Data-type mismatch Access 2010 - sql

We have been creating a HR Database using Access as the back-end and Excel as the front-end. When I run my macro in Excel to insert entries into the MasterTable it says; "Data Type Mismatch". The only field that I had changed was the "Job" Field which required a value between 0.0 - 1.0 (i.e. 0.2 means they are only working one day).
Previously when I inserted entries in the decimal place would not show until I changed the field type in Access to accept decimals. After this change, the macro no longer works.
Can anyone point out why this is?
I have only just started learning SQL/Access so it is very likely I made a very basic mistake.
I searched up on SO a few other answers which talked about using the DECIMAL field instead of changing the properties field but this didn't solve my issue. My code:
Sub ExportDataToAccess()
Dim cn As Object
Dim strQuery As String
Dim Id As String
Dim Positions As String
Dim BU As String
Dim Job As Double
Dim Variance As String
Dim myDB As String
'Initialize Variables
Id = Worksheets("test").Range("A2").Value
Positions = Worksheets("test").Range("B2").Value
BU = Worksheets("test").Range("C2").Value
Job = Worksheets("test").Range("D2").Value
myDB = "X:\Users\ADMIN\Documents\HR_Establishment_DB1.accdb"
Set cn = CreateObject("ADODB.Connection")
With cn
.Provider = "Microsoft.ACE.OLEDB.12.0" 'For *.ACCDB Databases
.ConnectionString = myDB 'Connects to my DB
.Open
End With
strQuery = "INSERT INTO MasterTable ([Id], [Positions], [BU], [Job]) " & _
"VALUES (""" & Id & """, """ & Positions & """, """ & BU & """, " & Job & "); "
cn.Execute strQuery
cn.Close
Set cn = Nothing
End Sub

Do you intend the value of ID to be obtained from the excel (Id = Worksheets("test").Range("A2").Value)?
I think it is causing the error. If a field on access is of AutoNumber data type, you don't have to include it on your INSERT query as access automatically assigns a value for this in incremental manner.
If you want access to automatically assign a value for ID, change this:
strQuery = "INSERT INTO MasterTable ([Id], [Positions], [BU], [Job]) " & _
"VALUES (""" & Id & """, """ & Positions & """, """ & BU & """, " & Job & "); "
to this:
strQuery = "INSERT INTO MasterTable ([Positions], [BU], [Job]) " & _
"VALUES (""" & Positions & """, """ & BU & """, " & Job & "); "

Related

Updating a date/time field in MS Access using VBA

I'm trying to update a date/time field when a new file is imported through vba.
It works for the first file, but for subsequent imports I get a type mismatch error.
If I delete the 'FileDate' field and re-insert it, it works for the first time, but after I get the error again.
Dim db As DAO.Database
Dim str_table As String
Dim str_sql As String
Dim dt As Date
str_table = "Items"
dt = CDate(Format(FileDateFromPath(file_path), "MM/DD/YYYY"))
Set db = CurrentDb()
str_sql = "UPDATE [" & str_table & "] SET [FileDate] = #" & dt & "# " & _
"WHERE [FileDate] Is Null OR [FileDate]='';"
DoCmd.TransferSpreadsheet _
TransferType:=acImport, _
SpreadsheetType:=acSpreadsheetTypeExcel12Xml, _
TableName:=str_table, _
FileName:=file_path, _
HasFieldNames:=True ' or False if no headers
db.Execute str_sql, dbFailOnError '<-- error here's
I've tried different formats for the date (DD/MM/YYYY, changed to MM/DD/YYYY), I've included # around the date...
Deleting the field and re-inserting it works, but only for the first time...
Is there something I'm missing?
Your dt variable is a Date, not a String. Therefore the Format you apply has no effect, and when you concat the variable, it will use your local date format.
Use Gustav's CSql() function when concatenating variables with SQL.
Also, a date column can not have the value '', so you can omit that.
str_sql = "UPDATE [" & str_table & "] SET [FileDate] = " & CSql(dt) & _
" WHERE [FileDate] Is Null;"
should work.

VBA - SQL Import From Excel Sheet To Access DB - EXECUTION ERROR 3343

I would like to build a SQL request in order to store all my sheet content into an access DB in order to do this I built the following request :
sSQL = "INSERT INTO Archive_FP21 (Date_Histo,Caisse,Libelle,Reference_Contrat,Date_de_Nego,Date_Valeur,Echeance_Finale,Libelle_Index,Taux_Actuel,Capital_Origine,Capital_Restant_Du,Marge,Taux_du_cap,Taux_du_Floor,Derniere_Echance_INT,Derniere_Echeance_AMO,Interet,Prochaine_Echeance) " & _
"SELECT * FROM [Feuil1$A:R] IN """ & WbPath & """"
But I am facing the following issue :
3343 unrecognized database format
[I feel like my issue is in FROM [Feuil1$A:R] IN """ & WbPath & """"]
Below is the my full code Sub :
Sub archiver()
Dim ws As DAO.Workspace
Dim db As DAO.Database
Dim sDb As String
Dim sSQL As String
Dim qdf As QueryDef
Dim WbPath As String
WbPath = "C:\******\Extraction FP21 Mise en Forme Auto\16102020 - Copie.xlsx"
sDb = "C:\******\BaseFp21.accdb"
Set ws = DBEngine.Workspaces(0)
Set db = ws.OpenDatabase(sDb)
sSQL = "INSERT INTO Archive_FP21 (Date_Histo,Caisse,Libelle,Reference_Contrat,Date_de_Nego,Date_Valeur,Echeance_Finale,Libelle_Index,Taux_Actuel,Capital_Origine,Capital_Restant_Du,Marge,Taux_du_cap,Taux_du_Floor,Derniere_Echance_INT,Derniere_Echeance_AMO,Interet,Prochaine_Echeance) " & _
"SELECT * FROM [Feuil1$A:R] IN """ & WbPath & """"
db.Execute sSQL
End Sub
Note The goal of this SQL request is to Add all data from the sheet 'Feui1.Range(A:R)` into my Access Table.
I can't do it row By Row since I have 37K line to fill in Access.
What Am I missing ? How would you do in order to fill 37K row from excel inside Access DB with VBA ?
To query from an Excel workbook inline with an Access connection does not use the IN operator but bracketed identifier with set parameters such as headers and workbook type. As used, IN would work if you were querying an external Access database but being an Excel workbook, the database format was not recognized.
sSQL = "INSERT INTO Archive_FP21 (Date_Histo, Caisse, Libelle, Reference_Contrat," _
& " Date_de_Nego, Date_Valeur, Echeance_Finale, " _
& " Libelle_Index, Taux_Actuel, Capital_Origine, " _
& " Capital_Restant_Du, Marge, Taux_du_cap, Taux_du_Floor, " _
& " Derniere_Echance_INT, Derniere_Echeance_AMO, Interet, " _
& " Prochaine_Echeance) " _
& " SELECT * FROM [Excel 12.0 Xml;HDR=Yes;Database=" & WbPath & "].[Feuil1$A:R]"
db.Execute sSQL
Also, be sure to avoid SELECT * FROM and explicitly select named columns especially in insert-select append queries for column-to-column mapping. SELECT Col1, Col2, Col3, ... FROM is more readable and maintainable in case Excel columns order should adjust or some columns are no longer present.

MS-Access Dynamically Convert Variable Row Values into Variable Column Values Using VBA

Original code link: MS Access - Convert rows values into columns values
I have a follow up to a question where the answer didn't completely resolve, but got super close. It was asked at the original code link above. It's the single page on the net that actually addresses the issue of transposing multiple values in a one-to-many relationship set of columns to a single row for each related value in a dynamic manner specifically using VBA. Variations of this question have been asked about a dozen times on this site and literally none of the answers goes as far as Vlado did (the user that answered), which is what's necessary to resolve this problem.
I took what Vlado posted in that link, adjusted it for my needs, did some basic cleanup, worked through all the trouble-shooting and syntax problems (even removed a variable declared that wasn't used: f As Variant), and found that it works almost all the way. It generates the table with values for the first two columns correctly, iterates the correct number of variable count columns with headers correctly, but fails to populate the values within the cells for each of the related "many-values". So close!
In order to get it to that point, I have to comment-out db.Execute updateSql portion of the Transpose Function; 3rd to last row from the end. If I don't comment that out, it still generates the table, but it throws a Run-Time Error 3144 (Syntax error in UPDATE statement) and only creates the first row and all the correct columns with correct headers (but still no valid values inside the cells). Below is Vlado's code from the link above, but adjusted for my field name needs, and to set variables at the beginning of each of the two Functions defined. The second Function definitely works correctly.
Public Function Transpose()
Dim DestinationCount As Integer, i As Integer
Dim sql As String, insSql As String, fieldsSql As String, updateSql As String, updateSql2 As String
Dim db As DAO.Database, rs As DAO.Recordset, grp As DAO.Recordset
Dim tempTable As String, myTable As String
Dim Var1 As String, Var2 As String, Var3 As String, Var4 As String
tempTable = "Transposed" 'Value for Table to be created with results
myTable = "ConvergeCombined" 'Value for Table or Query Source with Rows and Columns to Transpose
Var1 = "Source" 'Value for Main Rows
Var2 = "Thru" 'Value for Additional Rows
Var3 = "Destination" 'Value for Columns (Convert from Rows to Columns)
Var4 = "Dest" 'Value for Column Name Prefixes
DestinationCount = GetMaxDestination
Set db = CurrentDb()
If Not IsNull(DLookup("Name", "MSysObjects", "Name='" & tempTable & "'")) Then
DoCmd.DeleteObject acTable, tempTable
End If
fieldsSql = ""
sql = "CREATE TABLE " & tempTable & " (" & Var1 & " CHAR," & Var2 & " CHAR "
For i = 1 To DestinationCount
fieldsSql = fieldsSql & ", " & Var4 & "" & i & " INTEGER"
Next i
sql = sql & fieldsSql & ")"
db.Execute (sql)
insSql = "INSERT INTO " & tempTable & " (" & Var1 & ", " & Var2 & ") VALUES ("
Set grp = db.OpenRecordset("SELECT DISTINCT " & Var1 & ", " & Var2 & " FROM " & myTable & " GROUP BY " & Var1 & ", " & Var2 & "")
grp.MoveFirst
Do While Not grp.EOF
sql = "'" & grp(0) & "','" & grp(1) & "')"
db.Execute insSql & sql
Set rs = db.OpenRecordset("SELECT * FROM " & myTable & " WHERE " & Var1 & " = '" & grp(0) & "' AND " & Var2 & " = '" & grp(1) & "'")
updateSql = "UPDATE " & tempTable & " SET "
updateSql2 = ""
i = 0
rs.MoveFirst
Do While Not rs.EOF
i = i + 1
updateSql2 = updateSql2 & "" & Var3 & "" & i & " = " & rs(2) & ", " ' <------- MADE CHANGE FROM (3) to (2)
rs.MoveNext
Loop
updateSql = updateSql & Left(updateSql2, Len(updateSql2) - 1) & " WHERE " & Var1 & " = '" & grp(0) & "' AND " & Var2 & " = '" & grp(1) & "'"
db.Execute updateSql ' <-- This is the point of failure
grp.MoveNext
Loop
End Function
Public Function GetMaxDestination()
Dim rst As DAO.Recordset, strSQL As String
myTable = "ConvergeCombined" 'Value for Table or Query Source with Rows and Columns to Transpose
Var1 = "Source" 'Value for Main Rows
Var2 = "Thru" 'Value for Additional Rows
Var3 = "Destination" 'Value for Columns (Convert from Rows to Columns)
strSQL = "SELECT MAX(CountOfDestination) FROM (SELECT Count(" & Var3 & ") AS CountOfDestination FROM " & myTable & " GROUP BY " & Var1 & ", " & Var2 & ")"
Set rst = CurrentDb.OpenRecordset(strSQL)
GetMaxDestination = rst(0)
rst.Close
Set rst = Nothing
End Function
Sample Table:
Sample Data:
Add a Debug.Print updateSql before that Execute line and will see improper syntax in SQL statement. Need to trim trailing comma from updateSql2 string. Code is appending a comma and space but only trims 1 character. Either eliminate space from the concatenation or trim 2 characters.
Left(updateSql2, Len(updateSql2) - 2)
Concatenation for updateSql2 is using Var3 instead of Var4.
Source field is a number type in ConvergeCombined and this triggers a 'type mismatch' error in SELECT statement to open recordset because of apostrophe delimiters Var1 & " = '" & grp(0) & "' - remove them from two SQL statements.
Also, Source value is saved to a text field in Transposed, make it INTEGER instead of CHAR in the CREATE TABLE action.
So with the help of a friend I figured it out. It turns out I needed two Functions because the one-to-many relationships go both directions in my case. I explain below what needs to happen in comments for this to work. Essentially I went with the second comment under the question I posed (pre-defining field names in static tables because there is a limited number of fields that any person will need - it can't exceed 256 fields anyway, but it isn't always practical to use more than a dozen or so fields - this way allows for both and at the same time to simplify the code significantly).
This solution actually works - but it's dependent on having tables (or queries in my situation) labeled ConvergeSend and ConvergeReceive. Also, it's important to note that the instances where the Destination is single and the Source is plural, the table or query (ConvergeSend/ConvergeReceive) must have the Destination value as a column TO THE LEFT of the iterated Source columns. This is also true (but reverse naming convention) for the other table/query (the Source column must be TO THE LEFT of the iterated Destination columns).
' For this code to work, create a table named "TransposedSend" with 8 columns: Source, Destination1, Destination2,...Destination7; OR however many you need
' Save the table, Edit it, change all field values to Number and remove the 0 as Default Value at the bottom
' Not changing the field values to Number causes the Insert Into function to append trailing spaces for no apparent reason
Public Function TransposeSend()
Dim i As Integer
Dim rs As DAO.Recordset, grp As DAO.Recordset
CurrentDb.Execute "DELETE * FROM TransposedSend", dbFailOnError
CurrentDb.Execute "INSERT INTO TransposedSend (Source) SELECT DISTINCT Source FROM ConvergeSend GROUP BY Source", dbFailOnError
Set grp = CurrentDb.OpenRecordset("SELECT DISTINCT Source FROM ConvergeSend GROUP BY Source")
grp.MoveFirst
Do While Not grp.EOF
Set rs = CurrentDb.OpenRecordset("SELECT Source, Destination, [Destination App Name] FROM ConvergeSend WHERE Source = " & grp(0))
i = 0
rs.MoveFirst
Do While Not rs.EOF
i = i + 1
CurrentDb.Execute "UPDATE TransposedSend SET Destination" & i & " = '" & rs(1) & "', [Destination" & i & " App Name] = '" & rs(2) & "'" & " WHERE Source = " & grp(0)
rs.MoveNext
Loop
grp.MoveNext
Loop
End Function
' For this code to work, create a table named "TransposedReceive" with 8 columns: Destination, Source1, Source2,...Source7; OR however many you need
' Save the table, Edit it, change all field values to Number and remove the 0 as Default Value at the bottom
' Not changing the field values to Number causes the Insert Into function to append trailing spaces for no apparent reason
Public Function TransposeReceive()
Dim i As Integer
Dim rs As DAO.Recordset, grp As DAO.Recordset
CurrentDb.Execute "DELETE * FROM TransposedReceive", dbFailOnError
CurrentDb.Execute "INSERT INTO TransposedReceive (Destination) SELECT DISTINCT Destination FROM ConvergeReceive GROUP BY Destination", dbFailOnError
Set grp = CurrentDb.OpenRecordset("SELECT DISTINCT Destination FROM ConvergeReceive GROUP BY Destination")
grp.MoveFirst
Do While Not grp.EOF
Set rs = CurrentDb.OpenRecordset("SELECT Destination, Source, [Source App Name] FROM ConvergeReceive WHERE Destination = " & grp(0))
i = 0
rs.MoveFirst
Do While Not rs.EOF
i = i + 1
CurrentDb.Execute "UPDATE TransposedReceive SET Source" & i & " = '" & rs(1) & "', [Source" & i & " App Name] = '" & rs(2) & "'" & " WHERE Destination = " & grp(0)
rs.MoveNext
Loop
grp.MoveNext
Loop
End Function

Run-time error '3144': Syntax Error in Update Statement

I'm running into some issues with my update statement, the Add statement seems to work but I keep getting a syntax error in update. I am new to SQL and VBA so a lot of this probably looks like sphagetti code. If anyone can Identify what I did wrong that would be much appreciated. If there is a better way to do it, please let me know.
Private Sub btnSubmit_Click()
Dim mbrName As String
Dim mbrOffice As String
Dim mbrRank As String
Dim mbrOpType As String
Dim mbrRLA As String
Dim mbrMQT As String
Dim mbrPos As String
Dim sqlAdd As String
Dim sqlUpdate As String
If Me.opgMngRoster.Value = 1 Then
'-Set Middle Name to NMI if blank
If IsNull(Me.txtMidInit.Value) Then
Me.txtMidInit.Value = "NMI"
End If
'-Create Member's Name string in all uppercase
mbrName = UCase(Me.txtLastName.Value & ", " & Me.txtFirstName.Value & " " & Me.txtMidInit)
'-Member's Office
mbrOffice = Me.cbxOffice.Value
'-Member's Rank
mbrRank = Me.cbxRank.Value
'-Member's Operator Type
mbrOpType = Me.cbxOpType
'-Member's RLA
mbrRLA = Me.cbxRLA.Value
'-Member's MQT Program
mbrMQT = Me.cbxMQT.Value
'-Member's MQT Position
mbrPos = Me.cbxTngPos.Value
'ADD MEMBER TO ROSTER
sqlAdd = "INSERT INTO [ROSTER] (MEMBER, OFFICE, RANK, OPTYPE, RLA, [MQT-PROGRAM], [MQT-POSITION]) VALUES ('" & mbrName & "', '" & mbrOffice & "', '" & mbrRank & "', '" & mbrOpType & "', '" & mbrRLA & "', '" & mbrMQT & "', '" & mbrPos & "');"
DoCmd.RunSQL (sqlAdd)
'-Confirmation Msg
MsgBox ("Added: " & mbrName)
Else
'-Set Middle Name to NMI if blank
If IsNull(Me.txtMidInit.Value) Then
Me.txtMidInit.Value = "NMI"
End If
'-Create Member's Name string in all uppercase
mbrName = UCase(Me.txtLastName.Value & ", " & Me.txtFirstName.Value & " " & Me.txtMidInit)
'-Member's Office
mbrOffice = Me.cbxOffice.Value
'-Member's Rank
mbrRank = Me.cbxRank.Value
'-Member's Operator Type
mbrOpType = Me.cbxOpType
'-Member's RLA
mbrRLA = Me.cbxRLA.Value
'-Member's MQT Program
mbrMQT = Me.cbxMQT.Value
'-Member's MQT Position
mbrPos = Me.cbxTngPos.Value
'Update Member Data
sqlUpdate = "UPDATE [ROSTER] (MEMBER, OFFICE, RANK, OPTYPE, RLA, [MQT-PROGRAM], [MQT-POSITION]) VALUES ('" & mbrName & "', '" & mbrOffice & "', '" & mbrRank & "', '" & mbrOpType & "', '" & mbrRLA & "', '" & mbrMQT & "', '" & mbrPos & "');"
Debug.Print sqlUpdate
DoCmd.RunSQL sqlUpdate
MsgBox ("Updated: " & mbrName)
End If
End Sub
Several general coding and specific MS Access issues with your setup:
First, no need to repeat your VBA variable assignments for both If and Else blocks. Use DRY-er code (Don't Repeat Yourself).
Also, since you do not apply further calculations, there is no need to assign the majority of form textbox and combobox values to separate string variables. Use control values directly in query.
Use parameterization (an industry best practice) which is not only for MS Access but anywhere you use dynamic SQL in an application layer (VBA, Python, PHP, Java, etc.) for any database (Postgres, SQL Server, Oracle, SQLite, etc.). You avoid injection and any messy quote enclosure and data concatenation.
While languages have different ways to bind values to parameters, one way in MS Access is to use querydef parameters as demonstrated below.
Save your queries as stored objects with PARAMETERS clause (only compliant in MS Access SQL dialect). This helps abstract code from data.
Finally, properly use the update query syntax: UPDATE <table> SET <field>=<value> ...
Insert SQL Query (with parameterization, save once as stored query)
PARAMETERS MEMBER_Param TEXT, OFFICE_Param TEXT, RANK_Param TEXT, OPTYPE_Param TEXT,
RLA_Param TEXT, MQT_PROGRAM_Param TEXT, MQT_POSITION_Param TXT;
INSERT INTO [ROSTER] (MEMBER, OFFICE, RANK, OPTYPE, RLA, [MQT-PROGRAM], [MQT-POSITION])
VALUES (MEMBER_Param, OFFICE_Param, RANK_Param, OPTYPE_Param,
RLA_Param, MQT_PROGRAM_Param, MQT_POSITION_Param);
Update SQL Query (with parameterization, save once as stored query)
PARAMETERS MEMBER_Param TEXT, OFFICE_Param TEXT, RANK_Param TEXT, OPTYPE_Param TEXT,
RLA_Param TEXT, MQT_PROGRAM_Param TEXT, MQT_POSITION_Param TXT;
UPDATE [ROSTER]
SET MEMBER = MEMBER_Param, OFFICE = OFFICE_Param, RANK = RANK_Param,
OPTYPE = OPTYPE_Param, RLA = RLA_Param, [MQT-PROGRAM] = MQT_PROGRAM_Param,
[MQT-POSITION] = MQT_POSITION_Param;
VBA (no SQL shown)
Dim mbrName As String, myquery As String, mymsg As String
Dim qdef As QueryDef
'-Set Middle Name to NMI if blank
If IsNull(Me.txtMidInit.Value) Then
Me.txtMidInit.Value = "NMI"
End If
'-Create Member's Name string in all uppercase
mbrName = UCase(Me.txtLastName.Value & ", " & Me.txtFirstName.Value & " " & Me.txtMidInit)
If Me.opgMngRoster.Value = 1 Then
myquery = "myRosterInsertQuery"
mymsg = "Added: " & mbrName
Else
myquery = "myRosterUpdateQuery"
mymsg = "Updated: " & mbrName
End If
' ASSIGN TO STORED QUERY
Set qdef = CurrentDb.QueryDefs(myquery)
' BIND PARAMS
qdef!MEMBER_Param = mbrName
qdef!OFFICE_Param = Me.cbxOffice.Value
qdef!RANK_Param = Me.cbxRank.Value
qdef!OPTYPE_Param = Me.cbxOpType
qdef!RLA_Param = Me.cbxRLA.Value
qdef!MQT_PROGRAM_Param = Me.cbxMQT.Value
qdef!MQT_POSITION_Param = Me.cbxTngPos.Value
qdef.Execute dbFailOnError
'-Confirmation Msg
MsgBox mymsg, vbInformation
Set qdef = Nothing

Updating Access Database from Excel Worksheet Data

I extract data from my Access database into an Excel worksheet using a macro. I first open a connection to the database, define my sql statement in a string var and then dump that data in a recordset:
Dim db As Database
Dim rs As RecordSet
Dim sql As String
Dim dbLocation As String
dbLocation = ThisWorkbook.Path & "\database\data.accdb"
Set db = OpenDatabase(dbLocation)
sql = "Select * FROM [Master Table]"
Set rs = db.OpenRecordSet(sql, dbOpenSnapshot)
If Not rs.EOF Then
Worksheets("Sheet1").Range("A1").CopyFromRecordset rs
End If
rs.Close
Set rs = Nothing
db.Close
Set db = Nothing
This works perfectly. I distribute this to some people and ask them to update fields. I then need to update the Access data with data that is passed back. The simple thing in terms of design is that the extracted excel data mirrors the access db in structure so the update query should be simple. Also there is a primary key, so I would just need to map on that field.
Any ideas how this can be done? Can I load the whole excel datasheet into a recordset and run some snazzy update query?
You need to loop over rows on sheet 1, and for each row make sql string that looks like:
"update [Master table] set
TableField1 = " & Range(Row, Col1).Value & ","
TableField2 = " & Range(Row, Col2).Value & ","
...
where IDTableField = " & Range(Row, IDColNum).Value
and then do
db.Execute thatString
PS: There are may be mistakes in my syntax. And you need to convert cell values to strings when making string.
An extension of shibormot's solution using DAO:
Set objConnection = CreateObject("DAO.DBEngine.36")
Set db = objConnection.OpenDatabase(strDBPath, blnExclusive, blnReadOnly, strPassword)
For Each row In Range("A1:C3").Cells
strSQL = "UPDATE table SET "
strSQL = strSQL & "Field1 = " & Chr(34) & row.Cells(1) & Chr(34) & ","
strSQL = strSQL & "Field2 = " & Chr(34) & row.Cells(2) & Chr(34) & ","
strSQL = strSQL & "Field3 = " & Chr(34) & row.Cells(3) & Chr(34)
Db.Execute
Next
Threw in the chr(34) for string data