Searching for words in word, but ignoring tables - vba

I have the fantastic macro below which
Searches for words (listed in an excel file)
Copies each instance
Pastes into a new word document together with it's location from the original document
This has been created and amended by various people and I am truly greatful!!. One thing that I was wondering if possible is:
If in the word document which you're searching there are tables, can you make the macro to ignore tables? or would it be better to say 'If the word is found and is in a table ignore this instance and proceed searching te document again'
The latter would have more unnecessary iterations in my opinion.
I had managed to find the code:
Sub NonTableParagraphs()
Dim rng() As Range
Dim t As Integer
Dim tbl As Table
Dim para As Paragraph
Dim r As Integer
ReDim Preserve rng(t)
Set rng(t) = ActiveDocument.Range
For Each tbl In ActiveDocument.Tables
rng(t).End = tbl.Range.Start
t = t + 1
ReDim Preserve rng(t)
Set rng(t) = ActiveDocument.Range
rng(t).Start = tbl.Range.End
Next tbl
rng(t).End = ActiveDocument.Range.End
For r = 0 To t
For Each para In rng(r).Paragraphs
'do processing
Next para
Next r
End Sub
and had tried to insert NonTableParagraphs in the original macro, so it would run a sub routine, but I couldn't get it to work.
It looks like I should be trying to use ActiveDocument.Tables and somehow stating if ActiveDocument.Tables found, skip the rest of the lines in macro & then return to searching after the table but I can't seem to get it to work.
I'll see if I can search for that
Many thanks!!!
Sub CopyKeywordPlusContext()
'Modified 3-10-2015 TW
'Modified 2-17-2015 GKM
'Makro created on 22.01.2013
Dim oDoc As Document, oDocRecord As Document
Dim strSearch As String, arrSearch
Dim lngCharTrailing As Long, lngCharLeading As Long, lngIndex As Long, lngCount As Long
Dim lngPgNum, lngLineNum As Integer
Dim oRng As Word.Range, oRngSpan As Word.Range
Dim bFound As Boolean
Dim oTbl As Word.Table
strSearch = vbNullString
Dim xl As Object
Set xl = GetObject(, "Excel.Application")
arrSearch = xl.transpose(xl.activesheet.Range("A1:A221").Value)
lngCharLeading = 20
lngCharTrailing = 20
Set oDoc = ActiveDocument
For lngIndex = 1 To UBound(arrSearch)
ResetFRParams
bFound = False
lngCount = 0
Set oRng = oDoc.Range
With oRng.Find
.Text = LCase(arrSearch(lngIndex))
While .Execute
bFound = True
If oDocRecord Is Nothing Then
Set oDocRecord = Documents.Add
Set oTbl = oDocRecord.Tables.Add(oDocRecord.Range, 1, 2)
End If
lngCount = lngCount + 1
If lngCount = 1 Then
oTbl.Rows.Add
With oTbl.Rows.Last.Previous
.Cells.Merge
With .Cells(1).Range
.Text = "Search results for """ & arrSearch(lngIndex) & """ + context in " & """" & oDoc.Name & """"
.Font.Bold = True
End With
End With
End If
Set oRngSpan = oRng.Duplicate
oRngSpan.Select
lngPgNum = Selection.Information(wdActiveEndPageNumber)
lngLineNum = Selection.Information(wdFirstCharacterLineNumber)
With oRngSpan
.MoveStart wdCharacter, -lngCharLeading
.MoveEnd wdCharacter, lngCharTrailing
Do While oRngSpan.Characters.First = vbCr
oRngSpan.MoveStart wdCharacter, -1
Loop
Do While oRngSpan.Characters.Last = vbCr
oRngSpan.MoveEnd wdCharacter, 1
If oRngSpan.End = oDoc.Range.End Then
oRngSpan.End = oRngSpan.End - 1
Exit Do
End If
Loop
End With
oTbl.Rows.Last.Range.Cells(1).Range.Text = Trim(oRngSpan.Text)
oTbl.Rows.Last.Range.Cells(2).Range.Text = "Page: " & lngPgNum & " Line: " & lngLineNum
oTbl.Rows.Add
Wend
End With
If bFound Then
ResetFRParams
With oDocRecord.Range.Find
.Text = LCase(arrSearch(lngIndex))
.Replacement.Text = "^&"
.Replacement.Highlight = True
.Format = True
.Execute Replace:=wdReplaceAll
End With
End If
Next lngIndex
oTbl.Rows.Last.Delete
End Sub
Sub ResetFRParams()
With Selection.Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = ""
.Replacement.Text = ""
.Replacement.Highlight = False
.Forward = True
.Wrap = wdFindStop
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
.Execute
End With
lbl_Exit:
Exit Sub
End Sub

Instead of trying to debug/edit your code look at this and decide for yourself where to insert it.
Sub FindText()
Dim doc As Word.Document, rng As Word.Range
Set doc = Word.ActiveDocument
Set rng = doc.Content
With rng.Find
.ClearFormatting
.Format = False
.Forward = True
.Text = "Now is"
.Wrap = wdFindStop
.Execute
Do While .Found
If rng.Information(Word.WdInformation.wdWithInTable) Then
'do nothing
rng.Collapse Word.WdCollapseDirection.wdCollapseEnd
Else
rng.Text = "Now is not"
rng.Collapse Word.WdCollapseDirection.wdCollapseEnd
End If
.Execute
Loop
End With
End Sub

Related

How to prevent word from crashing when using batch find and replace macro?

I am using this code which is a batch find and replace macro. It finds and replaces the words in the document by reading the replacement words from another document (text.docx). This works absolutely fine when there are a handful of changes (i.e. less than 1 page). However, I hope to use this macro on documents that are 10-20 pages. When I use it, the word document just immediately crashes (starts not responding) and has to be forced to quit.
Does anyone have any tips on what can be done to prevent it from crashing? How can I modify the code to batch edit thousands of words? Code is below.
Thanks in advance!
Sub ReplaceFromTableList()
Dim oChanges As Document, oDoc As Document
Dim oTable As Table
Dim oRng As Range
Dim rFindText As Range, rReplacement As Range
Dim i As Long
Dim y As Integer
Dim sFname As String
Dim sAsk As String
sFname = "/Users/user/Desktop/test.docx"
Set oDoc = ActiveDocument
Set oChanges = Documents.Open(FileName:=sFname, Visible:=False)
Set oTable = oChanges.Tables(1)
y = 0
For i = 1 To oTable.Rows.Count
Set oRng = oDoc.Range
Set rFindText = oTable.Cell(i, 1).Range
rFindText.End = rFindText.End - 1
Set rReplacement = oTable.Cell(i, 2).Range
rReplacement.End = rReplacement.End - 1
With oRng.Find
.ClearFormatting
.Replacement.ClearFormatting
Do While .Execute(findText:=rFindText, _
MatchWholeWord:=True, _
MatchWildcards:=False, _
Forward:=True, _
Wrap:=wdFindStop) = True
oRng.Select
oRng.FormattedText = rReplacement.FormattedText
y = y + 1
Loop
End With
Next i
oChanges.Close wdDoNotSaveChanges
MsgBox (y & " errors fixed")
End Sub
Your use of the FormattedText method to reproduce the formatting necessitates a time-consuming loop for each expression. The more the find expression occurs in the target document, the longer the process will take. Your unnecessary use of oRng.Select (which you don't then do anything with) makes it even slower - especially since you don't disable ScreenUpdating. The following macro avoids the need for the FormattedText looping:
Sub BulkFindReplace()
Application.ScreenUpdating = False
Dim ThisDoc As Document, FRDoc As Document, Rng As Range, i As Long, j As Long, StrRep As String, StrCount As String
Set ThisDoc = ActiveDocument
Set FRDoc = Documents.Open("C:\Users\" & Environ("Username") & "\Downloads\FindReplaceTable.docx", _
ReadOnly:=True, AddToRecentFiles:=False, Visible:=False)
With ThisDoc.Range.Find
.ClearFormatting
.Replacement.ClearFormatting
.Format = False
.Forward = True
.Wrap = wdFindContinue
'Process each word from the F/R Table
For i = 1 To FRDoc.Tables(1).Rows.Count
Set Rng = FRDoc.Tables(1).Rows(i).Cells(1).Range
Rng.End = Rng.End - 1
.Text = Rng
StrCount = StrCount & vbCr & Rng.Text & ":" & vbTab & _
(Len(ThisDoc.Range.Text) - Len(Replace(ThisDoc.Range, Rng.Text, ""))) / Len(Rng.Text)
Set Rng = FRDoc.Tables(1).Rows(i).Cells(2).Range
Rng.End = Rng.End - 1
With Rng
If Len(.Text) > 0 Then
.Copy
StrRep = "^c"
Else
StrRep = ""
End If
End With
.Replacement.Text = StrRep
.Execute Replace:=wdReplaceAll
If i Mod 20 = 0 Then DoEvents
Next
End With
FRDoc.Close False
MsgBox "The following strings were replaced:" & StrCount
Set Rng = Nothing: Set FRDoc = Nothing: Set ThisDoc = Nothing
Application.ScreenUpdating = True
End Sub
Try this:
Sub FindReplaceAll()
Dim MyDialog As FileDialog, GetStr(1 To 100) As String
'100 files is the maximum applying this code
On Error Resume Next
Set MyDialog = Application.FileDialog(msoFileDialogFilePicker)
With MyDialog
.Filters.Clear
.AllowMultiSelect = True
i = 1
If .Show = -1 Then
For Each stiSelectedItem In .SelectedItems
GetStr(i) = stiSelectedItem
i = i + 1
Next
i = i - 1
End If
Application.ScreenUpdating = False
For j = 1 To i Step 1
Set Doc = Documents.Open(FileName:=GetStr(j), Visible:=True)
Windows(GetStr(j)).Activate
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
With Selection.Find
.Text = "Marriott International" 'Find What
.Replacement.Text = "Marriott" 'Replace With
.Forward = True
.Wrap = wdFindAsk
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchByte = True
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
Application.Run macroname:="NEWMACROS"
ActiveDocument.Save
ActiveWindow.Close
Next
Application.ScreenUpdating = True
End With
MsgBox "operation end, please view", vbInformation
End Sub
The idea comes from here:
https://www.extendoffice.com/documents/word/1002-word-replace-multiple-files.html

How can I convert a word to a hyperlink linking to a Bookmark in the same document?

I really have problems with this one. Imagine I have the word „stackoverflow“. At the end of the document there is a glossary. Now I need a macro that searches for all occurences of stackoverflow and replaces them with a hyperlink to the bookmark in the table. A reader still sees „stackoverflow“ but can click on it to jump to the Glossary. I can insert online links in „address“ field and think I need the subaddress field but do not know what to put there.. Thank you in advance!
Sub Convert_String()
Dim Word
Dim R As Range
Dim Tabellenanzahl
Dim T As Table
Dim Link As Hyperlink
Set R = ActiveDocument.Range
Tabellenanzahl = ActiveDocument.Tables.Count
Set T = ActiveDocument.Tables(Tabellenanzahl)
ActiveDocument.Bookmarks.Add "Anker", T.Range
For Z = 2 To T.Rows.Count
Set Wort = T.Cell(Z, 1)
With R.Find
.ClearFormatting
.Text = Word
.Forward = True
.Wrap = wdFindStop
End With
Do While R.Find.Execute
R.Hyperlinks.Add Anchor:=Selection, SubAddress:="Anker", TextToDisplay:="GoToGlossaryTest"
Loop
Next
End Sub
Try:
Sub GlossaryLinker()
Application.ScreenUpdating = False
Dim Tbl As Table, Rng As Range, HLnk As Hyperlink
Dim strFnd As String, BkMkNm As String, r As Long
With ActiveDocument
Set Tbl = .Tables(.Tables.Count)
For r = 2 To Tbl.Rows.Count
With Tbl.Cell(r, 1)
Set Rng = .Range
With Rng
.End = .End - 1
strFnd = Trim(Split(.Text, vbCr)(0))
BkMkNm = Replace(strFnd, " ", "_")
.Bookmarks.Add BkMkNm, .Duplicate
End With
End With
Set Rng = .Range(.Range.Start, Tbl.Range.Start)
With .Range
With .Find
.ClearFormatting
.Replacement.ClearFormatting
.Format = False
.Text = strFnd
.Wrap = wdFindStop
.MatchWholeWord = True
.MatchWildcards = False
.MatchCase = True
.Execute
End With
Do While .Find.Found
If .InRange(Rng) = False Then Exit Do
Set HLnk = .Hyperlinks.Add(.Duplicate, , BkMkNm, , .Text)
.End = HLnk.Range.End
.Collapse wdCollapseEnd
.Find.Execute
Loop
End With
Next
End With
Application.ScreenUpdating = True
End Sub

Microsoft Word VBA Find how many occurrences of a word there are on a single designated page in a document with many pages

I am working to develop code that is to be used as a part of a greater code set that will ultimately answer how many times a specific word appears on a single specified page within a Word document that could have many pages in it.
What the code is actually attempting to accomplish is to search for a phrase on only one page at a time, find that phrase, then copy the string immediately following where that phrase was found on that page and pasting string to a different word doc. If you anyone can come up with a better approach than what I have below I am open to changing things up, as this has been much more difficult of a task than what I thought it would be in the beginning.
Sub test()
'Find and Define Documents
Dim doc As Document
For Each doc In Documents
If Left(doc.Name, 5) = "LEGAL" Then
Dim MainDoc As Document
Set MainDoc = doc
End If
Next doc
For Each doc In Documents
If doc.Name = "Document1" Then
Dim OtherDoc As Document
Set OtherDoc = doc
End If
Next doc
'Start from top of main doc.
MainDoc.Activate
Selection.GoTo What:=(0)
'count # of pages in main doc.
Dim iCount As Integer
iCount = 0
'Do for other procedures to be accomplished in the code
Do While iCount < ActiveDocument.BuiltInDocumentProperties("Number of Pages")
iCount = iCount + 1
MainDoc.Activate
Dim Range_Doc As Range
Set Range_Doc = MainDoc.GoTo(What:=wdGoToPage, Name:=iCount)
Set Range_Doc = Range_Doc.GoTo(What:=wdGoToBookmark, Name:="\page")
'Find & Count the number of times the word Apple appears on specific page
Dim AppleCount As Integer
If AppleCount > 0 Then
Dim OriginalCount As Integer
OriginalCount = AppleCount
End If
AppleCount = 0
Range_Doc.Bookmarks("\page").Range.Select
'Selection.MoveRight Unit:=wdCharacter, Count:=1
With Selection.Find
.Text = "Apple"
.Format = False
.Wrap = 0
.Forward = False
Do While .Execute
AppleCount = AppleCount + 1
Loop
End With
Dim NewCount As Integer
NewCount = AppleCount - OriginalCount
If NewCount < 0 Then
NewCount = 0
End If
'Locate where in the doc the find term was found and extract what is coming after it
Set Range_Doc = MainDoc.GoTo(What:=wdGoToPage, Name:=iCount)
Set Range_Doc = Range_Doc.GoTo(What:=wdGoToBookmark, Name:="\page")
Dim objFind As Find
Set objFind = Range_Doc.Find
With Range_Doc.Find
Counter = 0
Do While .Execute(findText:="Apple", MatchWholeWord:=False, Forward:=True) = True And Counter < NewCount
With Range_Doc
Set objFind = Range_Doc.Find
If objFind.Found Then
Dim Range_Found As Range
Set Range_Found = objFind.Parent
Dim IntPos as Integer
IntPos = Range_Found.End
Dim AppleID
Set AppleID = MainDoc.Range(Start:=IntPos, End:=IntPos + 33)
OtherDoc.Content.InsertAfter ","
OtherDoc.Content.InsertAfter AppleID
End If
End With
Counter = Counter + 1
Loop
End With
Loop
End sub
Perhaps something based on:
Sub Demo()
Application.ScreenUpdating = False
Dim DocSrc As Document, DocTgt As Document, Rng As Range
Set DocSrc = ActiveDocument: Set DocTgt = Documents.Add
With DocSrc
Set Rng = .Range.GoTo(What:=wdGoToPage, Name:=3)
Set Rng = Rng.GoTo(What:=wdGoToBookmark, Name:="\page")
With Rng.Duplicate
With .Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = "Apple"
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindStop
.Format = False
.MatchCase = True
.MatchWholeWord = True
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
.Execute
End With
Do While .Find.Found
If .InRange(Rng) = False Then Exit Do
.Collapse wdCollapseEnd
.End = .Paragraphs(1).Range.End -1
DocTgt.Range.Characters.Last.Text = vbCr & .Text
.Collapse wdCollapseEnd
.Find.Execute
Loop
End With
End With
Application.ScreenUpdating = True
End Sub
where the content you're interested in is on page 3.

Select certain page on condition in vba

I am writing a script that extract tables from Word file as copies it to a worksheet in Excel. However, the Word files I received do not have the same format and the tables I need are not always on the same page. Hence I cannot use the regular table index.
Each table is on a different page and only on that page there somewhere is a text string (may or may not be in the table itself) like 'material/material list'. What I'd like to do is scan each page of the Word document for a certain textstring and only if that string is present, use the corresponding table on that page. Is this possible and how would I go about this?
A complication of the inconsistent formatting is that on some pages, the data is not even in a table so for those files I'd like an alert if the trigger word is found on a page but no table is there.
Edited:
I have tried to redefine the range considered. My hope is that this is the easiest method; see where the keyword occurs and then use the first table after that. However this does not seem to work.
With ActiveDocument.Content.Find
.Text = "Equipment"
.Forward = True
.Execute
If .Found = True Then Set aRange = ActiveDocument.Range(Start:=0, End:=0)
End With
Edit:
I tried to combine the code from macropod with a vba in Excel that copies the table to the worksheet.
Sub LookForWordDocs()
Dim FolderName As String
With Application.FileDialog(msoFileDialogFolderPicker)
.AllowMultiSelect = False
.Show
On Error Resume Next
FolderName = .SelectedItems(1)
Err.Clear
On Error GoTo 0
End With
Dim sFoldPath As String: sFoldPath = FolderName ' Change the path. Ensure that your have "\" at the end of your path
Dim oFSO As New FileSystemObject ' Requires "Microsoft Scripting Runtime" reference
Dim oFile As File
' Loop to go through all files in specified folder
For Each oFile In oFSO.GetFolder(sFoldPath).Files
' Check if file is a word document. (Also added a check to ensure that we don't pick up a temp Word file)
If ((InStr(1, LCase(oFSO.GetExtensionName(oFile.Path)), "doc", vbTextCompare) > 0) Or _
(InStr(1, LCase(oFSO.GetExtensionName(oFile.Path)), "docx", vbTextCompare) > 0)) And _
(InStr(1, oFile.Name, "~$") = 0) And _
((InStr(1, oFile.Name, "k") = 1) Or (InStr(1, oFile.Name, "K") = 1)) Then
' Call the UDF to copy from word document
ImpTable oFile
End If
Next
End Sub
Sub ImpTable(ByVal oFile As File)
Dim oWdApp As New Word.Application
Dim oWdDoc As Word.Document
Dim oWdTable As Word.Table
Dim oWS As Excel.Worksheet
Dim lLastRow$, lLastColumn$
Dim s As String
s = "No correct table found"
With Excel.ThisWorkbook
Set oWS = Excel.Worksheets.Add
On Error Resume Next
oWS.Name = oFile.Name
On Error GoTo 0
Set sht = oWS.Range("A1")
Set oWdDoc = oWdApp.Documents.Open(oFile.Path)
oWdDoc.Activate
'Application.ScreenUpdating = False
Dim StrFnd As String, Rng As Word.Range, i As Long, j As Long
j = 0
StrFnd = "equipment"
With ActiveDocument.Range
With .Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = StrFnd
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindStop
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
.Execute
End With
Do While .Find.Found
i = .Information(wdActiveEndAdjustedPageNumber)
Set Rng = Word.ActiveDocument.Goto(What:=wdGoToPage, Name:=i)
Set Rng = Rng.Goto(What:=wdGoToBookmark, Name:="\page")
If Rng.Tables.Count > 0 Then
With Rng.Tables(1)
Set oWdTable = Rng.Tables(1)
oWdTable.Range.Copy
sht.PasteSpecial xlPasteValues, xlPasteSpecialOperationNone
j = 1
End With
End If
.Start = Rng.End
.Find.Execute
Loop
End With
If j = 0 Then sht.Value = s
'Application.ScreenUpdating = True
oWdDoc.Close savechanges:=False
oWdApp.Quit
End With
Set oWS = Nothing
Set sht = Nothing
Set oWdDoc = Nothing
Set oWdTable = Nothing
Set Rng = Nothing
End Sub
For the first file, the code works fine. However on the second run I get a run-time error "The remote Server Machine does not Exist or is unavailable" on line
"Word.ActiveDocument.Range". I added a couple of qualifications for elements but this still did not solve the problem. Am I missing another line?
BTW When I place "Word" before ActiveDocument.Range the code does not work any more.
Since you've changed the text from 'material/material list' to 'Equipment', it's a bit hard to know quite what you want. Try something along the lines of:
Sub Demo()
Application.ScreenUpdating = False
Dim StrFnd As String, Rng As Range, i As Long
StrFnd = InputBox("What is the Text to Find")
If Trim(StrFnd) = "" Then Exit Sub
With ActiveDocument.Range
With .Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = StrFnd
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindStop
.Format = False
.MatchCase = True
.MatchWholeWord = True
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
.Execute
End With
Do While .Find.Found
i = .Information(wdActiveEndAdjustedPageNumber)
Set Rng = ActiveDocument.GoTo(What:=wdGoToPage, Name:=i)
Set Rng = Rng.GoTo(What:=wdGoToBookmark, Name:="\page")
If Rng.Tables.Count > 0 Then
MsgBox Chr(34) & StrFnd & Chr(34) & " and table found on page " & i & "."
With Rng.Tables(1)
'process this table
End With
Else
MsgBox Chr(34) & StrFnd & Chr(34) & " found on page " & i & " but no table."
End If
.Start = Rng.End
.Find.Execute
Loop
End With
Application.ScreenUpdating = True
End Sub
Note: the above code will test all pages on which the Find text is found.

VBA using excel data to search word document & pasting result into a table

So I want to be able to search a word document (roughly 300 pages) and find certain phrases (one word or two words seperated by a space) (eg: Nationwide/Phrase 2/Phrase 3) which I have in column 'A' of a separate excel document (C:/Test.xlsx). Then this 'phrase' would be coiped and pasted into a table in another word document along with the context (20 characters before & after the 'phrase') along the page/line number it was found. Now someone (and I'm truly thankful) had created the following macro which used an array. Unfortunatley there could be approx 100-200 words that I would be looking for and I can't get it to include them all in the array or use the excel document as the data.
Here is the code so far
Many thanks for looking at this!!!!!
Sub CopyKeywordPlusContext()
'Modified 2-17-2015 GKM
'Makro created on 22.01.2013
Dim oDoc As Document, oDocRecord As Document
Dim strSearch As String, arrSearch
Dim lngCharTrailing As Long, lngCharLeading As Long, lngIndex As Long, lngCount As Long
Dim lngPgNum, lngLineNum As Integer
Dim oRng As Word.Range, oRngSpan As Word.Range
Dim bFound As Boolean
Dim oTbl As Word.Table
strSearch = vbNullString
Dim xl As Object
Set xl = GetObject(, "Excel.Application")
arrSearch = xl.transpose(xl.activesheet.Range("A1:A14").Value)
lngCharLeading = 20
lngCharTrailing = 20
Set oDoc = ActiveDocument
For lngIndex = 1 To UBound(arrSearch)
ResetFRParams
bFound = False
lngCount = 0
Set oRng = oDoc.Range
With oRng.Find
.Text = LCase(arrSearch(lngIndex))
While .Execute
bFound = True
If oDocRecord Is Nothing Then
Set oDocRecord = Documents.Add
Set oTbl = oDocRecord.Tables.Add(oDocRecord.Range, 1, 2)
End If
lngCount = lngCount + 1
If lngCount = 1 Then
oTbl.Rows.Add
With oTbl.Rows.Last.Previous
.Cells.Merge
With .Cells(1).Range
.Text = "Search results for """ & arrSearch(lngIndex) & """ + context in " & """" & oDoc.Name & """"
.Font.Bold = True
End With
End With
End If
Set oRngSpan = oRng.Duplicate
oRngSpan.Select
lngPgNum = Selection.Information(wdActiveEndPageNumber)
lngLineNum = Selection.Information(wdFirstCharacterLineNumber)
With oRngSpan
.MoveStart wdCharacter, -lngCharLeading
.MoveEnd wdCharacter, lngCharTrailing
Do While oRngSpan.Characters.First = vbCr
oRngSpan.MoveStart wdCharacter, -1
Loop
Do While oRngSpan.Characters.Last = vbCr
oRngSpan.MoveEnd wdCharacter, 1
If oRngSpan.End = oDoc.Range.End Then
oRngSpan.End = oRngSpan.End - 1
Exit Do
End If
Loop
End With
oTbl.Rows.Last.Range.Cells(1).Range.Text = Trim(oRngSpan.Text)
oTbl.Rows.Last.Range.Cells(2).Range.Text = "Page: " & lngPgNum & " Line: " & lngLineNum
oTbl.Rows.Add
Wend
End With
If bFound Then
ResetFRParams
With oDocRecord.Range.Find
.Text = LCase(arrSearch(lngIndex))
.Replacement.Text = "^&"
.Replacement.Highlight = True
.Format = True
.Execute Replace:=wdReplaceAll
End With
End If
Next lngIndex
oTbl.Rows.Last.Delete
End Sub
Sub ResetFRParams()
With Selection.Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = ""
.Replacement.Text = ""
.Replacement.Highlight = False
.Forward = True
.Wrap = wdFindStop
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
.Execute
End With
lbl_Exit:
Exit Sub
End Sub
To populate the array with the values in colA of the active sheet in an open instance of Excel (note there can be only one insatance of excel open or it may get the wrong instance):
Replace
arrSearch = Split("Nationwide,Phrase 2,Phrase 3", ",")
with
Dim xl As Object
Set xl = GetObject(, "Excel.Application")
arrSearch = xl.transpose(xl.activesheet.Range("A1:A14").Value)
and
For lngIndex = 0 To UBound(arrSearch)
with
For lngIndex = 1 To UBound(arrSearch)
Answer by the man, the legend Tim Williams!!!! Truly thankful!!!
Sub CopyKeywordPlusContext()
'Modified 2-17-2015 GKM
'Makro created on 22.01.2013
Dim oDoc As Document, oDocRecord As Document
Dim strSearch As String, arrSearch
Dim lngCharTrailing As Long, lngCharLeading As Long, lngIndex As Long, lngCount As Long
Dim lngPgNum, lngLineNum As Integer
Dim oRng As Word.Range, oRngSpan As Word.Range
Dim bFound As Boolean
Dim oTbl As Word.Table
strSearch = vbNullString
Dim xl As Object
Set xl = GetObject(, "Excel.Application")
arrSearch = xl.transpose(xl.activesheet.Range("A1:A14").Value)
lngCharLeading = 20
lngCharTrailing = 20
Set oDoc = ActiveDocument
For lngIndex = 1 To UBound(arrSearch)
ResetFRParams
bFound = False
lngCount = 0
Set oRng = oDoc.Range
With oRng.Find
.Text = LCase(arrSearch(lngIndex))
While .Execute
bFound = True
If oDocRecord Is Nothing Then
Set oDocRecord = Documents.Add
Set oTbl = oDocRecord.Tables.Add(oDocRecord.Range, 1, 2)
End If
lngCount = lngCount + 1
If lngCount = 1 Then
oTbl.Rows.Add
With oTbl.Rows.Last.Previous
.Cells.Merge
With .Cells(1).Range
.Text = "Search results for """ & arrSearch(lngIndex) & """ + context in " & """" & oDoc.Name & """"
.Font.Bold = True
End With
End With
End If
Set oRngSpan = oRng.Duplicate
oRngSpan.Select
lngPgNum = Selection.Information(wdActiveEndPageNumber)
lngLineNum = Selection.Information(wdFirstCharacterLineNumber)
With oRngSpan
.MoveStart wdCharacter, -lngCharLeading
.MoveEnd wdCharacter, lngCharTrailing
Do While oRngSpan.Characters.First = vbCr
oRngSpan.MoveStart wdCharacter, -1
Loop
Do While oRngSpan.Characters.Last = vbCr
oRngSpan.MoveEnd wdCharacter, 1
If oRngSpan.End = oDoc.Range.End Then
oRngSpan.End = oRngSpan.End - 1
Exit Do
End If
Loop
End With
oTbl.Rows.Last.Range.Cells(1).Range.Text = Trim(oRngSpan.Text)
oTbl.Rows.Last.Range.Cells(2).Range.Text = "Page: " & lngPgNum & " Line: " & lngLineNum
oTbl.Rows.Add
Wend
End With
If bFound Then
ResetFRParams
With oDocRecord.Range.Find
.Text = LCase(arrSearch(lngIndex))
.Replacement.Text = "^&"
.Replacement.Highlight = True
.Format = True
.Execute Replace:=wdReplaceAll
End With
End If
Next lngIndex
oTbl.Rows.Last.Delete
End Sub
Sub ResetFRParams()
With Selection.Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = ""
.Replacement.Text = ""
.Replacement.Highlight = False
.Forward = True
.Wrap = wdFindStop
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
.Execute
End With
lbl_Exit:
Exit Sub
End Sub