent sheet, graphs and macros across to a new workbook so that instead of referencing the old workbook, they reference the new versions of the sheet. Ideally I'd like to do this with VBA or something, but my Google searches thus far don't seem to have turned up much of relevance.
Does anyone know how to do this?
I'm not sure I entirely understand your question, but what I think that you want to do is to create a new version of your workbook, with less worksheets in it??
To do that in VBA, this code snippet is a good place to start:
Sub Macro1()
ActiveWorkbook.SaveAs Filename:= _
[your path here]\Book2.xls", FileFormat:=xlNormal, _
Sheets("Sheet2").Select
ActiveWindow.SelectedSheets.Delete
End Sub
Creating a copy of the entire workbook, and then deleting what you don't need will make sure that the links do not reference the old workbook.
Once you have created the new workbook, with links intact, it is then pretty easy to remove all the things (calculations, etc.) that you don't need.