I have a spreadsheet in Excel 2013 with Location in Column A, Material Number in Column B and types or groups of materials sorted by material number in Column I J & K. Other columns contain data that is irrelevant here.
Column B can contain the same material number in multiple cells.
I'm trying to find a simpler way to format font and color of the items in Column B by comparing if the item is located in Column I J or K, or not at all (no formatting in that case).
I was entering an individual conditional rule to compare Column B with the value in cell I3, another rule for I4, another rule for I5 and so on.
This is getting unwieldy due to the number of items now in I J & K.
There has to be a simpler, more elegant way to do this. Conditional formatting using exact match is not letting me select a range of cells for the match value.
I just need to format the text in Column B to Bold and Blue if the number exists in Column I also, or Bold and Red if it exists in Column J or Bold and Green if it exists in Column K.
Set up a conditional formatting rule that uses a formula. The formula can contain a Countif function that counts how many times the value in cell B in the current row is counted in column I. For example, starting in row 2, select B2 and add a formatting rule with the formula
=COUNTIF($I:$I,$B2)
Take care to use the current row number in the formula and don't use a dollar sign $ in front of the row number. Set three rules, one for column I, one for J and another one for K.
You don't need a new set of rules for each row. Just apply the three rules to all the rows required.
Related
Excel 2016 Conditional Formatting question:
I have two tabs, Data and List:
Data has 5 columns. Column A is the item ID number, the others have
project related data.
List has 1 column. This is a list of ID numbers
that have been processed.
Here is the question:
How do I highlight the rows for processed ID numbers? I want to be able to add ID numbers to List as I process more rows. I want to see processed items in Data in green highlight, because green makes the boss happy!
Looking forward to your input!
I would use a VLOOKUP to find the value in the List sheet. An error means the value doesn't exist. Since you want to know if it does exist, just invert the boolean result with NOT
=NOT(ISERROR(VLOOKUP($A1,List!$A:$A,1,FALSE)))
Note: This is a Classic > Formula formatting rule, and the lookup value is $A1 because my "applies to" range starts on row 1 (and we always look at col A).
Rule:
Formatting Range:
Result:
My question is basically the same as this one (Change the color of x number of cells based on the numeric value from another cell) with one extra condition: for multiple rows.
enter image description here
So on the left side, there's a column "PTO 2018 Total" (range= I3:I80) and I want to color each row (range= J3:S80) based on the number of the column I, like I manually did for the first two rows.
Thank you so much in advance.
Use conditional formatting:
Use a formula rule with the formula:
=AND(COLUMNS($J1:J1)<=$I1,ISNUMBER($I1))
Applied to
=$J:$S
so I have ABCDE columns and I want to see rows of the cells that are not empty in the C as well as D column. how do I do this? I know I can have one column do that but that way it would exclude the information in the other column.
Let me know if this doesnt make sense. I'll try to explain with an example
I am a little confused by your question as to whether you are trying to use Conditional Formatting or to create a filter.
If you are trying to use Conditional Formatting:
It sounds like you are trying to highlight a row if there is not a blank cell in column C and not a blank cell in column D of that row.
Create a Conditional Formatting rule with the following:
Apply to Range A1:E1000 <-- (or however many rows of data you have)
Format cells if... SELECT "Custom formula is"
=or(NOT(isblank($C1)),NOT(isblank($D1)))
Formatting style Pick a color to highlight the row
This rule will highlight columns A-E for each row that has data in both column C and column D.
I have a spreadsheet that has numbers for a particular year and then subtotals for that year.
The number of instances in a year can vary and there may be a year that doesn't exist i.e., 2018 might be skipped. The title of the totals row is always "FYXX Totals." I have a for loop that goes through the entire column and looks for "FY" Then if it falls within one of three categories (FY1-FY2, FY3-FY7, FY3-FY9; these being variables that represent a year). What I need is for the loop to sum the number in column D, E, F...when "FY" is found. I think using CONCATENATE might be the way to go but I am not sure a) exactly how to do that or b) if that is even the best way to go about it.
Dim rng As Range
Dim SumRow As Integer
Set rng = Range("C4:C" & NextRow)
For Each cell In rng
If Left(cell.Value, 2) = "FY" Then
If 2000 + Int(Mid(cell.Value, 3, 2)) <= FY2 Then 'This is the if statement for the fisrt category
'Here would be the sum function when the if statement is triggered
End If
End If
Next cell
Thanks so much for the help.
SpreadSheet_Picture
The second if loop (right now written for the first category) would need to sum the just the zero that is in column D next to FY17 Total. Keep in mind that sometimes row for FY18 may exist so this macro would have to be able to grab that as well should it exist. But in this case what would have to go into cell "D" & NextRow would be =SUM(D5).
My best attempt at understanding what you're after is that you want to place a formula in each cell of column D where the cell in column C contains FYxx Total, where xx meets certain other criteria. That formula should contain the sum of all the cells in column D for which the cell in the corresponding row of column C contains the same value of FYxx.
The easiest way I can think of to achieve this is to use the SUMIF function:
The formula =SUMIF(B$2:B$999,LEFT(C3,4),D$2:D$999) in cell D3 calculates the sum of all cells in column D where the cell in the corresponding row of column B matches the criterion, i.e. is equal to the first four characters of cell C3.
Unless there are further instances of the same FYxx value elsewhere in column B, the ranges in the first and third arguments of the SUMIF can cover the whole table, which I've assumed here extends to row 999, so you can keep those the same for each cell you place this formula in. You only need to change the row for the cell in column C in the second argument.
In fact if you really want, you can place exactly the same formula in each Total cell in column D:
=SUMIF(B$2:B$999,LEFT(INDEX(C$2:C$999,ROW()-1),4),D$2:D$999)
Here the INDEX function looks up the appropriate cell in column C based on the row of the cell that the function is placed in.
I need a formula for conditional formatting that will highlight a date between A2:Z2 which matches a number that I enter into a “Committed Sessions Cell” (A1). In row 2 there are a series of numbers that appear above each date column (1,2.3, etc). For example, if I enter a “3” in cell A1, the date in J3 should match the number 3 above it and be highlighted. The idea here is to provide a quick visual prompt for how many sessions are in a client’s contract.
Note: the sequenced numbers 1,2,3 etc in row 2 appear every 5th column (with nothing in between) but there IS other data in between the dates in row 3. Only the appropriate date should be highlighted.
A B C D E F G H I J K L M
1 3
2 1 2 3
3. 1/2/14 2/3/14 2/15/14
With grateful thanks,
~ Jay
Your example is not consistent. If you have the date every fifth column, the dates should be in columns A,F,K,P, etc. with 4 columns between 2 points.
I came up with the following formula: =AND(A2=$A$1,MOD(COLUMN(A3)-1,5)=0) which is applicable to the entire 3rd row. Create it as follow:
IMPORTANT: Select cell A3 (the reference point for the formula)
Without selecting another cell, highlight the entire row 3
Go to Conditional Formatting -> New rule
Choose "Use a formula to determine which cells to format"
In "Format values where this formula is true", put =AND(A2=$A$1,MOD(COLUMN(A3)-1,5)=0)
Choose the formatting that you want (example: Fill with yellow)
Click OK all the way
NOTES:
To change the location of your Committed Sessions, change $A$1 to another cell. Important to keep the dollar signs
The MOD function is the one that controls every fifth column. If you want the highlight every 4th column (i.e. 3 cells between each point such as A, E, I, etc.), replace the number 5 with the number 4