VBA Outlook userform prompt - vba

I have a userform that is prompted when I send emails (works great. not the problem) and from there when I click the buttons on the form it moves that email to the respective folder.
What I now want is for that same userform (rather, a duplicate) to be prompted when a message in my inbox goes from unread to read. The buttons on the userform would then move that message to the respective folder.
Code to bring up userform when sending emails:
Private Sub Application_ItemSend(ByVal Item As Object, cancel As Boolean)
UserForm1.Show vbModal
cancel = False
End Sub
Code snippet for a button of the userform:
Private Sub CommandButton1_Click()
On Error GoTo error_movemessage
Dim myolapp As New Outlook.Application
Dim mynamespace As Outlook.NameSpace
Dim myinbox As Outlook.MAPIFolder
Dim mydestfolder As Outlook.MAPIFolder
Dim myitems As Outlook.Items
Dim myItem As Object
Set mynamespace = myolapp.GetNamespace("MAPI")
Set myinbox = Session.GetDefaultFolder(olFolderInbox).Parent.Folders("RetainPermanently")
Set myitems = myinbox.Items
Set mydestfolder = myinbox
Set myItem = Application.ActiveInspector.CurrentItem
myItem.Move mydestfolder
Unload Me
exit_CommandButton1_Click:
Exit Sub
error_movemessage:
MsgBox "ERROR! " & Err.Description
Resume exit_CommandButton1_Click
End Sub
I searched far and wide for pieces to this puzzle and ultimately ended up unsuccessful. Thank you in advance!
Update:
Private Sub getselecteditem_click()
Dim oApp As New Outlook.Application
Dim oExp As Outlook.Explorer
Dim oSel As Outlook.Selection
Dim oItem As Object
Set oExp = oApp.Application
Set oSel = oExp.Selection
For i = 1 To oSel.Count
Set oItem = oSel.Item(i)
If oItem.Class = olMail Then
End If
Next i
End Sub
Sub oItem_PropertyChange(ByVal Name As String)
Select Case Name
Case "UnRead"
If oItem.UnRead = False Then
UserForm2.Show vbModal
End If
End Select
End Sub
Still doesn't work however.
I realized that I've been making this much harder than it needs to be. I can simply get it to pull up the prompt whenever i load a mailitem that happens to be unread. Here is an update:
Private Sub Application_ItemLoad(ByVal Item As Object)
If Item.Class = olMail Then
If Item.UnRead Then
UserForm2.Show vbModal
End If
End If
End Sub

Firstly, if you move an item to a different folder when the message is sent, you are asking for trouble - if you want the message to be saved in a folder other than Sent Items, set the MailItem.SaveSentMessageFolder property.
To move a message when its read state changes, track the Explorer.SelectionChange event. When SelectionChange event fires, start tracking the events on multiple messages from the Explorer.Selection collection (there can be more than one, but you can get away with just the first one as a proof of concept). When MailItem.PropertyChange event fires on the Unread property, display your prompt and move the message.

Related

Outlook VBA - move mail when assigned to a category

I would like to move emails to a sub-folder of my inbox when I assign it a category
I found the following code from Extended Office but it does not work.
It is supposed to move mail to a subfolder with the same name as the category and create a folder if it does not exist.
I have enabled macros in Outlook's security settings and inserted some message box alerts to confirm that does in fact run.
The code is in ThisOutlookSession
Private WithEvents xInboxFld As Outlook.Folder
Private WithEvents xInboxItems As Outlook.Items
Private Sub Application_Startup()
MsgBox "Macros are working"
Set xInboxFld = Outlook.Application.Session.GetDefaultFolder(olFolderInbox)
Set xInboxItems = xInboxFld.Items
End Sub
Private Sub xInboxItems_ItemChange(ByVal Item As Object)
MsgBox "Item Changed"
Dim xMailItem As Outlook.MailItem
Dim xFlds As Outlook.Folders
Dim xFld As Outlook.Folder
Dim xTargetFld As Outlook.Folder
Dim xFlag As Boolean
On Error Resume Next
If Item.Class = olMail Then
Set xMailItem = Item
xFlag = False
If xMailItem.Categories <> "" Then
Set xFlds = Application.Session.GetDefaultFolder(olFolderInbox).Folders
If xFlds.Count <> 0 Then
For Each xFld In xFlds
If xFld.Name = xMailItem.Categories Then
xFlag = True
End If
Next
End If
If xFlag = False Then
Application.Session.GetDefaultFolder(olFolderInbox).Folders.Add xMailItem.Categories, olFolderInbox
End If
Set xTargetFld = Application.Session.GetDefaultFolder(olFolderInbox).Folders(xMailItem.Categories)
xMailItem.Move xTargetFld
End If
End If
End Sub
I don't know exactly why but this suddenly started working today, I had restarted Outlook several times before but after I needed to force close Outlook this morning it started working.
(I'm not even sure if it started working immediately because of the restart or if it was a short time afterwards triggered by something else)

How to reference the original mail of a reply?

I have code which when I reply to a mail asks which folder the reply should be saved to.
I need to extend it to move the mail I replied to (the parent mail) to also save in the folder I chose for the reply mail.
I feel this can be done if I could make an object of the Parent mail with maybe Conversation ID?
Public Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
Dim myFolder As MAPIFolder
Dim myOlApp As Outlook.Application
Dim myOlExp As Outlook.Explorer
If Environ("MailSave") = True Then
If TypeName(Item) = "MailItem" Then
Set myOlApp = CreateObject("Outlook.Application")
Set olNS = myOlApp.GetNamespace("MAPI")
Set myFolder = olNS.PickFolder
'todo
If Not (myFolder Is Nothing) Then
Set Item.SaveSentMessageFolder = myFolder
'Item.Parent.Move myFolder ---I tried this. But it is wrong I know
' MsgBox ("All moved")
End If
End If
End If
End Sub
You may look at the "In-Reply-To" header (exposed by the PR_IN_REPLY_TO_ID MAPI property), but these values are written after the ItemSend event is fired.
I'd suggest handling the MailItem.Reply event which is fired when the user selects the Reply action for an item, or when the Reply method is called for the item. Also you may be interested in the MailItem.Forward event which is fired when the user selects the Forward action for an item, or when the Forward method is called for the item.
Public WithEvents myItem As MailItem
Sub Initialize_Handler()
Set myItem = Application.ActiveInspector.CurrentItem
End Sub
Private Sub myItem_Reply(ByVal Response As Object, Cancel As Boolean)
Set Response.SaveSentMessageFolder = myItem.Parent
End Sub
So, following that way you will be able to access the original item and set the SaveSentMessageFolder property.

Outlook run macro when mail arrives on a nondefault mailbox

I have multiple mailboxes set-up in my Outlook 2010. I would like a macro to run when I receive a mail on one of the non-default mailboxes.
I have coded the below and inserted the code into "ThisOutlookSession".
I have gotten it to work for the default mailbox's inbox but not my nondefault mailbox's inbox. When I try to re-open outlook 2010 having inserted the code, It tells me :
"Compile error in hidden module: ThisOutlookSession". The non-default box is called 'abc.asia'.
I am new to vba so any inputs are appreciated, thank you!
Dim WithEvents myInboxMailItem As Outlook Items
Private Sub myInboxMailItem_ItemAdd(ByVal Item As Object)
MsgBox("Item Added")
End Sub
Private Sub Initialize_Handler()
Dim fldInbox As Outlook.MapiFolder
Dim gnspNameSpace As Outlook.NameSpace
Set gnspNameSpace = Outlook.GetNameSpace("Mapi")
Set fldInbox = gnspNameSpace.Folders("abc.asia").Folders("Inbox")
Set myInboxMailtItem = fldInbox.Items
End Sub
Update Set olRecip = olNs.CreateRecipient("emal#address.com") with correct Email address.
Option Explicit
Private WithEvents Items As Outlook.Items
Private Sub Application_Startup()
Dim olNs As Outlook.NameSpace
Dim Inbox As Outlook.MAPIFolder
Dim olRecip As Recipient
Set olNs = Application.GetNamespace("MAPI")
Set olRecip = olNs.CreateRecipient("emal#address.com") '// Owner's Name or email address
Set Inbox = olNs.GetSharedDefaultFolder(olRecip, olFolderInbox)
Set Items = Inbox.Items
End Sub
Private Sub Items_ItemAdd(ByVal Item As Object)
If TypeOf Item Is Outlook.MailItem Then
Debug.Print Item.Subject
End If
End Sub

Moving Outlook message with specific subject to Subfolders

I am trying to write a brief VBA script that will move incoming messages from my Outlook Inbox to a subfolder. This is what I currently have (assembled from various posts), but I'm not getting any result when I send test emails. If there are any other posts that would relate to this, I would appreciate it!
Private Sub Application_Startup()
Dim olApp As Outlook.Application
Dim objNS As Outlook.NameSpace
Set olApp = Outlook.Application
Set objNS = olApp.GetNamespace("MAPI")
' Default local Inbox
Set Items = objNS.GetDefaultFolder(olFolderInbox).Items
End Sub
Private Sub Items_ItemAdd(ByVal item As Object)
On Error GoTo ErrorHandler
Dim Msg As Outlook.MailItem
Set myInbox = GetNamespace("MAPI").GetDefaultFolder(olFolderInbox)
If TypeName(item) = "MailItem" Then
Set Msg = item
If Msg.SenderEmailAddress = "name#example.com" Then
If InStr(0, Msg.Subject, "Subject Title", vbTextCompare) > 0 Then
Msg.Move myInbox.Folders("Test").Subfolder("Destination")
End If
End If
End If
ProgramExit:
Exit Sub
ErrorHandler:
MsgBox Err.Number & " - " & Err.Description
Resume ProgramExit
End Sub
It looks like you didn't define and initialize the Items object properly. For example:
Public WithEvents myOlItems As Outlook.Items
Public Sub Initialize_handler()
Set myOlItems = Application.GetNamespace("MAPI").GetDefaultFolder(olFolderContacts).Items
End Sub
Private Sub myOlItems_ItemAdd(ByVal Item As Object)
' do something here
End Sub
Be aware, the ItemAdd event is not fired when more than 16 items is added at the same time. This is a known issue in the OOM.
Try to use the NewMailEx event of the Application class instead. And I'd suggest reading the following series of articles:
Outlook NewMail event unleashed: the challenge (NewMail, NewMailEx, ItemAdd)
Outlook NewMail event: solution options
Outlook NewMail event and Extended MAPI: C# example
Outlook NewMail unleashed: writing a working solution (C# example)
Finally, is your macro enabled in Outlook? Have you checked out the Trust center settings?
Put your code in ThisOutlookSession.
Just above your code put
Public WithEvents Items As Items
When using the built-in class module ThisOutlookSession, Sub Application_Startup() initializes the handler.

VBA outlook new mail

I am trying to run a function every time a new mail arrives in outlook. I have been doing some searching but I am unable to find I way to fire code every time an email arrives. Is there a new mail event that I could utilize?
I added a simple MsgBox to it to be able to see if the event is firing but it did not seem to be working. I placed this code in the ThisOutlookSession module. Any adivice? Here is my code.
Public WithEvents myOlApp As Outlook.Application
Sub Initialize_handler()
Set myOlApp = CreateObject("Outlook.Application")
End Sub
Private Sub myOlApp_NewMail()
Dim myExplorers As Outlook.Explorers
Dim myFolder As Outlook.MAPIFolder
Dim x As Integer
Set myExplorers = myOlApp.Explorers
Set myFolder = myOlApp.GetNamespace("MAPI").GetDefaultFolder(olFolderInbox)
If myExplorers.Count <> 0 Then
For x = 1 To myExplorers.Count
On Error GoTo skipif
If myExplorers.Item(x).CurrentFolder.Name = "Inbox" Then
MsgBox ("Test")
myExplorers.Item(x).Display
myExplorers.Item(x).Activate
Exit Sub
End If
skipif:
Next x
End If
On Error GoTo 0
myFolder.Display
End Sub
Try to put:
Private Sub Application_NewMail()
MsgBox "New mail"
End Sub
In "ThisOutlookSession"
There's a good example on MSDN showing how to display the inbox when a new mail arrives (using Outlook.Explorers). You can probably adapt it pretty readily for your own program.