Insert Data to Excel from SQL Table using a Stored Procedure - sql

I would like to insert data from a SQL Table to an Excel sheet everyday using a stored procedure. It has to delete the data in excel and insert the new data to same sheet.
How do I do this?
I get an error in this code
Sub Connecion()
' Create a connection object.
Dim cnPubs As ADODB.Connection
Set cnPubs = New ADODB.Connection
' Provide the connection string.
Dim strConn As String
'Use the SQL Server OLE DB Provider.
strConn = "PROVIDER=SQLOLEDB;"
'Connect to the Pubs database on the local server.
strConn = strConn & "DATA SOURCE=(10.200.157.110);INITIAL CATALOG=Brickstream_DEVMGR;"
'Use an integrated login.
strConn = strConn & " INTEGRATED SECURITY=sspi;"
'Now open the connection.
cnPubs.Open strConn
End Sub

Below code worked for me
Sub GetDataFromADO()
'Declare variables'
Set objMyConn = New ADODB.Connection
Set objMyRecordset = New ADODB.Recordset
Dim strSQL As String
'Open Connection'
objMyConn.ConnectionString = "Provider=SQLOLEDB;Data Source=10.200.157.110;Initial Catalog=Brickstream_DEVMGR;User ID=usr_bayi;Password=3Ay1usr;"
objMyConn.Open
'Set and Excecute SQL Command'
strSQL = "select * from DEALER_DETAILED"
'Open Recordset'
Set objMyRecordset.ActiveConnection = objMyConn
objMyRecordset.Open strSQL
'Copy Data to Excel'
ActiveSheet.Range("A2").CopyFromRecordset (objMyRecordset)
End Sub

Easy ask.
Sub ADOExcelSQLServer()
Dim Cn As ADODB.Connection
Dim Server_Name As String
Dim Database_Name As String
Dim User_ID As String
Dim Password As String
Dim SQLStr As String
Dim rs As ADODB.Recordset
Set rs = New ADODB.Recordset
Server_Name = "your_server_name" ' Enter your server name here
Database_Name = "Northwind" ' Enter your database name here
User_ID = "" ' enter your user ID here
Password = "" ' Enter your password here
SQLStr = "SELECT * FROM Orders" ' Enter your SQL here
Set Cn = New ADODB.Connection
Cn.Open "Driver={SQL Server};Server=" & Server_Name & ";Database=" & Database_Name & _
";Uid=" & User_ID & ";Pwd=" & Password & ";"
rs.Open SQLStr, Cn, adOpenStatic
With Worksheets("Sheet1").Range("A2:Z500")
.ClearContents
.CopyFromRecordset rs
End With
rs.Close
Set rs = Nothing
Cn.Close
Set Cn = Nothing
End Sub

Related

Export Excel to SQL VBA: Could not find stored procedure

I am trying to automate the export of my data from excel to SQL via VBA. I don't have much knowledge in VBA and Excel tells me the following error (see below). Where should I create that procedure? In SQL? How should that one be designed?
(the xxx in the following code, I put them)
Sub testexportsql()
Dim cn As ADODB.connection
Dim ServerName As String
Dim DatabaseName As String
Dim TableName As String
Dim UserID As String
Dim Password As String
Dim rs As ADODB.recordset
Dim RowCounter As Long
Dim NoOfFields As Integer
Dim StartRow As Long
Dim EndRow As Long
Dim ColCounter As Integer
Set rs = New ADODB.recordset
ServerName = "xxx" ' Enter your server name here
DatabaseName = "DATAWAREHOUSE" ' Enter your database name here
TableName = "dbo.AlbertaFire_import" ' Enter your Table name here
UserID = "sa" ' Enter your user ID here
' (Leave ID and Password blank if using windows Authentification")
Password = "xxx" ' Enter your password here
NoOfFields = 331 ' Enter number of fields to update (eg. columns in your worksheet)
StartRow = 2 ' Enter row in sheet to start reading records
EndRow = 200 ' Enter row of last record in sheet
' CHANGES
Dim shtSheetToWork As Worksheet
Set shtSheetToWork = ActiveWorkbook.Worksheets("Sheet2")
'********
Set cn = New ADODB.connection
cn.Open "Driver={SQL Server};Server=" & ServerName & ";Database=" & DatabaseName & _
";Uid=" & UserID & ";Pwd=" & Password & ";"
rs.Open TableName, cn, adOpenKeyset, adLockOptimistic
'EndRow = shtSheetToWork.Cells(Rows.Count, 1).End(xlUp).Row
For RowCounter = StartRow To EndRow
rs.AddNew
For ColCounter = 1 To NoOfFields
'On Error Resume Next
rs(ColCounter - 1) = shtSheetToWork.Cells(RowCounter, ColCounter)
Next ColCounter
Debug.Print RowCounter
Next RowCounter
rs.UpdateBatch
' Tidy up
rs.Close
Set rs = Nothing
cn.Close
Set cn = Nothing
End Sub
rs.Open TableName, cn, adOpenKeyset, adLockOptimistic
Run-time error '-2147217900 (80040e14)':
[Microsoft][OBDC SQL Sever Driver][SQL Server] Could not find stored procedure 'dbo.AlbertaFire_import'
I tried to reproduced the error. The code was working fine as long the table on the SQL server exist. If the table doesn't exist I get the same error code but as description "automation-error".
I guess the table doesn't exist on your server. Create the table AlbertaFire_import and try. If it works you maybe need to delete old records before you import new data. You can do this with "Execute" a bit SQL:
cn.Open "Driver={SQL Server};Server=" & ServerName & ";Database=" & DatabaseName & ";Uid=" & UserID & ";Pwd=" & Password & ";"
cn.Execute "delete from " + TableName
rs.Open TableName, cn, adOpenKeyset, adLockOptimistic
I hope it helps...
There are several ways to do something like this.
Sub sql_login()
'******************************************************
' Connection info to log into SQL Server
'******************************************************
Dim ServerName As String
Dim dbname As String
Dim uname As String
Dim pword As String
ServerName = "your_server_name"
dbname = "Northwind"
'uname = "**************"
'pword = "**************"
'******************************************************
' Calls the SQLConnect to query batch information
'******************************************************
Call SQLConnect(ServerName, dbname) ', uname, pword)
End Sub
Sub SQLConnect(ServerName As String, dbname As String) ', uname As String, pword As String)
'******************************************************
' Logs into SQL Server to get actual batch information
'******************************************************
Dim Cn As adodb.Connection
Set Cn = New adodb.Connection
'On Error GoTo ErrHand
With Cn
.ConnectionString = "your_server_name;Database=Northwind;Trusted_Connection=True;"
End With
'******************************************************
' Calls the the SQL Query
'******************************************************
Call sql_query(Cn)
End Sub
Sub sql_query(Cn As adodb.Connection)
'******************************************************
' Performs SQL Query
'******************************************************
Dim RS As adodb.Recordset
Dim sqlString As String
Set RS = New adodb.Recordset
sqlString = "Select * From Northwind.dbo.TBL"
RS.Open sqlString, Cn, adOpenStatic, adLockOptimistic
Cn.Execute (sqlString)
Dim fld As adodb.Field
'******************************************************
' Create Field Headers for Query Results
'******************************************************
i = 0
With Worksheets("sheet1").Range("A1")
For Each fld In RS.Fields
.Offset(0, i).Value = fld.Name
i = i + 1
Next fld
End With
'******************************************************
' Copy Query Results into Excel
'******************************************************
Worksheets("sheet1").Range("A1").CopyFromRecordset RS
End Sub
Or . . .
Sub InsertInto()
'Declare some variables
Dim cnn As adodb.Connection
Dim cmd As adodb.Command
Dim strSQL As String
'Create a new Connection object
Set cnn = New adodb.Connection
'Set the connection string
cnn.ConnectionString = "Provider=SQLOLEDB.1;Integrated Security=SSPI;Persist Security Info=True;Initial Catalog=Northwind;Data Source=your_server_name"
'cnn.ConnectionString = "DRIVER=SQL Server;SERVER=your_server_name;DATABASE=Northwind;Trusted_Connection=Yes"
'Create a new Command object
Set cmd = New adodb.Command
'Open the Connection to the database
cnn.Open
'Associate the command with the connection
cmd.ActiveConnection = cnn
'Tell the Command we are giving it a bit of SQL to run, not a stored procedure
cmd.CommandType = adCmdText
'Create the SQL
strSQL = "UPDATE TBL SET JOIN_DT = '2013-01-22' WHERE EMPID = 2"
'Pass the SQL to the Command object
cmd.CommandText = strSQL
'Execute the bit of SQL to update the database
cmd.Execute
'Close the connection again
cnn.Close
'Remove the objects
Set cmd = Nothing
Set cnn = Nothing
End Sub
There are a few other things you can do as well, all related to the methodologies mentioned above.

Read SQL Server query for ADODB.Connection from external file or from variable

I have this Excel VBA code:
Sub ConnectSqlServer()
Dim conn As ADODB.Connection
Dim rs As ADODB.Recordset
Dim sConnString As String
Dim query As String
' Create the connection string.
sConnString = "Provider=SQLOLEDB;Data Source=xxxx.xxx.xxxx.xxx,xxxx;" & _
"Initial Catalog=mydb;" & _
"Trusted_Connection=yes;"
' Create the Connection and Recordset objects.
Set conn = New ADODB.Connection
Set rs = New ADODB.Recordset
' Open the connection and execute.
conn.Open sConnString
Set rs = conn.Execute("")
ActiveSheet.Range("A2").CopyFromRecordset rs
...
End Sub
all works fine.
The issue is in this section: Set rs = conn.Execute("")
My select statement query is just too big, split it into continuation lines is not practical.
Is there a way of reading the query text from a file, or from a variable?
Thank you very much
Sub ConnectSqlServer()
Dim conn As ADODB.Connection
Dim rs As ADODB.Recordset
Dim sConnString As String
Dim query As String
' Create the connection string.
sConnString = "Provider=SQLOLEDB;Data Source=xxxx.xxx.xxxx.xxx,xxxx;" & _
"Initial Catalog=mydb;" & _
"Trusted_Connection=yes;"
' Create the Connection and Recordset objects.
Set conn = New ADODB.Connection
Set rs = New ADODB.Recordset
' Open the connection and execute.
conn.Open sConnString
'read SQL from file
query = GetContent("C:\Stuff\myQuery.txt")
Set rs = conn.Execute(query)
ActiveSheet.Range("A2").CopyFromRecordset rs
...
End Sub
'read all file content
Function GetContent(f As String) As String
GetContent = CreateObject("scripting.filesystemobject"). _
opentextfile(f, 1).readall()
End Function
Alternatively, store your SQL in a worksheet cell and read it from there.
You don't have to use continuation lines, you can append the strings and append a vbCrLf character. e.g.
Dim sSQL as string
sSQL = "SELECT" & vbCrLf
sSQL = sSQL & "AField" & vbCrLf
sSQL = sSQL & ",BField" & vbCrLf
sSQL = sSQL & ",(SELECT XField FROM AnotherTable ..........) as XField" & vbCrlf
'and so on and so on
Set rs = conn.Execute(sSQL)
You can build very long SQL statements this way.

If InputBox equals Value1 then connect to Database1

I'm trying to create a VBA code that would connect to a specific database based on the user's input. E.g. if a user enters DB1 into the prompt, the code will run the following query: SELECT * FROM MyServerName.DB1.dbo.Table
Here is what I've got so far:
Dim conn As ADODB.Connection
Dim rs As ADODB.Recordset
Dim sConnString As String
Dim strSQL As String
Dim DB As Variant
DB = InputBox("Please enter the Database Name.")
sConnString = "Provider=SQLOLEDB;Data Source=MyServerName;" & _
"Integrated Security=SSPI;"
Set conn = New ADODB.Connection
Set rs = New ADODB.Recordset
' Unsuccessful attempt to use the Else/If statement:
if '" & DB & "' = "DB1" then
conn.Open sConnString
Set rs = conn.Execute("SELECT * FROM MyServerName.DB1.dbo.Table ;")
elseif '" & DB & "' = "DB2" then
conn.Open sConnString
Set rs = conn.Execute("SELECT * FROM MyServerName.DB2.dbo.Table ;")
else
MsgBox "No records returned. Enter the correct Database Name.", vbCritical
End If
If Not rs.EOF Then
Sheets("Sheet1").Range("A2").CopyFromRecordset rs
rs.Close
If CBool(conn.State And adStateOpen) Then conn.Close
Set conn = Nothing
Set rs = Nothing
End Sub
The connection itself is working just fine when I use the select statement without Else/If. Does anyone know how to fix this? Thanks so much!
You could just use the DB variable to decide which database to use
Set rs = conn.Execute("SELECT * FROM [MyServerName].[" & DB & "].dbo.table ;")

How to extract the data from SQL Server to Excel using vba?

Sub aa()
Dim conn As ADODB.Connection
Dim rs As ADODB.Recordset
Dim sConnString As String
' Create the connection string.
sConnString = "Provider=SQLOLEDB;Data Source=INSTANCE\SQLEXPRESS;" & _
"Initial Catalog=Raja;" & _
"Integrated Security=SSPI;"
' Create the Connection and Recordset objects.
Set conn = New ADODB.Connection
Set rs = New ADODB.Recordset
' Open the connection and execute.
conn.Open sConnString
Set rs = conn.Execute("SELECT * FROM raja.dbo.saran")
' Check we have data.
If Not rs.EOF Then
' Transfer result.
Sheets(1).Range("A1").CopyFromRecordset rs
' Close the recordset
rs.Close
Else
MsgBox "Error: No records returned.", vbCritical
End If
' Clean up
If CBool(conn.State And adStateOpen) Then conn.Close
Set conn = Nothing
Set rs = Nothing
End Sub
Please find above code but the above code is not working.please how to resolve this issue.
There are so many ways to do this!!
Sub ADOExcelSQLServer()
' Carl SQL Server Connection
'
' FOR THIS CODE TO WORK
' In VBE you need to go Tools References and check Microsoft Active X Data Objects 2.x library
'
Dim Cn As ADODB.Connection
Dim Server_Name As String
Dim Database_Name As String
Dim User_ID As String
Dim Password As String
Dim SQLStr As String
Dim rs As ADODB.Recordset
Set rs = New ADODB.Recordset
Server_Name = "NAME" ' Enter your server name here
Database_Name = "AdventureWorksLT2012" ' Enter your database name here
User_ID = "" ' enter your user ID here
Password = "" ' Enter your password here
SQLStr = "SELECT * FROM [SalesLT].[Customer]" ' Enter your SQL here
Set Cn = New ADODB.Connection
Cn.Open "Driver={SQL Server};Server=" & Server_Name & ";Database=" & Database_Name & _
";Uid=" & User_ID & ";Pwd=" & Password & ";"
rs.Open SQLStr, Cn, adOpenStatic
' Dump to spreadsheet
With Worksheets("sheet1").Range("a1:z500") ' Enter your sheet name and range here
.ClearContents
.CopyFromRecordset rs
End With
' Tidy up
rs.Close
Set rs = Nothing
Cn.Close
Set Cn = Nothing
End Sub
OR . . .
Sub ADOExcelSQLServer()
Dim Cn As ADODB.Connection
Dim Server_Name As String
Dim Database_Name As String
Dim User_ID As String
Dim Password As String
Dim SQLStr As String
Dim rs As ADODB.Recordset
Set rs = New ADODB.Recordset
Server_Name = "Server_Name" ' Enter your server name here
Database_Name = "Northwind" ' Enter your database name here
User_ID = "" ' enter your user ID here
Password = "" ' Enter your password here
SQLStr = "SELECT * FROM Orders" ' Enter your SQL here
Set Cn = New ADODB.Connection
Cn.Open "Driver={SQL Server};Server=" & Server_Name & ";Database=" & Database_Name & _
";Uid=" & User_ID & ";Pwd=" & Password & ";"
rs.Open SQLStr, Cn, adOpenStatic
With Worksheets("Sheet1").Range("A2:Z500")
.ClearContents
.CopyFromRecordset rs
End With
rs.Close
Set rs = Nothing
Cn.Close
Set Cn = Nothing
End Sub
Or . . .
Sub TestMacro()
' Create a connection object.
Dim cnPubs As ADODB.Connection
Set cnPubs = New ADODB.Connection
' Provide the connection string.
Dim strConn As String
'Use the SQL Server OLE DB Provider.
strConn = "PROVIDER=SQLOLEDB;"
'Connect to the Pubs database on the local server.
strConn = strConn & "DATA SOURCE=(local);INITIAL CATALOG=NORTHWIND.MDF;"
'Use an integrated login.
strConn = strConn & " INTEGRATED SECURITY=sspi;"
'Now open the connection.
cnPubs.Open strConn
' Create a recordset object.
Dim rsPubs As ADODB.Recordset
Set rsPubs = New ADODB.Recordset
With rsPubs
' Assign the Connection object.
.ActiveConnection = cnPubs
' Extract the required records.
.Open "SELECT * FROM Categories"
' Copy the records into cell A1 on Sheet1.
Sheet1.Range("A1").CopyFromRecordset rsPubs
' Tidy up
.Close
End With
cnPubs.Close
Set rsPubs = Nothing
Set cnPubs = Nothing
End Sub
Also, check out the links below.
https://www.excel-sql-server.com/excel-import-to-sql-server-using-distributed-queries.htm#Introduction
https://www.excel-sql-server.com/excel-sql-server-import-export-using-vba.htm#Introduction

Connection string for SQL Server 2014 Express (VBA)

I am trying figure out what needs to go in the connection string for SQL server via VBA.
This is the code I have right now,
Sub ConnectSqlServer()
Dim conn As ADODB.Connection
Dim rs As ADODB.Recordset
Dim sConnString As String
' Create the connection string.
sConnString = "Provider=SQLOLEDB;Data Source=INSTANCE\SQLEXPRESS;" & _
"Initial Catalog=MyDatabaseName;" & _
"Integrated Security=SSPI;"
' Create the Connection and Recordset objects.
Set conn = New ADODB.Connection
Set rs = New ADODB.Recordset
' Open the connection and execute.
conn.Open sConnString
'Do my stuff here
If CBool(conn.State And adStateOpen) Then conn.Close
Set conn = Nothing
Set rs = Nothing
End Sub
Problem is I don't know what to put in the Connection string. My full File Path is this.
C:\Program Files\Microsoft SQL Server\MSSQL12.SQLEXPRESS\MSSQL\DATA\Staff_Manager.mdf
Can someone tell what needs to go with the,
"Provider"
"Source"
"Initial Catalog"
Thanks.
Please see this link.
http://www.connectionstrings.com/
Also, see this sample script, which works perfectly fine for me.
Sub ADOExcelSQLServer()
' Carl SQL Server Connection
'
' FOR THIS CODE TO WORK
' In VBE you need to go Tools References and check Microsoft Active X Data Objects 2.x library
'
Dim Cn As ADODB.Connection
Dim Server_Name As String
Dim Database_Name As String
Dim User_ID As String
Dim Password As String
Dim SQLStr As String
Dim rs As ADODB.Recordset
Set rs = New ADODB.Recordset
Server_Name = "EXCEL-PC\EXCELDEVELOPER" ' Enter your server name here
Database_Name = "AdventureWorksLT2012" ' Enter your database name here
User_ID = "" ' enter your user ID here
Password = "" ' Enter your password here
SQLStr = "SELECT * FROM [SalesLT].[Customer]" ' Enter your SQL here
Set Cn = New ADODB.Connection
Cn.Open "Driver={SQL Server};Server=" & Server_Name & ";Database=" & Database_Name & _
";Uid=" & User_ID & ";Pwd=" & Password & ";"
rs.Open SQLStr, Cn, adOpenStatic
' Dump to spreadsheet
With Worksheets("sheet1").Range("a1:z500") ' Enter your sheet name and range here
.ClearContents
.CopyFromRecordset rs
End With
' Tidy up
rs.Close
Set rs = Nothing
Cn.Close
Set Cn = Nothing
End Sub
Server_Name = YOUR SERVER NAME or SERVER IP in double quotes for example "192.168.0.89,1433" in the case of SQL SERVER
The server name is the name that you put when you install it or try:
.\SQLEXPRESS