Add contact from messages inside outlook and ignore address already present - vba

I have this VBA code that allows to add contact from an Outlook selected folder or selected messages :
' The AddAddressesToContacts procedure can go in any Module
' Select the mail folder and any items to add to contacts, then run the macro
Public Sub AddAddressesToContacts()
Dim folContacts As Outlook.MAPIFolder
Dim colItems As Outlook.Items
Dim oContact As Outlook.ContactItem
Dim oMail As Outlook.MailItem
Dim obj As Object
Dim oNS As Outlook.NameSpace
Dim response As VbMsgBoxResult
Dim bContinue As Boolean
Dim sSenderName As String
On Error Resume Next
Set oNS = Application.GetNamespace("MAPI")
Set folContacts= oNS.GetDefaultFolder(olFolderContacts)
Set colItems= folContacts.Items
For Each obj In Application.ActiveExplorer.Selection
If obj.Class = olMail Then
Set oContact= Nothing
bContinue= True
sSenderName= ""
Set oMail = obj
sSenderName = oMail.SentOnBehalfOfName
If sSenderName = ";" Then
sSenderName = oMail.SenderName
End If
Set oContact = colItems.Find("[FullName] = '" & sSenderName & "'")
If Not (oContact Is Nothing) Then
response = MsgBox("This appears to be an existing contact: " & sSenderName & ". Do you still want to add it as a new contact?", vbQuestion + vbYesNo, "Contact Adder")
If response = vbNo Then
bContinue = False
End If
End If
If bContinue Then
Set oContact = colItems.Add(olContactItem)
With oContact
.Body = oMail.Subject
.Email1Address = oMail.SenderEmailAddress
.Email1DisplayName = sSenderName
.Email1AddressType = oMail.SenderEmailType
.FullName = oMail.SenderName
.Save
End With
End If
End If
Next
Set folContacts = Nothing
Set colItems = Nothing
Set oContact = Nothing
Set oMail = Nothing
Set obj = Nothing
Set oNS = Nothing
End Sub
I would like to go to the next address if the current address exists into the address book.
For the moment, I have this code :
If Not (oContact Is Nothing) Then
response = MsgBox("This appears to be an existing contact: " & sSenderName & ". Do you still want to add it as a new contact?", vbQuestion + vbYesNo, "Contact Adder")
If response = vbNo Then
bContinue = False
End If
But how to ignore the address already recorded in the address book ?

To go to the next address if the current address exists in the address book.
If Not (oContact Is Nothing) Then
bContinue = False
End If

Related

How to get the e-mail addresses in the CC field?

I found code in How to get the sender’s email address from one or more emails in Outlook?.
I need to get the e-mail addresses of the CC field as well.
Sub GetSmtpAddressOfSelectionEmail()
Dim xExplorer As Explorer
Dim xSelection As Selection
Dim xItem As Object
Dim xMail As MailItem
Dim xAddress As String
Dim xFldObj As Object
Dim FilePath As String
Dim xFSO As Scripting.FileSystemObject
On Error Resume Next
Set xExplorer = Application.ActiveExplorer
Set xSelection = xExplorer.Selection
For Each xItem In xSelection
If xItem.Class = olMail Then
Set xMail = xItem
xAddress = xAddress & VBA.vbCrLf & " " & GetSmtpAddress(xMail)
End If
Next
If MsgBox("Sender SMTP Address is: " & xAddress & vbCrLf & vbCrLf & "Do you want to export the address list to a txt file? ", vbYesNo, "Kutools for Outlook") = vbYes Then
Set xFldObj = CreateObject("Shell.Application").BrowseforFolder(0, "Select a Folder", 0, 16)
Set xFSO = New Scripting.FileSystemObject
If xFldObj Is Nothing Then Exit Sub
FilePath = xFldObj.Items.Item.Path & "\Address.txt"
Close #1
Open FilePath For Output As #1
Print #1, "Sender SMTP Address is: " & xAddress
Close #1
Set xFSO = Nothing
Set xFldObj = Nothing
MsgBox "Address list has been exported to:" & FilePath, vbOKOnly + vbInformation, "Kutools for Outlook"
End If
End Sub
Function GetSmtpAddress(Mail As MailItem)
Dim xNameSpace As Outlook.NameSpace
Dim xEntryID As String
Dim xAddressEntry As AddressEntry
Dim PR_SENT_REPRESENTING_ENTRYID As String
Dim PR_SMTP_ADDRESS As String
Dim xExchangeUser As exchangeUser
On Error Resume Next
GetSmtpAddress = ""
Set xNameSpace = Application.Session
If Mail.sender.Type <> "EX" Then
GetSmtpAddress = Mail.sender.Address
Else
PR_SENT_REPRESENTING_ENTRYID = "http://schemas.microsoft.com/mapi/proptag/0x00410102"
xEntryID = Mail.PropertyAccessor.BinaryToString(Mail.PropertyAccessor.GetProperty(PR_SENT_REPRESENTING_ENTRYID))
Set xAddressEntry = xNameSpace.GetAddressEntryFromID(xEntryID)
If xAddressEntry Is Nothing Then Exit Function
If xAddressEntry.AddressEntryUserType = olExchangeUserAddressEntry Or xAddressEntry.AddressEntryUserType = olExchangeRemoteUserAddressEntry Then
Set xExchangeUser = xAddressEntry.GetExchangeUser()
If xExchangeUser Is Nothing Then Exit Function
GetSmtpAddress = xExchangeUser.PrimarySmtpAddress
Else
PR_SMTP_ADDRESS = "http://schemas.microsoft.com/mapi/proptag/0x39FE001E"
GetSmtpAddress = xAddressEntry.PropertyAccessor.GetProperty(PR_SMTP_ADDRESS)
End If
End If
End Function
How could I adapt the code to include the e-mail addresses from the CC field as well?
I tried setting Recipients but couldn't get the desired outcome.
You need to replace the GetSmtpAddress function with your own where you could get the CC recipients in the following way (a raw sketch):
Function GetSmtpAddress(Mail As MailItem) as String
Dim emailAddress as String
Dim recipient as Outlook.Recipient
Dim recipients as Outlook.Recipients
Set recipients = Mail.Recipients
For Each recipient In recipients
If recipient.Type = olCC Then
If recipient.AddressEntry.Type = "EX" Then
emailAddress = emailAddress & " " & recipient.AddressEntry.GetExchangeUser.PrimarySmtpAddress
Else
emailAddress = emailAddress & " " & recipient.Address
End If
End If
Next
Return emailAddress
End Function
You may find the How To: Fill TO,CC and BCC fields in Outlook programmatically article helpful.
Loop through all recipients in the MailItem.Recipients collection, check that Recipient.Type = olCC. For each Recipient object use Recipient.Address. Note that you can end up with EX type addresses (instead of SMTP). Check that Recipient.AddressEntry.Type is "SMTP". If it is not, use Recipient.AddressEntry.GetExchangeUser.PrimarySmtpAddress instead (do check for nulls).

Sending letter from a specific mailbox [duplicate]

I currently use a code that generates an email fine with certain fields like To, CC, BCC, but I am not sure how to switch the "FROM" part of the email automatically.
Ie my email is here, but I want to automatically switch to another inbox,
I can do it manually when the email is generated via the drop down, but I am wondering if there are ways to do this automatically. I Tried adding .From to this existing code but does not work.
Here are the relevant snippets of code:
Dim OLook As Object, Mitem As Object, OlAttachment As Object
Dim fso As Object
Dim remail As Range
Dim acc As Object
Set Mitem = OLook.CreateItem(0)
With Mitem
'send to:
.To = send_list
'send from:
'.From = from_list
'cc to:
.CC = cc_list
'bcc to:
.BCC = bcc_list
.From = from_list is not a supported property.
Does anyone know how to alter this code to add the "From" parameter correctly?
FULL CODE
Sub Create_Email()
' Creates e-mail to send
Application.ScreenUpdating = False
Sheets("Emails Management").Select
ActiveSheet.Calculate
top_line_emails = 2 'hardcoded to row 2
max_row_emails = ActiveSheet.UsedRange.Rows.Count + ActiveSheet.UsedRange.Rows(1).Row - 1 'last row
ref_title_line = Application.WorksheetFunction.Match("Email Name", Columns(1), False) 'gets title row
indexActive = Application.WorksheetFunction.Match("Active", Rows(ref_title_line), False)
indexType = Application.WorksheetFunction.Match("Type", Rows(ref_title_line), False)
indexEmailName = Application.WorksheetFunction.Match("Email Name", Rows(ref_title_line), False)
indexsubject = Application.WorksheetFunction.Match("Subject", Rows(ref_title_line), False)
indexfiles = Application.WorksheetFunction.Match("Attachments", Rows(ref_title_line), False)
indexSendTo = Application.WorksheetFunction.Match("Send To", Rows(ref_title_line), False)
indexSendFrom = Application.WorksheetFunction.Match("Send From", Rows(ref_title_line), False)
indexCC = Application.WorksheetFunction.Match("CCed", Rows(ref_title_line), False)
indexBCC = Application.WorksheetFunction.Match("BCCed", Rows(ref_title_line), False)
indexGreetings = Application.WorksheetFunction.Match("Greetings", Rows(ref_title_line), False)
indexBody = Application.WorksheetFunction.Match("Body Text", Rows(ref_title_line), False)
indexSignature = Application.WorksheetFunction.Match("Signature", Rows(ref_title_line), False)
Dim OLook As Object, Mitem As Object, OlAttachment As Object
Dim fso As Object
Dim remail As Range
Dim acc As Object
Dim oMail As Object
Set fso = CreateObject("Scripting.FileSystemObject")
user_name = Environ("Username")
ref_row = top_line_emails 'hardcoded for row 2
'finds the reports that were generated
Do While ref_row <= max_row_emails
Set OLook = CreateObject("Outlook.Application")
Set Mitem = OLook.CreateItem(0)
Set OlAttachment = Mitem.attachments
send_list = ""
from_list = ""
cc_list = ""
bcc_list = ""
attach_name = ""
whole_text = ""
Body_text = ""
If Range(ColumnNumberToLetter(indexEmailName) & ref_row).Value = "" Then 'looping down the rows, if it is blank stop generating emails.
Exit Do
End If
go_for_it = True
If go_for_it = True Then
file_name = Range(ColumnNumberToLetter(indexfiles) & ref_row).Value
send_list = Range(ColumnNumberToLetter(indexSendTo) & ref_row)
from_list = Range(ColumnNumberToLetter(indexSendFrom) & ref_row)
cc_list = Range(ColumnNumberToLetter(indexCC) & ref_row)
bcc_list = Range(ColumnNumberToLetter(indexBCC) & ref_row)
Signature = Range(ColumnNumberToLetter(indexSignature) & ref_row).Value
attachment = Range(ColumnNumberToLetter(indexfiles) & ref_row).Value 'not attaching
'On Error GoTo no_email, Gets the text of the Email
Set remail = Sheets("Emails Management").Range(ColumnNumberToLetter(indexGreetings) & ref_row)
'This section gets the text part of the email.
If remail = "" Then
greetings_text = ""
Else
greetings_text = RangetoHTML2(remail)
greetings_text = get_date_cnv(greetings_text, ref_date_email)
End If
'Body text , Meant for charts
If Range(ColumnNumberToLetter(indexBody) & ref_row).Value <> "" Then
body_full_text = Range(ColumnNumberToLetter(indexBody) & ref_row).Value
'count the number of < in the body text
graphic_count = Len(body_full_text) - Len(Replace(body_full_text, "<", ""))
For Count = 1 To graphic_count
'search the start and end of the graphic range
body_start_search = InStr(1, body_full_text, "<")
body_end_search = InStr(1, body_full_text, ">")
'if there are <> then go for it
If body_start_search <> 0 And body_end_search <> 0 Then
'isolate the text in the <>
graphic_area = RTrim(LTrim(Mid(Left(body_full_text, body_end_search), body_start_search)))
'make sure the <> is not a <br> (line break)
If graphic_area <> "" And graphic_area <> "<br>" Then
'body_text = body_text & Left(body_full_text, body_start_search - 1)
graphic_area = Replace(Replace(graphic_area, "<", ""), ">", "")
'pull out the graphic type
graphic_type_search = InStr(1, graphic_area, ",")
graphic_type = Left(graphic_area, graphic_type_search - 1)
graphic_area = RTrim(LTrim(Right(graphic_area, Len(graphic_area) - graphic_type_search)))
'pull out the tab name
graphic_tab_search = InStr(1, graphic_area, ",")
graphic_tab = Left(graphic_area, graphic_tab_search - 1)
'pull out the graphic area
graphic_rng = RTrim(LTrim(Right(graphic_area, Len(graphic_area) - graphic_tab_search)))
Select Case LCase(graphic_type)
Case "chart"
Body_text = Body_text & "<br>" & RangetoHTML(Sheets(graphic_tab).Range(graphic_rng))
Case "text"
Body_text = Body_text & "<br>" & RangetoHTML2(Sheets(graphic_tab).Range(graphic_rng))
'Need to put graph part here
End Select
If Len(body_full_text) = body_end_search Then
Exit For
End If
body_full_text = Right(body_full_text, Len(body_full_text) - body_end_search - 1)
Else
If IsEmpty(Body_text) Then
Body_text = Left(body_full_text, body_start_search - 1)
Else
If Len(body_full_text) = body_end_search Then
Exit For
End If
Body_text = Body_text & "<br>" & Left(body_full_text, body_start_search - 1)
End If
If Len(body_full_text) = body_end_search Then
Exit For
End If
body_full_text = Right(body_full_text, Len(body_full_text) - body_end_search - 1)
End If
Else
Body_text = Body_text & body_full_text & "<br>"
End If
Next Count
Body_text = Body_text & "<br>" & body_full_text
End If
Set remail = Sheets("Emails Management").Range(ColumnNumberToLetter(indexBody) & ref_row)
'signature
Set remail = Sheets("Emails Management").Range(ColumnNumberToLetter(indexSignature) & ref_row)
end_text = RangetoHTML2(remail)
'creates the whole text in email
whole_text = greetings_text & "<br>" & Body_text & "<br>" & "<br>" & end_text
'create email, but does not send
Set Mitem = OLook.CreateItem(0)
With Mitem
.SendUsingAccount = GetAccountOf("email#blah.com", OLook)
.Display
'send to:
.To = send_list
'cc to:
.CC = cc_list
'bcc to:
.BCC = bcc_list
'attaching files
On Error GoTo resume_here
If Range(ColumnNumberToLetter(indexfiles) & ref_row).Value <> "" Then
file_name = Sheets("Emails Management").Range(ColumnNumberToLetter(indexfiles) & ref_row).Value
file_count = Len(file_name) - Len(Replace(file_name, ";", "")) + 1
For Count = 1 To file_count
file_search = InStr(1, file_name, ";")
If file_search = 0 Then
attach_name = RTrim(LTrim(file_name))
Else
attach_name = RTrim(LTrim(Left(file_name, file_search - 1)))
End If
ref_date = Sheets("Start").Range("D2").Value
attach_name = get_date_cnv(attach_name, ref_date)
file_name = Right(file_name, Len(file_name) - file_search)
file_name = get_date_cnv(file_name, ref_date_email)
.attachments.Add attach_name
Next Count
End If
resume_here:
'email subject
.Subject = get_date_cnv(Range(ColumnNumberToLetter(indexsubject) & ref_row).Value, ref_date_email)
'email body
.HTMLBody = whole_text
'.HTMLBody = graphic_desc
'check names in outlook
.Recipients.ResolveAll
'display email
'.Display
'save as draft
.Save
'.Send
Application.ScreenUpdating = True
Application.ScreenUpdating = False
End With
DoEvents
End If
ref_row = ref_row + 1
Loop
Set fso = Nothing
Set OLook = Nothing
Set Mitem = Nothing
Set OlAttachment = Nothing
Exit Sub
no_email:
MsgBox ("Error creating emails: " & Err.Description)
Set fso = Nothing
Set OLook = Nothing
Set Mitem = Nothing
Set OlAttachment = Nothing
Exit Sub
End Sub
Try this function
Function GetAccountOf(sEmailAddress As String, ByRef OLook As Object) As Object
Dim oAccount As Object
Set GetAccountOf = Nothing
For Each oAccount In OLook.Session.Accounts
If oAccount = sEmailAddress Then
Set GetAccountOf = oAccount
Exit Function
End If
Next oAccount
End Function
You can then replace the .From line with:
.SendUsingAccount = GetAccountOf("emailaddress#somewhere.com", OLook)
Edit: Follow-up to comments below:
If the above doesn't work then I suspect there's something with your outlook that is causing this. You need to think of ways/questions to help determine the problem, such as
Is the account you want to use completely set-up within outlook?
When you send email manually from this account does outlook ask you for password?
Try also to think of test code you can use to narrow down the possibilities that may be the cause of the problem. for example try to run these subroutines and see if the first code actually lists your desired account. Does the second code result in the account being Nothing? If so, perhaps an option is to delete the account and add it again to outlook, which may help reset something that was causing the problem.
Sub ShowAllAccounts()
Dim OLook As Object
Dim oAccount As Object
Set OLook = CreateObject("Outlook.Application")
For Each oAccount In OLook.Session.Accounts
MsgBox oAccount.DisplayName
Next oAccount
End Sub
Sub DoesAccountExist()
Dim OLook As Object
Set OLook = CreateObject("Outlook.Application")
If GetAccountOf("emailaddress#somewhere.com", OLook) Is Nothing Then
MsgBox "Account doesn't exist"
End If
End Sub
Try to make up some other code similar to this and please get back if you are still stuck.
Edit 2:
You need to make sure you set the SendUsingAccount property before you .Display your email: Outlook if funny like that :)
Try this:
Dim OLook As Object, Mitem As Object, OlAttachment As Object
Dim fso As Object
Dim remail As Range
Dim acc As Object
Set Mitem = OLook.CreateItem(0)
With Mitem
.SendUsingAccount = GetAccountOf("emailaddress#somewhere.com", OLook)
.Display
'send to:
.To = send_list
'send from:
'.From = from_list
'cc to:
.CC = cc_list
'bcc to:
.BCC = bcc_list
Try the next approach, please:
Sub SendUsingDifferentAccount()
Dim OLook As New Outlook.Application
Dim acc As Outlook.account
Dim Mitem As Outlook.MailItem
Set Mitem = OLook.CreateItem(0)
For Each acc In OLook.Session.accounts
If acc.DisplayName = "testaccount#yourdomain.com" Then
With Mitem
.To = "..."
.cc = "..."
.BCC = "..."
Set .SendUsingAccount = acc
.send
End With
Exit For
End If
Next
End Sub
If needs a reference to 'Microsoft Outlook ... Object Library. Or declare all above object variables As Object`. But it is better to reference Outlook. You can benefit of the intellisense advantage...
You can use the .SendUsingAccount property
https://learn.microsoft.com/en-us/office/vba/api/outlook.mailitem.sendusingaccount
I use the following approach to send mails from a specific Outlook account (IMAP, no Exchange Server). The code relies on an already opened outlook instance (but that can easily be changed)
Option Explicit
Public Enum oCreateMail
oSave = 1
oDisplay = 2
oSend = 4
End Enum
Public Sub RunSendMail()
Dim OutlookApp As Outlook.Application
On Error Resume Next
Set OutlookApp = GetObject(, "Outlook.Application")
On Error GoTo 0
If OutlookApp Is Nothing Then
MsgBox "Please open Outlook first.", vbExclamation, "Open Outlook"
Exit Sub
End If
'load a template for your mail if necessary
Dim TemplateFile As String
TemplateFile = ThisWorkbook.Path & Application.PathSeparator & "template_message.msg"
'Name of Outlook account that should be used
Dim AccountName As String
AccountName = "account_1#acme.com"
Dim OutlookAccount As Outlook.Account
Set OutlookAccount = GetAccountByName(OutlookApp, AccountName)
If OutlookAccount Is Nothing Then
MsgBox "Outlook account '" & AccountName & "' was not found!", vbCritical, "Outlook Account"
Exit Sub
End If
'send a mail from a specific account
SendMail OutlookApp, OutlookAccount, "send_to#acme.com", oDisplay, "" 'use TemplateFile as template if you don't want to create the mail from scratch.
End Sub
Public Sub SendMail(ByVal OutlookApp As Outlook.Application, ByVal OutlookAccount As Outlook.Account, ByVal MailTo As String, Optional ByVal MailAction As oCreateMail = 2, Optional ByVal TemplateFile As String)
Dim NewMail As Outlook.MailItem
If TemplateFile <> vbNullString Then
Set NewMail = OutlookApp.CreateItemFromTemplate(TemplateFile)
Else
Set NewMail = OutlookApp.Createitem(0)
End If
With NewMail
.SendUsingAccount = OutlookAccount
'remove a automatically added signature if necessary
'RemoveAutoSignature NewMail
'new email from scratch
.HTMLBody = "test mail"
'alternatively replace something in the template:
'.HTMLBody = Replace$(.HTMLBody, "Placeholder", "Fill in TEXT")
.To = MailTo
Select Case MailAction
Case oDisplay
.Display
Case oSend
.Send
Case oSave
.Save
.Close olSave
End Select
End With
End Sub
Public Sub RemoveAutoSignature(ByRef Mail As Outlook.MailItem)
Dim oDocument As Word.Document
Set oDocument = Mail.GetInspector.WordEditor
Dim oBookmark As Word.Bookmark
Set oBookmark = oDocument.Bookmarks.Item("_MailAutoSig")
If Not oBookmark Is Nothing Then
oBookmark.Select
oDocument.Windows.Item(1).Selection.Delete
End If
End Sub
Public Function GetAccountByName(ByVal oApp As Outlook.Application, ByVal AccountName As String) As Outlook.Account
Dim oAccount As Outlook.Account
For Each oAccount In oApp.Session.Accounts
If oAccount.DisplayName = AccountName Then
Set GetAccountByName = oAccount
Exit For
End If
Next oAccount
End Function
The following can be used to list all available Outlook mail accounts:
Public Sub GetAllOutlookAccounts(ByVal oApp As Outlook.Application)
Dim oAccount As Outlook.Account
For Each oAccount In oApp.Session.Accounts
Debug.Print oAccount.DisplayName
Next oAccount
End Sub
Public Sub ListAllOutlookAccounts()
GetAllOutlookAccounts GetObject(, "Outlook.Application")
End Sub

Switching the FROM Inbox

I currently use a code that generates an email fine with certain fields like To, CC, BCC, but I am not sure how to switch the "FROM" part of the email automatically.
Ie my email is here, but I want to automatically switch to another inbox,
I can do it manually when the email is generated via the drop down, but I am wondering if there are ways to do this automatically. I Tried adding .From to this existing code but does not work.
Here are the relevant snippets of code:
Dim OLook As Object, Mitem As Object, OlAttachment As Object
Dim fso As Object
Dim remail As Range
Dim acc As Object
Set Mitem = OLook.CreateItem(0)
With Mitem
'send to:
.To = send_list
'send from:
'.From = from_list
'cc to:
.CC = cc_list
'bcc to:
.BCC = bcc_list
.From = from_list is not a supported property.
Does anyone know how to alter this code to add the "From" parameter correctly?
FULL CODE
Sub Create_Email()
' Creates e-mail to send
Application.ScreenUpdating = False
Sheets("Emails Management").Select
ActiveSheet.Calculate
top_line_emails = 2 'hardcoded to row 2
max_row_emails = ActiveSheet.UsedRange.Rows.Count + ActiveSheet.UsedRange.Rows(1).Row - 1 'last row
ref_title_line = Application.WorksheetFunction.Match("Email Name", Columns(1), False) 'gets title row
indexActive = Application.WorksheetFunction.Match("Active", Rows(ref_title_line), False)
indexType = Application.WorksheetFunction.Match("Type", Rows(ref_title_line), False)
indexEmailName = Application.WorksheetFunction.Match("Email Name", Rows(ref_title_line), False)
indexsubject = Application.WorksheetFunction.Match("Subject", Rows(ref_title_line), False)
indexfiles = Application.WorksheetFunction.Match("Attachments", Rows(ref_title_line), False)
indexSendTo = Application.WorksheetFunction.Match("Send To", Rows(ref_title_line), False)
indexSendFrom = Application.WorksheetFunction.Match("Send From", Rows(ref_title_line), False)
indexCC = Application.WorksheetFunction.Match("CCed", Rows(ref_title_line), False)
indexBCC = Application.WorksheetFunction.Match("BCCed", Rows(ref_title_line), False)
indexGreetings = Application.WorksheetFunction.Match("Greetings", Rows(ref_title_line), False)
indexBody = Application.WorksheetFunction.Match("Body Text", Rows(ref_title_line), False)
indexSignature = Application.WorksheetFunction.Match("Signature", Rows(ref_title_line), False)
Dim OLook As Object, Mitem As Object, OlAttachment As Object
Dim fso As Object
Dim remail As Range
Dim acc As Object
Dim oMail As Object
Set fso = CreateObject("Scripting.FileSystemObject")
user_name = Environ("Username")
ref_row = top_line_emails 'hardcoded for row 2
'finds the reports that were generated
Do While ref_row <= max_row_emails
Set OLook = CreateObject("Outlook.Application")
Set Mitem = OLook.CreateItem(0)
Set OlAttachment = Mitem.attachments
send_list = ""
from_list = ""
cc_list = ""
bcc_list = ""
attach_name = ""
whole_text = ""
Body_text = ""
If Range(ColumnNumberToLetter(indexEmailName) & ref_row).Value = "" Then 'looping down the rows, if it is blank stop generating emails.
Exit Do
End If
go_for_it = True
If go_for_it = True Then
file_name = Range(ColumnNumberToLetter(indexfiles) & ref_row).Value
send_list = Range(ColumnNumberToLetter(indexSendTo) & ref_row)
from_list = Range(ColumnNumberToLetter(indexSendFrom) & ref_row)
cc_list = Range(ColumnNumberToLetter(indexCC) & ref_row)
bcc_list = Range(ColumnNumberToLetter(indexBCC) & ref_row)
Signature = Range(ColumnNumberToLetter(indexSignature) & ref_row).Value
attachment = Range(ColumnNumberToLetter(indexfiles) & ref_row).Value 'not attaching
'On Error GoTo no_email, Gets the text of the Email
Set remail = Sheets("Emails Management").Range(ColumnNumberToLetter(indexGreetings) & ref_row)
'This section gets the text part of the email.
If remail = "" Then
greetings_text = ""
Else
greetings_text = RangetoHTML2(remail)
greetings_text = get_date_cnv(greetings_text, ref_date_email)
End If
'Body text , Meant for charts
If Range(ColumnNumberToLetter(indexBody) & ref_row).Value <> "" Then
body_full_text = Range(ColumnNumberToLetter(indexBody) & ref_row).Value
'count the number of < in the body text
graphic_count = Len(body_full_text) - Len(Replace(body_full_text, "<", ""))
For Count = 1 To graphic_count
'search the start and end of the graphic range
body_start_search = InStr(1, body_full_text, "<")
body_end_search = InStr(1, body_full_text, ">")
'if there are <> then go for it
If body_start_search <> 0 And body_end_search <> 0 Then
'isolate the text in the <>
graphic_area = RTrim(LTrim(Mid(Left(body_full_text, body_end_search), body_start_search)))
'make sure the <> is not a <br> (line break)
If graphic_area <> "" And graphic_area <> "<br>" Then
'body_text = body_text & Left(body_full_text, body_start_search - 1)
graphic_area = Replace(Replace(graphic_area, "<", ""), ">", "")
'pull out the graphic type
graphic_type_search = InStr(1, graphic_area, ",")
graphic_type = Left(graphic_area, graphic_type_search - 1)
graphic_area = RTrim(LTrim(Right(graphic_area, Len(graphic_area) - graphic_type_search)))
'pull out the tab name
graphic_tab_search = InStr(1, graphic_area, ",")
graphic_tab = Left(graphic_area, graphic_tab_search - 1)
'pull out the graphic area
graphic_rng = RTrim(LTrim(Right(graphic_area, Len(graphic_area) - graphic_tab_search)))
Select Case LCase(graphic_type)
Case "chart"
Body_text = Body_text & "<br>" & RangetoHTML(Sheets(graphic_tab).Range(graphic_rng))
Case "text"
Body_text = Body_text & "<br>" & RangetoHTML2(Sheets(graphic_tab).Range(graphic_rng))
'Need to put graph part here
End Select
If Len(body_full_text) = body_end_search Then
Exit For
End If
body_full_text = Right(body_full_text, Len(body_full_text) - body_end_search - 1)
Else
If IsEmpty(Body_text) Then
Body_text = Left(body_full_text, body_start_search - 1)
Else
If Len(body_full_text) = body_end_search Then
Exit For
End If
Body_text = Body_text & "<br>" & Left(body_full_text, body_start_search - 1)
End If
If Len(body_full_text) = body_end_search Then
Exit For
End If
body_full_text = Right(body_full_text, Len(body_full_text) - body_end_search - 1)
End If
Else
Body_text = Body_text & body_full_text & "<br>"
End If
Next Count
Body_text = Body_text & "<br>" & body_full_text
End If
Set remail = Sheets("Emails Management").Range(ColumnNumberToLetter(indexBody) & ref_row)
'signature
Set remail = Sheets("Emails Management").Range(ColumnNumberToLetter(indexSignature) & ref_row)
end_text = RangetoHTML2(remail)
'creates the whole text in email
whole_text = greetings_text & "<br>" & Body_text & "<br>" & "<br>" & end_text
'create email, but does not send
Set Mitem = OLook.CreateItem(0)
With Mitem
.SendUsingAccount = GetAccountOf("email#blah.com", OLook)
.Display
'send to:
.To = send_list
'cc to:
.CC = cc_list
'bcc to:
.BCC = bcc_list
'attaching files
On Error GoTo resume_here
If Range(ColumnNumberToLetter(indexfiles) & ref_row).Value <> "" Then
file_name = Sheets("Emails Management").Range(ColumnNumberToLetter(indexfiles) & ref_row).Value
file_count = Len(file_name) - Len(Replace(file_name, ";", "")) + 1
For Count = 1 To file_count
file_search = InStr(1, file_name, ";")
If file_search = 0 Then
attach_name = RTrim(LTrim(file_name))
Else
attach_name = RTrim(LTrim(Left(file_name, file_search - 1)))
End If
ref_date = Sheets("Start").Range("D2").Value
attach_name = get_date_cnv(attach_name, ref_date)
file_name = Right(file_name, Len(file_name) - file_search)
file_name = get_date_cnv(file_name, ref_date_email)
.attachments.Add attach_name
Next Count
End If
resume_here:
'email subject
.Subject = get_date_cnv(Range(ColumnNumberToLetter(indexsubject) & ref_row).Value, ref_date_email)
'email body
.HTMLBody = whole_text
'.HTMLBody = graphic_desc
'check names in outlook
.Recipients.ResolveAll
'display email
'.Display
'save as draft
.Save
'.Send
Application.ScreenUpdating = True
Application.ScreenUpdating = False
End With
DoEvents
End If
ref_row = ref_row + 1
Loop
Set fso = Nothing
Set OLook = Nothing
Set Mitem = Nothing
Set OlAttachment = Nothing
Exit Sub
no_email:
MsgBox ("Error creating emails: " & Err.Description)
Set fso = Nothing
Set OLook = Nothing
Set Mitem = Nothing
Set OlAttachment = Nothing
Exit Sub
End Sub
Try this function
Function GetAccountOf(sEmailAddress As String, ByRef OLook As Object) As Object
Dim oAccount As Object
Set GetAccountOf = Nothing
For Each oAccount In OLook.Session.Accounts
If oAccount = sEmailAddress Then
Set GetAccountOf = oAccount
Exit Function
End If
Next oAccount
End Function
You can then replace the .From line with:
.SendUsingAccount = GetAccountOf("emailaddress#somewhere.com", OLook)
Edit: Follow-up to comments below:
If the above doesn't work then I suspect there's something with your outlook that is causing this. You need to think of ways/questions to help determine the problem, such as
Is the account you want to use completely set-up within outlook?
When you send email manually from this account does outlook ask you for password?
Try also to think of test code you can use to narrow down the possibilities that may be the cause of the problem. for example try to run these subroutines and see if the first code actually lists your desired account. Does the second code result in the account being Nothing? If so, perhaps an option is to delete the account and add it again to outlook, which may help reset something that was causing the problem.
Sub ShowAllAccounts()
Dim OLook As Object
Dim oAccount As Object
Set OLook = CreateObject("Outlook.Application")
For Each oAccount In OLook.Session.Accounts
MsgBox oAccount.DisplayName
Next oAccount
End Sub
Sub DoesAccountExist()
Dim OLook As Object
Set OLook = CreateObject("Outlook.Application")
If GetAccountOf("emailaddress#somewhere.com", OLook) Is Nothing Then
MsgBox "Account doesn't exist"
End If
End Sub
Try to make up some other code similar to this and please get back if you are still stuck.
Edit 2:
You need to make sure you set the SendUsingAccount property before you .Display your email: Outlook if funny like that :)
Try this:
Dim OLook As Object, Mitem As Object, OlAttachment As Object
Dim fso As Object
Dim remail As Range
Dim acc As Object
Set Mitem = OLook.CreateItem(0)
With Mitem
.SendUsingAccount = GetAccountOf("emailaddress#somewhere.com", OLook)
.Display
'send to:
.To = send_list
'send from:
'.From = from_list
'cc to:
.CC = cc_list
'bcc to:
.BCC = bcc_list
Try the next approach, please:
Sub SendUsingDifferentAccount()
Dim OLook As New Outlook.Application
Dim acc As Outlook.account
Dim Mitem As Outlook.MailItem
Set Mitem = OLook.CreateItem(0)
For Each acc In OLook.Session.accounts
If acc.DisplayName = "testaccount#yourdomain.com" Then
With Mitem
.To = "..."
.cc = "..."
.BCC = "..."
Set .SendUsingAccount = acc
.send
End With
Exit For
End If
Next
End Sub
If needs a reference to 'Microsoft Outlook ... Object Library. Or declare all above object variables As Object`. But it is better to reference Outlook. You can benefit of the intellisense advantage...
You can use the .SendUsingAccount property
https://learn.microsoft.com/en-us/office/vba/api/outlook.mailitem.sendusingaccount
I use the following approach to send mails from a specific Outlook account (IMAP, no Exchange Server). The code relies on an already opened outlook instance (but that can easily be changed)
Option Explicit
Public Enum oCreateMail
oSave = 1
oDisplay = 2
oSend = 4
End Enum
Public Sub RunSendMail()
Dim OutlookApp As Outlook.Application
On Error Resume Next
Set OutlookApp = GetObject(, "Outlook.Application")
On Error GoTo 0
If OutlookApp Is Nothing Then
MsgBox "Please open Outlook first.", vbExclamation, "Open Outlook"
Exit Sub
End If
'load a template for your mail if necessary
Dim TemplateFile As String
TemplateFile = ThisWorkbook.Path & Application.PathSeparator & "template_message.msg"
'Name of Outlook account that should be used
Dim AccountName As String
AccountName = "account_1#acme.com"
Dim OutlookAccount As Outlook.Account
Set OutlookAccount = GetAccountByName(OutlookApp, AccountName)
If OutlookAccount Is Nothing Then
MsgBox "Outlook account '" & AccountName & "' was not found!", vbCritical, "Outlook Account"
Exit Sub
End If
'send a mail from a specific account
SendMail OutlookApp, OutlookAccount, "send_to#acme.com", oDisplay, "" 'use TemplateFile as template if you don't want to create the mail from scratch.
End Sub
Public Sub SendMail(ByVal OutlookApp As Outlook.Application, ByVal OutlookAccount As Outlook.Account, ByVal MailTo As String, Optional ByVal MailAction As oCreateMail = 2, Optional ByVal TemplateFile As String)
Dim NewMail As Outlook.MailItem
If TemplateFile <> vbNullString Then
Set NewMail = OutlookApp.CreateItemFromTemplate(TemplateFile)
Else
Set NewMail = OutlookApp.Createitem(0)
End If
With NewMail
.SendUsingAccount = OutlookAccount
'remove a automatically added signature if necessary
'RemoveAutoSignature NewMail
'new email from scratch
.HTMLBody = "test mail"
'alternatively replace something in the template:
'.HTMLBody = Replace$(.HTMLBody, "Placeholder", "Fill in TEXT")
.To = MailTo
Select Case MailAction
Case oDisplay
.Display
Case oSend
.Send
Case oSave
.Save
.Close olSave
End Select
End With
End Sub
Public Sub RemoveAutoSignature(ByRef Mail As Outlook.MailItem)
Dim oDocument As Word.Document
Set oDocument = Mail.GetInspector.WordEditor
Dim oBookmark As Word.Bookmark
Set oBookmark = oDocument.Bookmarks.Item("_MailAutoSig")
If Not oBookmark Is Nothing Then
oBookmark.Select
oDocument.Windows.Item(1).Selection.Delete
End If
End Sub
Public Function GetAccountByName(ByVal oApp As Outlook.Application, ByVal AccountName As String) As Outlook.Account
Dim oAccount As Outlook.Account
For Each oAccount In oApp.Session.Accounts
If oAccount.DisplayName = AccountName Then
Set GetAccountByName = oAccount
Exit For
End If
Next oAccount
End Function
The following can be used to list all available Outlook mail accounts:
Public Sub GetAllOutlookAccounts(ByVal oApp As Outlook.Application)
Dim oAccount As Outlook.Account
For Each oAccount In oApp.Session.Accounts
Debug.Print oAccount.DisplayName
Next oAccount
End Sub
Public Sub ListAllOutlookAccounts()
GetAllOutlookAccounts GetObject(, "Outlook.Application")
End Sub

Change new mail subject line to name of the attached file

So far I have been able to attach the file programmatically with this:
Private Sub AttachmentFile()
Dim oLook As Object
Dim oMail As Object
Dim FD As Object
Dim vrtSelectedItem As Variant
Set oLook = CreateObject("Outlook.Application")
Set oMail = oLook.CreateItem(0)
Set FD = Excel.Application.FileDialog(3)
With oMail
FD.AllowMultiSelect = True
FD.Filters.Clear
FD.Filters.Add "All Files", "*.*"
FD.InitialFileName = "\\ad\dfs\Shared Data\"
If FD.Show = True Then
For Each vrtSelectedItem In FD.SelectedItems
.Attachments.Add vrtSelectedItem
Next
End If
.Display
End With
Set FD = Nothing
Set oMail = Nothing
Set oLook = Nothing
End Sub
Now that the email is created and I can select the file from a specified folder, I am trying to have the change the mail item's subject to the name of the attached file, also replacing the _ (underscore) with a | (pipe symbol).
Here is the now Working code I have. I also added a signature to the email with correct fonts and image of my default signature in outlook.
Private Sub SubNBodyNTo()
Dim myInspector As Outlook.Inspector
Dim MItem As MailItem
Dim myAttachments As Outlook.Attachments
Set myInspector = Application.ActiveInspector
If Not TypeName(myInspector) = "Nothing" Then
If TypeName(myInspector.CurrentItem) = "MailItem" Then
Set MItem = myInspector.CurrentItem
Set myAttachments = MItem.Attachments
MItem.Subject = myAttachments.Item(1).DisplayName
MItem.Subject = Replace(MItem.Subject, "_", " | ")
MItem..HTMLBody = MItem.Subject & " Is attached for your approval." & "<br>" & MItem.HTMLBody
MItem.To = "person#email.com"
MItem.CC = "OtherPeople#email.com"
End If
End If
End Sub
Private Sub SubNBodyNTo()
Dim myInspector As Outlook.Inspector
Dim MItem As MailItem
Dim myAttachments As Outlook.Attachments
Set myInspector = Application.ActiveInspector
If Not TypeName(myInspector) = "Nothing" Then
If TypeName(myInspector.CurrentItem) = "MailItem" Then
Set MItem = myInspector.CurrentItem
Set myAttachments = MItem.Attachments
MItem.Subject = myAttachments.Item(1).DisplayName
MItem.Subject = Replace(MItem.Subject, "_", " | ")
MItem..HTMLBody = MItem.Subject & " Is attached for your approval."
& "<br>" & MItem.HTMLBody
MItem.To = "person#email.com"
MItem.CC = "OtherPeople#email.com"
End If
End If
End Sub

Extract Outlook Properties of a sender of a mail

I want to extract properties, like phone number, society, email,... from an e-mail which is in my inbox.
Set oOutlookmail = CreateObject("Outlook.Application")
Set oMyInspectors = oOutlookmail.Inspectors
Set oMail = oMyInspectors.Item(lCount2).CurrentItem
gsDate = Left(oMail.ReceivedTime, InStr(1, oMail.ReceivedTime, " ") - 1)
I can have the date but that's all. I looked with Contact item, we can add contact properties but not get the ones of a mail.
An other solution is to add to contacts the sender and delete it after but I didn't find how to do that.
Phone and other information is not stored in a sender address.
Re: "An other solution is to add to contacts the sender ..."
The limited amount of information available when creating a contact from scratch is described here http://www.slipstick.com/developer/create-contacts-from-messages/.
This macro is compliments of Outlook MVP and developer Ken Slovak from http://www.slovaktech.com
Public Sub AddAddressesToContacts()
Dim folContacts As Outlook.MAPIFolder
Dim colItems As Outlook.Items
Dim oContact As Outlook.ContactItem
Dim oMail As Outlook.MailItem
Dim obj As Object
Dim oNS As Outlook.NameSpace
Dim response As VbMsgBoxResult
Dim bContinue As Boolean
Dim sSenderName As String
On Error Resume Next
Set oNS = Application.GetNamespace("MAPI")
Set folContacts= oNS.GetDefaultFolder(olFolderContacts)
Set colItems= folContacts.Items
For Each obj In Application.ActiveExplorer.Selection
If obj.Class = olMail Then
Set oContact= Nothing
bContinue= True
sSenderName= ""
Set oMail = obj
sSenderName = oMail.SentOnBehalfOfName
If sSenderName = ";" Then
sSenderName = oMail.SenderName
End If
Set oContact = colItems.Find("[FullName] = '" & sSenderName & "'")
If Not (oContact Is Nothing) Then
response = MsgBox("This appears to be an existing contact: " & sSenderName & ". Do you still want to add it as a new contact?", vbQuestion + vbYesNo, "Contact Adder")
If response = vbNo Then
bContinue = False
End If
End If
If bContinue Then
Set oContact = colItems.Add(olContactItem)
With oContact
.Body = oMail.Subject
.Email1Address = oMail.SenderEmailAddress
.Email1DisplayName = sSenderName
.Email1AddressType = oMail.SenderEmailType
.FullName = oMail.SenderName
.Save
End With
End If
End If
Next
Set folContacts = Nothing
Set colItems = Nothing
Set oContact = Nothing
Set oMail = Nothing
Set obj = Nothing
Set oNS = Nothing
End Sub
and here https://msdn.microsoft.com/en-us/library/office/ff869056.aspx