I'm trying to write a Excel VBA code which allows me to automatically create and send a Lotus Notes Email. The problem I face is the difficulty to create a rich text Email, so I think it would be easier to open a draft email, with a marker text which will be replaced (for exameple PASTE EXCEL CELLS HERE) and then just:
.GotoField ("Body")
.FINDSTRING "PASTE EXCEL CELLS HERE"'
and replace.
Any help on how to open a certain draft email? Perhabs something as .CreateDocument property?
Thank you very much!
Others have proposed interesting concepts, but the most robust approach would be to use HTML in a MIME enitity that is mapped to the Body Rich Text item. Using NotesSession..Convertmime = False you can build the body as HTML and then send the message. Based on the post by Joseph Hoetzl here, the LotusScript equivalent is this:
Sub Initialize()
Dim s As New NotesSession
Dim db As NotesDatabase
Dim stime as Single
Dim alog As New NotesLog("debug")
Call alog.OpenAgentLog()
stime = Timer
On Error GoTo eh
Dim doc As NotesDocument
Dim body As NotesMIMEEntity
Dim header As NotesMIMEHeader
Dim stream As NotesStream
Dim child As NotesMIMEEntity
Dim sendTo As String
Dim subject As String
s.Convertmime = False
sendto = s.Effectiveusername
subject = "Demo Message"
Set db= s.Currentdatabase
Set doc=db.Createdocument()
Set stream = s.CreateStream
Set body = doc.CreateMIMEEntity
Set header = body.CreateHeader({MIME-Version})
Call header.SetHeaderVal("1.0")
Set header = body.CreateHeader("Content-Type")
Call header.SetHeaderValAndParams({multipart/alternative;boundary="=NextPart_="})
'Add the to field
Set header = body.CreateHeader("To")
Call header.SetHeaderVal(SendTo)
'Add Subject Line
Set header = body.CreateHeader("Subject")
Call header.SetHeaderVal(subject)
'Add the body of the message
Set child = body.CreateChildEntity
Call stream.WriteText("<h1>Demo HTML Message</h1>")
Call stream.WriteText(|<table colspacing="0" colpadding="0" border="none">|)
Call stream.WriteText(|<tr><td>cell 1.1</td><td>cell 1.2</td><td>cell 1.3</td></tr>|)
Call stream.WriteText(|<tr><td>cell 2.1</td><td>cell 2.2</td><td>cell 2.3</td></tr>|)
Call stream.WriteText(|<tr><td>cell 3.1</td><td>cell 3.2</td><td>cell 3.3</td></tr>|)
Call stream.WriteText(|</table>|)
Call stream.WriteText(|<div class="headerlogo">|)
Call stream.WriteText(|<!-- ...some more HTML -->|)
Call child.setContentFromText(stream, {text/html;charset="iso-8859-1"}, ENC_NONE)
Call stream.Truncate 'Not sure if I need this
Call stream.Close
Call doc.CloseMIMEEntities(True)
Call doc.replaceItemValue("Form", "Memo")
Call doc.Send(False, sendTo)
es:
Exit Sub
eh:
Dim emsg$
emsg = Error & " at " & Erl & " in " & s.Currentagent.name
Call alog.logError(Err, emsg)
MsgBox "ERROR: " & Err & ": " & emsg
Resume es
End Sub
All of this should convert fairly easily to VBA in Excel. You can, of course be as complex as you want with your HTML.
The word "draft" is probably inappropriate here, but then again so is the word "template". Both have specific meanings in Lotus Notes that aren't what you really want. Users can delete drafts, and templates are an entirely different thing. So let's just call it a boilerplate message.
I would recomemnd creating a special mail database (NSF file) on the Domino server, which will just serve as a repository for your boilerplate. You can create a folder in that mail database called "Boilerplates". Using Domino Designer you can modify that folder's design so that the Subject column is the first column in the view, and it is sorted.
Once you have that done and you have created some boilerplates and saved them in the folder, you can use VBA to do a NotesSession.getDatabase call, NotesDatabase.getView call (this is used for folders as well as views), and then use NotesView.getDocumentByKey() to retrieve a specific boilerplate by the Subject you have assigned to it. Note that you do not have to copy this document to the user's mail database in order to mail it.
What you want to do is non-trivial, but you mention a draft email so there may be a workaround.
In your mail settings you can specify a signature file which can be an external html file on disk. So modify the signature file, then create your new mail which will then populate the body field the way you want it.
For sample code, within the memo form there should be a button to specify what signature file to use. You can use that as the baseline.
Rich text is not that hard to work with, but you need to look at the Domino Designer help, especially the classes NotesRichTextItem and NotesRichTextStyle. You also need to understand the DOM (Domino Object Model). Then you can create your mail content programatically.
Otherwise I think Richard's solution is the best, that you have a separate database where you get the rich text snippets, and use the AppendRTItem method of the NotesRichText class to put it into your email.
Thank you all guys!
But I found exactly what I wanted, without having to recreate the whole Email everytime:
Sub EditSelectedMail()
Dim NSession As Object
Dim NDatabase As Object
Dim NUIWorkspace As Object
Dim NUIdoc As Object
Set NSession = CreateObject("Notes.NotesSession")
Set NUIWorkspace = CreateObject("Notes.NotesUIWorkspace")
Set NDatabase = NSession.GetDatabase("", "")
If Not NDatabase.IsOpen Then NDatabase.OPENMAIL
Set NUIdoc = NUIWorkspace.EDITDOCUMENT(True)
With NUIdoc
'Find the marker text in the Body item
.GotoField ("Body")
.FINDSTRING "**PASTE EXCEL CELLS HERE**"
'Copy Excel cells to clipboard
Sheets("Sheet1").Range("A1:E6").Copy
'Create a temporary Word Document
Set WordApp = CreateObject("Word.Application")
WordApp.Visible = False
WordApp.Documents.Add
'Paste into Word document and copy to clipboard
With WordApp.Selection
.PasteSpecial DataType:=10
'Enum WdPasteDataType: 10 = HTML; 2 = Text; 1 = RTF
.WholeStory
.Copy
End With
'Paste from clipboard (Word) to Lotus Notes document
.Paste
Application.CutCopyMode = False
'WordApp.Quit SaveChanges:=False
Set WordApp = Nothing
End With
End Sub
I just select my "template", copy it into a new message, and then run the macro.
I am writing a VBA script in Access that creates and auto-populates a few dozen emails. It's been smooth coding so far, but I'm new to Outlook. After creating the mailitem object, how do I add the default signature to the email?
This would be the default signature that is automatically added when creating a new email.
Ideally, I'd like to just use ObjMail.GetDefaultSignature, but I can't find anything like it.
Currently, I'm using the function below (found elsewhere on the internet) and referencing the exact path & filename of the htm file. But this will be used by several people and they may have a different name for their default htm signature file. So this works, but it's not ideal:
Function GetBoiler(ByVal sFile As String) As String
'Dick Kusleika
Dim fso As Object
Dim ts As Object
Set fso = CreateObject("Scripting.FileSystemObject")
Set ts = fso.GetFile(sFile).OpenAsTextStream(1, -2)
GetBoiler = ts.readall
ts.Close
End Function
(Called with getboiler(SigString = "C:\Users\" & Environ("username") & "\AppData\Roaming\Microsoft\Signatures\Mysig.txt"))
Edit
Thanks to JP (see comments), I realize that the default signature is showing up at first, but it disappears when I use HTMLBody to add a table to the email. So I guess my question is now: How do I display the default signature and still display an html table?
Sub X()
Dim OlApp As Outlook.Application
Dim ObjMail As Outlook.MailItem
Set OlApp = Outlook.Application
Set ObjMail = OlApp.CreateItem(olMailItem)
ObjMail.BodyFormat = olFormatHTML
ObjMail.Subject = "Subject goes here"
ObjMail.Recipients.Add "Email goes here"
ObjMail.HTMLBody = ObjMail.Body & "HTML Table goes here"
ObjMail.Display
End Sub
The code below will create an outlook message & keep the auto signature
Dim OApp As Object, OMail As Object, signature As String
Set OApp = CreateObject("Outlook.Application")
Set OMail = OApp.CreateItem(0)
With OMail
.Display
End With
signature = OMail.body
With OMail
'.To = "someone#somedomain.com"
'.Subject = "Type your email subject here"
'.Attachments.Add
.body = "Add body text here" & vbNewLine & signature
'.Send
End With
Set OMail = Nothing
Set OApp = Nothing
My solution is to display an empty message first (with default signature!) and insert the intended strHTMLBody into the existing HTMLBody.
If, like PowerUser states, the signature is wiped out while editing HTMLBody you might consider storing the contents of ObjMail.HTMLBody into variable strTemp immediately after ObjMail.Display and add strTemp afterwards but that should not be necessary.
Sub X(strTo as string, strSubject as string, strHTMLBody as string)
Dim OlApp As Outlook.Application
Dim ObjMail As Outlook.MailItem
Set OlApp = Outlook.Application
Set ObjMail = OlApp.CreateItem(olMailItem)
ObjMail.To = strTo
ObjMail.Subject = strSubject
ObjMail.Display
'You now have the default signature within ObjMail.HTMLBody.
'Add this after adding strHTMLBody
ObjMail.HTMLBody = strHTMLBody & ObjMail.HTMLBody
'ObjMail.Send 'send immediately or
'ObjMail.close olSave 'save as draft
'Set OlApp = Nothing
End sub
Dim OutApp As Object, OutMail As Object, LogFile As String
Dim cell As Range, S As String, WMBody As String, lFile As Long
S = Environ("appdata") & "\Microsoft\Signatures\"
If Dir(S, vbDirectory) <> vbNullString Then S = S & Dir$(S & "*.htm") Else S = ""
S = CreateObject("Scripting.FileSystemObject").GetFile(S).OpenAsTextStream(1, -2).ReadAll
WMBody = "<br>Hi All,<br><br>" & _
"Last line,<br><br>" & S 'Add the Signature to end of HTML Body
Just thought I'd share how I achieve this. Not too sure if it's correct in the defining variables sense but it's small and easy to read which is what I like.
I attach WMBody to .HTMLBody within the object Outlook.Application OLE.
Hope it helps someone.
Thanks,
Wes.
I figured out a way, but it may be too sloppy for most. I've got a simple Db and I want it to be able to generate emails for me, so here's the down and dirty solution I used:
I found that the beginning of the body text is the only place I see the "<div class=WordSection1>" in the HTMLBody of a new email, so I just did a simple replace, replacing
"<div class=WordSection1><p class=MsoNormal><o:p>"
with
"<div class=WordSection1><p class=MsoNormal><o:p>" & sBody
where sBody is the body content I want inserted. Seems to work so far.
.HTMLBody = Replace(oEmail.HTMLBody, "<div class=WordSection1><p class=MsoNormal><o:p>", "<div class=WordSection1><p class=MsoNormal><o:p>" & sBody)
I constructed this approach while looking for how to send a message on a recurring schedule.
I found the approach where you reference the Inspector property of the created message did not add the signature I wanted (I have more than one account set up in Outlook, with separate signatures.)
The approach below is fairly flexible and still simple.
Private Sub Add_Signature(ByVal addy as String, ByVal subj as String, ByVal body as String)
Dim oMsg As MailItem
Set oMsg = Application.CreateItem(olMailItem)
oMsg.To = addy
oMsg.Subject = subj
oMsg.Body = body
Dim sig As String
' Mysig is the name you gave your signature in the OL Options dialog
sig = ReadSignature("Mysig.htm")
oMsg.HTMLBody = Item.Body & "<p><BR/><BR/></p>" & sig ' oMsg.HTMLBody
oMsg.Send
Set oMsg = Nothing
End Sub
Private Function ReadSignature(sigName As String) As String
Dim oFSO, oTextStream, oSig As Object
Dim appDataDir, sig, sigPath, fileName As String
appDataDir = Environ("APPDATA") & "\Microsoft\Signatures"
sigPath = appDataDir & "\" & sigName
Set oFSO = CreateObject("Scripting.FileSystemObject")
Set oTextStream = oFSO.OpenTextFile(sigPath)
sig = oTextStream.ReadAll
' fix relative references to images, etc. in sig
' by making them absolute paths, OL will find the image
fileName = Replace(sigName, ".htm", "") & "_files/"
sig = Replace(sig, fileName, appDataDir & "\" & fileName)
ReadSignature = sig
End Function
I have made this a Community Wiki answer because I could not have created it without PowerUser's research and the help in earlier comments.
I took PowerUser's Sub X and added
Debug.Print "n------" 'with different values for n
Debug.Print ObjMail.HTMLBody
after every statement. From this I discovered the signature is not within .HTMLBody until after ObjMail.Display and then only if I haven't added anything to the body.
I went back to PowerUser's earlier solution that used C:\Users\" & Environ("username") & "\AppData\Roaming\Microsoft\Signatures\Mysig.txt"). PowerUser was unhappy with this because he wanted his solution to work for others who would have different signatures.
My signature is in the same folder and I cannot find any option to change this folder. I have only one signature so by reading the only HTM file in this folder, I obtained my only/default signature.
I created an HTML table and inserted it into the signature immediately following the <body> element and set the html body to the result. I sent the email to myself and the result was perfectly acceptable providing you like my formatting which I included to check that I could.
My modified subroutine is:
Sub X()
Dim OlApp As Outlook.Application
Dim ObjMail As Outlook.MailItem
Dim BodyHtml As String
Dim DirSig As String
Dim FileNameHTMSig As String
Dim Pos1 As Long
Dim Pos2 As Long
Dim SigHtm As String
DirSig = "C:\Users\" & Environ("username") & _
"\AppData\Roaming\Microsoft\Signatures"
FileNameHTMSig = Dir$(DirSig & "\*.htm")
' Code to handle there being no htm signature or there being more than one
SigHtm = GetBoiler(DirSig & "\" & FileNameHTMSig)
Pos1 = InStr(1, LCase(SigHtm), "<body")
' Code to handle there being no body
Pos2 = InStr(Pos1, LCase(SigHtm), ">")
' Code to handle there being no closing > for the body element
BodyHtml = "<table border=0 width=""100%"" style=""Color: #0000FF""" & _
" bgColor=#F0F0F0><tr><td align= ""center"">HTML table</td>" & _
"</tr></table><br>"
BodyHtml = Mid(SigHtm, 1, Pos2 + 1) & BodyHtml & Mid(SigHtm, Pos2 + 2)
Set OlApp = Outlook.Application
Set ObjMail = OlApp.CreateItem(olMailItem)
ObjMail.BodyFormat = olFormatHTML
ObjMail.Subject = "Subject goes here"
ObjMail.Recipients.Add "my email address"
ObjMail.Display
End Sub
Since both PowerUser and I have found our signatures in C:\Users\" & Environ("username") & "\AppData\Roaming\Microsoft\Signatures I suggest this is the standard location for any Outlook installation. Can this default be changed? I cannot find anything to suggest it can. The above code clearly needs some development but it does achieve PowerUser's objective of creating an email body containing an HTML table above a signature.
I need 50 rep to post a comment against the Signature Option I found most helpful, however I had an issue with images not showing correctly so I had to find a work around. This is my solution:
Using #Morris Maynard's answer as a base https://stackoverflow.com/a/18455148/2337102 I then had to go through the following:
Notes:
Back up your .htm file before starting, copy & paste to a secondary folder
You will be working with both the SignatureName.htm and the SignatureName_files Folder
You do not need HTML experience, the files will open in an editing program such as Notepad or Notepad++ or your specified HTML Program
Navigate to your Signature File location (standard should be C:\Users\"username"\AppData\Roaming\Microsoft\Signatures)
Open the SignatureName.htm file in a text/htm editor (right click on the file, "Edit with Program")
Use Ctrl+F and enter .png; .jpg or if you don't know your image type, use image001
You will see something like: src="signaturename_files/image001.png"
You need to change that to the whole address of the image location
C:\Users\YourName\AppData\Roaming\Microsoft\Signatures\SignatureNameFolder_files\image001
or
src="E:\location\Signatures\SignatureNameFolder_files\image001.png"
Save your file (overwrite it, you had of course backed up the original)
Return to Outlook and Open New Mail Item, add your signature. I received a warning that the files had been changed, I clicked ok, I needed to do this twice, then once in the "Edit Signatures Menu".
Some of the files in this webpage aren't in the expected location. Do you want to download them anyway? If you're sure the Web page is from a trusted source, click Yes."
Run your Macro event, the images should now be showing.
Credit
MrExcel - VBA code signature code failure: http://bit.ly/1gap9jY
Most of the other answers are simply concatenating their HTML body with the HTML signature. However, this does not work with images, and it turns out there is a more "standard" way of doing this.1
Microsoft Outlook pre-2007 which is configured with WordEditor as its editor, and Microsoft Outlook 2007 and beyond, use a slightly cut-down version of the Word Editor to edit emails. This means we can use the Microsoft Word Document Object Model to make changes to the email.
Set objMsg = Application.CreateItem(olMailItem)
objMsg.GetInspector.Display 'Displaying an empty email will populate the default signature
Set objSigDoc = objMsg.GetInspector.WordEditor
Set objSel = objSigDoc.Windows(1).Selection
With objSel
.Collapse wdCollapseStart
.MoveEnd WdUnits.wdStory, 1
.Copy 'This will copy the signature
End With
objMsg.HTMLBody = "<p>OUR HTML STUFF HERE</p>"
With objSel
.Move WdUnits.wdStory, 1 'Move to the end of our new message
.PasteAndFormat wdFormatOriginalFormatting 'Paste the copied signature
End With
'I am not a VB programmer, wrote this originally in another language so if it does not
'compile it is because this is my first VB method :P
Microsoft Outlook 2007 Programming (S. Mosher)> Chapter 17, Working with Item Bodies: Working with Outlook Signatures
I like Mozzi's answer but found that it did not retain the default fonts that are user specific. The text all appeared in a system font as normal text. The code below retains the user's favourite fonts, while making it only a little longer. It is based on Mozzi's approach, uses a regular expression to replace the default body text and places the user's chosen Body text where it belongs by using GetInspector.WordEditor. I found that the call to GetInspector did not populate the HTMLbody as dimitry streblechenko says above in this thread, at least, not in Office 2010, so the object is still displayed in my code. In passing, please note that it is important that the MailItem is created as an Object, not as a straightforward MailItem - see here for more. (Oh, and sorry to those of different tastes, but I prefer longer descriptive variable names so that I can find routines!)
Public Function GetSignedMailItemAsObject(ByVal ToAddress As String, _
ByVal Subject As String, _
ByVal Body As String, _
SignatureName As String) As Object
'================================================================================================================='Creates a new MailItem in HTML format as an Object.
'Body, if provided, replaces all text in the default message.
'A Signature is appended at the end of the message.
'If SignatureName is invalid any existing default signature is left in place.
'=================================================================================================================
' REQUIRED REFERENCES
' VBScript regular expressions (5.5)
' Microsoft Scripting Runtime
'=================================================================================================================
Dim OlM As Object 'Do not define this as Outlook.MailItem. If you do, some things will work and some won't (i.e. SendUsingAccount)
Dim Signature As String
Dim Doc As Word.Document
Dim Regex As New VBScript_RegExp_55.RegExp '(can also use use Object if VBScript is not Referenced)
Set OlM = Application.CreateItem(olMailItem)
With OlM
.To = ToAddress
.Subject = Subject
'SignatureName is the exactname that you gave your signature in the Message>Insert>Signature Dialog
Signature = GetSignature(SignatureName)
If Signature <> vbNullString Then
' Should really strip the terminal </body tag out of signature by removing all characters from the start of the tag
' but Outlook seems to handle this OK if you don't bother.
.Display 'Needed. Without it, there is no existing HTMLbody available to work with.
Set Doc = OlM.GetInspector.WordEditor 'Get any existing body with the WordEditor and delete all of it
Doc.Range(Doc.Content.Start, Doc.Content.End) = vbNullString 'Delete all existing content - we don't want any default signature
'Preserve all local email formatting by placing any new body text, followed by the Signature, into the empty HTMLbody.
With Regex
.IgnoreCase = True 'Case insensitive
.Global = False 'Regex finds only the first match
.MultiLine = True 'In case there are stray EndOfLines (there shouldn't be in HTML but Word exports of HTML can be dire)
.Pattern = "(<body.*)(?=<\/body)" 'Look for the whole HTMLbody but do NOT include the terminal </body tag in the value returned
OlM.HTMLbody = .Replace(OlM.HTMLbody, "$1" & Signature)
End With ' Regex
Doc.Range(Doc.Content.Start, Doc.Content.Start) = Body 'Place the required Body before the signature (it will get the default style)
.Close olSave 'Close the Displayed MailItem (actually Object) and Save it. If it is left open some later updates may fail.
End If ' Signature <> vbNullString
End With ' OlM
Set GetSignedMailItemAsObject = OlM
End Function
Private Function GetSignature(sigName As String) As String
Dim oTextStream As Scripting.TextStream
Dim oSig As Object
Dim appDataDir, Signature, sigPath, fileName As String
Dim FileSys As Scripting.FileSystemObject 'Requires Microsoft Scripting Runtime to be available
appDataDir = Environ("APPDATA") & "\Microsoft\Signatures"
sigPath = appDataDir & "\" & sigName & ".htm"
Set FileSys = CreateObject("Scripting.FileSystemObject")
Set oTextStream = FileSys.OpenTextFile(sigPath)
Signature = oTextStream.ReadAll
' fix relative references to images, etc. in Signature
' by making them absolute paths, OL will find the image
fileName = Replace(sigName, ".htm", "") & "_files/"
Signature = Replace(Signature, fileName, appDataDir & "\" & fileName)
GetSignature = Signature
End Function
The existing answers had a few problems for me:
I needed to insert text (e.g. 'Good Day John Doe') with html formatting where you would normally type your message.
At least on my machine, Outlook adds 2 blank lines above the signature where you should start typing. These should obviously be removed (replaced with custom HTML).
The code below does the job. Please note the following:
The 'From' parameter allows you to choose the account (since there could be different default signatures for different email accounts)
The 'Recipients' parameter expects an array of emails, and it will 'Resolve' the added email (i.e. find it in contacts, as if you had typed it in the 'To' box)
Late binding is used, so no references are required
'Opens an outlook email with the provided email body and default signature
'Parameters:
' from: Email address of Account to send from. Wildcards are supported e.g. *#example.com
' recipients: Array of recipients. Recipient can be a Contact name or email address
' subject: Email subject
' htmlBody: Html formatted body to insert before signature (just body markup, should not contain html, head or body tags)
Public Sub CreateMail(from As String, recipients, subject As String, htmlBody As String)
Dim oApp, oAcc As Object
Set oApp = CreateObject("Outlook.application")
With oApp.CreateItem(0) 'olMailItem = 0
'Ensure we are sending with the correct account (to insert the correct signature)
'oAcc is of type Outlook.Account, which has other properties that could be filtered with if required
'SmtpAddress is usually equal to the raw email address
.SendUsingAccount = Nothing
For Each oAcc In oApp.Session.Accounts
If CStr(oAcc.SmtpAddress) = from Or CStr(oAcc.SmtpAddress) Like from Then
Set .SendUsingAccount = oAcc
End If
Next oAcc
If .SendUsingAccount Is Nothing Then Err.Raise -1, , "Unknown email account " & from
For Each addr In recipients
With .recipients.Add(addr)
'This will resolve the recipient as if you had typed the name/email and pressed Tab/Enter
.Resolve
End With
Next addr
.subject = subject
.Display 'HTMLBody is only populated after this line
'Remove blank lines at the top of the body
.htmlBody = Replace(.htmlBody, "<o:p> </o:p>", "")
'Insert the html at the start of the 'body' tag
Dim bodyTagEnd As Long: bodyTagEnd = InStr(InStr(1, .htmlBody, "<body"), .htmlBody, ">")
.htmlBody = Left(.htmlBody, bodyTagEnd) & htmlBody & Right(.htmlBody, Len(.htmlBody) - bodyTagEnd)
End With
Set oApp = Nothing
End Sub
Use as follows:
CreateMail from:="*#contoso.com", _
recipients:= Array("john.doe#contoso.com", "Jane Doe", "unknown#example.com"), _
subject:= "Test Email", _
htmlBody:= "<p>Good Day All</p><p>Hello <b>World!</b></p>"
Result:
Often this question is asked in the context of Ron de Bruin's RangeToHTML function, which creates an HTML PublishObject from an Excel.Range, extracts that via FSO, and inserts the resulting stream HTML in to the email's HTMLBody. In doing so, this removes the default signature (the RangeToHTML function has a helper function GetBoiler which attempts to insert the default signature).
Unfortunately, the poorly-documented Application.CommandBars method is not available via Outlook:
wdDoc.Application.CommandBars.ExecuteMso "PasteExcelTableSourceFormatting"
It will raise a runtime 6158:
But we can still leverage the Word.Document which is accessible via the MailItem.GetInspector method, we can do something like this to copy & paste the selection from Excel to the Outlook email body, preserving your default signature (if there is one).
Dim rng as Range
Set rng = Range("A1:F10") 'Modify as needed
With OutMail
.To = "xxxxx#xxxxx.com"
.BCC = ""
.Subject = "Subject"
.Display
Dim wdDoc As Object '## Word.Document
Dim wdRange As Object '## Word.Range
Set wdDoc = OutMail.GetInspector.WordEditor
Set wdRange = wdDoc.Range(0, 0)
wdRange.InsertAfter vbCrLf & vbCrLf
'Copy the range in-place
rng.Copy
wdRange.Paste
End With
Note that in some cases this may not perfectly preserve the column widths or in some instances the row heights, and while it will also copy shapes and other objects in the Excel range, this may also cause some funky alignment issues, but for simple tables and Excel ranges, it is very good:
Need to add a reference to Microsoft.Outlook. it is in Project references, from the visual basic window top menu.
Private Sub sendemail_Click()
Dim OutlookApp As Outlook.Application
Dim OutlookMail As Outlook.MailItem
Set OutlookApp = New Outlook.Application
Set OutlookMail = OutlookApp.CreateItem(olMailItem)
With OutlookMail
.Display
.To = email
.Subject = "subject"
Dim wdDoc As Object ' Word.Document
Dim wdRange As Object ' Word.Range
Set wdDoc = .GetInspector.WordEditor
Set wdRange = wdDoc.Range(0, 0) ' Create Range at character position 0 with length of 0 character s.
' if you need rtl:
wdRange.Paragraphs.ReadingOrder = 0 ' 0 is rtl , 1 is ltr
wdRange.InsertAfter "mytext"
End With
End Sub
Assuming that your signature has this line "Thank you."
Now all you need to do is to replace "Thank you." with whatever you want. Note: This is case sensitive so you must use the exact case. "Thank you" is not as "Thank You"
myMail.HTMLBody = Replace(myMail.HTMLBody, "Thank you.", "Please find attached the file you needed. Thank You.")
Here's the full code:
Sub Emailer()
'Assumes your signature has this line: "Thank you."
Set outlookApp = New Outlook.Application
Set myMail = outlookApp.CreateItem(olMailItem)
myMail.To = "x#x.com"
myMail.Subject = "Hello"
myMail.Display
myMail.HTMLBody = Replace(myMail.HTMLBody, "Thank you.", "Please find attached the file you needed. Thank You.")
'myMail.Send
End Sub
Outlook adds the signature to the new unmodified messages (you should not modify the body prior to that) when you call MailItem.Display (which causes the message to be displayed on the screen) or when you access the MailItem.GetInspector property (in the older versions of Outlook prior to 2016) - you do not have to do anything with the returned Inspector object, but Outlook will populate the message body with the signature.
Once the signature is added, read the HTMLBody property and merge it with the HTML string that you are trying to set. Note that you cannot simply concatenate 2 HTML strings - the strings need to be merged. E.g. if you want to insert your string at the top of the HTML body, look for the "<body" substring, then find the next occurrence of ">" (this takes care of the <body> element with attributes), then insert your HTML string after that ">".
Outlook Object Model does not expose signatures at all.
On a general note, the name of the signature is stored in the account profile data accessible through the IOlkAccountManager Extended MAPI interface. Since that interface is Extended MAPI, it can only be accessed using C++ or Delphi. You can see the interface and its data in OutlookSpy (I am its author) if you click the IOlkAccountManager button.
Once you have the signature name, you can read the HTML file from the file system (keep in mind that the folder name (Signatures in English) is localized.
Also keep in mind that if the signature contains images, they must also be added to the message as attachments and the <img> tags in the signature/message body adjusted to point the src attribute to the attachments rather than a subfolder of the Signatures folder where the images are stored.
It will also be your responsibility to merge the HTML styles from the signature HTML file with the styles of the message itself.
If using Redemption (I am its author) is an option, you can use its RDOAccount object - it exposes ReplySignature and NewMessageSignature properties.
Redemption also exposes RDOSignature.ApplyTo method that takes a pointer to the RDOMail object and inserts the signature at the specified location correctly merging the images and the styles:
set Session = CreateObject("Redemption.RDOSession")
Session.MAPIOBJECT = Application.Session.MAPIOBJECT
set Drafts = Session.GetDefaultFolder(olFolderDrafts)
set Msg = Drafts.Items.Add
Msg.To = "user#domain.demo"
Msg.Subject = "testing signatures"
Msg.HTMLBody = "<html><body>some <b>bold</b> message text</body></html>"
set Account = Session.Accounts.GetOrder(2).Item(1) 'first mail account
if Not (Account Is Nothing) Then
set Signature = Account.NewMessageSignature
if Not (Signature Is Nothing) Then
Signature.ApplyTo Msg, false 'apply at the bottom
End If
End If
Msg.Send
Previously MailItem.GetInspector was a valid replacement for MailItem.Display.
This solution was lost. "Outlook adds the signature to the new unmodified messages (you should not modify the body prior to that) when you call MailItem.Display (which causes the message to be displayed on the screen) or when you access the MailItem.GetInspector property (in the older versions of Outlook prior to 2016) - you do not have to do anything with the returned Inspector object, but Outlook will populate the message body with the signature."
.GetInspector can be implemented differently:
Option Explicit
Sub GenerateSignatureWithoutDisplay()
Dim objOutlook As Outlook.Application
Dim objMail As Outlook.mailItem
Set objOutlook = Outlook.Application
Set objMail = objOutlook.CreateItem(olMailItem)
With objMail
.subject = "Test email to generate signature without .Display"
' To get the signature
' .GetInspector ' Previously a direct replacement for .Display
' Later this no longer generated the signature.
' No error so solution assumed to be lost.
' 2022-06-22 Compile error: Invalid use of property
' 2022-06-22 Germ of the idea seen here
' https://stackoverflow.com/questions/72692114
' Dim signature As Variant ' The lucky trick to declare as Variant
' signature = .GetInspector
' signature = .HtmlBody
' .HtmlBody = "Input variable information here" & "<br><br>" & signature
' After review of the documentation
' https://learn.microsoft.com/en-us/office/vba/api/outlook.mailitem.getinspector
Dim myInspector As Outlook.Inspector
Set myInspector = .GetInspector
.HtmlBody = "Input variable information here" & "<br><br>" & .HtmlBody
.Close olSave
End With
' To verify after the save the signature is in saved mail
'objMail.Display
End Sub
I have the code to send an email through Lotus Notes 7. It works well. From what I've seen there are two methods of doing this, and only one of them requires that you specify a database. I'm using the method that doesn't require that, because multiple people will be using this code, and most of them don't know how to modify or read VB.
What I want to do is set the reply-to portion of the email. I have tried every variation I can think of, and nothing seems to work (different errors for different ways).
Thanks in advance,
Aaron.
Sub Email_Atrack_Report(SubjectLine As String, _
AgentOracle As String, TMAddress As String)
Dim NSession As Object
Dim NUIWorkSpace As Object
Dim NDoc As Object
Dim NUIdoc As Object
Set NSession = CreateObject("Notes.NotesSession")
Set NUIWorkSpace = CreateObject("Notes.NotesUIWorkspace")
Set NDoc = NUIWorkSpace.ComposeDocument("", "", "Memo")
Set NUIdoc = NUIWorkSpace.CURRENTDOCUMENT
With NUIdoc
.FieldSetText "EnterSendTo", AgentOracle & "#Company.com"
.FieldSetText "EnterCopyTo", TMAddress
.FieldSetText "Subject", SubjectLine
.FieldSetText "Body", "**PASTE Atrack HERE**"
.GotoField ("Body")
.FINDSTRING "**PASTE Atrack HERE**"
Sheets("EmailOutput").Range("MessageBody").Copy
.Paste
.send
.Close
End With
Set NUIdoc = Nothing
Set NDoc = Nothing
Set NUIWorkSpace = Nothing
Set NSession = Nothing
End Sub
You can use the Principal field to specify an address that will show up as the "From" address. I don't believe there is a way to set this via NotesUIDocument, but you should be able to get the mail database using the NotesDatabase.OpenMail method.
Set session = CreateObject("Notes.NotesSession")
Set maildb = session.getDatabase("", "")
Call maildb.OpenMail
If Not maildb.IsOpen Then Call maildb.Open("", "")
Set maildoc = maildb.createdocument
Set body = maildoc.createrichtextitem("body")
Call body.AppendText( Sheets("EmailOutput").Range("MessageBody").Text )
Call maildoc.replaceitemvalue("form", "memo")
Call maildoc.replaceitemvalue("subject", subject)
Call maildoc.replaceitemvalue("principal", "reply-to-this-user")
Call maildoc.send(false,recipient)
There a two ways to solve this, building the document and use the send method, or copy the document to the mail.box.
A good way to start is to read this blog entry by Jake Howlett
These are the items that can be used in the email:
Principal
iNetFrom
DisplaySent
ErrorsTo
ReplyTo
CopyTo
BlindCopyTo
SendTo
You should just need to set the "ReplyTo" item on the document, as in:
.FieldSetText "ReplyTo", "address#company.com"