I'm trying to create a query that will insert new records to a table or update already existing records, but I'm getting stuck on the filtering and grouping for the criteria I want.
I have two tables: tbl_PartInfo, and dbo_CUST_BOOK_LINE.
I'm want to select from dbo_CUST_BOOK_LINE based upon the combination of CUST_ORDER_ID, CUST_ORDER_LINE_NO, and REVISION_ID. Each customer order can have multiple lines, and each line can have multiple revision. I'm trying to select the unique combinations of each order and it's connected lines, but take the connected information for the row with the highest value in the revision column.
I want to insert/update from dbo_CUST_BOOK_LINE the following columns:
CUST_ORDER_ID
PART_ID
USER_ORDER_QTY
UNIT_PRICE
I want to insert/update them into tbl_PartInfo as the following columns respectively:
JobID
DrawingNumber
Quantity
UnitPrice
So if I have the following rows in dbo_CUST_BOOK_LINE (PART_ID omitted for example)
CUST_ORDER_ID CUST_ORDER_LINE_NO REVISION_ID USER_ORDER_QTY UNIT_PRICE
SCabc 1 1 0 100
SCabc 1 2 4 150
SCabc 1 3 4 125
SCabc 2 3 2 200
SCxyz 1 1 0 0
SCxyz 1 2 3 50
It would return
CUST_ORDER_ID CUST_ORDER_LINE_NO (REVISION_ID) USER_ORDER_QTY UNIT_PRICE
SCabc 1 3 4 125
SCabc 2 3 2 200
SCxyz 1 2 3 50
but with PART_ID included and without REVISION_ID
So far, my code is just for the inset portion as I was trying to get the correct records selected, but I keep getting duplicates of CUST_ORDER_ID and CUST_ORDER_LINE_NO.
INSERT INTO tbl_PartInfo ( JobID, DrawingNumber, Quantity, UnitPrice, ProductFamily, ProductCategory )
SELECT dbo_CUST_BOOK_LINE.CUST_ORDER_ID, dbo_CUST_BOOK_LINE.PART_ID, dbo_CUST_BOOK_LINE.USER_ORDER_QTY, dbo_CUST_BOOK_LINE.UNIT_PRICE, dbo_CUST_BOOK_LINE.CUST_ORDER_LINE_NO, Max(dbo_CUST_BOOK_LINE.REVISION_ID) AS MaxOfREVISION_ID
FROM dbo_CUST_BOOK_LINE, tbl_PartInfo
GROUP BY dbo_CUST_BOOK_LINE.CUST_ORDER_ID, dbo_CUST_BOOK_LINE.PART_ID, dbo_CUST_BOOK_LINE.USER_ORDER_QTY, dbo_CUST_BOOK_LINE.UNIT_PRICE, dbo_CUST_BOOK_LINE.CUST_ORDER_LINE_NO;
This has been far more complicated that anything I've done so far, so any help would be greatly appreciated. Sorry about the long column names, I didn't get to choose them.
I did some research and think I found a way to make it work, but I'm still testing it. Right now I'm using three queries, but it should be easily simplified into two when complete.
The first is an append query that takes the two columns I want to get distinct combo's from and selects them and using "group by," while also selecting max of the revision column. It appends them to another table that I'm using called tbl_TempDrop. This table is only being used right now to reduce the number of results before the next part.
The second is an update query that updates tbl_TempDrop to include all the other columns I wanted by setting the criteria equal to the three selected columns from the first query. This took an EXTREMELY long time to complete when I had 700,000 records to work with, hence the use of the tbl_TempDrop.
The third query is a basic append query that appends the rows of tbl_TempDrop to the end destination, tbl_PartInfo.
All that's left is to run all three in a row.
I didn't want to include the full details of any tables or queries yet until I ensure that it works as desired, and because some of the names are vague since I will be using this method for multiple query searches.
This website helped me a little to make sure I had the basic idea down. http://www.techonthenet.com/access/queries/max_query2_2007.php
Let me know if you see any flaws with the ideology!
Related
I am trying to make a query from a table in Access that would give me totals for different types of product based off of 2 categories, all within one query. For example my Table looks as follows:
Type
Description 1
Description 2
Date
New
Shiny
Black
1/1/2022
New
Black
Dull
1/1/2022
Old
Shiny
Grey
1/1/2022
Old
Grey
Dull
1/1/2022
The query results that I want to receive are as follows:
Description
New
Old
Shiny
1
1
Black
2
0
Dull
1
1
Grey
0
2
The dataset that I am working with isn't as clean as my example shown here and is causing some of the issues. I never had an issue with the code running, but I just felt that there had to be an easier way that I was missing.
They way I was doing it originally just turned into a bunch of separate query's and was messy to get around. I essentially wrote a query to separate the table into new and old types. From there I used a bunch of
SUM(IIF( Description 1 = "x" OR Description 2 = "x") AS X
SUM(IIF( Description 1 = "y" OR Description 2 = "y") AS Y
expressions to count my totals for each of the objects. This would give me a query where all the totals were displayed in columns. Then I created a separate query to join these data sets together into a presentable manner, but it was turning into too much for how many different "types" I had.
I was just looking for a way to combine all of this into 1 query that would make pulling reports much easier.
Strongly advise not to use space in naming convention nor reserved words as names. Date is a reserved word.
Consider:
Query1
SELECT Type, Description1 AS D, [Date], 1 AS Category FROM Table1
UNION SELECT Type, Description2, [Date], 2 FROM Table1;
UNION will not allow duplicate rows. Use UNION ALL to include all records, even if there are duplicates. There is no query designer or wizard for UNION - must type or copy/paste in SQLView of query builder.
Query2
TRANSFORM Nz(Count(Query1.Category),0) AS CountOfCategory
SELECT Query1.D
FROM Query1
GROUP BY Query1.D
PIVOT Query1.Type;
Please assist if possible, I have used Stuff to combine rows into a single row based on other columns. However I want to turn each of the unique items into it's own column with a number showing if it exists, e.g. 1 or 0 and then doing the same for all subsequent rows?
I have been able to create the columns but I can't get them to update per whats in the one column.
But I want it to be dynamic so matter how many different names appear in categories it creates a new column and adds 1 or 0 if it appears or not
How about something like this for SQL Server?
strSQL = "SELECT Category, CASE WHEN Category IS NOT NULL THEN 1 ELSE 0 END AS IsCategoryExist FROM MyTable"
Sample data (the 2nd column shows as 1 if the first column is non-blank):
Cars, 1
[Blank], 0
Airplanes, 1
Radios, 1
I have two tables. I want to find the erroneous records in the first table based on the fact that they aren't complete set as determined by the second table. eg:
custID service transID
1 20 1
1 20 2
1 50 2
2 49 1
2 138 1
3 80 1
3 140 1
comboID combinations
1 Y00020Y00050
2 Y00049Y00138
3 Y00020Y00049
4 Y00020Y00080Y00140
So in this example I would want a query to return the first row of the first table because it does not have a matching 49 or 50 or (80 and 140), and the last two rows as well (because there is no 20). The second transaction is fine, and the second customer is fine.
I couldn't figure this out with a query, so I wound up writing a program that loads the services per customer and transid into an array, iterates over them, and ensures that there is at least one matching combination record where all the services in the combination are present in the initially loaded array. Even that came off as hamfisted, but it was less of a nightmare than the awkward outer joining of multiple joins I was trying to accomplish with SQL.
Taking a step back, I think I need to restructure the combinations table into something more accommodating, but I still can't think of what the approach would be.
I do not have DB2 so I have tested on Oracle. However listagg function should be there as well. The table service is the first table and comb the second one. I assume the service numbers to be sorted as in the combinations column.
select service.*
from service
join
(
select S.custid, S.transid
from
(
select custid, transid, listagg(concat('Y000',service)) within group(order by service) as agg
from service
group by custid, transid
) S
where not exists
(
select *
from comb
where S.agg = comb.combinations
)
) NOT_F on NOT_F.custid = service.custid and NOT_F.transid = service.transid
I dare to say that your database design does not conform to the first normal form since the combinations column is not atomic. Think about it.
What I am trying to do is fairly simple. I just want to add a row number to a query. Since this is in Access is a bit more difficult than other SQL, but under normal circumstances is still doable using solutions such as DCount or Select Count(*), example here: How to show row number in Access query like ROW_NUMBER in SQL or Access SQL how to make an increment in SELECT query
My Issue
My issue is I'm trying to add this counter to a multi-join query that orders by fields from numerous tables.
Troubleshooting
My code is a bit ridiculous (19 fields, seven of which are long expressions, from 9 different joined tables, and ordered by fields from 5 of those tables). To make things simple, I have an simplified example query below:
Example Query
SELECT DCount("*","Requests_T","[Requests_T].[RequestID]<=" & [Requests_T].[RequestID]) AS counter, Requests_T.RequestHardDeadline AS Deadline, Requests_T.RequestOverridePriority AS Priority, Requests_T.RequestUserGroup AS [User Group], Requests_T.RequestNbrUsers AS [Nbr of Users], Requests_T.RequestSubmissionDate AS [Submitted on], Requests_T.RequestID
FROM (((((((Requests_T
INNER JOIN ENUM_UserGroups_T ON ENUM_UserGroups_T.UserGroups = Requests_T.RequestUserGroup)
INNER JOIN ENUM_RequestNbrUsers_T ON ENUM_RequestNbrUsers_T.NbrUsers = Requests_T.RequestNbrUsers)
INNER JOIN ENUM_RequestPriority_T ON ENUM_RequestPriority_T.Priority = Requests_T.RequestOverridePriority)
ORDER BY Requests_T.RequestHardDeadline, ENUM_RequestPriority_T.DisplayOrder DESC , ENUM_UserGroups_T.DisplayOrder, ENUM_RequestNbrUsers_T.DisplayOrder DESC , Requests_T.RequestSubmissionDate;
If the code above is trying to select a field from a table not included, I apologize - just trust the field comes from somewhere (lol i.e. one of the other joins I excluded to simply the query). A great example of this is the .DisplayOrder fields used in the ORDER BY expression. These are fields from a table that simply determines the "priority" of an enum. Example: Requests_T.RequestOverridePriority displays to the user as an combobox option of "Low", "Med", "High". So in a table, I assign a numerical priority to these of "1", "2", and "3" to these options, respectively. Thus when ENUM_RequestPriority_T.DisplayOrder DESC is called in order by, all "High" priority requests will display above "Medium" and "Low". Same holds true for ENUM_UserGroups_T.DisplayOrder and ENUM_RequestNbrUsers_T.DisplayOrder.
I'd also prefer to NOT use DCOUNT due to efficiency, and rather do something like:
select count(*) from Requests_T where Requests_T.RequestID>=RequestID) as counter
Due to the "Order By" expression however, my 'counter' doesn't actually count my resulting rows sequentially since both of my examples are tied to the RequestID.
Example Results
Based on my actual query results, I've made an example result of the query above.
Counter Deadline Priority User_Group Nbr_of_Users Submitted_on RequestID
5 12/01/2016 High IT 2-4 01/01/2016 5
7 01/01/2017 Low IT 2-4 05/06/2016 8
10 Med IT 2-4 07/13/2016 11
15 Low IT 10+ 01/01/2016 16
8 Low IT 2-4 01/01/2016 9
2 Low IT 2-4 05/05/2016 2
The query is displaying my results in the proper order (those with the nearest deadline at the top, then those with the highest priority, then user group, then # of users, and finally, if all else is equal, it is sorted by submission date). However, my "Counter" values are completely wrong! The counter field should simply intriment +1 for each new row. Thus if displaying a single request on a form for a user, I could say
"You are number: Counter [associated to RequestID] in the
development queue."
Meanwhile my results:
Aren't sequential (notice the first four display sequentially, but then the final two rows don't)! Even though the final two rows are lower in priority than the records above them, they ended up with a lower Counter value simply because they had the lower RequestID.
They don't start at "1" and increment +1 for each new record.
Ideal Results
Thus my ideal result from above would be:
Counter Deadline Priority User_Group Nbr_of_Users Submitted_on RequestID
1 12/01/2016 High IT 2-4 01/01/2016 5
2 01/01/2017 Low IT 2-4 05/06/2016 8
3 Med IT 2-4 07/13/2016 11
4 Low IT 10+ 01/01/2016 16
5 Low IT 2-4 01/01/2016 9
6 Low IT 2-4 05/05/2016 2
I'm spoiled by PLSQL and other software where this would be automatic lol. This is driving me crazy! Any help would be greatly appreciated.
FYI - I'd prefer an SQL option over VBA if possible. VBA is very much welcomed and will definitely get an up vote and my huge thanks if it works, but I'd like to mark an SQL option as the answer.
Unfortuantely, MS Access doesn't have the very useful ROW_NUMBER() function like other clients do. So we are left to improvise.
Because your query is so complicated and MS Access does not support common table expressions, I recommend you follow a two step process. First, name that query you already wrote IntermediateQuery. Then, write a second query called FinalQuery that does the following:
SELECT i1.field_primarykey, i1.field2, ... , i1.field_x,
(SELECT field_primarykey FROM IntermediateQuery i2
WHERE t2.field_primarykey <= t1.field_primarykey) AS Counter
FROM IntermediateQuery i1
ORDER BY Counter
The unfortunate side effect of this is the more data your table returns, the longer it will take for the inline subquery to calculate. However, this is the only way you'll get your row numbers. It does depend on having a primary key in the table. In this particular case, it doesn't have to be an explicitly defined primary key, it just needs to be a field or combination of fields that is completely unique for each record.
I'm having a problem getting a table to update and am hoping that maybe someone here can help me out. I'm just learning SQL, so I'm not sure of the best way to do certain processes. I have a value in one of my tables that somehow got out of whack. Now, I need to update it using the original value minus the sum of values in a different table.
Table 1 is ORDER_LINES.
ORDER_NO QTY_ON_ORD ORIG_ORD_QTY
0900476 10 100
Table 2 is INVOICED_LINES.
INV_NO SHIP_QTY ORIG_ORD_NO
000441 20 0900476
000441 25 0900476
000441 15 0900476
000441 10 0900476
Value of ORDER_LINES.QTY_ON_ORD should be:
ORDER_LINES.QTY_ON_ORD =
ORDER_LINES.ORIG_ORD_QTY - SUM(INVOICED_LINES.SHIP_QTY)
WHERE INVOICED_LINES.ORIG_ORD_NO = ORDER_LINES.ORDER_NO
So, the value of ORDER_LINES.QTY_ON_ORD is not correct. The values in these are constantly changing, so I'd like to have a SQL command that I can run to update these on the fly. I've tried many things such as:
UPDATE "ORDER_LINES"
SET QTY_ON_ORD = SELECT (
(SELECT SUM(ORIG_ORD_QTY) FROM "ORDER_LINES" WHERE ORDER_NO = '0900476') -
(SELECT SUM(SHIP_QTY) FROM "INVOICED_LINES" WHERE ORIG_ORD_NO = '0900476')
)
WHERE ORDER_NO = '0900476';
But that doesn't work. The Selects by themselves print out the correct qty in my query, but I can't seem to use that qty in my update.
We're running Pervasive SQL if that makes any difference.