Copying dynamic rows from one worksheet to another in VBA - vba

I am trying to copy a number of rows from each worksheet to the worksheet called "renew" in the same workbook.
The rows are defined as between the key words of "Service Requests" and "Renewals".
so step 1: define those row numbers, and step 2: copy them to the Renew sheet.
I run into the problem with step 2, somehow, i couldn't work out how to use the rownumber1 and rownumber2 in the copy command.
Any help would be appreciated. Thanks!
Sub test()
Dim ws As Worksheet
Application.ScreenUpdating = False
Sheets("Renew").Activate
For Each ws In Worksheets
If ws.Name <> "Renew" Then
For i = 1 To 100
Dim rownumber1 As Integer
Dim rownumber2 As Integer
If Range("A" & i).Text = "Service Requests" Then
rownumber1 = i
ElseIf Range("A" & i).Text = "Renewals" Then
rownumber2 = i
End If
Next i
'copy rows between rownumber1 and rownumber2 to the renew sheet
ws.Rows("rownumber1:rownumber2").EntireRow.Copy
ActiveSheet.Paste Range("A65536").End(xlUp).Offset(1, 0)
End If
Next ws
End Sub
update:
Sub test2()
Dim ws As Worksheet
Dim rownumber1 As Integer
Dim rownumber2 As Integer
Dim FoundCell As Excel.Range
Application.ScreenUpdating = False
Sheets("Renew").Activate
For Each ws In Worksheets
If ws.Name <> "Renew" Then
Set FoundCell = ws.Range("A:A").Find(what:="Service Requests", lookat:=xlWhole)
If Not FoundCell Is Nothing Then
rownumber1 = FoundCell.Row
End If
Set FoundCell = ws.Range("A:A").Find(what:="Renewals", lookat:=xlWhole)
If Not FoundCell Is Nothing Then
rownumber2 = FoundCell.Row
End If
'copy renewals to the renewalsummary
ws.Rows(rownumber1 & ":" & rownumber2).EntireRow.Copy
ActiveSheet.Paste Range("A65536").End(xlUp).Offset(1, 0)
End If
Next ws
End Sub

What you're looking for is:
ws.Rows(rownumber1 & ":" & rownumber2).EntireRow.Copy
Although, there are some other things to consider with your code. It may be a work in progress so I only answered your question, but:
Your loop is going to return row 100 every time, so I'm curious what the point of your loop is.
You should never DIM in a loop, since you can only declare a variable once and the loop will attempt to do it every time and should throw an error (Dim your rownumber variables with your ws variable).
Why loop to 100? You should loop to the end of the list of values.
Reply to Edits
It looks pretty good. the main thing is that it works. Although I would change this:
ActiveSheet.Paste Range("A65536").End(xlUp).Offset(1, 0)
to this:
ActiveSheet.Paste Cells(Rows.Count, 1).End(xlUp).Offset(1, 0)
Hard-coded values aren't very future-proof, this looks at the last row of the sheet (whatever that might be). If any of your sheets start to reach the row max you need to do this:
If Cells(Rows.Count, 1) <> "" Then
ActiveSheet.Paste Cells(Rows.Count, 1).End(xlUp).Offset(1, 0)
Else
MsgBox("Sheet " & ws.Name & " is full, row cannot be copied")
End If
But that's probably way down the road and at that point you might be outgrowing Excel.

Related

Only copy visible range in VBA?

I'm running into an issue where I'm unable to copy only visible cells to a new sheet. I'm able to get the lastrow, but I get #N/A on every cell except the first for each column. I want to just copy the visible cells. I'd also like to only put information on visible rows too, if possible?
Please see my code below:
Sub Importe()
lastRow = Worksheets("Sheet1").Cells(1, 1).SpecialCells(xlCellTypeVisible).End(xlDown).Row
Worksheets.Add
With ActiveSheet
Range("A1:A" & lastRow).Value2 = _
ActiveWorkbook.Worksheets("Sheet1").Range("H1:H" & lastRow).SpecialCells(xlCellTypeVisible).Value
Range("B1:B" & lastRow).Value2 = _
ActiveWorkbook.Worksheets("Sheet1").Range("E1:E" & lastRow).SpecialCells(xlCellTypeVisible).Value
End With
End Sub
Something like .Value2 = .Value doesn't work on special cells of type visible, because …
… e.g. if lastRow = 50 and there are hiddenRows = 10 then …
your source Range("H1:H" & lastRow).SpecialCells(xlCellTypeVisible)
has lastRow - hiddenRows = 40 rows
but your destination Range("A1:A" & lastRow).Value2
has lastRow = 50 rows.
On the first you subtract the visible rows, so they are different in size. Therefore .Value2 = .Value doesn't work, because you cannot fill 50 rows with only 40 source rows.
But what you can do is Copy and SpecialPaste
Option Explicit
Sub Importe()
Dim lastRow As Long
lastRow = Worksheets("Sheet1").Cells(1, 1).SpecialCells(xlCellTypeVisible).End(xlDown).Row
Worksheets.Add
With ActiveSheet
ActiveWorkbook.Worksheets("Sheet1").Range("H1:H" & lastRow).SpecialCells(xlCellTypeVisible).Copy
.Range("A1").PasteSpecial xlPasteValues
ActiveWorkbook.Worksheets("Sheet1").Range("E1:E" & lastRow).SpecialCells(xlCellTypeVisible).Copy
.Range("B1").PasteSpecial xlPasteValues
End With
End Sub
Nevertheless I recommend to avoid ActiveSheet or ActiveWorkbook if this is possible and reference a workbook eg by ThisWorkbook. My suggestion:
Option Explicit
Sub Importe()
Dim SourceWs As Worksheet
Set SourceWs = ThisWorkbook.Worksheets("Sheet1")
Dim DestinationWs As Worksheet
Set DestinationWs = ThisWorkbook.Worksheets.Add
Dim lastRow As Long
lastRow = SourceWs.Cells(1, 1).SpecialCells(xlCellTypeVisible).End(xlDown).Row
SourceWs.Range("H1:H" & lastRow).SpecialCells(xlCellTypeVisible).Copy
DestinationWs.Range("A1").PasteSpecial xlPasteValues
SourceWs.Range("E1:E" & lastRow).SpecialCells(xlCellTypeVisible).Copy
DestinationWs.Range("B1").PasteSpecial xlPasteValues
End Sub
To define whether a cell is visible or not, both its column and row should be visible. This means, that the .Hidden property of the column and the row should be set to False.
Here is some sample code of how to copy only the visible ranges between two worksheets.
Imagine that you have an input like this in Worksheets(1):
Then you manually hide column B and you want to get in Worksheets(2) every cell from the Range(A1:C4), without the ones in column B. Like this:
To do this, you should check each cell in the range, whether its column or row is visible or not.
A possible solution is this one:
Sub TestMe()
Dim myCell As Range
For Each myCell In Worksheets(1).Range("A1:C4")
If (Not Rows(myCell.Row).Hidden) And (Not Columns(myCell.Column).Hidden) Then
Dim newCell As Range
Set newCell = Worksheets(2).Cells(myCell.Row, myCell.Column)
newCell.Value2 = myCell.Value2
End If
Next myCell
End Sub
Just a general advise - whenever you use something like this Range("A1").Value2 = Range("A1").Value2 make sure that both are the same and not the left is Value2 and the right is .Value. It probably will not bring what you are expecting.
You cannot perform a direct value transfer without cycling though the areas of the SpecialCells(xlCellTypeVisible) collection.
Sometimes it is easier to copy everything and get rid of what you don't want.
Sub Importe()
Dim lr As Long
Worksheets("Sheet1").Copy after:=Worksheets("Sheet1")
With ActiveSheet
.Name = "xyz"
.Cells(1, 1).CurrentRegion = .Cells(1, 1).CurrentRegion.Value2
For lr = .Cells(.Rows.Count, "A").End(xlUp).Row To 1 Step -1
If .Cells(lr, "A").EntireRow.Hidden Then
.Cells(lr, "A").EntireRow.Delete
End If
Next lr
lr = .Cells(.Rows.Count, "A").End(xlUp).Row
.Cells(1, 1).CurrentRegion.Resize(lr, 1) = .Cells(1, 1).CurrentRegion.Resize(lr, 1).Offset(0, 7).Value2
.Cells(1, 1).CurrentRegion.Offset(0, 1).Resize(lr, 1) = .Cells(1, 1).CurrentRegion.Resize(lr, 1).Offset(0, 4).Value2
.Columns("C:XFD").EntireColumn.Delete
End With
End Sub
just to throw in an alternative version:
Sub Importe()
Dim sht1Rng As Range, sht1VisibleRng As Range
With Worksheets("Sheet1")
Set sht1Rng = .Range("A1", .Cells(.Rows.Count, 1).End(xlUp))
End With
Set sht1VisibleRng = sht1Rng.SpecialCells(xlCellTypeVisible)
With Worksheets.Add
.Range("A1").Resize(sht1Rng.Rows.Count).Value2 = sht1Rng.Offset(, 7).Value2
.Range("B1").Resize(sht1Rng.Rows.Count).Value2 = sht1Rng.Offset(, 4).Value2
.UsedRange.EntireRow.Hidden = True
.Range(sht1VisibleRng.Address(False, False)).EntireRow.Hidden = False
End With
End Sub
which may have the drawback of Address() maximum "capacity "

Copying the matched row in another sheet

I have two Sheets, sheet1 and sheet 2.
I am looking into column T of sheet1 and pasting the complete row if T contains 1 in sheet 2.
The code, works good, but it paste the result in sheet2 in the same row in sheet1.
This results in blanks, between the rows. Can anyone suggest, what i should Change with my code, so that i get them in sequence without any blank rows.
Also, how can I copy the Header in row 1 from sheet 1 to sheet2?
Sub Test()
For Each Cell In Sheets(1).Range("T:T")
If Cell.Value = "1" Then
matchRow = Cell.Row
Rows(matchRow & ":" & matchRow).Select
Selection.Copy
Sheets(2).Select
ActiveSheet.Rows(matchRow).Select
ActiveSheet.Paste
Sheets(1).Select
End If
Next
End Sub
There's no need to use Select and Selection to copy paste, it will only slows down your code's run-time.
Option Explicit
Sub Test()
Dim Cell As Range
Dim NextRow as Long
Application.ScreenUpdating = False
For Each Cell In Sheets(1).Range("T1:T" & Sheets(1).Cells(Sheets(1).Rows.Count, "T").End(xlUp).Row)
If Cell.Value = "1" Then
NextRow = Sheets(2).Cells(Sheets(2).Rows.Count, "T").End(xlUp).Row
Rows(Cell.Row).Copy Destination:=Sheets(2).Range("A" & NextRow + 1)
End If
Next
Application.ScreenUpdating = True
End Sub
Not For Points
Apologies, but I couldn't stop myself from posting an answer. It pains me when I see someone wanting to use an inferior way of doing something :(
I am not in favor of looping. It is very slow as compared to Autofilter.
If you STILL want to use looping then you can make it faster by not copying the rows in the loop but in the end in ONE GO...
Also if you do not like living dangerously then always fully qualify your object else you may end up copying the wrong row.
Option Explicit
Sub Sample()
Dim wsI As Worksheet, wsO As Worksheet
Dim lRow As Long, i As Long, r As Long
Dim copyRng As Range
Set wsI = Sheet1: Set wsO = Sheet2
wsO.Cells.Clear
'~~> first available row in sheet2
r = 2
With wsI
lRow = .Range("T" & .Rows.Count).End(xlUp).Row
'~~> Copy Headers
.Rows(1).Copy wsO.Rows(1)
For i = 1 To lRow
If .Range("T" & i).Value = 1 Then
If copyRng Is Nothing Then
Set copyRng = .Rows(i)
Else
Set copyRng = Union(copyRng, .Rows(i))
End If
End If
Next i
End With
If Not copyRng Is Nothing Then copyRng.Copy wsO.Rows(r)
End Sub
Screenshot

Copy Excel formula to last row on multiple work sheets

I have a workbook which has multiple worksheets that vary in name but the content structure of each sheet remains the same. There is only one sheet name that is always constant pie.
I am trying to apply a formula in cell N2 and then copy the formula down to the last active row in all the worksheets except the one named pie
The code I have so far is works for one loop but then i get an error "AutoFill method of Range Class failed"
I have used
Lastrow = Range("M" & Rows.Count).End(xlUp).Row
to determine the last row as column M is always complete.
Any help to complete this would be very much appreciated
Code i have is:
Sub ConcatForm()
Dim wSht As Worksheet
Lastrow = Range("M" & Rows.Count).End(xlUp).Row
Application.ScreenUpdating = False
For Each wSht In Worksheets
If wSht.Name <> "Pie" Then
wSht.Range("N2").FormulaR1C1 = "=CONCATENATE(RC[-3],RC[-2],RC[-1])"
wSht.Range("N2").AutoFill Destination:=Range("N2:N" & Lastrow)
End If
Next wSht
Application.ScreenUpdating = True
End Sub
You don't need to use Autofill to achieve this.
Just apply your formulas directly to your range and use relative references, i.e. K2, rather than absolute references, i.e. $K$2. It will fill down and update the formula for you.
Make sure you are fully qualifying your references. For example, see where I have used ThisWorkbook and the update to how lastrow is initialized. Otherwise, Excel can get confused and throw other errors.
Your lastrow variable hasn't been dimensioned so it is an implicit Variant. You'd be better off dimensioning it explicitly as a Long.
Sub ConcatForm()
Application.ScreenUpdating = False
Dim wSht As Worksheet
Dim lastrow As Long
With ThisWorkbook.Worksheets("Sheet1") 'which worksheet to get last row?
lastrow = .Range("M" & .Rows.Count).End(xlUp).Row
End With
For Each wSht In ThisWorkbook.Worksheets
If wSht.Name <> "Pie" Then
wSht.Range("N2:N" & lastrow).Formula = "=CONCATENATE(K2,L2,M2)"
End If
Next wSht
Application.ScreenUpdating = True
End Sub
you were just one wSht reference away from the goal:
Sub ConcatForm()
Dim wSht As Worksheet
lastRow = Range("M" & Rows.count).End(xlUp).row '<--| without explicit worksheet qualification it will reference a range in the "active" sheet
Application.ScreenUpdating = False
For Each wSht In Worksheets
If wSht.Name <> "Pie" Then
wSht.Range("N2").FormulaR1C1 = "=CONCATENATE(RC[-3],RC[-2],RC[-1])"
wSht.Range("N2").AutoFill Destination:=wSht.Range("N2:N" & lastRow) '<--| this will reference a range in 'wSht' worksheet
End If
Next
Application.ScreenUpdating = True
End Sub
Use following sub...
Sub ConcatForm()
Dim wSht As Worksheet
Lastrow = Range("A" & Rows.Count).End(xlUp).Row
Application.ScreenUpdating = False
For Each wSht In Worksheets
With wSht
If .Name <> "Pie" Then
.Select
.Range("N2").FormulaR1C1 = "=CONCATENATE(RC[-3],RC[-2],RC[-1])"
.Range("N2").AutoFill Destination:=Range("N2:N" & Lastrow)
End If
End With
Next wSht
Application.ScreenUpdating = True
End Sub

Do Until loop need to restart on error

I have a Do Until loop in VBA.
My problem is that there is likely to be an error most days when running the macro as not all the sheets will have info on them.
When that happens I just want to start the loop again. I am assuming its not the "On Error Resume Next" I was thinking of counting the rows on the autofilter and then if it was 1 (ie only titles) starting the loop again. Just not sure how to do that.
Dim rngDates As Range 'range where date is pasted on.
'Dim strDate As String
Dim intNoOfRows As Integer
Dim rng As Range
Sub Dates()
Application.ScreenUpdating = False
Set rngWorksheetNames = Worksheets("info sheet").Range("a1")
dbleDate = Worksheets("front sheet").Range("f13")
Worksheets("info sheet").Activate
Range("a1").Activate
Do Until ActiveCell = ""
strSheet = ActiveCell
Set wsFiltering = Worksheets(strSheet)
intLastRow = wsFiltering.Cells(Rows.Count, "b").End(xlUp).Row
Set rngFilter = wsFiltering.Range("a1:a" & intLastRow)
With rngFilter
.AutoFilter Field:=1, Criteria1:="="
On Error Resume Next
Set rngDates = .Resize(.Rows.Count - 1, 1).Offset(1, 0).SpecialCells(xlCellTypeVisible)
End With
With rngDates
.Value = dbleDate
.NumberFormat = "dd/mm/yyyy"
If wsFiltering.FilterMode Then
wsFiltering.ShowAllData
End If
ActiveCell.Offset(1, 0).Select
End With
Application.ScreenUpdating = True
Worksheets("front sheet").Select
MsgBox ("Dates updated")
Loop
You could check existance of data after filtering by using SUBTOTAL formula.
If Application.WorkSheetFunction.Subtotal(103,ActiveSheet.Columns(1)) > 1 Then
'There is data
Else
'There is no data (just header row)
End If
You can read about SUBTOTAL here
Rather than using the Do Until loop, consider using a For Each loop on the Worksheets Collection.
ie.
Sub ForEachWorksheetExample()
Dim sht As Worksheet
'go to error handler if there is an error
On Error GoTo err
'loop through all the worksheets in this workbook
For Each sht In ThisWorkbook.Worksheets
'excute code if the sheet is not the summary page
'and if there is some data in the worksheet (CountA)
'(this may have to be adjusted if you have header rows)
If sht.Name <> "front sheet" And _
Application.WorksheetFunction.CountA(sht.Cells) > 0 Then
'do some stuff in here. Refer to sht as the current worksheet
End If
Next sht
Exit Sub
err:
MsgBox err.Description
End Sub
Also. I would recommend removing the On Error Resume Next statement. It is much better to deal detect and deal with errors rather than ignore them. It could cause strange results.

Get Last Row From Filtered Range

How do you find the last row of data when the data in your worksheet is filtered? I have been playing around with Special Cells and Visible Cells but cannot find a solution. I think it must be some kind of variation on what I have below:
...
With ws
LR = .Range("A" & Rows.Count).End(xlUp).Row
.Range("A1:E" & LR).AutoFilter Field:=2, Criteria1:="=4"
LRfilt = .Range("A" & Rows.SpecialCells(xlCellTypeVisible).Count).End(xlUp).Row
Debug.Print LR
Debug.Print LRfilt
End With
...
File can be found here:
wikisend.com/download/443370/FindLRFilteredData.xls
Edit:
Realised after discussion with Siddharth I did not want the Last Row property I needed to find a count of the number of visible rows which led on to Sid's solution below...
After the filter, using the same formula for the lastrow will return the last filtered row:
...
With ws
LR = .Range("A" & Rows.Count).End(xlUp).Row
.Range("A1:E" & LR).AutoFilter Field:=2, Criteria1:="=4"
LRfilt = .Range("A" & Rows.Count).End(xlUp).Row
Debug.Print LR
Debug.Print LRfilt
End With
...
EDIT: Post Chat Followup
Option Explicit
Sub FilterTest()
Dim rRange As Range, fltrdRng As Range, aCell As Range, rngToCopy As Range
Dim ws As Worksheet
Dim LR As Long
'~~> Change this to the relevant sheet
For Each ws In ThisWorkbook.Worksheets
If Not ws.Name = "Sheet1" Then
With ws
'~~> Remove any filters
.AutoFilterMode = False
LR = .Range("A" & Rows.Count).End(xlUp).Row
'~~> Change this to the relevant range
Set rRange = .Range("A1:E" & LR)
With rRange
'~~> Some Filter. Change as applicable
.AutoFilter Field:=2, Criteria1:=">10"
'~~> Get the filtered range
Set fltrdRng = .SpecialCells(xlCellTypeVisible)
End With
For Each aCell In fltrdRng
If aCell.Column = 1 Then
If rngToCopy Is Nothing Then
Set rngToCopy = aCell
Else
Set rngToCopy = Union(rngToCopy, aCell)
End If
End If
Next
Debug.Print ws.Name
Debug.Print rngToCopy.Address
'rngToCopy.Copy
Set rngToCopy = Nothing
'~~> Remove any filters
.AutoFilterMode = False
End With
End If
Next
End Sub
Assuming your data is already filtered, you can try this:
Range("A1").Select
Dim FinalRowFiltered as Long
Dim FR as as String
FinalRowFiltered = Range("A" & Rows.Count).End(xlUp).Row
FR = "A" & CStr(FinalRowFiltered)
Range(FR).Select
After a lot of researching, came up with different options and I put some of them together which seems to be working fine for me (I made it work in a Table):
Hope you find it useful.
ActiveSheet.ListObjects("Table").Range.SpecialCells(xlCellTypeVisible).Select
b = Split(Selection.Address, "$")
iRes = UBound(b, 1)
If iRes = -1 Then
iRes = 0
End If
LastRow = Val(b(iRes))
This seems to work. When filters are on the normal .end(xlUp) gives the last row of a filtered range, but not the last row of the sheet. I suggest you use this technique to get the last row:
Sub GetLastRow
' Find last row regardless of filter
If Not (ActiveSheet.AutoFilterMode) Then ' see if filtering is on if already on don't turn it on
Rows(1).Select ' Select top row to filter on
Selection.AutoFilter ' Turn on filtering
End if
b = Split(ActiveSheet.AutoFilter.Range.Address, "$") ' Split the Address range into an array based on "$" as a delimiter. The address would yeild something like $A$1:$H$100
LastRow= Val(b(4)) ' The last value of the array will be "100" so find the value
End sub
This is simplest solution
...
With ws
.Range("A1:E1").AutoFilter Field:=2, Criteria1:="=4"
LRfilt=.Range("A1", .Range("A1").End(xlDown)).End(xlDown).Row
Debug.Print LRfilt
End With
...