Need Error Message: Move To code - vba

I have a Move to Code. The issue I am having is a result of multiple accounts. I have 3 to be exact.
Let's say - My boss emailed me, so I jump from my work account to my personal account. I read her email, jump back to my work account and run macro. It moves her (last read/selected) to location. I don't know how many personal emails I've moved by mistake because I forgot to reselect the correct email I meant to move.
How can I produce a prompt message stating I'm in the wrong account and if I should proceed? Note: there may be times I may need to proceed.
Additional Information:
Account One: Chieri Thompson (Personal)
Account Two: Artwork Emails
Account Three: DesignProofsTAC (work email - the one utilizing move to macro)
Under Design Proofs TAC is :
Inbox (folder)
Completed (subfolder)
Outsourced (subfolder)
.....
Private Sub CommandButton7_Click() 'COMPLETED
On Error Resume Next
Dim ns As Outlook.NameSpace
Dim MoveToFolder As Outlook.MAPIFolder
Dim objItem As Outlook.MailItem
Set objItem = objApp.ActiveInspector.CurrentItem
Set ns = Application.GetNamespace("MAPI")
Set MoveToFolder = ns.Folders("designproofstac").Folders("Inbox").Folders("3_COMPLETED")
If Application.ActiveExplorer.Selection.Count = 0 Then
MsgBox ("Not in Correct Folder")
Exit Sub
End If
' this is the error code I want to produce the "you are in wrong account - proceed anyway?" DesignProofsTAC should be "default" i guess.
If MoveToFolder Is Nothing Then
MsgBox "Target folder not found!", vbOKOnly + vbExclamation, "Move Macro Error"
End If
For Each objItem In Application.ActiveExplorer.Selection
If MoveToFolder.DefaultItemType = olMailItem Then
If objItem.Class = olMail Then
objItem.Move MoveToFolder
End If
End If
Next
Set objItem = Nothing
Set MoveToFolder = Nothing
Set ns = Nothing
End Sub

You may find this simpler than checking accounts.
Untested Code:
Option Explicit
Sub MoveOpenMail 'COMPLETED
' Place a button on the Quick Access Toolbar for an item opened for reading.
Dim ns As NameSpace
Dim MoveToFolder As Folder
Dim objItem As object ' <--- May not be a mailitem
Set ns = Application.GetNamespace("MAPI")
' Do not use On Error Resume Next
' unless there is a specific purpose
' and it is quickly followed by On Error GoTo 0
On Error Resume Next
Set MoveToFolder = ns.Folders("designproofstac").Folders("Inbox").Folders("3_COMPLETED")
On Error GoTo 0
If MoveToFolder Is Nothing Then
MsgBox "Target folder not found!", vbOKOnly + vbExclamation, "MoveOpenMail VBA Error"
GoTo ExitRoutine
End If
On Error Resume Next
Set objItem = ActiveInspector.CurrentItem
On Error GoTo 0
If objItem Is Nothing Then
MsgBox "Use this code when there is an open mailitem!", vbOKOnly + vbExclamation, "MoveOpenMail VBA Error"
GoTo ExitRoutine
End If
If MoveToFolder.DefaultItemType = olMailItem Then
If objItem.Class = olMail Then
objItem.Move MoveToFolder
End If
Else
MsgBox "Target folder is wrong type!", vbOKOnly + vbExclamation, "MoveOpenMail VBA Error"
End If
ExitRoutine:
Set ns = Nothing
Set MoveToFolder = Nothing
Set objItem = Nothing
End Sub
Sub MoveSelectedMail 'COMPLETED
' Place a button on the Quick Access Toolbar for an open folder
Dim ns As NameSpace
Dim MoveToFolder As Folder
Dim objItem as Object
Dim objExplorer As Explorer
Dim objSelection As Object
Dim x as Long
Set ns = Application.GetNamespace("MAPI")
On Error Resume Next
Set MoveToFolder = ns.Folders("designproofstac").Folders("Inbox").Folders("3_COMPLETED")
On Error GoTo 0
If MoveToFolder Is Nothing Then
MsgBox "Target folder not found!", vbOKOnly + vbExclamation, "MoveSelectedMail VBA Error"
GoTo ExitRoutine
End If
Set objExplorer = ActiveExplorer
Set objSelection = objExplorer.Selection
If objSelection.Count = 0 Then
MsgBox "Select one or more mailitems"
GoTo ExitRoutine
Else
If MoveToFolder.DefaultItemType = olMailItem Then
' Do not use For Each
' Count backwards when moving or deleting
For x = objSelection.Count to 1 step -1
Set objItem = objSelection.Item(x)
If objItem.Class = olMail Then
objItem.Move MoveToFolder
End If
Next x
Else
MsgBox "Target folder is wrong type!", vbOKOnly + vbExclamation, "MoveSelectedMail VBA Error"
End If
End If
ExitRoutine:
Set ns = Nothing
Set MoveToFolder = Nothing
Set objItem = Nothing
Set objExplorer = Nothing
Set objSelection = Nothing
End Sub

The Namespace class provides the Accounts property which eturns an Accounts collection object that represents all the Account objects in the current profile. The Account class provides the DeliveryStore property which returns a Store object that represents the default delivery store for the account. So, you can compare the Store where you chose the item and the default store for the account you need to move the item.
Also you may find the GetDefaultFolder method of the Store class helpful, it returns a Folder object that represents the default folder in the store and that is of the type specified by the FolderType argument. This method is similar to the GetDefaultFolder method of the NameSpace object. The difference is that this method gets the default folder on the delivery store that is associated with the account, whereas NameSpace.GetDefaultFolder returns the default folder on the default store for the current profile.

Related

How to send mail based on a draft then keep the draft?

We are updating mails from the drafts folder and sending them a few times a day.
I want to open a selected mail resend it save it so it goes back to drafts and then close it.
I tried below
Sub DRAFT()
Dim myItem As Outlook.MailItem
Dim objInsp As Outlook.Inspector
Dim objActionsMenu As Office.CommandBarControl
Dim olResendMsg As Outlook.MailItem
' get current item & open if needed
On Error Resume Next
Select Case TypeName(Application.ActiveWindow)
Case "Explorer"
Set myItem = Application.ActiveExplorer.Selection.Item(1)
myItem.Display
Case "Inspector"
Set myItem = Application.ActiveInspector.CurrentItem
Case Else
End Select
On Error GoTo 0
If myItem Is Nothing Then
MsgBox "Could not use current item. Please select or open a single email.", _
vbInformation
GoTo exitproc
End If
' run the resend command
Set objInsp = myItem.GetInspector
objInsp.CommandBars.ExecuteMso ("ResendThisMessage")
' save orig email
myItem.Save
' close orig email
myItem.Close
exitproc:
Set myItem = Nothing
Set objInsp = Nothing
Set objActionsMenu = Nothing
Set olResendMsg = Nothing
End Sub
You need to pass a OlInspectorClose enumeration value to the MailItem.Close method. It indicates the close behavior, i.e. the save mode. If the item displayed within the inspector has not been changed, this argument has no effect.
Name Value Description
olDiscard 1 Changes to the document are discarded.
olPromptForSave 2 User is prompted to save documents.
olSave 0 Documents are saved.
So, your code should like that:
' close orig email
myItem.Close olSave
Instead of executing the ribbon control programmatically using the CommandBars.ExecuteMso method you may try to create a cope of the source item and then send it.
The ExecuteMso method is useful in cases where there is no object model for a particular command. Works on controls that are built-in buttons, toggleButtons and splitButtons. On failure it returns E_InvalidArg for an invalid idMso, and E_Fail for controls that are not enabled or not visible.
Instead, you may use the MailItem.Copy method which creates another instance of an object.
Sub CopyItem()
Dim myNameSpace As Outlook.NameSpace
Dim myFolder As Outlook.Folder
Dim myNewFolder As Outlook.Folder
Dim myItem As Outlook.MailItem
Dim myCopiedItem As Outlook.MailItem
Set myNameSpace = Application.GetNamespace("MAPI")
Set myFolder = myNameSpace.GetDefaultFolder(olFolderInbox)
Set myNewFolder = myFolder.Folders.Add("Saved Mail", olFolderDrafts)
Set myItem = Application.CreateItem(olMailItem)
myItem.Subject = "Speeches"
Set myCopiedItem = myItem.Copy
myCopiedItem.To = "email#address.com"
myCopiedItem.Send()
End Sub
Although there is a mistake in myItem.Close, you cannot resend mail that has not been sent.
Option Explicit
Sub SendMailBasedOnPermanentDraft()
Dim myItem As MailItem
Dim objInsp As Inspector
Dim myCopyOfUnsentItemInDrafts As MailItem
' get current item & open if needed
On Error Resume Next
Select Case TypeName(ActiveWindow)
Case "Explorer"
Set myItem = ActiveExplorer.Selection.Item(1)
Case "Inspector"
Set myItem = ActiveInspector.CurrentItem
Case Else
End Select
On Error GoTo 0
If myItem Is Nothing Then
MsgBox "Could not use current item. Please select or open a single email.", vbInformation
GoTo exitProc
End If
If myItem.Sent = False Then
Set myCopyOfUnsentItemInDrafts = myItem.copy
With myCopyOfUnsentItemInDrafts
.Subject = "Copied " & Now & ": " & myItem.Subject
.Save
.Display ' change to .Send
End With
Else
MsgBox "Select or open a single unsent email.", vbInformation
End If
exitProc:
Set myItem = Nothing
Set objInsp = Nothing
Set myCopyOfUnsentItemInDrafts = Nothing
End Sub

How do I move an email in Outlook to a subfolder?

I am trying to create a macro that will move items in my Outlook inbox to a subfolder of another folder that is on the same level as the Inbox (i.e., the parent folder is not a sub-folder of the inbox). This is the code I am using:
Sub EventRequests()
On Error Resume Next
Dim ns As Outlook.NameSpace
Dim moveToFolder As Outlook.MAPIFolder
Dim objItem As Outlook.MailItem
Set ns = Application.GetNamespace("MAPI")
'Define path to the target folder
Set moveToFolder = ns.Folders("Events").Folders("Event Requests")
If Application.ActiveExplorer.Selection.Count = 0 Then
MsgBox ("Select an E-mail first")
Exit Sub
End If
If moveToFolder Is Nothing Then
MsgBox "Target folder not found!", vbOKOnly + vbExclamation, "Move Macro Error"
End If
For Each objItem In Application.ActiveExplorer.Selection
If moveToFolder.DefaultItemType = olMailItem Then
If objItem.Class = olMail Then
objItem.Move moveToFolder
End If
End If
Next
Set objItem = Nothing
Set moveToFolder = Nothing
Set ns = Nothing
End Sub
When I run the code I get an error that says "Target folder not found!" I tried
Set moveToFolder = ns.GetDefaultFolder(olFolderInbox).Folders("Events").Folders("Event Requests")and Set MoveToFolder = ns.Folders("Mailbox - my name").Folders(targetFolder) but neither of those worked. I have a different macro set up that moves messages in my inbox to a folder that is a subfolder of my inbox and it works fine:
Set moveToFolder = ns.GetDefaultFolder(olFolderInbox).Folders("Completed")
How do I fix the target path so that it points to the correct subfolder?
I'm going to go ahead and post an answer to my own question so that if other people in the future have this issue they can see the code I arrived at that works:
Sub EventRequests()
Dim ns As Outlook.NameSpace
Dim moveToFolder As Outlook.MAPIFolder
Dim objItem As Outlook.MailItem
Set ns = Application.GetNamespace("MAPI")
On Error GoTo 0
Set moveToFolder = ns.GetDefaultFolder(olFolderInbox).Parent.Folders("Events").Folders("Event Requests")
If Application.ActiveExplorer.Selection.Count = 0 Then
MsgBox ("Select an E-mail first")
Exit Sub
End If
If moveToFolder Is Nothing Then
MsgBox "Target folder not found!", vbOKOnly + vbExclamation, "Move Macro Error"
End If
For Each objItem In Application.ActiveExplorer.Selection
If moveToFolder.DefaultItemType = olMailItem Then
If objItem.Class = olMail Then
objItem.Move moveToFolder
End If
End If
Next
Set objItem = Nothing
Set moveToFolder = Nothing
Set ns = Nothing
End Sub

Outlook flag an email and move it to a folder

Is there a script that would allow me to flag an email in outlook and then automatically move it to a folder?
I found the following that will copy selected email and move it, but I need it to flag it as well;
Outlook VB Macro to move selected mail item(s) to a target folder
Sub MoveToFiled()
On Error Resume Next
Dim ns As Outlook.NameSpace
Dim moveToFolder As Outlook.MAPIFolder
Dim objItem As Outlook.MailItem
Set ns = Application.GetNamespace("MAPI")
'Define path to the target folder
Set moveToFolder = ns.Folders("Mailbox - Jim Merrell").Folders("#Filed")
If Application.ActiveExplorer.Selection.Count = 0 Then
MsgBox ("No item selected")
Exit Sub
End If
If moveToFolder Is Nothing Then
MsgBox "Target folder not found!", vbOKOnly + vbExclamation, "Move Macro Error"
End If
For Each objItem In Application.ActiveExplorer.Selection
If moveToFolder.DefaultItemType = olMailItem Then
If objItem.Class = olMail Then
objItem.move moveToFolder
End If
End If
Next
Set objItem = Nothing
Set moveToFolder = Nothing
Set ns = Nothing
End Sub
Cheers,
Steven
in the end the follwoing line should do the Job:
mail.FlagRequest = "text you need"
or if you also want to set reminders etc. use this
Sub flag_the_mail(mail As mailitem, flagre as string, tm As String)
On Error GoTo ende
mail.MarkAsTask olMarkNoDate
mail.FlagRequest = flagre
If tm <> "00:00:00 09:00" Then
mail.TaskStartDate = tm
mail.TaskDueDate = tm
mail.ReminderSet = True
mail.ReminderTime = tm
Else
mail.TaskStartDate = "01.01.4501"
mail.TaskDueDate = "01.01.4501"
mail.ReminderSet = False
mail.ReminderTime = "00:00:00"
End If
mail.Save
ende:
If Err.Number <> 0 Then MsgBox ("Fehler in 'Kennzeichensetzen': " & Err.Number & " - " & Err.Description)
End Sub
tm - which is the date - comes as a text here, e.g. "03.11.2014 09:00"
I hope this helps,
Max

Move outlook mail from one mailbox inbox to different folder in same mailbox

I have several mailboxes which I can see in my Outlook profile. One of the mailboxes, let's call it "Mailbox - HUR" receives messages constantly. presently one of my team goes into the inbox of this mailbox every day and moves (drag and drop) the messages into a subfolder of the inbox called Archive (we're an imaginative lot!) if the messages are greater than 24 hours old.
Is there any way that a macro can be set up to do this task? I know my simple way around VBA but have never used it with Outlook and can't figure out the namespace details to point me to the correct mailbox instead of my mailbox.
Unfortunately I do not have access to Exchange server, only using outlook client.
Any help anyone could give would be great.
You might like to try:
Sub MoveOldEmail()
Dim oItem As MailItem
Dim objMoveFolder As MAPIFolder
Dim objInboxFolder As MAPIFolder
Dim i As Integer
Set objMoveFolder = GetFolder("Personal Folders\Inbox\Archive")
Set objInboxFolder = GetNamespace("MAPI").GetDefaultFolder(olFolderInbox)
For i = objInboxFolder.Items.Count - 1 To 0 Step -1
With objInboxFolder.Items(i)
''Error 438 is returned when .receivedtime is not supported
On Error Resume Next
If .ReceivedTime < DateAdd("h", -24, Now) Then
If Err.Number = 0 Then
.Move objMoveFolder
Else
Err.Clear
End If
End If
End With
Next
Set objMoveFolder = Nothing
Set objInboxFolder = Nothing
End Sub
Public Function GetFolder(strFolderPath As String) As MAPIFolder
'' strFolderPath needs to be something like
'' "Public Folders\All Public Folders\Company\Sales" or
'' "Personal Folders\Inbox\My Folder"
Dim objNS As NameSpace
Dim colFolders As Folders
Dim objFolder As MAPIFolder
Dim arrFolders() As String
Dim i As Long
On Error GoTo TrapError
strFolderPath = Replace(strFolderPath, "/", "\")
arrFolders() = Split(strFolderPath, "\")
Set objNS = GetNamespace("MAPI")
On Error Resume Next
Set objFolder = objNS.Folders.Item(arrFolders(0))
If Not objFolder Is Nothing Then
For i = 1 To UBound(arrFolders)
Set colFolders = objFolder.Folders
Set objFolder = Nothing
Set objFolder = colFolders.Item(arrFolders(i))
If objFolder Is Nothing Then
Exit For
End If
Next
End If
On Error GoTo TrapError
Set GetFolder = objFolder
Set colFolders = Nothing
Set objNS = Nothing
Exit_Proc:
Exit Function
TrapError:
MsgBox Err.Number & " " & Err.Description
End Function
You should setup a mailbox rule. Tools | Rules Wizard
If you are using Exchange server have an Outlook rule to move the emails to the specific folder, then use the Mailbox Manager in Exchange to delete messages from that folder after a specific period of time. See this article for more information.
Fionnuala you rock!
I've been looking for a solution to a similar issue for months. With my corporate restrictions, I wasn't able to use the UDF (worked just fine on my personal); Within the sub MoveOldEmail, I instead used:
Set objMoveFolder = GetNamespace("MAPI").PickFolder
Cool thing is that this seems to let me move between email accounts that I have associated with my Outlook (until corp figures out at least).

How can I create a script to move the currently active email in the Inbox to another folder in Outlook 2007

I sometimes get emails that I want to keep but to move them into the appropriate folder can be a pain. How can I execute a script that will move (like using C-S-v) the email I'm looking at into a certain folder called "buffer", for instance?
I'm using Outlook 2007.
thanks.
EDIT:
there isn't any criteria that can be created to automate this process like through a rule. it is merely a judgment call I make as i'm staring at it.
This code may work better.
In your code, objFolder may be equal to Nothing, yet you continue the procedure. Also, the For Each loop assumes that each item is a mail item.
Sub MoveSelectedMessagesToFolder()
Dim objNS As Outlook.NameSpace
Dim objFolder As Outlook.MAPIFolder
Dim obj As Object
Dim msg As Outlook.mailItem
Set objNS = Application.GetNamespace("MAPI")
On Error Resume Next
Set objFolder = objNS.Folders.item("Personal Folders").Folders.item("Buffer")
On Error GoTo 0
If objFolder Is Nothing Then
MsgBox "This folder doesn't exist!", vbOKOnly + vbExclamation, "INVALID FOLDER"
Exit Sub
End If
For Each obj In ActiveExplorer.Selection
If TypeName(obj) = "MailItem" Then
Set msg = obj
msg.Move objFolder
End If
Next obj
End Sub
Here's the code I'm using.
Sub MoveSelectedMessagesToFolder()
'Originally written by Chewy Chong
'Taken from http://verychewy.com/archive/2006/04/12/outlook-macro-to-move-an-email-to-folder.aspx
'Thanks Chewy!
'Ken
On Error Resume Next
Dim objFolder As Outlook.MAPIFolder, objInbox As Outlook.MAPIFolder
Dim objNS As Outlook.NameSpace, objItem As Outlook.MailItem
Set objNS = Application.GetNamespace("MAPI")
Set objInbox = objNS.GetDefaultFolder(olFolderInbox)
'For the "Item" portion, I used the name of the folder exactly as it appear in the ToolTip when I hover over it.
Set objFolder = objNS.Folders.Item("Personal Folders").Folders.Item("Buffer")
'Assume this is a mail folder
If objFolder Is Nothing Then
MsgBox "This folder doesn't exist!", vbOKOnly + vbExclamation, "INVALID FOLDER"
End If
If Application.ActiveExplorer.Selection.Count = 0 Then
'Require that this procedure be called only when a message is selected
Exit Sub
End If
For Each objItem In Application.ActiveExplorer.Selection
If objFolder.DefaultItemType = olMailItem Then
If objItem.Class = olMail Then
objItem.Move objFolder
End If
End If
Next
Tools -> Rules & Alerts
Then Create a new rule telling all mail that fit whatever criteria to be deleted/marked as read/moved to a folder/any combination of those.
Edit:
If you don't want a rule/can't make a rule that fits, you can create a Macro (Tools -> Macro) to move it to a folder, then bind it to a shortcut.