Access Sign in Module - sql

Question

I'm trying to create a finance database that requires users to sign in and log out. I have that part working correctly. On the homepage of the database, I'm trying to get their last 25 (or X number) of transactions to display using a query. For some reason, I cannot get the code to pass as it shows a "Data type mismatch." Here is the various code - I'll explain each as I go:
Global Variables (My Global Module)
Option Compare Database
'global variables
Global C As Long
Global C2 As Long
Global HoldString As String
Global Flag As Boolean
Global Reply As String
Global mbReply As VbMsgBoxResult
Global User As String
Global GUser As Long
Global db As Database
The following are the Subs() to Log In (First Sub() is for Exit button, second sub() is for sign in button):
Option Compare Database
Private Sub B_Exit_Click()
mbReply = MsgBox(title:="Exit", _
prompt:="Are you sure you wish to exit the system?", _
Buttons:=vbYesNo)
If mbReply = vbNo Then
Exit Sub
Else
DoCmd.Quit acQuitSaveNone
End If
End Sub
Private Sub B_SignIn_Click()
'variables
Set db = CurrentDb()
Dim Employees As DAO.Recordset
Set Employees = db.OpenRecordset("Employees", dbOpenDynaset)
Dim isEmployeed As Boolean
Dim PassMatch As Boolean
Dim isTerm As Boolean
'check to see if the user is in the system
isEmployeed = False
PassMatch = False
isTerm = False
Do While Not Employees.EOF
If Employees![UserName] = T_Username.Value Then
isEmployeed = True
'make sure the employee is not terminated
If Employees![Terminated] = "Yes" Then
isTerm = True
End If
If isTerm = True Then
MsgBox ("This user has been terminated.")
Exit Sub
End If
'make sure password is correct
If Employees![Password] = T_Password.Value Then
PassMatch = True
End If
If PassMatch = False Then
MsgBox ("Incorrect Password.")
Exit Sub
End If
'mark signed in
Employees.Edit
Employees![SignedIn] = 1
Employees.Update
User = Employees![FirstName] & " " & Employees![LastName]
GUser = Employees![ID] 'Sets GUswer to equal record ID.
End If
Employees.MoveNext
Loop
If isEmployeed = False Then
MsgBox ("This username is not in the system.")
Exit Sub
End If
'close this form and open the main menu
Employees.Close
DoCmd.OpenForm FormName:="HomePage"
DoCmd.Close acForm, Me.Name, acSaveNo
End Sub
The next is my SQL code for the query:
SELECT TOP 25 Spend.ID, Spend.Vendor, Spend.MaterialGroup, Spend.GLCode, Spend.CostCenter, Spend.Department, Spend.InvoiceNumber, Spend.InvoiceDate, Spend.Amount, Spend.Tax, Spend.Total, Spend.DateEntered, Spend.DocNumber, Spend.Description, Spend.[Paid?], Spend.EnteredBy, Spend.EnteredBy
FROM Spend
WHERE (((Spend.[EnteredBy])="GUser"));
Spend.[EnteredBy] has a relationship with the Employees table. So EnteredBy is actually a number field because of this relationship.
If I hardcode the "WHERE" statement to be something like (((Spend.[EnteredBy])=2)); then the query will work fine.
Ultimately, what I want to happen is for the query to show the last 25 data entries that the logged on user completed.
Hope this makes sense. If there are questions, please let me know. I feel like I'm missing something small but I cannot figure it out.
Thanks,
Clark

Answer 1

Your query should read:
SELECT TOP 25 Spend.ID, Spend.Vendor, Spend.MaterialGroup, Spend.GLCode, Spend.CostCenter,
Spend.Department, Spend.InvoiceNumber, Spend.InvoiceDate, Spend.Amount, Spend.Tax, Spend.Total,
Spend.DateEntered, Spend.DocNumber, Spend.Description, Spend.[Paid?], Spend.EnteredBy, Spend.EnteredBy
FROM Spend WHERE (((Spend.[EnteredBy])=" & GUser & "));
Note the Ampersands ( & ) I placed before and after your GUser variable. This tells Access to evalute that expression and return the VALUE of it.
I'd also caution you against use the name "User" as a variable name. It's a Reserved Word in Access:
http://office.microsoft.com/en-us/access-help/access-2007-reserved-words-and-symbols-HA010030643.aspx