VBA how to copy images / inline shapes from Word to powerpoint - vba

Question

I am trying to write a macro to find and copy all the graphs/images inline in a word document and paste them into individual slides in a new powerpoint. However when I run into multiple runtime errors. Here's the entire code.
Sub wordtoppt()
'This macro copies all pictures out of a word document of your choice and into a new powerpoint presentation.
'Two reference libraries need to be open - Word and Powerpoint. Go Tools > References, and tick the relevant box.
Dim wdApp As Word.Application 'Set up word and powerpoint objects
Dim wdDoc As Word.Document
Dim pptApp As PowerPoint.Application
Dim pptShw As PowerPoint.Presentation
Dim pptChart As PowerPoint.Shape
Dim pptSld As PowerPoint.Slide
On Error GoTo 0
Dim wcount As Integer 'Number of open word documents
Dim doclist() As String 'Collects the names of open word documents
Dim desc As String 'inputbox text
Dim chosendoc As Integer 'stores the index number of your selected word document
Dim ccount As Integer 'number of shapes in the word document
Dim wellpasted As Integer 'Counts the number of shapes that have successfully been pasted into powerpoint.
Application.ScreenUpdating = False
'Establishes link with word.
On Error Resume Next
Set wdApp = GetObject(, "Word.Application")
On Error GoTo 0
If wdApp Is Nothing Then 'Error message if Word is not open
MsgBox "Error: Word is not open." & Chr(10) & Chr(10) & "Is word actually open? This is a bug."
Exit Sub
End If
'Counts the number of word documents open
wcount = CInt(wdApp.Documents.Count)
ReDim doclist(wcount) 'resizes string array of word documents
If wcount = 0 Then 'Error message if Word is open, but there are no documents open
MsgBox "There are no word documents open!" & Chr(10) & "Open a word document and try again"
Exit Sub
End If
'text for input box
desc = "Which document would you like to extract the graphs from?" & Chr(10) & Chr(10) & "Type the number in the box (one number only)." & Chr(10) & Chr(10)
'input boxes for selection of word document
If wcount = 1 Then 'if only one document open
myinput = MsgBox("Do you want to paste graphs from " & wdApp.Documents(1).Name & "?", vbYesNo, "From Release Note to Powerpoint")
If myinput = vbYes Then
chosendoc = 1
Else
Exit Sub
End If
Else
For i = 1 To wcount 'multiple documents open
doclist(i) = wdApp.Documents(i).Name
desc = desc & i & ": " & doclist(i) & Chr(10)
Next
myinput = InputBox(desc, "From Release Note to Powerpoint")
If IsNumeric(myinput) And myinput <= wcount Then 'Error handling - if cancel is clicked, or anything other than a number is typed into the input box.
chosendoc = CInt(myinput)
Else
If myinput = "" Then 'clicking cancel, or leaving input box blank
MsgBox "You didn't enter anything!"
Exit Sub
Else 'if you type a short novel
MsgBox "You didn't enter a valid number!" & Chr(10) & "(Your response was " & myinput & ")"
Exit Sub
End If
End If
End If
'Error handling, for chart-free word documents.
If wdApp.Documents(chosendoc).InlineShapes.Count = 0 Then
MsgBox "There are no charts in this Word Document!"
Exit Sub
End If
'Opens a new powerpoint presentation
Set pptApp = CreateObject("PowerPoint.Application")
Set pptShw = pptApp.Presentations.Add
'PowerPoint.Application
'Sets up slide dimensions
Dim sldwidth As Integer
Dim sldheight As Integer
sldwidth = pptShw.PageSetup.SlideWidth
sldheight = pptShw.PageSetup.SlideHeight
wellpasted = 0
Dim shapecount As Integer 'Number of shapes in the word document
shapecount = wdApp.Documents(chosendoc).InlineShapes.Count
For j = 1 To shapecount 'Adds in the correct number of slides into the powerpoint presentation
Set pptSld = pptShw.Slides.Add(pptShw.Slides.Count + 1, ppLayoutBlank)
Next
For j = 1 To shapecount 'loops through all shapes in the document
On Error GoTo Skiptheloop 'sometimes some objects don't paste. This is a way to skip over them.
'Application.Wait Now + (1 / 86400)
wdApp.Documents(chosendoc).InlineShapes(j).Range.Copy 'copies chart
Set pptSld = pptShw.Slides(j)
pptSld.Shapes.Paste 'pastes chart
'Application.CutCopyMode = False
With pptSld.Shapes(1) 'resizes and aligns shapes
.LockAspectRatio = msoTrue 'Currently sets charts to the height of the slide. Alternatively can scale to 100%
.Height = sldheight
.Left = (sldwidth / 2) - (.Width / 2)
.Top = (sldheight / 2) - (.Height / 2)
End With
wellpasted = wellpasted + 1 'if the chart was pasted successfully, increment by 1.
Skiptheloop:
Next
On Error GoTo 0
If (shapecount - wellpasted) <> 0 Then 'produces a message box if some shapes did not paste successfully.
MsgBox CStr(shapecount - wellpasted) & " (of " & CStr(shapecount) & ") shapes were not pasted. Best that you check all the graphs are in."
End If
Application.ScreenUpdating = True
pptApp.Activate 'brings powerpoint to the front of the screen
Exit Sub
End Sub
On the line pptSld.shapes.paste I get the error clipboard empty or cannot paste.
Any ideas?

Answer 1

I am using Simple solution for my job devided in two pars
1) Extract all images from word file
This can be done in two ways.
a. save as html which will create the folder filenam_files which will hold all the images in .png formate. There may be duplicate images in diff formate but .png will be unique.
b. change filename of word from file.docx to file.docx.zip
You can get the images at file.docx\word\media
There will be no duplicate images in this method.
2) Import all images in powerpoint.
1)
As you have already opened the document manually you can do one more step manually or record macro which will look like this.
Sub exportimages()
ChangeFileOpenDirectory "D:\temp\"
ActiveDocument.SaveAs2 FileName:="data.html", FileFormat:=wdFormatHTML, _
LockComments:=False, passWord:="", AddToRecentFiles:=True, WritePassword _
:="", ReadOnlyRecommended:=False, EmbedTrueTypeFonts:=False, _
SaveNativePictureFormat:=False, SaveFormsData:=False, SaveAsAOCELetter:= _
False, CompatibilityMode:=0
End Sub
2)
Close the word document.
Open Power point and paste this
Sub ImportABunch()
Dim strTemp As String
Dim strPath As String
Dim strFileSpec As String
Dim oSld As Slide
Dim oPic As Shape
strPath = "D:\temp\data_files\"
strFileSpec = "*.png" 'if you are using mehtod **a.** to extract the images.
'strFileSpec = "*.*" 'if you are using mehtod **b.** to extract the images.
strTemp = Dir(strPath & strFileSpec)
Do While strTemp <> ""
Set oSld = ActivePresentation.Slides.Add(ActivePresentation.Slides.Count + 1, ppLayoutBlank)
Set oPic = oSld.Shapes.AddPicture(FileName:=strPath & strTemp, _
LinkToFile:=msoFalse, _
SaveWithDocument:=msoTrue, _
Left:=0, _
Top:=0, _
Width:=-1, _
Height:=-1)
strTemp = Dir
Loop
End Sub
You can write vbscript to combine this two steps together. I have no idea how to do that. You can google it.