error handler works only once in vba - vba

I am trying to pull data from several workbooks which have different sheet names. I have created an array which contains all the possible sheet names. When data workbook opens and sheet name is not found the error handler works for the first time when loop runs again and pull the next array element, error handler doesn't work. It gives "Subscript out of range" error. Can anyone please elaborate what am I missing here? What I want is in case consecutive sheet names are not available in data workbook, code should go into for loop again and search for next sheet name.
Public strFileName As String
Public currentWB As Workbook
Public dataWB As Workbook
Sub GetData()
Dim strListSheet As String
Dim i As Integer
Dim VendorValue As String
Dim SheetNames() As Variant
Dim a As String
strListSheet = "Master"
Sheets(strListSheet).Select
Range("First_file").Select
SheetNames = Range("Sheet_Names")
'this is the main loop, we will open the files one by one and copy their data into the masterdata sheet
Set currentWB = ActiveWorkbook
Do While ActiveCell.Value <> ""
strFileName = ActiveCell.Offset(0, 1) & ActiveCell.Value
VendorValue = ActiveCell.Offset(0, 2)
Application.Workbooks.Open strFileName, UpdateLinks:=False, ReadOnly:=True
Set dataWB = ActiveWorkbook
For i = LBound(SheetNames, 1) To UBound(SheetNames, 1)
a = SheetNames(i, 1)
b = SheetNames(i, 2)
dataWB.Activate
On Error GoTo Handler:
ActiveWorkbook.Sheets(a).Select
Range("H5:H120,I5:I120,M5:M120,P5:P120,U5:X120").Select
Selection.Copy
currentWB.Activate
Sheets(VendorValue).Select
Range(b).Select
Selection.PasteSpecial xlPasteValues, xlPasteSpecialOperationNone
Application.CutCopyMode = False
Handler:
Next
dataWB.Close False
Sheets(strListSheet).Select
ActiveCell.Offset(1, 0).Select
Loop
Exit Sub
End Sub

You have to exit the error handler in order to reuse it. That is you need a Resume clause at the end of your error handler.
Check this site for more details.
I have moved the handler at the end of the sub and added a Resume.
Public strFileName As String
Public currentWB As Workbook
Public dataWB As Workbook
Sub GetData()
Dim strListSheet As String
Dim i As Integer
Dim VendorValue As String
Dim SheetNames() As Variant
Dim a As String
strListSheet = "Master"
Sheets(strListSheet).Select
Range("First_file").Select
SheetNames = Range("Sheet_Names")
'this is the main loop, we will open the files one by one and copy their data into the masterdata sheet
Set currentWB = ActiveWorkbook
Do While ActiveCell.Value <> ""
strFileName = ActiveCell.Offset(0, 1) & ActiveCell.Value
VendorValue = ActiveCell.Offset(0, 2)
Application.Workbooks.Open strFileName, UpdateLinks:=False, ReadOnly:=True
Set dataWB = ActiveWorkbook
For i = LBound(SheetNames, 1) To UBound(SheetNames, 1)
a = SheetNames(i, 1)
b = SheetNames(i, 2)
dataWB.Activate
On Error GoTo Handler:
ActiveWorkbook.Sheets(a).Select
Range("H5:H120,I5:I120,M5:M120,P5:P120,U5:X120").Select
Selection.Copy
currentWB.Activate
Sheets(VendorValue).Select
Range(b).Select
Selection.PasteSpecial xlPasteValues, xlPasteSpecialOperationNone
Application.CutCopyMode = False
Handler2:
Next
dataWB.Close False
Sheets(strListSheet).Select
ActiveCell.Offset(1, 0).Select
Loop
Exit Sub
Handler:
Resume Handler2
End Sub

I'd change approach like follows:
Dim mySht as Worksheet
a = SheetNames(i, 1)
Set mySht = GetSheet(dataWB, a)
If Not mySht Is Nothing Then
b = SheetNames(i, 2)
With mySht
.Range("H5:H120,I5:I120,M5:M120,P5:P120,U5:X120").Copy
currentWB.Sheets(VendorValue).Range(b).PasteSpecial xlPasteValues, xlPasteSpecialOperationNone
Application.CutCopyMode = False
End With
End If
Where I only showed the part that goes from a and b settings (included) to the Handler label (included, i.e. it has to disappear).
And you have to put this code in any module (also at the end of your Sub will do):
Function GetSheet(wb as Workbook, shtName as String)
On Error Resume Next
Set GetSheet = wb.Worksheet(shtName)
End Function
Finally the rest of your code can avoid a lot of Activate/Active/Select/Selection stuff in a similar manner

If all your files are in the same path, I think it's easier to use this:
Sub openOtherWorkbooks()
Dim folderPath As String, path As String
folderPath = "C:\Path\to\your\files"
path = folderPath & "\*.xlsm" 'xlsm as an example - could be xls* as well
Do While Filename <> ""
Filename = Dir()
If Filename <> ThisWorkbook.Name And Filename <> "" Then
Workbooks.Open folderPath & "\" & Filename
For i = 1 To Workbooks(Filename).Sheets.count
' do everything with every sheet of this file
Next i
Workbooks(Filename).Close False
End If
Filename = Dir(path)
Loop
End Sub
It's just opening every file, counting the sheets (beginning with 1) of the opened file and then there should be your code.
It's not exactly an answer to your On-Error-GoTo-thing with your handler.

Related

Error On Second Iteration: Application-defined or object-defined error

This year I inherited support of about a dozen accdb applications in Office 2010 Win 7 that often manipulate external excel files.
I keep getting the same error scenario. It is in my vba for excel commands,
but only AFTER the first iteration of a loop. It always works fine the first time through. Seems to have something to do with how I am identifying the objects. I've read multiple articles on best practices for working with the objects and the specific error but nothing has translated into a solution. Can someone ELI5 what I am doing wrong?
In the example below it is throwing the error early in the second iteration at the Range("A1").Select command.
Code:
Sub runCleanAndImportUnpre()
Dim strFolder As String
Dim strTableDest As String
strTableDest = "Unpresented_EOD_Import"
strFolder = "C:\Users\lclambe\Projects\Inputs\test2"
Call CleanAndImportUnpresentedInAGivenFolder(strTableDest, strFolder)
End Sub
Function CleanAndImportUnpresentedInAGivenFolder(strTable As String, strFolder As String)
' Function that opens files in a folder, cleans them up and saves them.
Dim myfile
Dim mypath
Dim strPathFileName As String
Dim i As Integer
'Call ClearData(strTable)
'if it needs a backslash on the end, add one
If Right(strFolder, 1) <> "\" Then
strFolder = strFolder & "\"
End If
mypath = strFolder
ChDir (strFolder)
myfile = Dir(mypath)
ChDir (mypath)
myfile = Dir("")
i = 1
Do While myfile <> ""
'Format the excel report
strPathFileName = mypath & myfile
'use for unpresented
Call formatExcelUnPresentedForImport(strPathFileName)
i = i + 1
myfile = Dir()
Loop
End Function
Function formatExcelUnPresentedForImport(filePath As String)
''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
' Note:
' Called from CleanAndImportUnpresentedInAGivenFolder when
' importing Unpresented reports
'
'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
On Error GoTo formatExcelUnPresentedForImport_Error
Dim strFilePath As String
Dim strReportType As String
Dim i As Integer
Dim iTotal_Row
Dim Lastrow As Long
Dim iCol As Integer
Dim appExcel As excel.Application
Dim wkb As excel.Workbook
Dim sht As Worksheet
Dim rng As Range
strReportType = reportType
strFilePath = filePath
Set appExcel = New excel.Application
appExcel.Visible = False
'Define the worksheet
Set wkb = appExcel.Workbooks.Open(strFilePath, ReadOnly:=False)
'Turn off error msg: "minor loss of fidelity" if you are sure no data will be lost
wkb.CheckCompatibility = False
'Expand Column to avoid scientific notation
appExcel.Columns("A:A").EntireColumn.AutoFit
'Find last row
'FAILS HERE ON SECOND ITERATION OF LOOP:
Range("A1").Select
ActiveCell("A1").Select
Selection.End(xlDown).Select
'Delete the last 3 rows of totals
ActiveCell.offset(-2, 0).Select
Selection.EntireRow.Delete
Selection.EntireRow.Delete
Selection.EntireRow.Delete
'Add a TRIM of Cash Amount Field2 at column L
Range("L2").Select
ActiveCell.FormulaR1C1 = "=TRIM(RC[-9])"
Range("L2").Select
'Copy it to rest of cells to bottom
Selection.Copy
Lastrow = ActiveSheet.Cells(Rows.Count, 1).End(xlUp).Row
Selection.AutoFill Destination:=Range("L2:L" & Lastrow), Type:=xlFillDefault
Range("L2:L" & Lastrow).Select
'Delete original unformatted unpresented
Selection.Copy
ActiveSheet.Paste
Selection.PasteSpecial Paste:=xlPasteValues, Operation:=xlNone, SkipBlanks _
:=False, Transpose:=False
'Delete all the rows except Unpresented
Range("B:B,C:C,D:D,E:E,F:F,G:G,H:H,I:I,J:J,K:K").Select
Range("K1").Activate
Selection.Delete Shift:=xlToLeft
'Add a Header
Range("B1").Select
ActiveCell.FormulaR1C1 = "Unpresented"
wkb.Save
wkb.Close
appExcel.Quit
Set wkb = Nothing
Set appExcel = Nothing
On Error GoTo 0
Exit Function
formatExcelUnPresentedForImport_Error:
Set wkb = Nothing
Set appExcel = Nothing
strMessage = "Error " & err.Number & " (" & err.Description & ") in procedure formatExcelUnPresentedForImport of Module modExternalExcelClean."
strMessage = strMessage & " Application will stop processing now." & vbNewLine
strMessage = strMessage & "Please note or copy this error message and contact application developer for assistance."
MsgBox strMessage, vbCritical + vbOKOnly, "Error"
End
End Function
Just guessing that you are not iterating through an Excel file the second time, thus it throws an error. To debug it in ELI5 style, change your code like this:
Do While myfile <> ""
MsgBox myFile
'Format the excel report
strPathFileName = mypath & myfile
'use for unpresented
Call formatExcelUnPresentedForImport(strPathFileName)
i = i + 1
myfile = Dir()
Loop
and pay attention to the MsgBox every time. Is it showing what you think it should be showing?

How to not allow export as .CSV if any null values exist

I have a tab in excel that has about 50 columns. I export this tab as a .CSV file and upload it into a database. I am currently using this VBA code to export the .CSV file:
Sub ExportAsCSV()
Dim MyFileName As String
Dim CurrentWB As Workbook, TempWB As Workbook
Set CurrentWB = ActiveWorkbook
ActiveWorkbook.ActiveSheet.UsedRange.Copy
Set TempWB = Application.Workbooks.Add(1)
With TempWB.Sheets(1).Range("A1")
.PasteSpecial xlPasteValues
.PasteSpecial xlPasteFormats
End With
'Dim Change below to "- 4" to become compatible with .xls files
MyFileName = CurrentWB.Path & "\" & Left(CurrentWB.Name, Len(CurrentWB.Name) - 5) & ".csv"
Application.DisplayAlerts = False
TempWB.SaveAs Filename:=MyFileName, FileFormat:=xlCSV, CreateBackup:=False, Local:=True
TempWB.Close SaveChanges:=False
Application.DisplayAlerts = True
End Sub
There are certain columns in this export tab that will have "null" (actual word null) if the connected cells in other sheets are not filled in. How can I add to this existing VBA code to not allow an export if there are any null (the word, not blanks) values? Also how can a box pop up telling you that it wont export due to nulls?
I fixed your code's structure and added a test at the start which checks to make sure you have no "null" values anywhere on your ActiveSheet - if you do, it will throw a pop-up then exit the macro.
Sub ExportAsCSV()
If Application.WorksheetFunction.CountIf(ActiveSheet.UsedRange, "null") > 0 Then
MsgBox "Null values exist in the range - exiting sub.", vbExclamation
Exit Sub
End If
Dim MyFileName As String
Dim CurrentWB As Workbook, TempWB As Workbook
Set CurrentWB = ActiveWorkbook
ActiveWorkbook.ActiveSheet.UsedRange.Copy
Set TempWB = Application.Workbooks.Add(1)
With TempWB.Sheets(1).Range("A1")
.PasteSpecial xlPasteValues
.PasteSpecial xlPasteFormats
End With
'Dim Change below to "- 4" to become compatible with .xls files
MyFileName = CurrentWB.Path & "\" & Left(CurrentWB.Name, Len(CurrentWB.Name) - 5) & ".csv"
Application.DisplayAlerts = False
TempWB.SaveAs Filename:=MyFileName, FileFormat:=xlCSV, CreateBackup:=False, Local:=True
TempWB.Close SaveChanges:=False
Application.DisplayAlerts = True
End Sub
It's a lot more elaborate, but I think it's the right way to do it. Plus, it activates the first "null" cell for the end user to look at.
Add the following lines to the top of your code:
Sub ExportAsCSV()
Dim NullAddress As String
NullAddress = FindNull(ActiveSheet.UsedRange)
If NullAddress <> vbNullString Then
ActiveSheet.Range(NullAddress).Activate
MsgBox "Cannot Export due to ""null"" value in cell"
Exit Sub
End If
'
'
'
End Sub
which replies on the test function to do the heavy lifting:
Function FindNull(Target As Excel.Range) As String
Const NullValue As String = "null"
Dim vData 'As Variant
Dim Row As Long, Col As Long
If Not Target Is Nothing Then
vData = Target
If IsArray(vData) Then
For Row = 1 To Target.Rows.Count
For Col = 1 To Target.Columns.Count
If vData(Row, Col) = NullValue Then
' Return the Address of the first Null value found & Exit
FindNull = Target.Parent.Cells(Target.Cells(1).Row + Row - 1, Target.Cells(1).Column + Col - 1).Address(RowAbsolute:=False, ColumnAbsolute:=False)
Exit Function
End If
Next
Next
Else
If vData = NullValue Then FindNull = Target.Address
End If
End If
End Function

Paste Special Error - 1004 VBA Excel

I am trying to create a loop to copy data in cells in source worksheet one by one and paste in a particular cell in target worksheet. Once the cell is pasted, i need it to save a copy of the file then paste the next value in the source worksheet.The code is:
Private Sub CommandButton1_Click()
Dim wbTarget As Worksheet
Dim wbSource As Worksheet
Dim SaveLoc As String
Dim FName As String
Dim i As Long
Set wbSource = Sheets("Sheet3")
Set wbTarget = Sheets("Sheet1")
wbSource.Activate
Range("A1").Activate
Do While ActiveCell.Value <> ""
DoEvents
ActiveCell.Copy
For i = 1 To 30
wbTarget.Activate
With ActiveSheet
wbTarget.Range("E5").Select
Selection.PasteSpecial Paste:=xlPasteColumnWidths
Selection.PasteSpecial Paste:=xlPasteValues
ThisWorkbook.Save
Application.CutCopyMode = False
End With
SaveLoc = "H:\Services\Test Output\Term_"
FName = Range("B5")
ActiveWorkbook.SaveCopyAs FileName:=SaveLoc & FName & ".xls" 'FileFormat:=xlNormal
Application.DisplayAlerts = False
Next i
wbSource.Select
ActiveCell.Offset(1, 0).Activate
Loop
Application.ScreenUpdating = True
End Sub
When I run this, I get a
run-time error 1004.
Please advise on how to resolve this.
Thank You in Advance.
Try the code below, without using Activate, ActiveCell, Select and Selection, instead use fully qualifies Ranges and Worksheet objects.
Explanation inside the code as comments (also some question about your code).
Code
Option Explicit
Private Sub CommandButton1_Click()
Dim wbTarget As Worksheet
Dim wbSource As Worksheet
Dim SaveLoc As String
Dim FName As String
Dim i As Long, lRow As Long
Set wbSource = Sheets("Sheet3")
Set wbTarget = Sheets("Sheet1")
' SaveLoc string never changes, doesn;t need to be set every time inside the loops
SaveLoc = "H:\Services\Test Output\Term_"
' you never qualifed the range with on of the worksheets (I'm guessing here it's "Sheet3"
FName = wbTarget.Range("B5").Value
Application.ScreenUpdating = False
lRow = 1
Do While wbSource.Range("A" & lRow).Value <> ""
wbSource.Range("A" & lRow).Copy
For i = 1 To 30
' 2 lines below you are pasting to cell "E5" don't you mean to increment with the row number (i variable)
wbTarget.Range("E5").PasteSpecial xlPasteValues
wbTarget.Range("E5").PasteSpecial xlPasteColumnWidths
ThisWorkbook.Save
Application.CutCopyMode = False
' have this line before trying to save a copy of this workbook
Application.DisplayAlerts = False
ThisWorkbook.SaveCopyAs Filename:=SaveLoc & FName & ".xls" 'FileFormat:=xlNormal
Application.DisplayAlerts = True
Next i
lRow = lRow + 1
Loop
Application.ScreenUpdating = True
End Sub

excel cell = filename of another workbook

I have a macro for updating a sheet from another workbook, how can I use that same file to update a cell with its filename without the .xlsx.
Can I use the vFile or wbCopyFrom Dim?
Sub UpdateTSOM()
Application.ScreenUpdating = False
Dim vFile As Variant
Dim wbCopyTo As Workbook
Dim wsCopyTo As Worksheet
Dim wbCopyFrom As Workbook
Dim wsCopyFrom As Worksheet
Set wbCopyTo = ActiveWorkbook
Set wsCopyTo = ActiveSheet
If MsgBox("Update Transmission Stock Status data?", vbYesNo) = vbYes Then
Worksheets("TSOM").Range("B2:N3000").ClearContents
Else: Exit Sub
End If
On Error GoTo whoa
'Open file with data to be copied
vFile = "C:\Users\taylorm1\Desktop\OUC\_Materials\Stock Status\Transmission Stock Status*.xlsx"
'vFile = "P:\ESO\1790-ORL\OUC\_Materials\Stock Status\Transmission Stock Status **-**-**.xlsx"
Set wbCopyFrom = Workbooks.Open(vFile)
Set wsCopyFrom = wbCopyFrom.Worksheets(1)
'Copy Range
wsCopyFrom.Range("A1:N3000").Copy
'wsCopyFrom.Range("A1:A" & LastRow).Copy
wsCopyTo.Range("B2").PasteSpecial Paste:=xlPasteValues, _
Operation:=xlNone, SkipBlanks:=False, Transpose:=False
SendKeys "Y"
SendKeys ("{ESC}")
'Close file that was opened
wbCopyFrom.Close SaveChanges:=False
Application.Wait (Now + 0.000005)
Call NoSelect
Exit Sub
Application.ScreenUpdating = True
whoa:
vFile = Application.GetOpenFilename("Excel Files (*.xl*)," & _
"*.xl*", 1, "Select Excel File", "Open", False)
Set wbCopyFrom = Workbooks.Open(vFile)
Set wsCopyFrom = wbCopyFrom.Worksheets(1)
'Copy Range
wsCopyFrom.Range("A1:N3000").Copy
'wsCopyFrom.Range("A1:A" & LastRow).Copy
wsCopyTo.Range("B2").PasteSpecial Paste:=xlPasteValues, _
Operation:=xlNone, SkipBlanks:=False, Transpose:=False
SendKeys "Y"
SendKeys ("{ESC}")
'Close file that was opened
wbCopyFrom.Close SaveChanges:=False
Application.Wait (Now + 0.000005)
Call NoSelect
Exit Sub
'whoa: 'If filename changes then open folder
'Call Shell("explorer.exe" & " " & "P:\ESO\1790-ORL\OUC\_Materials\Stock Status", vbNormalFocus)
End Sub
Thanks
You can get the file's name without path and without extension like this:
Dim s As String
s = Mid(vFile, InStrRev(vFile, "\") + 1)
s = Left$(s, InStrRev(s, ".") - 1)
Or if you want to keep the full path but only remove the extension:
Dim s As String
s = Left(vFile, InStrRev(vFile, ".") - 1)
Then assign it to any cell: myCell.Value = s
Try this code.
Private Sub TestNettFileName()
Debug.Print NettFileName(ThisWorkbook.Name)
End Sub
Private Function NettFileName(Fn As String) As String
Dim Sp() As String
Sp = Split(ActiveWorkbook.Name, ".")
ReDim Preserve Sp(UBound(Sp) - 1)
NettFileName = Join(Sp, ".")
End Function
Use it in your project like,
With ActiveSheet
.Range("A3").Value = NettFileName(.Parent.Name)
End With

update links prompt issue

I have a length code which opens set of files, unhides and navigates to a particular worksheet, copies a range and pastes that range in another workbook.
The problem is whenever the code opens these files a popup message to update links appears. I understand it can be solved with updatelinks = 0 however wanted to know where should i include this in my code.
Also the code takes time to execute, so is there any modifications for faster execution.
Sub mergeallinputworkbooks()
Dim wkbDest As Workbook
Dim wksDest As Worksheet
Dim wkbSource As Workbook
Dim wksSource As Worksheet
Dim MyPath As String
Dim MyFile As String
Dim FolderName As String
Dim oCell As Range
Application.ScreenUpdating = False
Application.DisplayAlerts = False
Application.EnableEvents = False
Set wkbDest = ThisWorkbook
Set wksDest = wkbDest.Worksheets("Master Data")
With Application.FileDialog(msoFileDialogFolderPicker)
.AllowMultiSelect = False
.Show
On Error Resume Next
FolderName = .SelectedItems(1)
Err.Clear
On Error GoTo 0
End With
MyPath = FolderName
If Right(MyPath, 1) <> "\" Then MyPath = MyPath & "\"
MyFile = Dir(MyPath & "*.xls")
Do While Len(MyFile) > 0
Set wkbSource = Workbooks.Open(MyPath & MyFile)
Set wksSource = wkbSource.Worksheets("Scoring DB")
ActiveWorkbook.Unprotect ("pyroo123")
Sheets("Scoring DB").Visible = True
Sheets("Scoring DB").Select
Range("A4:W4").Copy
Windows("Performance Dashboard.xlsm").Activate
With Sheets("Master Data").Range("$A:$A")
With Sheets("Master Data")
Set oCell = .Cells(.Rows.Count, 1).End(xlUp).Offset(1, 0)
End With
oCell.Select
Selection.PasteSpecial Paste:=xlPasteValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
Application.CutCopyMode = False
Windows("Performance Dashboard.xlsm").Activate
End With
wkbSource.Close savechanges:=False
MyFile = Dir
Loop
Application.ScreenUpdating = True
Application.DisplayAlerts = True
Application.EnableEvents = True
End Sub
For you links issue, have a look at this post. There should be enough information there to give you a good indication of how and where to use the link update.
Now code suggestion:
To improve performance of your code, I would suggest not to interact with worksheet where not necessary. Rather than 'Copy and Past' assign the range to an array:
arrMyRange = Worksheets("SourceWorksheet").Range("A4:W4")
This will create your array. Now assign the array to your location:
Worksheets("DestinationWorksheet").Range("A1").Resize(UBound(arrMyRange, 1), UBound(arrMyRange, 2)).Value = arrMyRange
A1 can be changed dynamically if required.