Using the Office 2010 suite, I have a PowerPoint presentation where all the charts are linked to an Excel workbook. In order to move the presentation and/or workbook to another directory, all the links must be updated to point to the new workbook location. To do so, I've written the following code which resides in a standard code module in PowerPoint:
Private Sub RedirectLinks()
Dim Source As String
Dim Dest As String
Dim Action As Integer
If InStr(1, ActivePresentation.Path, "Dev\") > 1 Then
Action = MsgBox("Changing pointers to PRODUCTION", vbOKCancel)
Source = "Dev\"
Dest = vbNull
Else
Action = MsgBox("Changing pointers to DEVELOPMENT", vbOKCancel)
Source = "Templates\"
Dest = "Dev\Templates\"
End If
If Action = vbOK Then
Dim SL As Slide
Dim SH As Shape
Dim Top As Double
Dim Left As Double
Dim Width As Double
Dim Height As Double
For Each SL In ActivePresentation.Slides
SL.Select
For Each SH In SL.Shapes
SH.Select
If SH.Type = msoLinkedOLEObject Then 'when we find a linked one
Top = SH.Top
Left = SH.Left
Width = SH.Width
Height = SH.Height
SH.LinkFormat.SourceFullName = Replace(SH.LinkFormat.SourceFullName, Source, Dest)
SH.Top = Top
SH.Left = Left
SH.Height = Height
SH.Width = Width
End If
Next
Next
End If
If InStr(1, Dest, "dev") > 0 Then
Action = MsgBox("About to OVER WRITE the Dev copy with this one." & vbCrLf & "Click 'Cancel' to prevent this and save manually", vbOKCancel, "OVER WRITE WARNING!!")
Else
Action = MsgBox("About to OVER WRITE the PRODUCTION copy with this one." & vbCrLf & "Click 'Cancel' to prevent this and save manually", vbOKCancel, "OVER WRITE WARNING!!")
End If
If Action = vbOK Then
ActivePresentation.SaveAs Replace(ActivePresentation.Path, Source, Dest) & ActivePresentation.Name
End If
End Sub
The code executes just fine, however, I frequently get this message box popping up from Excel when it is executing the SH.LinkFormat.SourceFullName = Replace(SH.LinkFormat.SourceFullName, Source, Dest) line.
Items of note:
The workbook in question is actually closed - I know that it's not open by anyone else (I'm the only one who usually uses it, and the other person who's in there isn't in the office this morning).
It claims the file is locked by 'another user' which is actually me. I can often get this warning by closing the workbook, then immediately reopening it. I don't know if it's a network latency issue (file resides on a server, not locally), or what, but after a few moments of using the workbook, I'll get the workbook is now available for read-write message.
I don't get this warning every time it tries to execute the line that sets the .SourceFullName. Sometimes I'll get it most times, sometimes I won't get it at all, sometimes I'll get it on occasion.
Despite my thoughts of network lag, it doesn't matter how quickly or slowly I debug through the code, I'll get this message at random times.
Flagging either new or old workbooks as Read-only at the OS level does not seem to improve the situation.
However, flagging both seems to get me 2 warnings for each replacement line execution.
Does anyone have any suggestions on how to resolve this?
I've run into odd behaviors when code in PPT opens a PPTM and my Macro security settings are anything tighter than "Open any fool thing". Try dialing your macros security in PPT and Excel as low as they'll go, just as a test, and see if that eliminates the problem.
If anyone knows of a way to set the security options on the fly and reset them after, that'd be even better. It might be possible to do that via the registry prior to doing anything that'd invoke XL.
Related
I will try to be as clear as possible in the description, so here goes nothing:
I have created a code in which the user selects his excel file and then the macro copies the Sheet from that file into my macro Workbook.
MyFile = Application.GetOpenFilename()
Workbooks.Open (MyFile)
ActiveSheet.Copy After:=wbook.Sheets(1)
ActiveSheet.Name = "Selected file"
Workbooks.Open (MyFile)
ActiveWorkbook.Close SaveChanges:=False
This is working, but what I realized is, that there might be cases where the selected file has multiple Sheets.
Is there a way to write the macro in which if my selected file has 1 sheet it runs the above code and if it has more than one sheet to let me select the sheet I want and then run the rest of the code?
Edit:
I thought of another way to handle this — perhaps closer to what you were looking for . . .
It's just an expansion of the basic pause routine that I use occasionally.
This is my "regular" Pause routine (using the Timer function):
Sub Pause(seconds As Single)
Dim startTime As Single
startTime = Timer 'get current timer count
Do
DoEvents 'let Windows "catch up"
Loop Until Timer > startTime + seconds 'repeat until time's up
End Sub
...so, it gave me an idea.
Honestly, I was a little surprised to discover that this works, since it's basically running two sections of code simultaneously.
Code for WaitForUserActivity :
Here's the code I used in the demo above:
Option Explicit
Public isPaused As Boolean
Sub WaitForUserActivity() 'THE 'RUN DEMO' BUTTON runs this sub.
Dim origSheet As String
isPaused = True 'flag "pause mode" as "on"
origSheet = ActiveSheet.Name 'remember current worksheet name
MsgBox "This will 'pause' code execution until you" & vbLf & _
"click the 'Continue' button, or select a different a worksheet."
Application.StatusBar = "PAUSED: Click ""Continue"", or select a worksheet."
Do 'wait for button click or ws change
DoEvents 'yield execution so that the OS can process other events
Loop Until (Not isPaused) Or (ActiveSheet.Name <> origSheet)
If isPaused Then 'the active worksheet was changed
MsgBox "Worksheet '" & ActiveSheet.Name & "' was selected." _
& vbLf & vbLf & "Now the program can continue..."
Else 'the button was clicked
MsgBox "The 'Continue' button was clicked." _
& vbLf & vbLf & "Now the program can continue..."
End If
Application.StatusBar = "Ready"
End Sub
Sub btnContinue() 'THE 'CONTINUE' BUTTON runs this sub.
isPaused = False 'flag "pause mode" as "off"
End Sub
To run the demo:
place the above code in a regular module
make sure the workbook has at least two worksheets
create two command buttons:
one for the "Run Demo" button, assign macro: WaitForUserActivity
one for the "Continue" button, assign macro: btnContinue
click the "Run Demo" button
The key command in the code is the DoEvents Function, which "yields execution so that the operating system can process other events."
DoEvents passes control to the operating system. Control is returned after the operating system has finished processing the events in its queue and all keys in the SendKeys queue have been sent.
DoEvents is most useful for simple things like allowing a user to cancel a process after it has started, for example a search for a file. For long-running processes, yielding the processor is better accomplished by using a Timer or delegating the task to an ActiveX EXE component - and the operating system takes care of multitasking and time slicing.
Any time you temporarily yield the processor within an event procedure, make sure the procedure is not executed again from a different part of your code before the first call returns; this could cause unpredictable results.
Further details (and warnings) at the source.
Original Answer:
Some suggested solutions:
Instead of "stopping" the code you could prompt the user to specify which worksheet.
The easiest way would be with an InputBox where the user would enter an ID number or otherwise identify the worksheet.
More complicated but more robust and professional-looking would be a custom dialog box with the help of a userform. There are several examples and tutorials online such as this one.
You could "pause" execution to give the user a set amount of time to select a worksheet, with a simple timer loop, ad you could even check the worksheet name to see if the user picked a new one, something like this:
Dim startTime As Single, shtName As String
If ThisWorkbook.Worksheets.Count = 1 Then
MsgBox "There is only one worksheet in this workbook."
Else
shtName = ActiveSheet.Name 'get name of active sheet
MsgBox "You have 5 seconds to select a worksheet after clicking OK.", _
vbOKOnly + vbInformation, "Select a worksheet... fast!"
startTime = Timer
Do
DoEvents
Loop Until Timer > startTime + 5
'check if user picked a new worksheet
If ActiveSheet.Name = shtName Then
MsgBox "You didn't select a new worksheet!"
Else
MsgBox "Thanks for selecting a new worksheet!"
End If
End If
It's a little hoakey but could work, especially if proper checks to make sure you've got the correct worksheet now.
I suppose you could create an worksheet event procedure that would run when a worksheet is activated, and checked a global variable to see if your "import procedure" was running, and if so, resume your code... but that would be messy and confusing and would require the code to exist in the workbook you're "importing".
Or, better than any of those would be to programmatically/logically determine which worksheet you need based on the contents of the worksheet. Is there a title? A certain date? Maybe the newest worksheet? Something in a certain cell? There must be something that differentiates it from the others.
Hopefully this gives you some ideas towards a non-linear solution. 😉
As in whole, I would recommend ashleedawg's solution, but if you
insisted on maintaining your code structure, your code could look
something like this:
You can distinguish between amount of Sheets a Workbook has using .Count property of the Sheets object (or Worksheets if you do not want to include Charts) and use InputBox to check for the sheet you want to look for.
MyFile = Application.GetOpenFilename()
Workbooks.Open (MyFile)
If ThisWorkbook.Sheets.Count = 1 Then
ThisWorkbook.ActiveSheet.Copy After:=wbook.Sheets(1)
ThisWorkbook.ActiveSheet.Name = "Selected File"
Else
Dim checkfor As String
checkfor = InputBox("What Sheet should I execute the code for?")
Dim i As Integer
For i = 0 To ThisWorkbook.Sheets.Count
If Trim(LCase(checkfor)) = Trim(LCase(Sheets(i).Name))) Then
ThisWorkbook.Sheets(i).Copy After := wbook.Sheets(1)
ThisWorkbook.Sheets(i).Name = "Selected file"
End If
Next i
End If
Workbooks.Open (MyFile)
ActiveWorkbook.Close SaveChanges:=False
Might need some further tweaking, because I was unsure what exactly you wanted to achieve.
I am very new with Powerpoint VBA and would like to know if there is a short way to transfer one text range from PowerPoint A to another text range located in Powerpoint B in a specific sequence.
Page a1 = b1
Page a2 = b2
Page a3 = b3
The template is changing and I need to adapt 5 powerpoints of 100 slides so I tought it would be easier with this solution.
Thank you in advance for your help.
PRECISION : I don't want to copy and paste the text range but to copy the text inside the range to put it inside the new range. Please find below the code I already have but It doesnt' Paste it inside my new range.
Sub copier_texte() 'je veux copier le contenu de la forme, et non pas la forme en entier
Dim nb_slide As Integer
nb_slide = ActivePresentation.Slides.Count
With ActivePresentation
.Slides(1).Shapes(2).TextFrame.TextRange.Copy 'je sélectionne uniquement le contenu de la forme
For i = 2 To .Slides.Count
.Slides(i).Select
ActiveWindow.View.Paste
Next i
End With
End Sub
Short Answer:
Is there're a short way to transfer one text range from PowerPoint A to another text range located in Powerpoint B?
I think that there's no short way to do it, but let's try something first!
Long Answer:
Note: This solution based not on your desired behaviour (since it's unclear for me and there're many and more "what if" cases), but on similar problem, so I think that it's legit. Anyway it's a good fundament to start of.
Input:
I dont know how exactly your presentations looks like, so I made a reference one (Presentation A) and a "broken" one (Presentation B). Let's take a look on them:
Presentation A (5 slides: 1x"Title slide" with 2 triangle shapes, 3x"Title and Content" slides, 1x"Section Header" slide):
Presentation B (5 slides: 1x"Title slide" missing triangle shapes, 3x"Title and Content" slides with empty/without shapes(placeholders), 1x"Blank" slide (wrong layout)):
Both presentations are in the same folder:
Desired behaviour:
Some sort of synchronisation, if we miss a shape - then create one and put desired text to it, if there's one - put desired text only (based on Presentations A's shape). There're some "what if" cases in logic:
"What if" the number of slides in each presentation isn't equal? In which order compare slides then? (In our case the number is equal, so in code we drop that part and compare slides pair by pair).
"What if" the compared slides have a different layout? (In our case difference in blank layout, so we can easily handle it, but what we should do in general?)
...and many other cases not considered in this solution
Logic:
Logic is plain and simple. The entry point to our routine is in the Presentation A, since it's an our reference file. From that point we acquire a reference to Presentation B (when opening it), and start iteration in two loops (thru each pair of slides and thru reference shapes).
If we found a "broken" (or not so, there's no check for that) shape by a reference one - we put text and some options in it or create a new one shape (or placeholder) otherwise.
Option Explicit
Sub Synch()
'define presentations
Dim ReferencePresentation As Presentation
Dim TargetPresentation As Presentation
'define reference objects
Dim ReferenceSlide As Slide
Dim ReferenceSlides As Slides
Dim ReferenceShape As Shape
'define target objects
Dim TargetSlide As Slide
Dim TargetSlides As Slides
Dim TargetShape As Shape
'define other variables
Dim i As Long
'Setting-up presentations and slide collections
Set ReferencePresentation = ActivePresentation
With ReferencePresentation
Set TargetPresentation = Presentations.Open(FileName:=.Path & "/Presentation B.pptm", _
WithWindow:=msoFalse)
Set ReferenceSlides = .Slides
End With
Set TargetSlides = TargetPresentation.Slides
'Check slide count
If ReferenceSlides.Count <> TargetSlides.Count Then
'What's a desired behaviour for this case?
'We can add slides to target presentation but it adds complexity
Debug.Print "ERROR!" & vbTab & "Reference And Target slides counts are not equal!"
Else
'"mainloop" for slides
For i = 1 To ReferenceSlides.Count
Set ReferenceSlide = ReferenceSlides(i)
Set TargetSlide = TargetSlides(i)
'Check slide layout
If ReferenceSlide.Layout <> TargetSlide.Layout Then
'What's a desired behaviourfor this case?
'We can change layout for target presentation but it adds complexity
'But let's try to change a layout too, since we have an easy case in our example!
Debug.Print "WARNING!" & vbTab & "Reference And Target slides layouts are not same!"
TargetSlide.Layout = ReferenceSlide.Layout
End If
'"innerloop" for shapes (for placeholders actually)
With ReferenceSlide
For Each ReferenceShape In .Shapes
Set TargetShape = AcquireShape(ReferenceShape, TargetSlide, True)
If TargetShape Is Nothing Then
Debug.Print "WARNING!" & vbTab & "There's no shape like " & ReferenceShape.Name
ElseIf TargetShape.HasTextFrame Then
With TargetShape.TextFrame.TextRange
'paste text
.Text = ReferenceShape.TextFrame.TextRange.Text
'and options
.Font.Size = ReferenceShape.TextFrame.TextRange.Font.Size
.Font.Name = ReferenceShape.TextFrame.TextRange.Font.Name
.Font.Color.RGB = ReferenceShape.TextFrame.TextRange.Font.Color.RGB
'...
End With
End If
Next
End With
Next
End If
'Save and close target presentation
Call TargetPresentation.Save
Call TargetPresentation.Close
End Sub
Function AcquireShape(ByRef ReferenceShape As Shape, ByRef TargetSlide As Slide, _
Optional ByVal CreateIfNotExists As Boolean) As Shape
Dim TargetShape As Shape
With ReferenceShape
'seek for existed shape
For Each TargetShape In TargetSlide.Shapes
If TargetShape.Width = .Width And TargetShape.Height = .Height And _
TargetShape.Top = .Top And TargetShape.Left = .Left And _
TargetShape.AutoShapeType = .AutoShapeType Then
Set AcquireShape = TargetShape
Exit Function
End If
Next
'create new
If CreateIfNotExists Then
If .Type = msoPlaceholder Then
Set AcquireShape = TargetSlide.Shapes.AddPlaceholder(.PlaceholderFormat.Type, .Left, .Top, .Width, .Height)
Else
Set AcquireShape = TargetSlide.Shapes.AddShape(.AutoShapeType, .Left, .Top, .Width, .Height)
End If
End If
End With
End Function
Output:
I know that it's hard to find any difference by a screenshot (it's can be even photoshoped, anyway there're a few difference for that purpose), but for a full answer, here it is:
Conclusion:
As you see, it isn't a hard task to achieve something similar to your desire, but complexity of solution depends on inputs and on "what if" cases, hence there's no short way to overcome this task in general (in my humble opinion). Cheers!
Your question has a number of different interpretations, below is my attempt to answer what I believe the question is. There are a number of stage to this solution.
1. Ensure we save the VBA we write
Firstly, we have to assume a master presentation, that is one that will hold the values to be copied into all others. This will need to be saved as a macro enabled presentation (pptm) to allow us to save our VBA. This is done via File > Save-As and while selecting the save location choose PowerPoint Macro-Enabled Presentation in the Save as type box.
2. Enable Windows scripting runtime
Within the pptm 'master' presentation that we now have, open the VBA IDE (Alt+F11). In the menu bar select Tools > References... and tick Microsoft Scripting Runtime from the list that is presented. Click OK to close the references dialog box with your tick remembered. This is needed for some error handling in the code, it checks to see if the presentation exists before trying to open it.
3. Insert the provided code
Right-click on VBAProject in the upper right area (the Project explorer) and select Insert > Module.
In the main editing area paste the below (I have added commenting to describe what is happening): -
Option Explicit
Public Sub Update()
Dim AryPresentations(4) As String
Dim LngPID As Long
Dim FSO As New FileSystemObject
Dim PP_Src As Presentation
Dim PP_Dest As Presentation
Dim Sld_Src As Slide
Dim Sld_Dest As Slide
Dim Shp_Src As Shape
Dim Shp_Dest As Shape
Dim LngFilesMissing As Long
Dim BlnWasOpen As Boolean
'If there is an error, this will handle it and stop the process
On Error GoTo ErrorHandle
'Increase the size of AryPresentations and and the paths as shown in the example below
AryPresentations(0) = "C:\Users\garye\Desktop\PP2.pptx"
AryPresentations(1) = "C:\Users\garye\Desktop\PP3.pptx"
AryPresentations(2) = "C:\Users\garye\Desktop\PP4.pptx"
AryPresentations(3) = "C:\Users\garye\Desktop\PP5.pptx"
AryPresentations(4) = "C:\Users\garye\Desktop\PP6.pptx"
'PP_Src is this, our 'master' presentation
Set PP_Src = ActivePresentation
'This loops through each item in AryPresentations
For LngPID = 0 To UBound(AryPresentations, 1)
'We rememeber if you had it open already as if you did, then we won't close it when we are done
BlnWasOpen = False
'Check all currently open presentations to see if one if the presentation we are due to update
For Each PP_Dest In PowerPoint.Presentations
If Trim(UCase(PP_Dest.FullName)) = Trim(UCase(AryPresentations(LngPID))) Then Exit For
Next
'If it was not already open, check it exists and if it does, then open in
If PP_Dest Is Nothing Then
If FSO.FileExists(AryPresentations(LngPID)) Then
Set PP_Dest = PowerPoint.Presentations.Open(AryPresentations(LngPID))
End If
Else
BlnWasOpen = True
End If
If PP_Dest Is Nothing Then
Debug.Print "File note found"
LngFilesMissing = LngFilesMissing + 1
Else
'The below connects to the slide (Sld_Src) you want to pick up from, the shape (Shp_Src) you want to pick up from and then
'places it in the slide (Sld_Dest) you want it to go to into the shape (Shp_Dest) you want it to go in to
Set Sld_Src = PP_Src.Slides(1)
Set Sld_Dest = PP_Dest.Slides(1)
Set Shp_Src = Sld_Src.Shapes(1)
Set Shp_Dest = Sld_Dest.Shapes(1)
Shp_Dest.TextFrame.TextRange.Text = Shp_Src.TextFrame.TextRange.Text
Set Shp_Dest = Nothing
Set Shp_Src = Nothing
Set Sld_Dest = Nothing
Set Sld_Src = Nothing
'Repeat the above for each piece of text to copy
'Finally save the changes
PP_Dest.Save
'Close the presentation if it was not already open
If Not BlnWasOpen Then PP_Dest.Close
End If
Next
MsgBox "Process complete. Number of missing files: " & LngFilesMissing, vbOKOnly + vbInformation, "Complete"
Exit Sub
ErrorHandle:
MsgBox "There was an error: - " & vbNewLine & vbNewLine & Err.Number & ": " & Err.Description, vbOKOnly + vbExclamation, "Error"
Err.Clear
End Sub
4. Customise code
You'll want to add the paths and location of the changes in and then it should run.
I have a query linked to a textfile (with extension .eqp)
I placed a button next to my pivottable, which should open a promptwindow, and change the connection's location to the new selected *.eqp file. All other query-settings should stay the same.
Private Sub CommandButton3_Click()
Dim Ret
Ret = Application.GetOpenFilename("EQP Files (*.eqp), *.eqp")
If Ret <> False Then
Sheets("CalculationSheet").QueryTables(1).Connection = "TEXT;" & Ret
End If
ActiveWorkbook.RefreshAll
End Sub
I put the refreshAll in there too, since I saw no change happen when I just replaced the connections location. Can anyone explain me what goes wrong? the prompt shows up, the refresh happens, but the query is just empty. nothing there.
Thanks in advance
I have a workbook which is throwing this error on opening. When it does and I open the VBA module, the current line is the definition of a sub. But the only option is to kill the whole Excel process.
I've got custom document properties, I've got embedded combo-box controls, I have no clue what it might be, and Excel isn't helping.
However, when I open the same file on another computer - it doesn't throw the error.
Does anyone have any experience or advice with this kind of error?
Here's the Open code, but the 'Show Next Statement' command doesn't point here when the error occurs:
````
Private Sub Workbook_Open()
Dim ans
If Range("currentstatus") Like "*Ready for Year-End Preparation*" Then
ans = MsgBox("This workbook is ready for Year-End Preparation" & vbCrLf & "Would you like to begin?", vbYesNo)
If ans = vbYes Then
Range("Phase") = "Year-End"
SheetsSet 3
End If
End If
'Exit Sub
If Range("Phase") = "Commissions" Then
If Range("currentstatus") Like "*RVP/Dept Head Approved*" Then
ans = MsgBox("Commissions have been approved for " & Range("applicablemonth") & vbCrLf & "Would you like to enter data for the new period?", vbYesNo + vbQuestion)
If ans = vbYes Then
Range("ApplicableMonth") = Format(DateAdd("m", 1, CVDate(Range("applicablemonth"))), "YYYY-MM")
Range("CurrentStatus") = "Ready for Data Entry for " & Range("ApplicableMonth")
' now reset the summary page
Prot False, "Commission Form Summary"
Range("SalesPersonComplete") = Range("Summary")
Range("RVPComplete") = ""
Range("BrMgrComplete") = ""
Prot True, "Commission Form Summary"
Sheets("Menu").Select
' MsgBox "Begin."
End If
End If
End If
End Sub
I had this message earlier today and it was due to another instance of Excel being open as a background process (the background process had previously opened the file in question, so it must have been something to do with that). Once I closed the other instance the problem disappeared.
It might be worth checking 'Task Manager' > 'Background processes' to see if that's the case.
This sounds like a Voodoo procedure, but what helps when I got this error is to edit any of the VBA code (for example in some module add a linebreak and remove it) and then save the workbook. Maybe it's some kind of caching issue in my case but I thought it might help some of you too.
Double-check your file extension. Excel spreadsheets with macros embedded need a *.xlsm extension, not *.xls.
Total 'for-dummies' answer, but I just made this mistake myself.
I have made a macro that calls another macro saved on my shared drive. I have taken the help from the suggestions given in the previous question I asked. It is working on the files that are on my local drive, but as soon as I open it from a file from the shared drive it stops working.
The macro name is mymacro.xla
These are the codes:
Dim i As AddIn
Set i = Application.AddIns.Add("M:\nit\USER\nitin kumar\NQK\macro\run1.2.xla", True)
i.Installed = True
I have created a button whose codes is given below:
Dim CoBa As CommandBar
Dim Ctlconst As CommandBarControl
On Error Resume Next
Set CoBa = Application.CommandBars.Add(Name:="Quote Daily Report", temporary:=True)
With CoBa
Set Ctlconst = .Controls.Add(Type:=msoControlButton)
With Ctlconst
.Caption = "Lexington Macro"
.Style = msoButtonIconAndCaptionBelow
.OnAction = "Accounts_Summary"
.FaceId = 483
.TooltipText = "NITIN"
End With
.Visible = True
.Position = msoBarBottom
End With
It's not working any suggestions would be of great help.
The least effort solution would be to copy the XLA locally before adding it.
The root cause could be one a number of things, locking, a read-only folder or security restrictions. It's better not to mess about with that and also that gets you around a bunch of potential problems such as:- what happens if you update the xla while someone is using it?