Merging two different tables to form one but keeping related data - sql

Question

Im a little new to Acess and am trying to understand how to merge tables.
My problem is basically this...
I have 2 reports that can be ran and exported to excel. I want to be able to take both reports, combine them, and import the combined result to a table.
In one report.. call it location detail... has the following fields:
ID (PK, and autonumber)
Day (Date call was done)
CallID (Resets every day to 1, and increases by 1 for every new call)
Lat (Lattitude of call)
Long (Longitude of call)
Cost
In the other report.. call it location summary.. has the following fields:
ID (PK, and autonumber)
Location
City
Lat (Lattitude of call)
Long (Longitude of call)
# of Occurences (Number of times there was a call at that location)
The problem is when you have a call in the same location, even though it was on two seperate days, it automatically groups it into the number of occurances. So I tried to run 2 seperate queries from the same range of dates, one matching lat, other matching long, it shows up with duplicates.. my guess is because the ones that do not have a matching lat (because it already used the field once, even though there were 4 occurences) are showing null value and are added to the query as a duplicate.
I want to add the City Column that matches the long/lat data, to the location details report, and then make that into a new table/ and then be able to run the same reports, and add them to the new table, but somehow ensure there arent any duplicates.
My biggest problem is there isnt any real primary key since the Call ID is Dependent on the Date.... I am not sure how to really accomplish this.
Any help would be much appreciated... I am Stumped.
EDIT:
The first Query is to join lattitudes:
SELECT
[Location Detail Report_142].Day, [Location Detail Report_142].[Call ID],
[Location Detail Report_142].Lat, [Location Detail Report_142].Long
FROM [Location Detail Report_142]
LEFT JOIN [Location Summary Report_14]
ON [Location Detail Report_142].Lat = [Location Summary Report_14].Lat;
The second one matches call id:
SELECT qryRelationshipToLat.Day, qryRelationshipToLat.[Call ID],
[Location Summary Report_14].City
FROM [Location Summary Report_14]
INNER JOIN qryRelationshipToLat
ON [Location Summary Report_14].Long = qryRelationshipToLat.Long
ORDER BY qryRelationshipToLat.Day, [Location Summary Report_14].City;
I was thinking maybe it could be possible to make some sort of if-then statement stating that if call id shows duplicate THEN match Call ID... It has to match both, when the original Location Summary report is uploaded, it has 283 reccords, but it shows duplicate locations grouped into anouther field (#_of_Occurances), so the total amount of calls would be the total amount in the Location Detail report, witch in this case is 288. so when I run the first qry - 305 results, and the second qry turns the 305 to 337. So I end up with a lot of just duplicates I guess, or null value ones.
But the two reports both don't include Call ID or Call Numbers. The only information that they share is the LONG and LAT Coordinates. So I would have to match those first, then assign call ID, date, and city to the corresponding coordinates.

Answer 1

I think that you need to learn how to use a GROUP BY statement to aggregate your table. These links may help:
http://www.sqlteam.com/article/how-to-use-group-by-in-sql-server
http://beginner-sql-tutorial.com/sql-group-by-clause.htm
It's possible also that your table designs have to be revised, and presumably your approach for adding to the call record as well.
I'm sorry to just throw some links at you, but I'm not quite up to analyzing what you have got in order to construct a complete answer, and in any case I think you will have to tackle these areas of learning.