Attach recipients using range from sheet - vba

I have the following code which lets me prepare an email which is ready to be sent:
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
On Error Resume Next
With OutMail
.To = ThisWorkbook.Sheets("Users").Range("A1").Value
.CC = ""
.BCC = ""
.Importance = 2
.Subject = "[ACTION REQUIRED] Format(Date, "YYYYMMDD")"
.HTMLBody = "some_body"
.Display
End With
and here is the Users table:
Users Johnson, Jerry Mullen, Carl Mullen, Carl Mullen, Carl Terry, Mark Carlos, Juan
I need to create a macro which lets me prepare an email but my main problem is I don't know how to add recipients using data from Users table.
My current code is not allowing me to attach anything aside from string values (typed directly, or maybe I'm doing something wrong).
I also need it to not attach names that are duplicated.

The following code assumes that you have your users' names in your outlook contact list, and that they are located in the cells A2 and down, but that range can be altered.
Sub test()
Dim users As New Collection
Dim usrRng As Range
Dim recipients As String
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
Set usrRng = Range("A2", Range("A2").End(xlDown))
Application.ScreenUpdating = False
On Error Resume Next
For Each cell In usrRng
users.Add cell.Value, cell.Value
Next cell
On Error GoTo 0
For Each usrName In users
recipients = recipients & usrName & "; "
Next usrName
With OutMail
.To = recipients
.CC = ""
.BCC = ""
.Importance = 2
.Subject = "[ACTION REQUIRED] " & Format(Date, "YYYYMMDD")
.HTMLBody = "some_body"
.Display
End With
Application.ScreenUpdating = True
End Sub
What this does, is that it takes each name in the range A2 and down, and adds it to a collection, skipping the duplicates.
Then we make a string, which will be made out of each name we just added to the collection, seperating each name with a ";".
Then we pass that new string to the OutMail object as the receiver of the message.
When the new mail is displayed, the names will not be recognized, but if press send, the mail should be sent to the correct people, assuming you don't have multiple contacts with the same name.

Related

Join MS Access data in a column of emails from a filtered sub table into a string for emailing

I have a form that is Company info, in a sub form is a joined table that has company contacts. I would like a button in the parent form that takes all the contacts for that company and creates a string value based on all their email addresses in the email column. This will open an email window for me that has all their emails in the to field.
If this I am new to access and VB but am experienced in DBO and C#, so I can likely understand any answers with not too much explanation.
Not sure what you need for the first part, but here is the code for the email:
Dim OutApp As Object
Dim OutMail As Object
Set OutApp = CreateObject("Outlook.Application") 'Defines Outlook
Set OutMail = OutApp.CreateItem(0) 'Creates an email
With OutMail
.To = ""
.Cc = ""
.BCC = ""
.Subject = ""
.Body = ""
.attachments.Add ""
.Display 'To show email
.Send 'To send email
End With

Body missing from first email in list sent using VBA

I'm working on a way to send emails to a list of recipients. All emails should contain the same body, but with unique attachments. The code I'm using successfully retrieves the addresses from column N, and inserts attachments based on paths in corresponding rows in columns O:AZ.
The issue I'm encountering is that the first email created using the code has no body. The recipient and attachments are correct, but the email itself is empty. All other emails created show the body correctly. I have very little experience with VBA, and cannot find what's causing the issue.
Any help regarding the code and possible issues would be appreciated! Please let me know if you need more details regarding the code or data.
Sub create_emails()
Dim OutApp As Object
Dim OutMail As Object
Dim sh As Worksheet
Dim cell As Range
Dim FileCell As Range
Dim rng As Range
Dim strobody As String
With Application
.EnableEvents = False
.ScreenUpdating = False
End With
Set sh = Sheets("Sheet2")
Set OutApp = CreateObject("Outlook.Application")
For Each cell In sh.Columns("N").Cells.SpecialCells(xlCellTypeConstants) 'email addresses located in Sheet2, column N
Set rng = sh.Cells(cell.Row, 1).Range("O1:AZ1") 'File paths stored in corresponding rows, columns 0:AZ
If cell.Value Like "?*#?*.?*" And _
Application.WorksheetFunction.CountA(rng) > 0 Then
Set OutMail = OutApp.CreateItem(0)
With OutMail
.SentOnBehalfOfName = "xxx#xxx.xxx"
.To = cell.Value
.Subject = "test subject"
.Body = strbody
strbody = "Test text"
For Each FileCell In rng.SpecialCells(xlCellTypeConstants)
If Trim(FileCell) <> "" Then
If Dir(FileCell.Value) <> "" Then
.Attachments.Add FileCell.Value
End If
End If
Next FileCell
.Display 'Or use .Display / .Send
End With
Set OutMail = Nothing
End If
Next cell
Set OutApp = Nothing
With Application
.EnableEvents = True
.ScreenUpdating = True
End With
End Sub
You're setting strbody after you're using it, so the first time it's used it's empty.
Change:
With OutMail
.SentOnBehalfOfName = "xxx#xxx.xxx"
.To = cell.Value
.Subject = "test subject"
.Body = strbody
strbody = "Test text"
To:
With OutMail
.SentOnBehalfOfName = "xxx#xxx.xxx"
.To = cell.Value
.Subject = "test subject"
strbody = "Test text"
.Body = strbody
And also, if you had Option Explicit set, you'd notice that your declaration for strbody is mistyped to strobody.

attachement in email VBA excel

I am trying to send an email through vba in excel, all works fine excpect the email attachement. It doesnt seem to link it. Where could be the issue ?
The string attach is pointing to the right file.
Dim OutApp As Object
Dim OutMail As Object
Dim email
Dim attach
email = writeEmailAddress()
attach = attachement()
Sheets("Mail").Range("B1") = email
Sheets("Mail").Range("B2") = "xxxxxx"
Sheets("Mail").Range("B3") = "xxxxxxx"
Sheets("Mail").Range("B4") = attach
MsgBox attach
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
On Error Resume Next
With OutMail
.SendKeys "^{ENTER}"
.to = "xxxxx"
.CC = ""
.BCC = ""
.Subject = Sheets("Mail").Range("B5").Value
.Body = Sheets("Mail").Range("B6").Value
'You can add other files also like this
.Attachments.Add attach ' <--------------------------------This is causing troubble
.Display
End With
On Error GoTo 0
Set OutMail = Nothing
Set OutApp = Nothing
Change,
.Attachments.Add attach
... to,
If CBool(Len(Dir(attach, vbNormal))) Then
.Attachments.Add attach, 1 '<~~ 1 is olByValue
Else
Debug.Print "Cannot find '" & attach & "'"
End If
If the attachment is not added to your email item, check the VBE's Immediate Window (e.g. Ctrl+G) for the error message.

Send Email To Recipient List Excel

I want to send an automatically from Excel as it is running reports, but I need it to do a VLOOKUP on the client name and select all email addresses that are assigned to that client. Can you help please?
So I will have a table such as below, on a sheet named Client Emails
Company 1 | example#mail.com
Company 1 | example2#mail.com
Company 2 | somebody#somewhere.com
Company 3 | you#here.com
Company 1 | him#there.com
to make it easier to keep up to date. Right now I have the below code which sends the email correctly, but I would like it to pull the addresses from workbook and not the code as it is easier to update this way.
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
With OutMail
.To = "example#mail.com; example2#mail.com"
.CC = ""
.BCC = ""
.Subject = "Subject"
.Body = "Hello World."
.Attachments.Add ("Attachment")
'.Display
.Send
End With
On Error GoTo 0
Set OutMail = Nothing
Set OutApp = Nothing
You could set up a loop to look through the table of email address and concatenate the emails of matching companies into a string variable which you then use for the "to" section.
For example (inserted prior to your with statement):
Dim Lastrow as long
dim myemail as string
dim myrange as Range
'counts the number of rows in use
lastrow = Sheets("Client Emails").Cells(Rows.Count, 1).End(xlUp).Row
For Each myrange In Sheets("Client Emails").Range("A2:A" & lastrow)
If myrange = "Company1" then
myEmail = myEmail & myrange.offset(0,1).value & ";"
End if
Next Myrange
You would replace "Company1" in the above to be the name of the company you were currently emailing.
The in your existing code replace:
.To = Email1, Email2,email3, .........
With
.To = myEmail
company = cells(1,2) ' Assign the source cell value of company name like VLOOKUP reference
a = 2
do while cells(a,1)<>""
if company = cells(a,1) then tolist = cells(a,2) 'IF condition matches, To mail list will be assigned to tolist
a = a +1
loop
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
With OutMail
.To = tolist
.CC = ""
.BCC = ""
.Subject = "Subject"
.Body = "Hello World."
.Attachments.Add ("Attachment")
'.Display
.Send
End With
On Error GoTo 0
Set OutMail = Nothing
Set OutApp = Nothing

Send an email from a group email address in outlook using VBA

I currently want to build a VBA function that enables people to send emails using a group email address(e.g. person A has an email address a#111.com and he is also a member of "student" group and has access to send emails using the groups email address student#111.com)
I am thinking about using a VBA to build such a function. It is easy to construct body, recipient and etc. but how to shift the sender i.e. from field to the group email address?
Did you want any more than just how to send it? I'm slightly confused by your question.
Sub Mail_Workbook_1()
Dim OutApp As Object
Dim OutMail As Object
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
On Error Resume Next
' Change the mail address and subject in the macro before you run it. Or pass variables to it
With OutMail
.To = "tom#google.com" 'You can also set it equal to something like TextBox1.Text or any string variable or item
.CC = ""
.BCC = ""
'Once again for the next two you can pull this from a cell, a textbox, or really anything
.Subject = "This is the Subject line"
.Body = "Hello World!"
.Attachments.Add ActiveWorkbook.FullName
' You can add other files by uncommenting the following line.
'.Attachments.Add ("C:\test.txt")
' In place of the following statement, you can use ".Display" to
' display the mail.
.Send
End With
On Error GoTo 0
Set OutMail = Nothing
Set OutApp = Nothing
End Sub
Maybe you just need to edit the reply-to address so that any replies get sent to the group?
Here's how, using Outlook:
'Tools > References ... > check "Microsoft Outlook object library"
Dim outlookApp As Outlook.Application
Dim mailMsg As MailItem
Dim replyToRecipient As Recipient
Set outlookApp = CreateObject("Outlook.Application")
Set mailMsg = outlookApp.CreateItem(olMailItem)
With mailMsg
.To = "abc#111.com"
Set replyToRecipient = .ReplyRecipients.Add("group#111.com") ' group adderss
replyToRecipient.Resolve
If Not replyToRecipient.Resolved Then Err.Raise 9999, , _
replyToRecipient.Address _
& " could not be resolved as a valid e-mail address."
'...
'... edit body etc. here...
'...
.Display
End With