transfer data from word to excel via vba - vba

Question

I have a form in ms word with some of the fields are content control and some (which are the radio buttons) are ActiveX control. I want to automatically transfer hundred word forms to an excel file. I use the following vba code:
Sub getWordFormData()
Dim wdApp As New Word.Application
Dim myDoc As Word.Document
Dim CCtl As Word.ContentControl
Dim myFolder As String, strFile As String
Dim myWkSht As Worksheet, i As Long, j As Long
myFolder = "C:\Users\alarfajal\Desktop\myform"
Application.ScreenUpdating = False
If myFolder = "" Then Exit Sub
Set myWkSht = ActiveSheet
ActiveSheet.Cells.Clear
Range("A1") = "name"
Range("a1").Font.Bold = True
Range("B1") = "age"
Range("B1").Font.Bold = True
Range("C1") = "gender"
Range("C1").Font.Bold = True
Range("D1") = "checkbox1"
Range("D1").Font.Bold = True
Range("E1") = "checkbox2"
Range("E1").Font.Bold = True
Range("F1") = "singlechoice1"
Range("F1").Font.Bold = True
Range("G1") = "singlechoice2"
Range("G1").Font.Bold = True
i = myWkSht.Cells(myWkSht.Rows.Count, 1).End(xlUp).Row
strFile = Dir(myFolder & "\*.docx", vbNormal)
While strFile <> ""
i = i + 1
Set myDoc = wdApp.Documents.Open(Filename:=myFolder & "\" & strFile, AddToRecentFiles:=False, Visible:=False)
With myDoc
j = 0
For Each CCtl In .ContentControls
j = j + 1
myWkSht.Cells(i, j) = CCtl.Range.Text
Next
myWkSht.Columns.AutoFit
End With
myDoc.Close SaveChanges:=False
strFile = Dir()
Wend
wdApp.Quit
Set myDoc = Nothing: Set wdApp = Nothing: Set myWkSht = Nothing
Application.ScreenUpdating = True
End Sub
all the data (text fields, checkbox) are transferred successfully but, the radio button (which is ActiveX) is not transferred.
This is the word doc:
This is the excel result:
How can I solve this problem?

Answer 1

You can refer to an ActiveX control on a Word document by it's name
myDoc.singlechoice1.Value
It is better to refer to the ContentControls by their tag names.
myDoc.SelectContentControlsByTag("name").Item(1).Range.Text
Refactored Code
Sub getWordFormData()
Dim wdApp As Object, myDoc As Object
Dim myFolder As String, strFile As String
Dim i As Long, j As Long
myFolder = "C:\Users\alarfajal\Desktop\myform"
If Len(Dir(myFolder)) = 0 Then
MsgBox myFolder & vbCrLf & "Not Found", vbInformation, "Cancelled - getWordFormData"
Exit Sub
End If
Application.ScreenUpdating = False
Set wdApp = CreateObject("Word.Application")
With ActiveSheet
.Cells.Clear
With .Range("A1:G1")
.Value = Array("name", "age", "gender", "checkbox1", "checkbox2", "singlechoice1", "singlechoice2")
.Font.Bold = True
End With
strFile = Dir(myFolder & "\*.docx", vbNormal)
i = 1
While strFile <> ""
i = i + 1
Set myDoc = wdApp.Documents.Open(Filename:=myFolder & "\" & strFile, ReadOnly:=True, AddToRecentFiles:=False, Visible:=False)
.Cells(i, 1).Value = myDoc.SelectContentControlsByTag("name").Item(1).Range.Text
.Cells(i, 2).Value = myDoc.SelectContentControlsByTag("age").Item(1).Range.Text
.Cells(i, 3).Value = myDoc.SelectContentControlsByTag("gender").Item(1).Range.Text
.Cells(i, 4).Value = myDoc.SelectContentControlsByTag("checkbox1").Item(1).Checked
.Cells(i, 5).Value = myDoc.SelectContentControlsByTag("checkbox2").Item(1).Checked
.Cells(i, 6).Value = myDoc.singlechoice1.Value
.Cells(i, 7).Value = myDoc.singlechoice2.Value
myDoc.Close SaveChanges:=False
strFile = Dir()
Wend
wdApp.Quit
Application.ScreenUpdating = True
End With
End Sub

Answer 2

Your radiobuttons are inlineshapes so you need a separate loop for them
to keep in line with your current code, it would be something like
Dim shp As InlineShape
For Each shp In .InlineShapes
j = j + 1
myWkSht.Cells(i, j) = shp.OLEFormat.Object.Value
Next shp
However I wouldn't want to rely on Word always giving me the right order and there could be other inlineshapes so it might be better to check the controls first:
With myDoc
'content controls
For Each CCtl In .ContentControls
Select Case CCtl.Title
Case "name"
myWkSht.Cells(i, 1) = CCtl.Range.Text
'similar for age and gender
Case "checkbox1"
myWkSht.Cells(i, 4) = CCtl.Checked 'true and false are easier to evaluate in Excel than the checkmark symbols
'same for checkbox 2
End Select
Next CCtl
'option buttons
For Each shp In .InlineShapes
If shp.Type = wdInlineShapeOLEControlObject Then 'skip other inlineshapes
Select Case shp.OLEFormat.Object.Name
Case "singleSelectQuestionOption1" 'name it something unique
myWkSht.Cells(i, 6) = shp.OLEFormat.Object.Value
'similar for option button 2
End Select
End If
Next shp
End With