I have a temporary table that is created from a series of query with a VBA code. The name and number of fields in the table changes with the results of the queries.
Right now I simply open the table with DoCmd.OpenTable.
What I would like to do is display the table in a form so I can include some buttons for example to allow the user to export the table.
I tried a listbox but the formatting was not good and I can't add horizontal scroll bar to see all fields.
I tried a subform populated from the table, but it would not adapt to the changes of the table (fields and numbers).
Any Idea of what can I do next ?
the subform seems to be a good idea. When your table is ready to be shown, you can assign it to a subform object via Me.subFormName.SourceObject = "Table.tableName"
(of cource "subFormName" and "tableName" have to be replaced by the actual names of the subform and the table)
Related
I have a tbl_ProjectList that includes the project's Name and End Date.
A qry_cboProject queries this table to only display projects in a combobox on Subform A where the End Date is after the selected date on Subform B, both on Mainform C.
On Subform A, a macro copies (INSERT INTO SQL) projects from Subform B's previous months into the new months. However, if an out-of-date project gets copied over to a new month, the combobox field would be empty for that record, even though the Key exists on the back-end.
I've tried playing with the combobox's properties on Subform A by changing the Bound Column, Column Count, Column Widths, and Limit To List, but am only able to get the out-of-date project to display by its Key, rather than its Name.
The front-end reasoning for this macro is that employees do not have to repetitively select the same projects for each month, and employees already working on out-of-date projects may still need to put in some hours to close out the project.
Does anyone have any suggestions? Thank you in advance!
The order in which fields show up in you combo box depends on how the control source is querying the information i.e. to get name and not the key to show up in a combobox using the a control source query like the following:
SELECT Key, Name FROM tbl_ProjectList
You would need to set the following attributes:
Column Count: 2
Column Width: 0"; 2"
Bound Column: 1
It sounds like you may need to requery the control source as well. This should cause all the information to update.
#Parfait - apologies for not describing my problem in more detail. There are multiple subforms on one main form to allow the user to select a date in one subform, which populates projects on a second subform and responsibilities on a third subform.
Jeffrey's suggestion made me realize that the underlying query to the combobox should be adjusted for projects that are carried over into new months, where a foreign key exists in the underlying tbl_ProjectUserEntry
Therefore, I added a WHERE criteria to the query, which uses a DLookUp function to see if the foreign key exists:
DLookUp("[DateID]","tbl_ProjectUserEntry","[DateID] =" & Forms.frm_UserEntry.tbDateID) IS NOT NULL
frm_UserEntry is the main form..
Again, apologies for my brief description to a complex problem.
I am currently building a MS Access database as a project #Work.
The Database is fed with a huge, not sorted Table DataQueryExport, and the objective is to create a GUI that makes that huge table workable.
Now to the question:
I have a textfield Comment that is supposed to show a comment to a specific data entry WorkID. The WorkID Is stored in a seperate table called WorkID_Comments which is filled via SQL query. The Table WorkID_Commentshas 2 columns, WorkIDand Comment.
The GUI has a ComboBox WorkID_Combo, where you can select a specific WorkID from the main Table DataQueryExport. This exact value is what is supposed to be used as a reference to show the comment for that WorkID.
TL:DR; I need the Comment Box to show and store the Text I wrote for that Value selected in the ComboBox. How do I get the Textfield to show the Value from the Table WorkID_Comments.Comments where the Value in WorkID_Combo(View ComboBox) is the same as WorkID_Comments.WorkID
I apologize beforehand for any weird capitalizations, I am used to it, German is my main language.
Thank you for reading, I am thankful for any response.
Build a query in the query designer with your needed columns (If I understood it correctly: ID and the Comment).
Then go to your combobox and chose under properties recordsource table/query and your designed query.
Now you can specify which colums should be shown and use the ID as the value in the background.
Then bind another query to your form (here is the text you wrote as column) which is linked to the ID from the combox. Put a textbox in the form and use the column as source.
I created a database in Access and there are some type of records in some tables that requires a particular inserting, so I decided to use VBA to handle this.
The problem is that if i create a form with some controls which i want to refer and use their values as criteria for queries, the form is still a way to insert data. So the query works but the data i inserted are added directly from the form too, creating duplicates.
The question is, is there a way to create a form that has controls only for text input but does nothing to record , leaving inserting, deleting , updating all to queries in VBA?
I tried to put "no" on propriety "add records" in the form but it gets totally blank with no controls.
Your form must be unbound, i.e. its RecordSource must be empty.
Your form can be bound or not bound to a table / query.
This means that the controls on your form may be bound to a field of that table / query.
But you can also have controls in the same form which are not bound.
Example:
You can make a form in which the body has a list view of the records of the table. In this section the controls would be bound to a field.
In the header of the table instead you may have controls that are not bound and that could be used either to filter the records shown or to add new records. You may want to add records this way rather than let users insert data directly in order to add checks or do any other kind of processing before actually adding the data in a new record.
I am new to Access and vb and i have failed to get the result what i am thinking to get ,hope i will resolve with your help guys
->my access database contains one table with following fields
firstname lastname middlename phone
I have two combo boxes and two textboxes
combobox- it populates firstname and based on this selection the other combo box has to fill with last name which i did successfully with the help of Me.Combo2.Requery
but i dont know how to fill middle and phone in textboxes
here i am failing in mapping recordset and connectionstring with my table and getting result to textbox value can any one help on this
You still have not said where the connection string comes from or why. The big advantage of Access is that it is fast and easy, for the most part, you do not need connection strings.
First, select your table, then choose create form. This will create a single form bound to the table. You could have created a query first and chosen that instead.
That is it. You have a form that displays your data. The key to this is the property sheet for the form, which you can find by switching to design view and double-clicking the small square at the top left of the form just under the form name. The property sheet will show the name of the table or query on the Data tab under the Record Source propery. You can, of course, set this property manually.
You can now add a combobox to select records, but you do not have to, there are navigation buttons at the bottom of the form.
To add a combobox that selects records on your form, you must have first bound a recordset to your form using the steps above. Next, ensure that the wizard is selected for the toolbox. Unless you have unselected it, it will be selected. Now choose combobox from the toolbox, it will open the wizard.
Choose find a record on my form and press next to choose the relevant ID field / column and any other fields that you need. When the wizard completes, in MS Access 2010 (and probably in 2007) it will add an embedded macro that finds your record and in earlier versions it will add code. Other properties set by the wizard will look something like this:
Row Source : SELECT ID, Firstname, Lastname FROM Table1
Column Count : 3
Column Widths : 0cm;2.54cm;2.54cm
Your table should have an ID, add one before you start, if it does not. The wizard will not add a Control Source when this option is selected because it is not needed, in fact, it would be a disaster to add a Control Source to a combo that finds records. Once again, you can do this manually. The code to find a record might look something like:
Private Sub MyCombo_AfterUpdate()
With Me.Recordset
.FindFirst "ID=" & Me.MyCombo
End With
End Sub
This works because the bound column of the combo is set to 1, the first field of the select statement, which is ID.
The combo includes two other fields / columns and you can refer to these in a textbox by setting the control source of the textbox to:
= MyCombo.Column(2) ''Lastname
Where you count columns from zero:
Row Source : ID (0), Firstname (1), Lastname (2)
Cascading combos are another story altogether, and you can read it here How to synchronize two combo boxes on a form in Access 2002 or in Access 2003 and here Is there a simple way of populating dropdown in this Access Database schema?
I have a table Prices:
ID -- primary key, autonumber long integer
PriceDate -- Date
Price - Currency
Quantity - Number, DECIMAL subtype
UnitPrice - Number, DECIMAL subtype (an update statement is run to keep this in synch with price and quantity, but it's just a convenience for indexing... probably it'll be replaced with an expression in my queries)
ItemNote - Text
NewStores_ID - long integer key, lookup to another table of stores
NewItems_ID - long integer key, lookup to another table of items
To enter prices for a given store on a given day, I would like to be able to select the store and date ONCE on a form, then enter the items individually in a datasheet. For reasons unexplained, this proves difficult.
I can create a subform binding everything but the store and price to a temp table TempPrices with the same structure as the original. Then I run the SQL statement
INSERT INTO Prices
(PriceDate,Price,Quantity,UnitPrice,Brand,ItemNote,NewStores_ID,NewItems_ID)
SELECT
PriceDate,Price,Quantity,Price/Quantity AS
UnitPrice,Brand,ItemNote,NewStores_ID,NewItems_ID)
FROM Temp_Prices;
This will feed all the new rows into the main table. But, when I want to set the store and date only once, I run into problems. I've tried using named parameters for date an store in the insert statement... which can cause a pop-up prompt, but I cannot bind it to a form control. I've tried binding an update statement for those fields in the temp table to a form... but it doesn't even show an option to bind a multi-row update.
How can I get this to work with a minimum of clumsy hackery? It seems like there ought to be a simple solution, and if I were using something like PHP or JDBC I'd just run an extra query.
Edit: changed storage type for Quantity and UnitPrice to Number, Decimal subtype in place of double float. Just so people won't cry about using a float in any proximity to currency. It doesn't pose a problem in my use, but there are enough people who have a knee-jerk reaction to that.
Edit 2: Form/Subform
I'm trying to structure this as a master form with a either fields for entering store name and date, or a subform for the same, then a subform mapping to the temporary table for entering pricing data. There is an action button to run the insert/update queries to dump the temp table into my main prices table and clear out the temp table. However, the problem is that I can't figure out how to get the date/store fields in the master (or subform) to bind to an insert/update value applied to all the new rows at once.
Edit 3: SQL Statements (for clarity)
INSERT INTO
PRICES(NewStores_ID,PriceDate,NewItems_ID,Brand,Price,Quantity,
UnitPrice,ItemNote)
SELECT
#MyStore_ID,#MyPriceDate,NewItems_ID,Brand,Price,Quantity,
Price/Quantity,ItemNote
FROM TempPrices;
UPDATE TempPrices SET PriceDate=#MyPriceDate,NewStores_ID=#MyStoreID;
For these queries, I cannot bind parameters for #MyStore_ID or #MyPriceDate to fields in any form. The queries don't show up as options when trying to link them to a form. I can run them and get popup boxes to input parameters, but that's not what I want.
This is the target I'm aiming at:
"I would like to be able to select the store and date ONCE on a form, then enter the items individually in a datasheet."
However, if you have a reason why you need to do it with a temp table and DML statements, then this suggestion will not be useful.
I created a Prices table with only 4 fields, then a query on that table which I used as the Record Source for a form, "fsubPrices":
SELECT p.ID, p.NewStores_ID, p.PriceDate, p.Price
FROM Prices AS p
ORDER BY p.NewStores_ID, p.PriceDate;
The form has text boxes (txtNewStores_ID, txtPriceDate, and txtPrice) bound to the similarly-named query fields. I set Enabled=Yes for txtPrice, and Enabled=No for the other two.
Then I created an unbound form "frmPrices", and in the form header added a combo box "cboStores" and a text box "txtPriceDate". The combo has Bound Column = 1 with this query for its Row Source:
SELECT l.Store_ID, l.Store_name FROM tblkupStores AS l ORDER BY l.Store_name;
Then I added fsubPrices as a subform control to the detail section of frmPrices. The tricky part is setting the Link Master/Child Fields. There is a "wizardy dialog thing", but it will only allow you to select from the available fields, and I needed to link controls on the main form with fields on the subform. To do that, I had to type what I wanted directly into the subform control's property sheet:
Link Child Fields......NewStores_ID;PriceDate
Link Master Fields.....cboStores;txtPriceDate
The result is ... choose a store and date combination in the main form ... any matching records are displayed in the subform. You can navigate to the "new record" in the subform to add records for that store/date combination. But the txtNewStores_ID and txtPriceDate controls don't show the updated values until the new record is saved.
I hope this is close to what you want. It's actually fairly quick and easy to create; not so easy to describe.
You can't really do that. You are always going to have one row being worked with at a time.
What you can do is simulate it by changing the form's Default View from "Single Form" to "Continuous Form" or perhaps "Data sheet" and making is a child(sub) form of a master form.
Then you can put the store and date on the Master form, and linking to the child form using the NewStores_ID and PriceDate fields.