I've written a macro in PowerPoint that, as part of its process, will convert a linked chart in a PowerPoint presentation to an embedded chart by copying the source Excel chart and pasting that copied chart in as an OLE object -- the specific command is, "sldComponent.Shapes.PasteSpecial(ppPasteOLEObject)".
Until today, this has worked fine in all versions from 2003 to 2010. However, when trying to run this function in 2013/365, I keep getting a run-time error stating "The specified data type is not available" (-2147188160 / 80048240). I also notice that in the Microsoft Developers Reference webpage, "ppPasteOLEObject" is no longer listed as an acceptable datatype for the PasteSpecial method (when used with the Shapes collection).
I have found several ways to programmatically paste the chart as a picture, but whenever I click on the pasted chart and try to access the data, I keep getting the message "The linked file is not available." I want the data to be entirely self-contained so the PowerPoint user can edit it without reference to the original Excel file. Interestingly, when I stop the PowerPoint macro at the buggy line and then manually click "Paste" on the ribbon, the copied chart does paste, fully embedded with data accessible, into the active slide -- so the chart is getting copied into the Clipboard; the PowerPoint macro is simply unable to read and paste it for some reason. Even more interestingly (read: frustratingly), the PasteSpecial(ppPasteOLEObject) command will work for tables copied from Excel, i.e. cell ranges, but not for charts.
What happened? How does one use VBA code in PowerPoint 2013 to embed (i.e. insert a previously-created, self-contained Excel chart including all data right in the presentation slide) an Excel chart in the new version?
ADD: I should also note that the command used to get the chart from the source worksheet in Excel is "xlCopySheet.ChartObjects(1).Select", then "appExcel.Selection.Copy". Is the problem that the chosen Copy syntax is not capturing the entire chart including data but only the display? What is the correct Copy syntax to use here?
ADD 2: Further specification: The original macro was saved and was running with both Excel and PowerPoint in Compatibility (97-2003) mode, although the apps themselves are the 2013/Office 365 versions.
If you paste the chart as a "Microsoft Office Graphic Object", the chart is pasted as an Excel chart. You can format it within PowerPoint using the Excel ribbon's Chart Tools tab, which appear in PowerPoint. If you click any of the edit/select data buttons, it opens the data in Excel.
If you paste the chart as a Microsoft Excel Chart Object, it is pasted as an embedded workbook (the entire workbook, not just the chart and its data), with a new chart sheet inserted in the embedded workbook, and this chart sheet is what is visible. You need to double click to format or edit the chart, which opens the embedded workbook in Excel, and may mess up the size of the embedded object (so it's chart-sheet sized, not chart-embedded-in-the-worksheet sized) and things like font size.
If I copy the chart in Excel and use this in the PowerPoint VB Immediate Window
activepresentation.Slides(3).Shapes.PasteSpecial ppPasteOLEObject
I get the second behavior.
You might want to try copying the chart using this:
xlCopySheet.ChartObjects(1).Chart.Copy
Related
I would like to use a spreadsheet containing all the data and paste it to a PowerPoint presentation that I am currently working on and I will like the presentation to be sync with the spreadsheet.I have to do this to many PowerPoint slides and it is taking forever. I would like to do this task in Visual Basic.
I am currently doing this manually by using paste special from Excel to PowerPoint and choosing "Paste link" and selecting as "Microsoft Excel Worksheet Object."
I don't want to paste the entire block of cells from the spreadsheet. I want to paste one cell at the time, because the cells are not meant to look like a table in PowerPoint and are not together.
Thank you,
I have a table in PPT that I copied over from excel and I want to create a PPT chart based on that information through VBA. What I want to know is, is there a way to create a chart based off of that table and not off of the little excel spreadsheet that PPT automatically opens? Any help would be greatly appreciated.
If the chart is inserted in the slide from PowerPoint itself, the chart uses the PowerPoint DataSheet as its data source. You can open this PowerPoint DataSheet in Excel and link it to the Excel data you want to plot.
Alternatively you can make the chart in Excel based on the Excel data, then copy the chart and paste it (using onw of the link options) into PowerPoint. It will behave as a native PowerPoint chart (which is really a native Excel chart) but it will be based on the Excel data.
I'm working on a project that needs to be displayed via Powerpoint. I have a SQL chart that is refreshed every morning at 9 am and 12 pm with updated results. I need this information to display within a Powerpoint slideshow for our team, but I'm not sure how to do this where I can see the updated results. I tried inserting the excel spreadsheet as an object and linking that way, but that has not worked.
If the chart is in Excel and automatically refreshes, try it like so:
First, make sure that the PPT file and the XL file are in the same folder if possible.
Select the chart in Excel and rightclick/copy.
Switch to PowerPoint.
Use Paste Special and put a check next to Link to paste the chart into PPT.
I would paste it onto a slide that does NOT have a content placeholder; delete it or put some text into it if one's already there, then paste the chart.
PowerPoint should now update the chart each time you open the presentation, assuming the data/chart have changed in XL.
I am creating a macro that converts a Word 2007 document into a structured PowerPoint 2007 presentation. I am looping over all the paragraphs of the document and copying them over to the new presentation.
I am able to copy and paste the paragraphs to the presentation just fine. But I also need to be able to copy and paste the pictures from the Word document into the PowerPoint (and in the right location between paragraphs).
So far, I am able to detect if a paragraph is a picture by looking at the paragraph's style attribute - it will say "Figure". But, I don't know what to do from there. After looking online, it looks like I should be able to do this:
paragraphFromDocument.Range.Copy
currentSlide.Shapes.Paste
But, this doesn't seem to work. How do I copy a picture from Word to PowerPoint?
Thanks
EDIT
I've also tried:
paragraphFromDocument.Range.CopyAsPicture
currentSlide.Shapes.PasteSpecial(ppPasteMetafilePicture)
and get this error message:
Shapes.PasteSpecial : Invalid Request. Clipboard is empty or contains data which may not be posted here.
But, when I use that CopyAsPicture command, I am able to open up PowerPoint (with the picture still on the clipboard from the macro) and use the Paste Special command to paste the picture to the slide.
paragraphFromDocument.Range.Copy
currentSlide.Shapes.Paste
actually did end up working, but I had to remove all special characters from the range first. That is why it was giving me the error message.
I'm currently considering a number of options for copying an excel sheet into a powerpoint presentation.
Using VBA select a excel sheet, copy the range and place it into a newly created powerpoint slide as an image.
I create excel automated html of a sheet, once that html is saved(initially), i create an image off of the html.
Using VSTO, i open Excel copy each object and paste it into a new powerpoint slide, using the clipboard(or another copy method).
These operations will be called frequently, by many different users - all the actual operation occurs on a single server.
What would the pros and cons of each approach be? Are there any prefered or better optimized techniques available?
Option 1:
Pro:
Speed
Contra:
The inserted Data can't be copied, altered, viewed within excel etc.
Option 3:
A couple of years ago I wrote a similar VBA-Procedure that created a >1000 Slides Presentation from an Excel Sheet. The method was called from Excel and went AFAIR like this(pseudo-code):
newSlide = PowerPoint.AddSlide
embeddedSheet = newSlide.Add OLEObject(Excel-Sheet)
embeddedSheet.Range(..., ...) = srcSheet.Range(..., ...)
someFormating(embeddedSheet)
createPieChart(embeddedSheet.Range(..,...))
resize(embeddedSheet)
embeddedSheet.Save
embeddedSheet.Close
Pro / Contra based on my experience with the method above.
Pro:
The Sheet is embedded in PowerPoint
you can alter the Data and run Macros on it.
you do not need to keep the original Excel sheet.
Contra:
The Output-File is bigger
The Process uses a lot of RAM.
The Process takes relatively long. AFAIR 1k Slides took about 10 Minutes on the computer in my office. Creating the OleObject took the majority of the time.