Create Stored procedure for setting reminder for document created - sql

Question

I want to create a Stored procedure for the
documents whose NStatusFlag should not be equal to 5 and 14
AND
also it should send Reminder to the respective user if the Document is with them for more than 3 days and if it is for more than 5 days then it should send it to its senior also
The date should be calculated with the U_datetime of the table and with the SYSTEM date from the system.
My NStatusFlag suggest which all documents are opened.
I tried below.
ALTER PROCEDURE GET_INWARD_REMINDER_REPORT
AS
BEGIN
Select * from inward_doc_tracking_trl
where NStatus_flag <> 5
and NStatus_flag <> 14
END
GO
SO I got all the documents which are opened, like below
But I am stuck how to get the all user by comparing with the date and send the reminders.
Also, I will get the Name of the USer with which the document is assigned from the inward_doc_tracking_hdr table.
NOTE inward_doc_tracking_hdr table mkey is related to ref_mkey from the inward_doc_tracking_trl table.
kindly help me out.
UPDATE
I get all the User from this query
ALTER PROCEDURE GET_INWARD_REMINDER_REPORT
AS
BEGIN
Select distinct a.mkey, b.mkey, a.first_name + ' ' + a.last_name from user_mst a
inner join inward_doc_tracking_hdr b
on a.mkey = b.User_Id
END
GO
UPDATE to get SEnior name
select * from inward_doc_tracking_hdr order by mkey desc -- here I get To_User
select * from user_mst where mkey = 187 -- here I get To_User
select Reporting_To,* from emp_mst where mkey = 122 -- here I get Senior

Answer 1

This query gets the tracking lines of people with documents for 3 days or more (you might need to be careful with the time component). Please test and see if this gets what you want.
Select TL.*
from inward_doc_tracking_trl TL
where TL.NStatus_flag NOT IN (5,14)
and TL.U_datetime <= DATEADD(d, -3, GETDATE())
This query then works out if its 3 or 5 days overdue and populates a second column if it's 3 days overdue:
Select
TL.*,
U.UserName,
CASE
WHEN TL.U_datetime <= DATEADD(d, -5, GETDATE())
THEN M.Reporting_To
ELSE NULL
END SeniorName
from inward_doc_tracking_trl TL
INNER JOIN inward_doc_tracking_hdr TH
ON TH.mkey = TL.ref_mkey
INNER JOIN user_mst U
ON TH.User_Id = U.mkey
INNER JOIN emp_mst M
ON M.mkey = U.employee_mkey
where TL.NStatus_flag NOT IN (5,14)
and TL.U_datetime <= DATEADD(d, -3, GETDATE())
You need to run that every day, I suggest inside a scheduled SQL Agent Job
With regards to 'sending a reminder', then assuming this is email, I suggest you first set up SQL Mail: https://msdn.microsoft.com/en-au/library/hh245116.aspx
Then use sp_send_dbmail https://msdn.microsoft.com/en-au/library/ms190307.aspx to send the email message
You'll also need to use the above query in a cursor and feed that into your sp_send_dbmail How to send multiple emails from sql server database using sp_send_dbmail procedure
Have a crack at that and ask more questions if you like