How do I make a "setAlwaysMoveConversation" that works properly? - vba

Question

In Outlook, if I activate "always move messages in this conversation", it will:
Move all of the messages in the conversation to the target folder, including those in Sent Items
From that moment on, all messages received in that conversation will be moved to the target folder. However, all messages sent in that conversation will remain in the Sent Items folder.
I want step 1 to exclude those already in sent items.
Background: we're using a shared mailbox, and I can't have a quick step for each of us because there will be too many of them.
So I made a sub with a button that takes the username and moves (enables always move) to the corresponding folder.
But, I want the sent items to remain - is this possible, or should I make my own "alwaysMoveMessages" function?
Thank you!

Answer 1

Work with Conversation.GetRootItems A SimpleItems collection that includes the root item or all root items of the conversation and Conversation.GetTable A Table object that contains all Items in the conversation.
Example Code
Option Explicit
Sub MoveConv()
Dim olNs As NameSpace
Dim Inbox As Outlook.MAPIFolder
Dim SubFolder As Outlook.MAPIFolder
Dim SelectedItem As Object
Dim Item As Outlook.MailItem ' Mail Item
Dim Folder As Outlook.MAPIFolder ' Current Item's Folder
Dim Conversation As Outlook.Conversation ' Get the conversation
Dim ItemsTable As Outlook.Table ' Conversation table object
Dim MailItem As Object
Set olNs = Application.GetNamespace("MAPI")
Set Inbox = olNs.GetDefaultFolder(olFolderInbox)
' On Error GoTo MsgErr
' // Must Selected Item.
Set SelectedItem = Application.ActiveExplorer.Selection.Item(1)
' // If Item = a MailItem.
If TypeOf SelectedItem Is Outlook.MailItem Then
Set Item = SelectedItem
Set Conversation = Item.GetConversation
If Not IsNull(Conversation) Then
Set ItemsTable = Conversation.GetTable
For Each MailItem In Conversation.GetRootItems ' Items in the conv.
If TypeOf MailItem Is Outlook.MailItem Then
Set Item = MailItem
Set Folder = Item.Parent
Set SubFolder = Inbox.Folders("Temp") ' Move to Temp Folder
Debug.Print Item.ConversationID & " In Folder " & Folder.Name
GetConv Item, Conversation
Item.Move SubFolder
End If
Next
End If
End If
MsgErr_Exit:
Set olNs = Nothing
Set Inbox = Nothing
Set Item = Nothing
Set SelectedItem = Nothing
Set MailItem = Nothing
Exit Sub
'// Error information
MsgErr:
MsgBox "Err." _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description: " & Err.Description _
, vbCritical, "Error!"
Resume MsgErr_Exit
End Sub
Function GetConv(Item As Object, Conversation As Outlook.Conversation)
Dim Items As Outlook.SimpleItems
Dim MailItem As Object
Dim Folder As Outlook.Folder
Dim olNs As NameSpace
Dim Inbox As Outlook.MAPIFolder
Dim SubFolder As Outlook.MAPIFolder
Set olNs = Application.GetNamespace("MAPI")
Set Inbox = olNs.GetDefaultFolder(olFolderInbox)
Set Items = Conversation.GetChildren(Item)
If Items.Count > 0 Then
For Each MailItem In Items
If TypeOf MailItem Is Outlook.MailItem Then
Set Item = MailItem
Set Folder = Item.Parent
Set SubFolder = Inbox.Folders("Temp")
Debug.Print Item.ConversationID & " In Folder " & Folder.Name
Item.Move SubFolder
End If
GetConv Item, Conversation
Next
End If
End Function