Newbie poster with Outlook VBA. Intermediate Excel VBA coder.
I have a VBA routine that autoforwards all incoming email to a Gmail account. It is not all my code, (modified from a blog post) but it works. I need to keep a copy of all my email received in all my accounts so I can consolidate them into one main one. In the Outlook 2010 Exchange account, all the forwarded mail gets saved in the SENT folder as a copy.
Is it possible to delete the autoforwarded copy in the SENT folder, without deleting all SENT emails? I need to keep the emails I actually respond to.
I would not have a problem using conversation mode in the INBOX, to store the replied to emails. but as it now stands, everything is duplicated due to the bcc copy in the SENT folder when I toggle Conversation mode for the INBOX.
Thanks in advance for any assistance.
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
Dim objRecip As Recipient
Dim strMsg As String
Dim res As Integer
Dim strBcc As String
On Error Resume Next
' #### USER OPTIONS ####
' address for Bcc -- must be SMTP address or resolvable
' to a name in the address book
strBcc = "bcc.hwb#gmail.com"
Set objRecip = Item.Recipients.Add(strBcc)
objRecip.Type = olBCC
If Not objRecip.Resolve Then
strMsg = "Could not resolve the Bcc recipient. " & _
"Do you want still to send the message?"
res = MsgBox(strMsg, vbYesNo + vbDefaultButton1, _
"Could Not Resolve Bcc Recipient")
If res = vbNo Then
Cancel = True
End If
End If
Set objRecip = Nothing
End Sub
Private Sub Application_NewMailEx(ByVal EntryIDCollection As String)
Dim varEntryIDs
Dim objItem
Dim myItem As MailItem
Dim i As Integer
varEntryIDs = Split(EntryIDCollection, ",")
For i = 0 To UBound(varEntryIDs)
Set objItem = Application.Session.GetItemFromID(varEntryIDs(i))
'MsgBox (varEntryIDs(i))
Set myItem = objItem.Forward
myItem.Recipients.Add "bcc.hwb#gmail.com"
myItem.Send
'myItem.Delete
Set myItem = Nothing
Next
End Sub
See MailItem.DeleteAfterSubmit Property (Outlook)
myItem.DeleteAfterSubmit = True
Related
My task is to send an email containing a report and send another email containing another report to the same email thread by way of replying/forwarding to the sent email (excluding some recipients).
Option Explicit
Sub TestReply()
Dim objApp As Application
Dim objNewMail As Outlook.MailItem
Dim objReply As Outlook.MailItem
Set objApp = Outlook.Application
Set objNewMail = objApp.CreateItem(0)
' Outgoing email
With objNewMail
.Subject = "Test sending email"
.To = "abc#abc.com"
.HTMLBody = "This is the outgoing email."
.Send
End With
' Reply email
Set objReply = objNewMail.ReplyAll
With objReply
.HTMLBody = "This is the reply emal."
.Display
End With
Set objApp = Nothing
Set objNewMail = Nothing
Set objReply = Nothing
End Sub
I can't find a way to send the follow up email (either by reply or forward).
When I try the above code, it says error the item is moved/deleted. I guess it is becaused when the email is sent, the objNewMail odject is also terminated.
I tried adding RE: or FW: to the subject of the original email but then the two emails will not be in the same thread but independent emails.
An additional problem is that I have two email accounts in Outlook: my own email and team email and the reports are to be sent from the team email.
You can determine if an item added to the sent folder matches objNewMail.
In ThisOutlookSession
Option Explicit
Private WithEvents sentFolderItems As Items
Private Sub Application_Startup()
'Set sentFolderItems = Session.GetDefaultFolder(olFolderSentMail).Items
' Reference any folder by walking the folder tree
' assuming the team folder is in the navigation pane
Set sentFolderItems = Session.folders("team mailbox name").folders("Sent").Items
End Sub
Private Sub sentFolderItems_ItemAdd(ByVal Item As Object)
Dim myReplyAll As MailItem
If Item.Class = olMail Then
'do not use InStr unless you change some part of words in original subject
' or another reply will be generated
If Item.Subject = "Test sending email" Then
Set myReplyAll = Item.ReplyAll
With myReplyAll
.HTMLBody = "This is the reply email."
.Display
End With
End If
End If
End Sub
Sub TestReply()
Dim objNewMail As MailItem
'Set objNewMail = CreateItem(olMailItem)
' Add, not create, in non-default folder
Set objNewMail = Session.folders("team mailbox name").folders("Inbox").Items.Add
' Outgoing email
With objNewMail
.Subject = "Test sending email"
.To = "abc#abc.com"
.HTMLBody = "This is the outgoing email."
.Send
End With
End Sub
Note: Application. and Outlook. are not needed when code is in Outlook.
Call Send on the original email (objNewMail) only after you construct the reply.
Right so currently your code is doing this:
Creating a mail, sending it.
Trying to reply to the mailitem object which is already sent.
What you need is an event Hook to catch the mail when it's received by yourself. (assuming this is how you're reply all and removing some recipients for report 2)
Here is how you accomplish this:
First Create a WithEvents as Items call AllMyItems, then a hook in the AllMyItems_ItemAdd, then initialize the event when Outlook Starts using Application_Startup (a built in event)
Be very careful to identify criteria for forwarding / actioning the incoming mail item, since this event code will scan every mail sent to your main inbox and evaluate it. IF you want to further reduce the risk of forwarding a mail item to the wrong person, consider using an outlook rule to sort it into a custom folder, and then setting that folder's location as the Set AllMyItems = line instead of default folder
Option Explicit
'for the Default DL inbox
Private WithEvents AllMyItems As Items
Private Sub Application_Startup()
Dim olapp As Outlook.Application
Dim objNS As Outlook.NameSpace
Set olapp = Outlook.Application
Set objNS = olapp.GetNamespace("MAPI")
'Set myolitems = objNS.GetDefaultFolder(olFolderInbox).Items
'all my items in the main box
Set AllMyItems = objNS.GetDefaultFolder(olFolderInbox).Items
Set olapp = Nothing
Set objNS = Nothing
End Sub
Private Sub AllMyItems_ItemAdd(ByVal Item As Object)
On Error Resume Next
If TypeName(Item) <> "Mailitem" Then
If TypeName(Item) = "ReportItem" Then GoTo 0 'undeliverables shows as a report item
If TypeName(Item) = "MeetingItem" Then GoTo 0
Dim oItem As MailItem
Dim myForward As MailItem
Set oItem = Item
'use the next line to check for a property of the incoming mail, that distinguishes it from other mail, since this event will run on every mail item
If InStr(1, oItem.Subject, "Your public folder is almost full", vbTextCompare) > 0 Then
Set myForward = oItem.Forward
myForward.Recipients.Add "derp#derpinacorp.com"
myForward.Importance = olImportanceHigh
'MsgBox "uno momento"
myForward.Send
Else
End If
Else
End If
0:
End Sub
We've got multiple users using an existing mailbox on Outlook. Everyone who sends from the mailbox recieves the "sent items" in their own personal mailbox. I've looked in rules and cannot find anything to have the sent items appear in the group mailbox's sent items instead.
I've got the following code, but cannot work out why it's not running.
Private Sub Application_ItemSend(ByVal Item As Object, _
Cancel As Boolean)
Dim objRecip As Recipient
Dim strMsg As String
Dim res As Integer
Dim strBcc As String
On Error Resume Next
strBcc = "<mailboxname>"
If Item.SendUsingAccount = "<mailboxname>" Then
Set objRecip = Item.Recipients.Add(strBcc)
objRecip.Type = olBCC
'Set variable objRecip (recipient) = Item.Recipients.Add (strBcc)
If Not objRecip.Resolve Then
strMsg = "Could not resolve the Bcc recipient. " & _
"Do you want to send the message?"
res = MsgBox(strMsg, vbYesNo + vbDefaultButton1, _
"Could Not Resolve Bcc")
If res = vbNo Then
Cancel = True
End If
End If
End If
Set objRecip = Nothing
End Sub
To have the mail sent from the mailbox account you need to do the following:
With oMailItem
Set .SendUsingAccount = oOutlook.Session.Accounts.Item(iAccount)
...
End With
Where oMailItem and oOutlook refer to your relevant objects and iAccount is the index number of the mailbox you want to use. In my case I have two mailboxes available to send from, my personal one and the group one. My personal account is first (index 1) and the group mailbox is second (index 2).
Mail Items I send using this code always move to the Sent Items folder in the group mailbox rather than my personal one.
I am looking to create a rule that will conditionally add a BCC recipient depending on the domain name of the To/CC recipients. I have already identified this question as something similar but it doesn't seem to have been resolved.
The starting code is as below:
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
Dim objRecip As Recipient
Dim strMsg As String
Dim res As Integer
Dim strBcc As String
On Error Resume Next
' #### USER OPTIONS ####
' address for Bcc -- must be SMTP address or resolvable
' to a name in the address book
strBcc = "SomeEmailAddress#domain.com"
Set objRecip = Item.Recipients.Add(strBcc)
objRecip.Type = olBCC
If Not objRecip.Resolve Then
strMsg = "Could not resolve the Bcc recipient. " & _
"Do you want still to send the message?"
res = MsgBox(strMsg, vbYesNo + vbDefaultButton1, _
"Could Not Resolve Bcc Recipient")
If res = vbNo Then
Cancel = True
End If
End If
Set objRecip = Nothing
End Sub
In pseudo-code I am looking to add the following conditionals to the strBCC string:
If ToCCRecipientDomain = "#example1.co.uk"
Then strBCC = "email1#trello.com"
ElseIf ToCCRecipientDomain ="#example2.co.uk"
Then strBCC = "email2#trello.com"
ElseIf ToCCRecipientDomain ="#example3.co.uk"
Then strBCC = "email3#trello.com"
Else
Then Cancel = True
End If
For those interested in the application/reason for this, I am looking to create a list of emails sent to a client on a Trello Board for the particular project, which will depend on the email address being sent to.
I think I am close with this as below, simply adding additional If & EndIf lines when additional conditions are required.
If InStr(Item.Recipients.Address, "#example1.co.uk") Then
strBcc = "email1#trello.com"
If InStr(Item.Recipients.Address, "#example2.co.uk") Then
strBcc = "email2#trello.com"
Else
Cancel = True
End If
End If
I have a macro coded to a rule that autoforwards all incoming and sent emails to a private email address in the BCC field (any auto BCC rule is disabled at the server level.) With the help of the board here, the macro works flawlessly, and for all intents and purposes is invisible.
However, if you open the SENT message in the SENT FOLDER, the BCC field is visible to all for the world to see. I have learned this is a "feature" in Outlook, apparently since 2003.
Is there a way to suppress the visibility of the BCC field when viewing the SENT email?
Or is there a way one can set the display options of an individual folder NOT to display a BCC - EVER?
Thank you for any assistance.
My code:
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
Dim objRecip As Recipient
Dim strMsg As String
Dim res As Integer
Dim strBcc As String
Dim answer
Dim oAtt
Dim strProc1 As String
On Error GoTo Application_ItemSend_Error
strBcc = "myprivateemail#gmail.com"
Set objRecip = Item.Recipients.Add(strBcc)
objRecip.Type = olBCC
If Not objRecip.Resolve Then
strMsg = "Could not resolve the Bcc recipient. " & _
"Do you want still to send the message?"
res = MsgBox(strMsg, vbYesNo + vbDefaultButton1, _
"Could Not Resolve Bcc Recipient")
If res = vbNo Then
Cancel = True
End If
End If
Set objRecip = Nothing
On Error GoTo 0
Exit Sub
Application_ItemSend_Error:
MsgBox "Error " & Err.Number & " (" & Err.Description & ") " & "Error on
Line " & Erl & " in procedure Application_ItemSend of VBA Document
ThisOutlookSession"
End Sub
If you want to remove BCC recipients in the Sent Items folder, listen for the Items.ItemAdd event on the Sent Items folder, loop through all recipients in the MailItem.Recipients collection and delete recipients with Recipient.Type = olBCC.
"the BCC field is visible to all for the world to see"
Well, if anyone in the world can view your own sent folder, then this is the case. Otherwise the BCC field is not part of the email, recipients do not receive it. The goal of the feature is to have the ability to recall your own BCC messages, so you do not forget that you have sent them.
Try the following...
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
Dim olRec As Outlook.Recipient
Dim Address$
Address = "Om3r#blala.com"
Set olRec = Item.Recipients.Add(Address)
olRec.Type = olBCC
olRec.Resolve
End Sub
I was wondering if there is a way i can modify my Item.To in the below code block to test against the physical email address? Right now it is checking against the resolved name.
I.E. if i am testing for #here.com within John.Doe#here.com, and Outlook auto resolves the name, i'm left with a logic test of #here.com <> "John Doe". Simply does not work. Thanks for the assistance! Code follows:
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
'**************************************************************************************************************************
' Summary: Outlook BCC Insert util based by scan of to field for matching user
' USAGE: populate user options and insert in to the "ThisOutlookSession" code body in Outlook
'**************************************************************************************************************************
' History:
' 05/04/2015 Me Created
'**************************************************************************************************************************
Dim objRecip As Recipient
Dim strMsg As String
Dim res As Integer
Dim EmailToCheckAgainst As String
Dim BCCEmailToAdd As String
On Error Resume Next
' #### USER OPTIONS ####
EmailToCheckAgainst = "#here.com" 'email address you are checking against
BCCEmailToAdd = "BCCme#mycompany.com" 'email address you are adding as BCC
' #### END USER OPTIONS ####
If InStr(LCase(Item.To), LCase(EmailToCheckAgainst)) > 0 Then
Set objRecip = Nothing
Set objRecip = Item.Recipients.Add(BCCEmailToAdd)
objRecip.Type = olBCC
'Resolve it?
Cancel = False
If Not objRecip.Resolve Then
strMsg = "Could not resolve the Bcc recipient. " & _
"Do you want still to send the message?"
res = MsgBox(strMsg, vbYesNo + vbDefaultButton1, _
"Could Not Resolve Bcc Recipient")
If res = vbNo Then
Cancel = True
End If
End If
End If
On Error GoTo 0
End Sub
Do no use the To/CC/BCC properties. Loop through all recipients in the MailItem.Recipients collection and compare the Recipient.Address property (if it is resolved) or Recipient.Name if it is not.