Access 2016 - SQL Sum Query Doesn't Provide Sum, No errors - sql

Goal / Problem
What I am trying to do is fairly simple. I have two fields, InvoiceNbr and TransAmt. In the table, there may be multiple transactions for each invoice. So I'm simply trying to sum all transactions for each invoice number so I'll have one transaction sum for each invoice number (which I can later subtract from a balance to get the remaining balance). Sounds simple, and typically is... but I'm having an issue (or bug? that DOES NOT result in an error)!
My Data
Here is a query that will give a snippet of my data:
SELECT [_MasterLog_Transactions].InvoiceNbr, [_MasterLog_Transactions].TransAmt
FROM _MasterLog_Transactions
GROUP BY [_MasterLog_Transactions].InvoiceNbr, [_MasterLog_Transactions].TransAmt
HAVING ((([_MasterLog_Transactions].InvoiceNbr)="16081702014741")
AND (([_MasterLog_Transactions].TransAmt)>0));
This results in:
InvoiceNbr TransAmt
16081702014741 $1,096.73
16081702014741 $3,668.25
If I add a 'totals' row using the Access GUI, and choose "SUM", it correctly calculates "$4,764.98". And for other random reference, in the _MasterLog_Transactions table, TransAmt is a 'number' field, field size 'double', and format 'currency' -- so it should be capable of being used with the SUM function.
My Query
So working from the above data, I created the query:
SELECT [_MasterLog_Transactions].InvoiceNbr,
Sum([_MasterLog_Transactions].TransAmt) AS MyTest
FROM _MasterLog_Transactions
GROUP BY [_MasterLog_Transactions].InvoiceNbr
HAVING ((([_MasterLog_Transactions].InvoiceNbr)="16081702014741"));
My Query Results
InvoiceNbr MyTest
16081702014741 $1,096.73
I would have expected:
InvoiceNbr MyTest
16081702014741 $4,764.98
No errors occur. It runs and Access seems to think it is outputting the proper result.
Am I overlooking something really simple here, or is this an Access bug I've never run into? Any help would be greatly appreciated! Thanks.

Please check for space in the InvoiceNbr.
You can verify that this is an InvoiceNbr issue by adding COUNT(*) to your query.

I think the equivalent query would look more like this:
SELECT t.InvoiceNbr,
Sum(t.TransAmt) AS MyTest
FROM _MasterLog_Transactions as t
WHERE t.InvoiceNbr = "16081702014741" AND
t.TransAmt > 0
GROUP BY t.InvoiceNbr;
I'm guessing your real summarized data looks like:
InvoiceNbr TransAmt
16081702014741 $1,096.73
16081702014741 $3,668.25
16081702014741 -$3,668.25
That is the condition [_MasterLog_Transactions].TransAmt > 0 is filtering out key values.

Related

Running Sum Query

I'm new to Access and I'm trying to develop my own Inventory Management Database.
I'm trying to make a query that could display a running total of the Inventory on Hand as of a specific date. This is how my table looks:
It's sorted according to ITEM_ID then TRANDATE in ascending order. I'd like to add a calculated field beside the NET field that would show a running total of the specific ITEM_ID after a specific date. Negative numbers in the NET field represent a sale while the positive ones represent a purchase. I tried using the DSUM function as it is widely recommended in creating a running sum field. My expression is this
DSum([NET],"InvtyTransT", "[ITEM_ID]=" & [ITEM_ID] And "[TRANDATE]<=#" & [TRANDATE] & "#"). But it only shows the total of the NET field (6827) in each record like this:
What I needed is like this:
(I used an IF function in excel to compute this)
Please help. I think I might have missed something in my expression. I've tried revising it several times and it would always give me the same wrong answer in every record.
Thanks in advance.
Try correlated sub-query.
SELECT t.*, (SELECT SUM(t2.NET)
from InvtyTransT as t2
WHERE (t2.TRANDATE <= t.TRANDATE AND t2.ITEM_ID = t.ITEM_ID)
) AS rSUM
FROM InvtyTransT AS t;

Query with Totals Query results as criteria returns the expected number of results squared

Background
I am building an Access 2010 database that has a table [ControllerAdjustments] that keeps track of all adjustments made to controllers with an [AdjustmentID] autonumber field, a [ControllerID] field, an [AdjustmentDate] field, [Setpoint] field, and a [Power] field. The [Power] field represents the power level when the adjustment was made. Ultimately I need two queries to return two sets of results, one query should return the current status of all controllers (basically the most recent adjustment made on each controller) and the other should return the most recent adjustment made on each controller where power level is 100%. I plan to use each of these queries to feed a report. Note: field names changed slightly for convenience when typing, full names given in the code blocks...
Method
I focused on the Current Query first, and figured I would just copy it and make necessary changes to create a 100% Query. I started with a totals query on the [ControllerAdjustments] table, that had [ControllerID] as a Group By field and [AdjustmentDate] as a field that returned the Max value. This query returns exactly the number of records I expected, and after reviewing the sample bogus data I put in the table to check it, it seems to return exactly the records I need. I then created a Select Query that returned all the fields I want in my Current Report, namely the [ControllerAdjustments] table and the related records in upstream related tables. I then set the criteria for the [ControllerID] field in my Select Query to equal [Total_CurrentContAdjs]![ControllerID] and the [AdjustmentDate] in the Select Query to [Total_CurrentContAdjs]![MaxOfAdjustmentDate]. Running this query returns exactly what I want. The SQL for this query is below:
SELECT List_Units.UnitID, List_EDTanks.TankNameShort, List_Controllers.ControllerType, ControllerAdjustments.AdjustmentDate, ControllerAdjustments.ControllerSetpoint, ControllerAdjustments.RxPower
FROM Total_ContAdjsCurrent, ((List_Units INNER JOIN List_EDTanks ON List_Units.UnitID = List_EDTanks.UnitID) INNER JOIN List_Controllers ON List_EDTanks.EDTankID = List_Controllers.EDTankID) INNER JOIN ControllerAdjustments ON List_Controllers.ControllerID = ControllerAdjustments.ControllerID
WHERE (((ControllerAdjustments.AdjustmentDate)=[Total_ContAdjsCurrent]![MaxOfAdjustmentDate]) AND ((ControllerAdjustments.ControllerID)=[Total_ContAdjsCurrent]![ControllerID]))
ORDER BY List_Units.Unit, List_EDTanks.TankSortOrder, List_Controllers.ControllerType DESC;
I then copied the Totals query and added a column for Power, selected Where, unchecked show, and put in 100 for criteria. This works as expected. I then copied my select query, and changed the criteria fields to direct to my new 100% Totals query. This is where my problems begin.
Problem
The second 100% Query does not seem to like the criteria, as it initially throws out the familiar parameter window. This is the SQL Statement for the second query, virtually the same except for referring to the 100% Totals query:
SELECT List_Units.UnitID, List_EDTanks.TankNameShort, List_Controllers.ControllerType, ControllerAdjustments.AdjustmentDate, ControllerAdjustments.ControllerSetpoint, ControllerAdjustments.RxPower
FROM Total_ContAdjsCurrent, Total_ContAdjsStdyState, ((List_Units INNER JOIN List_EDTanks ON List_Units.UnitID = List_EDTanks.UnitID) INNER JOIN List_Controllers ON List_EDTanks.EDTankID = List_Controllers.EDTankID) INNER JOIN ControllerAdjustments ON List_Controllers.ControllerID = ControllerAdjustments.ControllerID
WHERE (((ControllerAdjustments.AdjustmentDate)=[Total_ContAdjsStdyState]![MaxOfAdjustmentDate]) AND ((ControllerAdjustments.ControllerID)=[Total_ContAdjsStdyState]![ControllerID]))
ORDER BY List_Units.Unit, List_EDTanks.TankSortOrder, List_Controllers.ControllerType DESC;
Initially, Access did not add my Totals query into the show table box in design view, because its results were not directly used in the Select Query. So, I added the Totals query to the top, and that allowed my query to run without asking for parameters, but now it returns the number of results I was expecting squared. Basically if I am expecting 3 records: 1, 2, and 3, it is giving me: 1, 1, 1, 2, 2, 2, 3, 3, and 3. For the life of me I cannot figure out why it is doing this, especially because the exact same setup for my Current Query returns exactly what is expected... I thought maybe the where clause in my totals query had something to do with it, so I created a Select Query for the [ControllerAdjustments] table that returned all records with 100 for power. I then used this query for my totals query instead of the totals query itself, but this did not do anything different. I am at a loss, and not sure what else I can do to get the results I want. Any suggestions welcome, thank you!
I solved this by simply starting over from scratch and rebuilding my 100% query. Reviewing the SQL statements, they look identical, however for some reason my query now returns the right number of records. I have no idea why this worked, and am still curious what went wrong in the first place if anyone with time available cares to dig into it, but the original problem statement has been corrected--even if I have no idea how I did it haha...

SQL ignore all blank fields in calculation

I am using the following query in SQL within PhpRunner:
SELECT
[Date],
(MondayStrengthEnd1Sets*MondayStrengthEnd1Reps*MondayStrengthEnd1Distance) + (MondayStrengthEnd2Sets*MondayStrengthEnd2Reps*MondayStrengthEnd2Distance) AS Total
FROM Running
When I run the query I get a blank for an answer. Some of the fields will not necessarily be filled in for every record. The example above is just a snippet of all the fields that is in the table and in the complete calculation, there will be almost 90 fields in total. All the fields are from the same table.
What can I add to the query to treat the blank fields as blanks and not as zeros in order to still calculate the total despite some fields not being filled in? If there is anything that will do it automatically for all the fields it would be great.
I am aiming for something like this:
It looks like you need something like:
SELECT
[Date],
isnull(MondayStrengthEnd1Sets*MondayStrengthEnd1Reps*MondayStrengthEnd1Distance, 0)
+ isnull(MondayStrengthEnd2Sets*MondayStrengthEnd2Reps*MondayStrengthEnd2Distance, 0)
AS Total
FROM Running

Sum of distinct values in field SSRS 2005

I'm working on SSRS report builder that is using a dataset calling a SQL Server 2000 database.
The query is getting sums of a few different fields and is also pulling out all records that have to do with that client number. I want to get the sum of the sum but it is way over because of the detail rows. Basically what I want is the sum of the distinct sum column values.
=Sum(Fields!tot.Value, "table1_Group3")
I saw that you can get sums by the groups and I tried the expression above but it comes back with an error:
The Value expression for the textbox 'tot' has a scope parameter that is not
valid for an aggregate function...
table1_Group3 is the name of the group that holds the sum value in the report.
Any suggestions on how to get the distinct values to sum them in this report.
=Sum(Fields!tot.Value, "table1_Group3")
The code above will give you the sum of "tot" for all rows in the current "table1_Group3." This means that this expression only makes sense somewhere within table1_Group3. Otherwise, SSRS doesn't know which is the current instance of that group.
Sounds like you would like to sum this value across multiple groups, but only take one "tot" from each instance of the group. (Are you sure that all rows in that group will have the same "Tot?")
If tot is the total of other fields in your returned data, then simply add those up in your formula. This may have the added benefit of simplifying your SQL query as well.
Some other options that could work:
- Change your SQL query so that only one row per group gets the Tot field set.
- Use Embedded code in the report to keep a running total which is added to only once per group, such as in the group header.
(If upgrading to 2008R2 SSRS is an option, then the Lookup function could be used here, maybe even to look back at the same dataset.)
change the query/ dataset to sum(distinct tot) using the temp table on the sql server
I suppose you need to write sum(distinct columnName).

SQL statement HAVING MAX(some+thing)=some+thing

I'm having trouble with Microsoft Access 2003, it's complaining about this statement:
select cardnr
from change
where year(date)<2009
group by cardnr
having max(time+date) = (time+date) and cardto='VIP'
What I want to do is, for every distinct cardnr in the table change, to find the row with the latest (time+date) that is before year 2009, and then just select the rows with cardto='VIP'.
This validator says it's OK, Access says it's not OK.
This is the message I get: "you tried to execute a query that does not include the specified expression 'max(time+date)=time+date and cardto='VIP' and cardnr=' as part of an aggregate function."
Could someone please explain what I'm doing wrong and the right way to do it? Thanks
Note: The field and table names are translated and do not collide with any reserved words, I have no trouble with the names.
Try to think of it like this - HAVING is applied after the aggregation is done.
Therefore it can not compare to unaggregated expressions (neither for time+date, nor for cardto).
However, to get the last (principle is the same for getting rows related to other aggregated functions as weel) time and date you can do something like:
SELECT cardnr
FROM change main
WHERE time+date IN (SELECT MAX(time+date)
FROM change sub
WHERE sub.cardnr = main.cardnr AND
year(date)<2009
AND cardto='VIP')
(assuming that date part on your time field is the same for all the records; having two fields for date/time is not in your best interest and also using reserved words for field names can backfire in certain cases)
It works because the subquery is filtered only on the records that you are interested in from the outer query.
Applying the same year(date)<200 and cardto='VIP' to the outer query can improve performance further.