How to fix Outlook script rule Error - vba

I'm trying to run my code using rule script to only processes newly arrived message but it keeps throwing Error
What am I doing wrong on my code?
Option Explicit
Public Sub Test(Item As Outlook.MailItem)
Dim xlApp As Excel.Application
Dim xlWB As Excel.Workbook
Dim xlSheet As Excel.Worksheet
Dim vText As Variant
Dim sText As String
Dim vItem As Variant
Dim i As Long
Dim rCount As Long
Dim XStarted As Boolean
Dim FileName As String
Dim FilePath As String '// SaveAs CSV File Path
Dim sPath As String '// .CSV File Path
'// the path of the workbook
sPath = "C:\temp\temp.csv"
On Error Resume Next
Set xlApp = GetObject(, "Excel.Application")
If Err <> 0 Then
Application.StatusBar = "Please wait while Excel source is opened ... "
Set xlApp = CreateObject("Excel.Application")
XStarted = True
End If
' On Error GoTo 0
'// Open the workbook to input the data
Set xlWB = xlApp.Workbooks.Open(sPath)
Set xlSheet = xlWB.Sheets("Report")
'// Process received Mail
sText = Item.Body
vText = Split(sText, Chr(13)) ' Chr(13)) carriage return
'// Find the next empty line of the worksheet
rCount = xlSheet.Range("B" & xlSheet.Rows.Count).End(xlUp).Row
rCount = rCount + 1
'// Check each line of text in the message body
For i = UBound(vText) To 0 Step -1
'// Customer Name
If InStr(1, vText(i), "Customer") > 0 Then
vItem = Split(vText(i), Chr(9)) ' Chr(9) horizontal tab
xlSheet.Range("A" & rCount) = Trim(vItem(1))
End If
'// Ref Number
If InStr(1, vText(i), "Order #") > 0 Then
vItem = Split(vText(i), Chr(9))
xlSheet.Range("B" & rCount) = Trim(vItem(1))
End If
'// Service Level
If InStr(1, vText(i), "Service Level") > 0 Then
vItem = Split(vText(i), Chr(9))
xlSheet.Range("J" & rCount) = Trim(vItem(1))
End If
Next i
FilePath = Environ("USERPROFILE") & "\Documents\Temp\"
FileName = Sheets(1).Range("B2").Value
xlWB.SaveAs FileName:=FilePath & FileName
'// Close & SaveChanges
xlWB.Close SaveChanges:=True
If XStarted Then
xlApp.Quit
End If
Set xlApp = Nothing
Set xlWB = Nothing
Set xlSheet = Nothing
Set Item = Nothing
End Sub

Per Patrick.
You may have changed the VBA Project name. Go to Outlook Rules, Edit, re-assign the macro.
Also, it should FileName = xlWB.Sheets(1).Range("B2").Value And get rid of Application.StatusBar = ...
Thanks...

Related

Save an Excel file which contains a string from Outlook2007

Im newbiee in VBA, so i need a little help.
My goal is make an Outlook rule, but i have a problem:
I want to save one excel (xlsx) file from my Outlook Inbox to my PC. But only the file which contains (in spreadsheet) a string. But it saves (or not saving anything) the last excel file.. (not checking for MYSTRING)
Using this code:
Option Explicit
Sub CheckAttachments(olItem As MailItem)
Const strPath As String = "C:\Users\PC2\Documents\Temp_attachs\"
Const strFindText As String = "Completed"
Dim strFilename As String
Dim olAttach As Attachment
Dim xlApp As Object
Dim xlWB As Object
Dim xlSheet As Object
Dim bXStarted As Boolean
Dim bFound As Boolean
If olItem.Attachments.Count > 0 Then
For Each olAttach In olItem.Attachments
If Right(LCase(olAttach.FileName), 4) = "xlsx" Then
strFilename = strPath & Format(olItem.ReceivedTime, "yyyymmdd-HHMMSS") & _
Chr(32) & olAttach.FileName
olAttach.SaveAsFile strFilename
On Error Resume Next
Set xlApp = GetObject(, "Excel.Application")
If Err <> 0 Then
Application.StatusBar = "Please wait while Excel source is opened ... "
Set xlApp = CreateObject("Excel.Application")
bXStarted = True
End If
On Error GoTo 0
'Open the workbook to read the data
Set xlWB = xlApp.Workbooks.Open(strFilename)
Set xlSheet = xlWB.Sheets("Sheet1")
If FindValue(strFindText, xlSheet) Then
MsgBox "Value found in " & strFilename
bFound = True
End If
xlWB.Close 0
If bXStarted Then xlApp.Quit
If Not bFound Then Kill strFilename
Exit For
End If
Next olAttach
End If
End Sub
Function FindValue(FindString As String, iSheet As Object) As Boolean
Dim Rng As Object
If Trim(FindString) <> "" Then
With iSheet.Range("A:J")
Set Rng = .Find(What:=FindString, _
After:=.Cells(.Cells.Count), _
LookIn:=-4163, _
LookAt:=1, _
SearchOrder:=1, _
SearchDirection:=1, _
MatchCase:=False)
If Not Rng Is Nothing Then
FindValue = True
Else
FindValue = False
End If
End With
End If
End Function
Sub Test()
Dim olMsg As MailItem
On Error Resume Next
Set olMsg = ActiveExplorer.Selection.Item(1)
CheckAttachments olMsg
End Sub
I think I found your Problem:
You have used Exit For in your For Loop only. So only after scanning 1st file, loop is exited.
You need to remove the Exit For and then your code will work smoothly.
Option Explicit
Sub CheckAttachments(olItem As MailItem)
Const strPath As String = "C:\Users\PC2\Documents\Temp_attachs\"
Const strFindText As String = "Completed"
Dim strFilename As String
Dim olAttach As Attachment
Dim xlApp As Object
Dim xlWB As Object
Dim xlSheet As Object
Dim bXStarted As Boolean
Dim bFound As Boolean
If olItem.Attachments.Count > 0 Then
For Each olAttach In olItem.Attachments
If Right(LCase(olAttach.FileName), 4) = "xlsx" Then
strFilename = strPath & Format(olItem.ReceivedTime, "yyyymmdd-HHMMSS") & _
Chr(32) & olAttach.FileName
olAttach.SaveAsFile strFilename
On Error Resume Next
Set xlApp = GetObject(, "Excel.Application")
If Err <> 0 Then
Application.StatusBar = "Please wait while Excel source is opened ... "
Set xlApp = CreateObject("Excel.Application")
bXStarted = True
End If
On Error GoTo 0
'Open the workbook to read the data
Set xlWB = xlApp.Workbooks.Open(strFilename)
Set xlSheet = xlWB.Sheets("Sheet1")
If FindValue(strFindText, xlSheet) Then
MsgBox "Value found in " & strFilename
bFound = True
End If
xlWB.Close 0
If bXStarted Then xlApp.Quit
If Not bFound Then Kill strFilename
End If
Next olAttach
End If
End Sub
Function FindValue(FindString As String, iSheet As Object) As Boolean
Dim Rng As Object
If Trim(FindString) <> "" Then
With iSheet.Range("A:J")
Set Rng = .Find(What:=FindString, _
After:=.Cells(.Cells.Count), _
LookIn:=-4163, _
LookAt:=1, _
SearchOrder:=1, _
SearchDirection:=1, _
MatchCase:=False)
If Not Rng Is Nothing Then
FindValue = True
Else
FindValue = False
End If
End With
End If
End Function
Sub Test()
Dim olMsg As MailItem
On Error Resume Next
Set olMsg = ActiveExplorer.Selection.Item(1)
CheckAttachments olMsg
End Sub

VBA code to open all excel files in a folder

I was working with a vba and I'm trying to open all excel files in a folder (about 8-10) based on cell values. I was wondering if this is the right approach to opening it, it keeps giving me syntax error where I wrote the directory. and when I rewrote that section, the vba only shot out the msgbox which meant it had to have looped and did something right? but didn't open any files. Any information will help. Thank you guys so much for taking the time to help me in any way.
Sub OpenFiles()
Dim search As Worksheet
Dim customer As Range
Dim customerfolder As Range
Dim QualityHUB As Workbook
'setting variable references
Set QualityHUB = ThisWorkbook
Set search = Worksheets("Search")
Set customer = Worksheets("Search").Range("$D$1")
Set customerfolder = Worksheets("Search").Range("$D$3")
With QualityHUB
If IsEmpty((customer)) And IsEmpty((customerfolder)) Then
MsgBox "Please Fill out Customer Information and search again"
Exit Sub
End If
End With
With QualityHUB
Dim MyFolder As String
Dim MyFile As String
Dim Directory As String
Directory = "O:\LAYOUT DATA\" & customer & "\" & customerfolder"
MyFile = Dir(Directory & "*.xlsx")
Do While MyFile <> ""
Workbooks.Open Filename:=MyFile
MyFile = Dir()
Loop
MsgBox "Files Open for " + customerfolder + " complete"
End With
End Sub
This worked for me perfectly
Sub OpenFiles()
Dim search As Worksheet
Dim customer As Range
Dim customerfolder As Range
Dim QualityHUB As Workbook
'setting variable references
Set QualityHUB = ThisWorkbook
Set search = Worksheets("Search")
Set customer = Worksheets("Search").Range("$D$1")
Set customerfolder = Worksheets("Search").Range("$D$3")
With QualityHUB
If IsEmpty((customer)) And IsEmpty((customerfolder)) Then
MsgBox "Please Fill out Customer Information and search again"
Exit Sub
End If
End With
With QualityHUB
Dim MyFolder As String
Dim MyFile As String
Dim Directory As String
Directory = "O:\LAYOUT DATA\" & customer & "\" & customerfolder & "\"
MyFile = Dir(Directory & "*.xlsx")
Do While MyFile <> ""
Workbooks.Open Filename:=Directory & MyFile
MyFile = Dir()
Loop
MsgBox "Files Open for " + customerfolder + " complete"
End With
End Sub
one of the issue was, you had to write
Workbooks.Open Filename:=Directory & MyFile
instead of
Workbooks.Open Filename:=MyFile
Corrected some issues with your code and cleaned it up, give this a try. I think the big issue was you had an extra double-quote, and you missing the ending \ in the Directory line:
Sub OpenFiles()
Dim QualityHUB As Workbook
Dim search As Worksheet
Dim customer As String
Dim customerfolder As String
Dim Directory As String
Dim MyFile As String
'setting variable references
Set QualityHUB = ThisWorkbook
Set search = QualityHUB.Worksheets("Search")
customer = search.Range("$D$1").Value
customerfolder = search.Range("$D$3").Value
If Len(Trim(customer)) = 0 Or Len(Trim(customerfolder)) = 0 Then
MsgBox "Please Fill out Customer Information and search again"
Exit Sub
End If
Directory = "O:\LAYOUT DATA\" & customer & "\" & customerfolder & "\" '<--- This requires the ending \
MyFile = Dir(Directory & "*.xlsx")
Do While Len(MyFile) > 0
Workbooks.Open Filename:=Directory & MyFile
MyFile = Dir()
Loop
MsgBox "Files Open for " + customerfolder + " complete"
End Sub
I found this code online and it will open all the excel files in a folder, you can adapt the code to apply a function to the workbook, once it is open.
Option Explicit
Type FoundFileInfo
sPath As String
sName As String
End Type
Sub find()
Dim iFilesNum As Integer
Dim iCount As Integer
Dim recMyFiles() As FoundFileInfo
Dim blFilesFound As Boolean
blFilesFound = FindFiles("G:\LOCATION OF FOLDER HERE\", _
recMyFiles, iFilesNum, "*.xlsx", True)
End Sub
Function FindFiles(ByVal sPath As String, _
ByRef recFoundFiles() As FoundFileInfo, _
ByRef iFilesFound As Integer, _
Optional ByVal sFileSpec As String = "*.*", _
Optional ByVal blIncludeSubFolders As Boolean = False) As Boolean
Dim iCount As Integer '* Multipurpose counter
Dim sFileName As String '* Found file name
Dim wbResults, file, WS_Count, i, gcell, col, finRow, wbCodeBook As Workbook, lCount, name, looper
Dim WorksheetExists
Set wbCodeBook = ThisWorkbook
'*
'* FileSystem objects
Dim oFileSystem As Object, _
oParentFolder As Object, _
oFolder As Object, _
oFile As Object
Set oFileSystem = CreateObject("Scripting.FileSystemObject")
On Error Resume Next
Set oParentFolder = oFileSystem.GetFolder(sPath)
If oParentFolder Is Nothing Then
FindFiles = False
On Error GoTo 0
Set oParentFolder = Nothing
Set oFileSystem = Nothing
Exit Function
End If
sPath = IIf(Right(sPath, 1) = "\", sPath, sPath & "\")
'*
'* Find files
sFileName = Dir(sPath & sFileSpec, vbNormal)
If sFileName <> "" Then
For Each oFile In oParentFolder.Files
If LCase(oFile.name) Like LCase(sFileSpec) Then
iCount = UBound(recFoundFiles)
iCount = iCount + 1
ReDim Preserve recFoundFiles(1 To iCount)
file = sPath & oFile.name
name = oFile.name
End If
On Error GoTo nextfile:
Set wbResults = Workbooks.Open(Filename:=file, UpdateLinks:=0)
''insert your code here
wbResults.Close SaveChanges:=False
nextfile:
Next oFile
Set oFile = Nothing '* Although it is nothing
End If
If blIncludeSubFolders Then
'*
'* Select next sub-forbers
For Each oFolder In oParentFolder.SubFolders
FindFiles oFolder.path, recFoundFiles, iFilesFound, sFileSpec, blIncludeSubFolders
Next
End If
FindFiles = UBound(recFoundFiles) > 0
iFilesFound = UBound(recFoundFiles)
On Error GoTo 0
'*
'* Clean-up
Set oFolder = Nothing '* Although it is nothing
Set oParentFolder = Nothing
Set oFileSystem = Nothing
End Function
Function SSCGetColumnCodeFromIndex(colIndex As Variant) As String
Dim tstr As String
Dim prefixInt As Integer
Dim suffixInt As Integer
prefixInt = Int(colIndex / 26)
suffixInt = colIndex Mod 26
If prefixInt = 0 Then
tstr = ""
Else
prefixInt = prefixInt - 1
tstr = Chr(65 + prefixInt)
End If
tstr = tstr + Chr(65 + suffixInt)
SSCGetColumnCodeFromIndex = tstr
End Function
Function GetColNum(oSheet As Worksheet, name As String)
Dim Endrow_Col, i
'For loop to get the column number of name
Endrow_Col = oSheet.Range("A1").End(xlToRight).Column
oSheet.Select
oSheet.Range("A1").Select
For i = 0 To Endrow_Col - 1 Step 1
If ActiveCell.Value <> name Then
ActiveCell.Offset(0, 1).Select
ElseIf ActiveCell.Value = name Then
GetColNum = ActiveCell.Column
Exit For
End If
Next i
End Function
Function ShDel(name As String)
End If
End Function

How can I count the instances of a certain string in an email and store that number?

So this has come up before, but the only answers given were to use Regular Expressions, but it's not making sense to me.
I already have a module that is copying text out of selected emails and dumping it into a CSV, I need it to also count instances of a certain string of text and also dump that count. What I have I bastardized from code I found here:
Sub CopyToExcel()
Dim xlApp As Object
Dim xlWB As Object
Dim xlSheet As Object
Dim olItem As Outlook.MailItem
Dim vText As Variant
Dim sText As String
Dim vItem As Variant
Dim i As Long
Dim rCount As Long
Dim bXStarted As Boolean
Const strPath As String =
"F:\Scripting\Export\AEX_JUNIPER_LOGGING\Input\orders.csv" 'the path of the workbook
If Application.ActiveExplorer.Selection.Count = 0 Then
MsgBox "No Items selected!", vbCritical, "Error"
Exit Sub
End If
On Error Resume Next
Set xlApp = GetObject(, "Excel.Application")
If Err <> 0 Then
Application.StatusBar = "Please wait while Excel source is opened ... "
Set xlApp = CreateObject("Excel.Application")
bXStarted = True
End If
On Error GoTo 0
'Open the workbook to input the data
Set xlWB = xlApp.Workbooks.Open(strPath)
Set xlSheet = xlWB.Sheets("orders")
xlSheet.Rows(2 & ":" & xlSheet.Rows.Count).ClearContents
'Process each selected record
rCount = xlSheet.UsedRange.Rows.Count
For Each olItem In Application.ActiveExplorer.Selection
sText = olItem.Body
vText = Split(sText, Chr(13))
'Find the next empty line of the worksheet
rCount = rCount + 1
'Check each line of text in the message body
For i = UBound(vText) To 0 Step -1
If InStr(1, vText(i), "JOBID:") > 0 Then
vItem = Split(vText(i), Chr(58))
xlSheet.Range("A" & rCount) = Trim(vItem(1))
End If
If InStr(1, vText(i), "RMA Number : ") > 0 Then
vItem = Split(vText(i), Chr(58))
xlSheet.Range("B" & rCount) = Trim(vItem(1))
End If
If InStr(1, vText(i), "DESTINATION WAREHOUSE : ") > 0 Then
vItem = Split(vText(i), Chr(58))
xlSheet.Range("C" & rCount) = Trim(vItem(1))
End If
If InStr(1, vText(i), "TRACKING NUMBER : ") > 0 Then
vItem = Split(vText(i), Chr(58))
xlSheet.Range("D" & rCount) = Trim(vItem(1))
End If
Next i
xlWB.Save
Next olItem
xlWB.Close SaveChanges:=True
If bXStarted Then
xlApp.Quit
End If
Set xlApp = Nothing
Set xlWB = Nothing
Set xlSheet = Nothing
Set olItem = Nothing
End Sub
How can I amend this to include the new code I need?
Without using regex, you can find the number of occurrences of a substring (subStr) within a string (str) using a similar algorithm as follows:
'Replaces all instances of substring with nothing, effectively removing all instances of it
newStr = Replace(str, subStr, "")
'Determine how many instances were removed
instancesOfSubStr = (len(str) - len(newStr)) / len(subStr)
At this point I imagine you can just accumulate it in a global variable after processing each cell.

VBA export certain data from Outlook to Excel running but producing nothing?

Option Explicit
Sub CopyToExcel()
Dim xlApp As Object
Dim xlWB As Object
Dim xlSheet As Object
Dim olItem As Outlook.MailItem
Dim vText As Variant
Dim sText As String
Dim vItem As Variant
Dim i As Long
Dim rCount As Long
Dim bXStarted As Boolean
Const strPath As String = "C:\Users\Rob\Documents\Excel\Excel.xlsx" 'the path of the workbook
If Application.ActiveExplorer.Selection.Count = 0 Then
MsgBox "No Items selected!", vbCritical, "Error"
Exit Sub
End If
On Error Resume Next
Set xlApp = GetObject(, "Excel.Application")
If Err <> 0 Then
Application.StatusBar = "Please wait while Excel source is opened ... "
Set xlApp = CreateObject("Excel.Application")
bXStarted = True
End If
On Error GoTo 0
'Open the workbook to input the data
Set xlWB = xlApp.Workbooks.Open(strPath)
Set xlSheet = xlWB.Sheets("Sheet1")
'Process each selected record
rCount = xlSheet.UsedRange.Rows.Count
For Each olItem In Application.ActiveExplorer.Selection
sText = olItem.Body
vText = Split(sText, Chr(13))
'Find the next empty line of the worksheet
rCount = rCount + 1
'Check each line of text in the message body
For i = UBound(vText) To 0 Step 1
If InStr(1, vText(i), "Destination -") > 0 Then
vItem = Split(vText(i), Chr(58))
xlSheet.Range("a" & rCount) = Trim(vItem(1))
End If
Next i
xlWB.Save
Next olItem
xlWB.Close SaveChanges:=True
If bXStarted Then
xlApp.Quit
End If
Set xlApp = Nothing
Set xlWB = Nothing
Set xlSheet = Nothing
Set olItem = Nothing
End Sub
This code is from online where I tried making it work for myself...
I need to extract Specific Data from emails (over 5000) and produce them on an Excel document. I've never touched VBA before only C#, Javascript & C++.
The code runs, the excel sheet updates to the current Date/time but nothing is produced?
Any help please?
I also get an error "Subscript out of range" for this line:
xlSheet.Range("A" & rCount) = Trim(vItem(1))
I think you need to change the second split delimiter to match the first one. This will take care of the Subscript error
Use this:
vItem = Split(vText(i), "Destination -")

Need to extract from data from email body into Excel

I'm a complete coding novice and I'm struggling with extracting the data out of an email bodies into an Excel 2010 sheet.
The format of the email is;
Form Response
First name John
Surname Smith
Email john.smith#test.com.au
Today's code word test1
I'v been trying my luck at various bits of VBA code I've found online however end up with Subscript out of Range errors when ever it gets to the body of the email;
Option Explicit
Sub CopyToExcel()
Dim xlApp As Object
Dim xlWB As Object
Dim xlSheet As Object
Dim olItem As Outlook.MailItem
Dim vText As Variant
Dim sText As String
Dim vItem As Variant
Dim i As Long
Dim rCount As Long
Dim bXStarted As Boolean
Const strPath As String = "c:\test\test1.xlsx" 'the path of the workbook
If Application.ActiveExplorer.Selection.Count = 0 Then
MsgBox "No Items selected!", vbCritical, "Error"
Exit Sub
End If
On Error Resume Next
Set xlApp = GetObject(, "Excel.Application")
If Err <> 0 Then
Application.StatusBar = "Please wait while Excel source is opened ... "
Set xlApp = CreateObject("Excel.Application")
bXStarted = True
End If
On Error GoTo 0
'Open the workbook to input the data
Set xlWB = xlApp.Workbooks.Open(strPath)
Set xlSheet = xlWB.Sheets("Sheet1")
'Process each selected record
For Each olItem In Application.ActiveExplorer.Selection
sText = olItem.Body
vText = Split(sText, Chr(13))
'Find the next empty line of the worksheet
rCount = xlSheet.UsedRange.Rows.Count
'Check each line of text in the message body
For i = UBound(vText) To 0 Step -1
rCount = rCount + 1
If InStr(1, vText(i), "First name ") > 0 Then
vItem = Split(vText(i), Chr(58))
xlSheet.Range("A" & rCount) = Trim(vItem(1))
End If
If InStr(1, vText(i), "Surname:") > 0 Then
vItem = Split(vText(i), Chr(58))
xlSheet.Range("B" & rCount) = Trim(vItem(1))
End If
If InStr(1, vText(i), "Email:") > 0 Then
vItem = Split(vText(i), Chr(58))
xlSheet.Range("C" & rCount) = Trim(vItem(1))
End If
If InStr(1, vText(i), "Today's code word ") > 0 Then
vItem = Split(vText(i), Chr(58))
xlSheet.Range("D" & rCount) = Trim(vItem(1))
End If
Next i
xlWB.Save
Next olItem
xlWB.Close SaveChanges:=True
If bXStarted Then
xlApp.Quit
End If
Set xlApp = Nothing
Set xlWB = Nothing
Set xlSheet = Nothing
Set olItem = Nothing
End Sub
Can anyone offer any help?
Thanks.
i think the Problem is caused by the use of the split-function.
Try this:
fist you need additionally
dim mystart as integer
dim myend as integer
and the delete everything with "vtext" and alter your code like this:
If InStr(1, sText, "First name ") > 0 Then
mystart = InStr(1, sText, "First name ") + 11
myend = InStr(mystart, sText, Chr(10)) - mystart - 1
vItem = mid(sText, mystart, myend)
xlSheet.Range("A" & rCount) = Trim(vItem)
End If
Hope this helps,
Max
What line of code throws an exception? Did you try to debug the code?
I'd recommend starting from the Getting Started with VBA in Outlook 2010 article. Also please remember that indexes start from 1, not 0.