Excel date formatting error - vba

I'm doing some work on an already done excel program, but I'm very rusty in this area or probably never had done something in this part, I'm very new in VBA so please don't judge me if it's a simple mistake or error the links are in the description.
So I have problem where if I put the confirmation option, for example: in one cell press "1" in the product you have, and in another cell write "S" if you already have the product and it puts you a date of today in another cell.
The problem is when I delete the info that I inserted, and reenter it the date deformats itself becoming smaller and the location on the cell changes too.
I'm going to put the links because, like I said I'm rusty and I can't find where the code of this date comes.
http://www.docdroid.net/12dh4/master-atual-20155.xls.html -->This one is the Excel
http://www.docdroid.net/12dhj/errorphotos.pdf.html --> photos showing error
this is the code of one of the sheets the other ones are almost the same, If you guys see the photos it would help to understand the error itself.
Private Sub Worksheet_Change(ByVal Target As Range)
Dim rng1 As Range
Set rng1 = Intersect(Range("v3:v500"), Target)
If rng1 Is Nothing Then Exit Sub
Application.EnableEvents = False
On Error Resume Next
If rng1.Value <> "" Then
rng1.Offset(0, 2).Value = Now()
Else
rng1.Offset(0, 2).Clear
End If
Application.EnableEvents = True
End Sub

The code would be triggered when you do the changes at column V. You may find the code in the worksheet itself:
it will clear the date if the column V contains no value.
By the way, the date is not getting smaller but it show the date of today in different format. you may check the date format by right click the cell and choose the format cells... option to look at it.

Related

Embedded "IF" formula breaks occasionally, VBA alternative?

I have a very large embedded IF formula that appears to occasionally break for no reason. Opening and closing the page a few times eventually gets it working again. I am wondering if there is a VBA alternative for it. Here is the IF formula I am running.
=IF(ISNUMBER(SEARCH("76210",E125)),"_012_00762_10",IF(ISNUMBER(SEARCH("76220",E125)),"_012_00762_20",IF(ISNUMBER(SEARCH("76900",E125)),"_012_00769_00",IF(ISNUMBER(SEARCH("76901",E125)),"_012_00769_01",IF(ISNUMBER(SEARCH("85702",E125)),"_012_00857_02",IF(ISNUMBER(SEARCH("85710",E125)),"_012_00857_10",IF(ISNUMBER(SEARCH("100800",E125)),"_012_01008_00",IF(ISNUMBER(SEARCH("100900",E125)),"_012_01009_00",IF(ISNUMBER(SEARCH("123100",E125)),"_012_01231_00",IF(ISNUMBER(SEARCH("124600",E125)),"_012_01246_00",IF(ISNUMBER(SEARCH("124601",E125)),"_012_01246_01",IF(ISNUMBER(SEARCH("124640",E125)),"_012_01246_40",IF(ISNUMBER(SEARCH("124641",E125)),"_012_01246_41",IF(ISNUMBER(SEARCH("142301",E125)),"_012_01423_01",IF(ISNUMBER(SEARCH("158801",E125)),"_012_01588_01",IF(ISNUMBER(SEARCH("158900",E125)),"_012_01589_00",IF(ISNUMBER(SEARCH("159203",E125)),"_012_01592_03",IF(ISNUMBER(SEARCH("159303",E125)),"_012_01593_03",IF(ISNUMBER(SEARCH("159401",E125)),"_012_01594_01",IF(ISNUMBER(SEARCH("159410",E125)),"_012_01594_10",IF(ISNUMBER(SEARCH("159420",E125)),"_012_01594_20",IF(ISNUMBER(SEARCH("159501",E125)),"_012_01595_01",IF(ISNUMBER(SEARCH("169000",E125)),"_012_01690_00",IF(ISNUMBER(SEARCH("186900",E125)),"_012_01869_00",IF(ISNUMBER(SEARCH("213200",E125)),"_012_02132_00",IF(ISNUMBER(SEARCH("213300",E125)),"_012_02133_00",IF(ISNUMBER(SEARCH("215400",E125)),"_012_02154_00",IF(ISNUMBER(SEARCH("220100",E125)),"_012_02201_00",IF(ISNUMBER(SEARCH("223800",E125)),"_012_02238_00",IF(ISNUMBER(SEARCH("225600",E125)),"_012_02256_00",IF(ISNUMBER(SEARCH("230700",E125)),"_012_02307_00",IF(ISNUMBER(SEARCH("230701",E125)),"_012_02307_01",IF(ISNUMBER(SEARCH("231800",E125)),"_012_02318_00",IF(ISNUMBER(SEARCH("235000",E125)),"_012_02350_00",IF(ISNUMBER(SEARCH("235020",E125)),"_012_02350_20",IF(ISNUMBER(SEARCH("242000",E125)),"_012_02420_00",IF(ISNUMBER(SEARCH("246400",E125)),"_012_02464_00",IF(ISNUMBER(SEARCH("292900",E125)),"_012_02929_00",""))))))))))))))))))))))))))))))))))))))
Basically it is built so a serial number is scanned and it populates a cell for the users who use this sheet with its results from the search. I am already running one macro in this sheet as well. Here is that...
Option Explicit
Private Sub Worksheet_Change(ByVal Target As Range)
Dim rng As Range
Set rng = Intersect(Range("A2:A500, J2:J500"), Target) ' define range of interest
If Not rng Is Nothing Then ' check it's not "nothing"
If WorksheetFunction.CountA(rng) = rng.Count Then 'check for all of its cells being not empty
On Error GoTo safe_exit 'add error control
Application.EnableEvents = False 'don't do anything until you know something has to be done
rng.Offset(, 1).Value = Date 'write Date next to all relevant changed cells
End If
End If
safe_exit:
Application.EnableEvents = True
End Sub
Maybe there is a better way to build this search using a formula that isn't using embedded IF statements, but i couldn't think of another way to do it. Thanks in advance.
This may be what you're looking for:
=IF(ISNA(MATCH(1,IF(ISERR(SEARCH($A$5:$A$42,$E$125)),0,1),0)),"",INDEX($B$5:$B$42,MATCH(1,IF(ISERR(SEARCH($A$5:$A$42,$E$125)),0,1),0)))
entered as an array formula (CTRL-SHIFT-ENTER).
Here $A$5:$A$42 contains 76210, 76220, ... , 292900 (entered as text, not numbers); and $B$5:$B$42 contains _012_00762_10, _012_00762_20, ... , _012_02929_00.
Hope that helps.
Any time you have to go more than 2 deep on an IF you may want to rethink the usage.
What you can do is build a table from your values. Then reference that table as part of your lookup. Assuming your list of value is in range D8:E45 you could use the formula =VLOOKUP(E125,$D$8:$E$45,2).
The beginning of your table would look like what's seen below. The input result cell is referencing your input value and pulling the match of the second column.
To get your table you can take your source formula and replace (Find and Replace - Ctrl+H) some characters with unique delimiting characters. Then use Text To Columns Alt+D+E and delimit and Copy>Paste special>Transpose to quickly have it close to the format you need.

Incorrect target range in Worksheet_Change event

I am an Excel-VBA newcomer and I am trying to write a short piece of code which is triggered by somebody changing the value of cells in a worksheet. It should set the value of the changed cell to zero if it's less than zero. The code looks like this:
Private Sub Worksheet_Change(ByVal Target As Range)
'Debug.Print Target.Address
If Target.Column = 6 Then
For Each Cell In Target.SpecialCells(xlCellTypeConstants, 3)
If Cell.Value < 0 Then
Cell.Value = 0
End If
Next
End If
End Sub
Now what happens is that when I change the value of any cell in column 6, every cell in the sheet containing numbers less than zero is also changed to zero.
I was thinking that the "Target" Object that is created for the Worksheet_Change event handler would only contain the cell/cells changed, and thus my code would only change the value of cells that were modified and triggered the event in the first place.
I tried to help myself by using Debug.Print to output the address of the object. It printed out the address of every cell in the sheet with a value less than zero, so I assume the handler ran several times.
I actually found a workaround for the problem itself but my questions are these: how did I fail in using the Worksheet_Change event and what can I do in the future to not have such problems?
EDIT 1: Updated code with bug fix suggested in comments
EDIT 2: Updated code with error handling to deal with Array Formulae
In answer to your question
[1] how did I fail in using the Worksheet_Change event and [2] what can I do in the future to not have such problems?
Technically you didn't
Nothing for this type of problem, although the following rule helps in general
You are correct in your understanding of the Targetobject. Your code failed because SpecialCells doesn't like a single cell to operate on. Give it one and it expands it to the entire sheet! Give it anything else and it works just fine.
The reason your Debug.Print displays all the cells is that every time your code changes a cell, another change event is triggered. Luckily for you the second one finds a zero so it doesn't trigger another one. The following general rule should help avoid a lot of problems, just not this particular one:
Always surround any code in an event handler that changes any part of the workbook with Application.EnableEvents.
To fix you code so it works, simply remove the SpecialCells method call. Since you are using Cell.Value instead of the highly recommended Cell.Value2 (see here), VBA implicit type converts numbers formatted as text to actual numbers for you. Thus the code works both on numeric and text values.
Code:
Private Sub Worksheet_Change(ByVal Target As Range)
'Debug.Print Target.Address;
Application.EnableEvents = False
For Each Cell In Target '.SpecialCells(xlCellTypeConstants, 3)
If Cell.Column = 6 And Cell.Value < 0 Then
On Error GoTo Error:
Cell.Value = 0
On Error GoTo 0
End If
Next
GoTo ExitSub:
Error:
If Err.Number = 1004 Then ' 1004 -> "You cannot change part of an array."
'Application.Undo ' Uncomment to disallow array entering a negative value formula into/across column 6
MsgBox "A cell could not be zeroed as" & vbCr & "it is part of an array formula.", vbExclamation, "Microsoft Office Excel"
On Error GoTo 0
Else
On Error GoTo 0
Resume
End If
ExitSub:
Application.EnableEvents = True
End Sub
Notes:
- Update 1: Code now correctly deals with multi-cell changes.
- Update 2: Code now traps error 1004 to deal with entering Array Formulae. It can either allow the array formula to be entered resulting in negative values in column 6, or stop the entry altogether.
This works (Updated)
Private Sub Worksheet_Change(ByVal Target As Range)
Dim c As Range
For Each c In Target
If c.Column = 6 Then If IsNumeric(c) Then If c < 0 Then c = 0
Next c
End Sub
And please, learn and use OPTION EXPLICIT !
I came here looking for a way to stop my worksheet from "flashing" as it ran code to format columns and rows, due to users changing data anywhere in the sheet, including Filters and Sorting.
Aside, from the official answer to the OP's problem, If you're trying to control the Worksheet_Change() event from firing at all (it will still fire but you can bypass it), in circumstances where you want users to change data for example, but not areas around the data, such as fields or labels as part of your VBA system, I use the Target.Row element to determine my limits. Combined with Target.Column, and you can hone-in on specific cells that are free for the user to control.
i.e.
Dim myTopLimit AS Integer
myTopLimit = 6
etc..etc
if Target.Row < myTopLimit and Target.Row > myBottomLimit and Target.Column < myLeftLimit and Target.Column > myRightLimit then
.... code to allow WorkSheet_Change() to do somthing
else
.... code to force WorkSheet_Change() to drop through or no code
End If

Possible to Lock Range of cells based on another cell's value?

I am using a tracker for testing new changes, and when. If a new change is N/A, I don't want to delete it, I want to disable (and turn gray) all the cells that are available to select the date it was completed. But only in that row. I've tried using the following methods but haven't had luck with any:
Conditional Formatting on the sheet
VBA code that executes when a change is made
Data Validation (think this is possible but am unfamiliar with how this really works)
Here is the code I have:
Private Sub worksheet_change(ByVal Target As Range)
Dim keycells As Range
Set keycells = Range("G:G")
lastcol = CInt(Sheet1.Cells(1,Sheet1.Columns.Count).End(xlToLeft).Column)
If Not Application.Intersect(keycells, Range(Target.Address)) Is Nothing Then
r = Range(Target.Address).Row
MsgBox "There was a change"
If Range(Target.Address).Value = "N/A" Then
MsgBox "we got this far"
Range("H" & r & ":" & Cells(r, lastcol).Address).Locked = True
End If
End If
End Sub
Both message boxes show, but the cells don't lock. So I tried unlocking all cells, then protecting the sheet. Then I set something to "N/A" and get the error "Unable to set the Locked property of the Range Class".
Here is an idea of what my data looks like:
Thanks in advance!
Well, Community has been insisting (for days) that I look at this question, relentlessly pushing it to the top of my "relevant" queue, probably because it's tagged with my top 4 tags, and it doesn't technically have an Answer.
So, sorry Moacir, I'm swiping your "commented answer":
Leave it protected,
do Worksheet.Unprotect,
run your code (and Worksheet.Protect) after that.
More Info:
Microsoft : Worksheet.Protect Method (Excel)
Microsoft : Worksheet.Unprotect Method (Excel)
S.O. : How to protect cells in Excel but allow these to be modified by VBA script

Insert variable string into formula

Been working on this for a while, and can't seem to figure it out. I feel like I'm almost there, thanks to different posts in here. Here is what I am trying to do:
I have a dependent list that I would like to change to it's first value based on the selection of the first list. I found a code here, that I modified to work for my sheet, but I had to change all the names in the first list to conform to the Define Name rules(ie. no spaces). This works, and I can leave it at that, but I would prefer to have the spaces in my list. Whenever I use the formulas I was using to change the name shown in the list, the VBA script no longer works. I feel that it is because it is not seeing a change in the target cell, although the value is changing, the formula in the cell is not. Is that an accurate statement? If so, what can I change to make it work the way I want it to? Right now, the dependent list is running off =INDIRECT("$B$5) but I would like it to run off =INDIRECT('Store Data'!$A$23) which contains a VLOOKUP formula.
Here is the VBA script I am using now:
Private Sub Worksheet_Change(ByVal Target As Range)
Dim rng(1) As Range, rng1 As Range
Set rng(0) = Range("B5") 'your primary selection
Set rng(1) = Range("G5") 'your secondary selection range
Application.EnableEvents = False
If Not Intersect(Target, rng(0)) Is Nothing Then 'if you have changed your primary selection
For Each rng1 In rng(1) 'each cell in your secondary selection
i = i + 1
rng1 = Worksheets("SD Names").Range("" & rng(0).Value2)(i, 1) 'gets changed to the nth value in the indirect reference of the primary selection ("TeamA" 's second row is "MemberA2" for example)
Next
End If
Application.EnableEvents = True
End Sub
Hope this is enough detail, thank you for any help!

copy row to next free row on another spreadsheet on change

First off, I'm a noob when it comes to Macros and VBA, so please forgive me if I don't make sense.
I've got an Excel spreadsheet which is basically a list of users and their mobile phone numbers and some other bits (columns A-K are currently used) and it's ordered by rows.
What I need is a way of copying the whole row if I change a cell. So if I change the username, it copies the whole row of that user to the next blank row on a second sheet.
The purpose of this is to keep an audit trail allowing us to see who's previously used a number etc.
I found this: Copy row to another sheet in excel using VBA which is working as intended, but I can't for the life of me get it to a, copy the cells to the next free row, or b, not overwrite the existing entry.
This is the code I'm using:
Private Sub Worksheet_Change(ByVal Target As Range)
Dim a As Range, rw As Range
For Each a In Selection.Areas
For Each rw In a.Rows
If rw.Row >= 2 Then
rw.EntireRow.Copy Sheet2.Cells(2 + (rw.Row - 2) * 3, 1)
End If
Next rw
Next a
End Sub
I'd really appreciate it if someone could help me customise it.
I'm using Excel 2010 on Win7.
Many thank in advance.
Typically the Intersect method is used to determine if the cell or cells receiving a change involve one or more columns that you are concerned with. You can add additional parameters; in this case, I've .Offset the Worksheet.UsedRange property down one row to make sure that row 1 is not involved.
Option Explicit
Private Sub Worksheet_Change(ByVal Target As Range)
If Not Intersect(Target, Columns(1), Me.UsedRange.Offset(1, 0)) Is Nothing Then
On Error GoTo bm_Safe_Exit
Application.EnableEvents = False 'not really necessary in this case but never a bad idea within a Worksheet_Change
Dim a As Range
For Each a In Intersect(Target, Columns(1), Me.UsedRange.Offset(1, 0))
If CBool(Len(a.Value2)) Then _
a.EntireRow.Copy _
Destination:=Sheet2.Cells(Rows.Count, 1).End(xlUp).Offset(1, 0) 'not really sure this is the correct destination
Next a
End If
bm_Safe_Exit:
Application.EnableEvents = True
End Sub
I've included a call to disable event handling for the duration of the Worksheet_Change event macro. While this is a critical step when the Worksheet_Change modifies values, it is not really important to incorporate here. However, it does not harm and is already in place in case you want to augment the Worksheet_Change to include something like a timestamp that would change the values on the worksheet.